WF348BA - WMCHealth - Dental and Vision Plan RFP - Addendum - Revised Timeline 9.14.26.pdf

This is an addendum to a Request for Proposals issued by Westchester Medical Center Health Network (WMCHealth) in New York for fully-insured dental and vision plan administration services. The addendum revises the RFP timeline to extend key submission deadlines. Vendors must submit a Letter of Intent and executed Confidentiality Agreement by September 15, 2026, and submit questions and clarifications by September 17, 2026. The secured link with appendices will be issued September 16, 2026, with Questions and Answers distributed by September 21, 2026. The proposal due date remains September 25, 2026, at 4:00 p.m. EST, with a tentative contract start date of January 1, 2027. The RFP was originally released September 2, 2026. Only vendors that submit a Letter of Intent and unmodified, executed Non-Disclosure Agreement will receive access to secured appendices. Direct submissions from carriers and vendors are required; proposals submitted through brokers or consultants will not be accepted.

WMCHealth serves approximately 2.5 million residents across five distinct subgroups with existing plan designs to be replicated on a "no loss/no gain" basis. The current carrier is MetLife. The contract includes an initial three-year term (2027-2029) with rates guaranteed for three years and no auto-fee escalators. Vendors must provide staffing proposals, fee proposals with meaningful fees at risk, implementation timelines with the ability to begin in October 2025, Year 1 allowances to offset implementation costs, and comprehensive account management, network management, claims processing, and member support capabilities. Required submissions include completed questionnaires (Appendices A and C), a Dental Provider Disruption Workbook (Appendix B), vendor debarment certification, diversity practices questionnaire, and M/WBE documentation. WMCHealth retains the right to terminate any resulting contract at any time upon written notice if performance standards are not met. Gallagher Benefit Services is assisting in administration and evaluation.