West_Sacramento_Levee_Improvement_Program_Environmental_Consulting.pdf

REQUEST FOR PROPOSALS

25-035-RFP

WEST SACRAMENTO LEVEE IMPROVEMENT PROGRAM

ENVIRONMENTAL CONSULTING

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: April 21, 2025

DEADLINE FOR QUESTIONS: April 28, 2025

RESPONSE DEADLINE: May 19, 2025, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request for Proposals #25-035-RFP Title: West Sacramento Levee Improvement Program Environmental Consulting https://secure.procurenow.com/portal/cityofwestsacramento https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of West Sacramento

REQUEST FOR PROPOSALS

West Sacramento Levee Improvement Program Environmental

Consulting

I. Introduction II. Scope of Work

III. Proposal Requirements IV. General Information V. Terms and Conditions

VI. Evaluation Criteria VII. Consultant Selection and Contract Award

VIII. Standard Contract Information IX. Proposer Questionnaire

Attachments:

A - Contract for Services (WSAFCA) Boilerplate (Revised 4.8.25)

B - WSAFCA Insurance Checklist

C - SRNL Overall Site Plan

D - Stone Lock Design Charette Image

1. Introduction

1.1. Summary

Please state the Statement of Purpose of this Solicitation, being as descriptive as possible.

STATEMENT OF PURPOSE

The West Sacramento Area Flood Control Agency (Agency/WSAFCA) invites prequalified firms to prepare environmental review documentation (Environmental Documents) pursuant to the California Environmental Quality Act (CEQA) to support the United States Army Corps of Engineers (USACE) and its contractor’s investigations, design, and construction activities for Sacramento River West North (SRNL) and Stone Lock levees as part of the West Sacramento Project. The SRNL extends along the Sacramento River west bank from the Sacramento Weir to the barge canal. Stone Lock is located in the center of the City of West Sacramento and the West Sacramento Team completed a conceptual design for a barrier across the lock. Supplemental environmental documents may be needed for the Yolo Bypass East Levee (YBEL). The YBEL is located along the left bank of the Yolo Bypass from the confluence of the Sacramento Bypass and the Yolo Bypass south to the Navigation Levee (Deep Water Ship Channel (DWSC) West Levee).

These flood risk reduction projects will be developed and implemented by the USACE. WSAFCA and the Central Valley Flood Protection Board (CVFPB) acting through the Department of Water Resources (DWR) are the non-federal sponsors for the West Sacramento Project and in a supporting position that includes environmental compliance. WSAFCA will negotiate a contract for these services with the most qualified and cost-effective consultant. This Request for Proposals (RFP) describes the submittal instructions and schedule, background, scope of services, content of statement, and selection criteria.

1.2. Background

The West Sacramento Project (Project) was authorized in the 2016 Water Infrastructure Improvements for the Nation Act. The Project received a new start designation in 2022, thereby ensuring that the entire Project would be funded to completion. The Project has a current estimated cost of $2.1 billion. To date, WSAFCA and the State of California (State) have invested approximately $310 million in advanced construction to immediately reduce flood risk to the 54,000 residents, property, and businesses in the City. This advanced construction included the first component of the authorized Project, the Southport Levee Improvement Project and three levee segments in the north area of the City.

WSAFCA and the CVFPB, as the non-federal sponsors for the Project, have executed a Local Project Partnership Agreement to support the Project. The non-federal sponsors have also executed a Project Partnership Agreement (PPA) with the USACE that defines the roles of each to carry out the Project.

The SRNL has been divided into five segments; two segments are in design. Segment 3 is advancing a 65% design and covers the area from the I Street Bridge upriver to the end of the planned California Indian Heritage Center site at Rivercrest Drive in the Rivers community.

Segments 1 and 2 are at an earlier design stage and are expected to achieve 30% design in December 2025. Segments 1 and 2 pick up at Rivercrest Drive and continue along the Sacramento River west bank to the Sacramento Weir (see Attachment C of this RFP). The Project intends to reach the 65% design milestone in May and complete 100% design by the end of 2026. The Stone Lock (see Attachment D) design effort is being led by Tetra Tech, the USACE contractor. The Stone Lock project is in the investigative stage. The USACE contractor team is conducting geotechnical evaluations, topographical and bathymetry surveying, and evaluating flows for water passage. The USACE is also leading the NEPA process. Initial design recommendations are expected late 2025.

The Project will meet the USACE’s and State’s current levee design criteria and provide at least a 200-year level of protection, which is the policy of the City of West Sacramento.

Additional information associated with the USACE’s West Sacramento GRR Project and the Final EIS-EIR is available at:

http://www.spk.usace.army.mil/Missions/CivilWorks/WestSacramento.aspx

1.3. Contact Information

Paul Dirksen

Flood Protection Manager

1110 West Capitol Avenue

Second Floor

West Sacramento, CA 95691

Email: pauld@cityofwestsacramento.org

Phone: (916) 617-4560

Department:

Capital Projects - Flood

1.4. Timeline

Project Release Date April 21, 2025

Question Submission Deadline April 28, 2025, 5:00pm

Question Response Deadline May 9, 2025, 5:00pm

Proposal Submission Deadline May 19, 2025, 5:00pm http://www.spk.usace.army.mil/Missions/CivilWorks/WestSacramento.aspx mailto:pauld@cityofwestsacramento.org tel:(916)617-4560

2. Scope of Work

2.1. Scope of Work

The following is a list of tasks that are intended to be the responsibility of the Contractor pursuant to this Request for Proposals ("Scope of Work ").

The selected consultant is anticipated to perform the following scope of work

• Initial Study, followed by a recommendation of the type of Environmental Document most suitable for the Project pursuant to the requirements of CEQA, including any streamlining options available;

• AB 52 consultation including individual consultation meetings with interested Native

American Tribes, in close coordination with the USACE;

• Coordinate CEQA documentation with NEPA documents prepared in parallel by USACE;

• Administer all required noticing pursuant to CEQA and circulate and document all CEQA notices;

• Conduct a preliminary visual survey of the Project site and adjacent area;

• Compile and review previous survey material and existing data and documentation;

• Study Project proposals and plans;

• Assess whether the Project would have any impacts;

• Recommend mitigation measures if impacts are identified;

• Write applicable environmental documents (including administrative draft for Agency staff review) based on project area of effects;

• Coordinate and facilitate two scoping meetings (if required for an EIR);

• Attend up to three public meetings (public outreach events, Agency Board meetings, etc.);

• Complete any necessary follow up CEQA procedural requirements after permit processing and approval of the Project.

2.2. Technical Specifications

Area of Study

It is anticipated that the Environmental Document will address the following areas of interest:

• Air Quality, including analysis of construction, operations, and construction related hauling

• Cultural Resources and Tribal Cultural Resources

• Geology and soil morphology

• Greenhouse Gas Emissions https://secure.procurenow.com/portal/cityofwestsacramento/projects/159332/document?section=1449818

• Hazardous Materials

• Hydrology and Water Quality

• Noise

• Public services and public safety

• Transportation and circulation

• Utilities

• Land use impacts

• Impacts to plants, fish, and wildlife

• Other (as needed)

2.3. Equipment and Supplies

The Contractor shall furnish all tools, materials, supplies, and equipment to perform the tasks outlined in the Scope of Work.

2.4. Work Products

• Public scoping meeting(s), if determined necessary;

• Notice of Preparation and documentation, if determined necessary;

• Draft Environmental Documents analyzing the proposed project;

• Notice of Availability;

• Final Environmental Documents based on final project;

• Necessary CEQA environmental documents for adoption by WSAFCA Board including findings of fact and statement of overriding considerations if applicable;

• All necessary follow up documentation after adoption;

• Meeting attendance (periodic meetings with staff and anticipated meetings before governing bodies);

• Other documentation required by CEQA

On Call Field Personnel

• WSAFCA anticipates some level of qualified field support during project design, primarily biological monitoring and cultural resource support.

• The quantity (hours) of support needed is unknown.

• The field staff must meet the profession’s qualifications and USACE requirements for levee improvement projects, e.g. USF&W certified biologists (GGS) and archeologists with

MA/MS degrees.

• The Cost Proposal should include the fully burdened hourly rate for this support.

2.5. Term of Contract

The initial term of the Contract is at the Agency's discretion and may be up to 3 years. The

Agency reserves the right to extend the Contract for up to 3 additional 1-year terms

(individually, “Extension”) upon the same terms and conditions as parties agreed to in the

Contract. Thus, parties agree the Contract may be for a total of 6 years upon the same terms and conditions as parties agreed in the Contract.

Notwithstanding the foregoing, the Agency is not obligated to extend the Contract for any amount of time. If there is outstanding work within the Scope of Work at the end of the term of the Contract and the Agency requires time to solicit for and secure an alternative contractor, Contractor shall continue to provide the services within the Scope of Work on a month-to-month basis, not to exceed six (6) months, at the same cost, terms, and conditions in effect at the termination of the Contract. The Agency shall give Contractor at least thirty (30) days written notice of such a need and the anticipated timeline to secure an alternative contractor.

3. Proposal Requirements

3.1. Proposal Format & Content

Submitted proposal should address the following information in the order listed:

1. Proposal Transmittal Letter

2. Qualifications and Experience

3. Environmental Team Organization including the day-to-day Project Manager

4. Approach to Providing Desired Scope of Work

5. Cost Proposal

Each section shall be uploaded in the Proposer Questionnaire section of this RFP.

3.2. Proposal Transmittal Letter

This letter should be on company letterhead and addressed to the WSAFCA General Manager with a statement of the consultant's basic understanding of WSAFCA’s Project needs. The names, business address and telephone numbers of your firm’s officers, directors, and associates, along with the names and addresses of any parent or subsidiary of your company.

The information should describe the nature of the work and the line of authority of these individuals as they relate to this request. If appropriate, include the name, office address, and telephone number of your firm’s primary point of contact. If appropriate, include the names and qualifications of subconsultants and associates.

A. Conflict of Interest The Letter shall state whether the Proposer, or any individual who shall perform work under the Contract, has a possible conflict of interest and, if so, the nature of that conflict. WSAFCA reserves the right to terminate the Contract if its execution would or could create, or give the appearance of creating, a conflict of interest. The Agency, at its sole discretion, shall make all determinations on the existence or appearance of a conflict of interest.

B. Agency Contract Terms. The Letter shall include a statement of acknowledgement that the standard contract and insurance (Included in Attachments) have been reviewed and accepted by the Proposer with or without qualification.

1. If the Proposer has qualifications, the Proposer shall download a copy of the standard contract and re-upload a version of the document in the Proposer

Questionnaire under Standard Agency Contract Qualifications identifying the contract language at issue and Proposer's suggested adjustment or modification.

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2. If no qualifications are identified, Proposer is presumed to have accepted the

Agency' standard contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification.

C. Signature and Authority. The Letter shall be signed by a person empowered to bind the

Proposer to the provisions of the RFP, and any contract awarded pursuant to it.

Evidence demonstrating authority to bind the Proposer shall be included or attached to the Letter, such as a statement describing the signatory's role with or relationship to the

Proposer.

3.3. Qualifications and Experience

The Consultant shall identify the Project Manager for the Project and other key individuals and their responsibilities. Include key individuals from subconsultants, if applicable. Include the expected amount of involvement for each and the individual’s availability during the anticipated during the analysis and performance period.

Describe the Consultant team’s experience in the preparation of environmental documents for flood management Projects of similar size and complexity. Describe the

Consultant team’s experience coordination such effort with the USACE. Describe the

Project Manager and other key individuals experience in the same. Include resumes of key personnel to be assigned to the project. Resumes should be limited to two (2) pages and include information on specific projects the individual has been involved with, clearly showing experience relevant to this proposal.

3.4. Environmental Team Organization including the day-to-day Project Manager

The Consultant shall describe their proposed team including subconsultants. The description shall include the roles and responsibilities of each team member and the associated lines of authority. The Consultant shall describe their suggested approach for advancing the Project’s environmental analysis and documentation requirements, quality management, and effective engagement with federal and state partners for maximum Project efficiency and effectiveness.

A Proposal shall demonstrate that the Proposer holds the qualifications and experience required to complete the Scope of Work by referencing and responding to the following subsections in sequence and attaching corresponding documentation, as required ("Mandatory

Qualifications and Experience"). The qualifications and experience listed below are mandatory and failure to provide the required information may result in the proposal being considered nonresponsive and rejected.

A. Organization. A brief description of Proposer's background, years in business, organizational history, and client base. Briefly state Proposer's total number of employees and list all relevant licenses, specialties, and trainings held by Proposer and/or employees. List office location(s) and identify the office(s) from which services will be performed.

B. Experience. A brief statement of how long Proposer has been performing the services required to complete the Scope of Work. Proposer shall have a minimum of five (5) years of experience providing the services required to complete the Scope of Work to public agencies in California. If the Proposer has been in business for less than five years, the experience of its principals may be used to meet this requirement.

C. Public Agency Experience. A description of no more than ten (10) public sector projects completed within the last five (5) years that demonstrates Proposer's experience performing services to complete the Scope of Work, including a statement as to whether Proposer has experience working for the West Sacramento Area Flood Control

Agency, or a public agency similar in size to the Agency. Note key personnel involved in each project and if they are proposed for this Proposal and if applicable, differentiate which work was performed by subcontractor. List any contractual relationships with the

Agency existing now or within the past five (5) years.

D. Personnel. A narrative description, resume, and organizational structure chart of personnel to be assigned to complete tasks within the Scope of Work, clearly indicating where subcontractors will be used, if applicable. The narrative description or resume shall list, at least, each individual’s title, education, relevant experience and duration, professional licenses, and demonstrated accomplishments. Identify the individual who will lead the day-to-day work effort and serve as the primary contact to the Agency.

E. References. A list of five (5) references for whom the services required to complete the

Scope of Work have been performed by Proposer within the last three (3) years. The list of references shall include name, mailing address, email address, brief description of services completed relevant to this RFP, and point of contact who can attest to the quality and effectiveness of the services.

F. Local Benefit. A statement describing any and all local benefit the Proposer would bring to the Contract. For example, local benefit may include but is not limited to local vendors, suppliers, labor or subcontractors used in support of the project as well as fees or taxes paid to the City. To the extent practical, the local benefit described with the

Proposal should be measurable. At the end of the Contract, the Contractor shall be required to provide a report detailing the measures taken to enhance the local benefit and whether or not stated goals were met. For purposes of this section, a local vendor or service provider is one located within the City limits and in possession of a West

Sacramento business license. If the solicitation has Federal funds, there will be no Local

Benefit considered.

G. History. A statement as to whether there have been any mergers, acquisitions, or sales related to Proposer's organizational structure within the last three (3) years. If so, attach an explanation providing relevant details.

H. Legal Challenges. A statement as to whether there is any pending litigation against the

Proposer. If such litigation exists, attach an opinion of counsel as to whether the pending litigation will impair the Proposer's ability to perform the Contract.

I. Fiscal Viability. A statement as to whether, in the last ten (10) years, the Proposer has filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors. If so, attach an explanation providing relevant details.

J. Business License. Registration with the Secretary of State to conduct business in the

State of California. Attach a copy of a proof of registration.

3.5. Approach to Providing Desired Scope of Work

The Consultant shall describe the anticipated level of effort, types of resources, and estimated duration associated with the proposed approach for the purposes of, and as the basis for, the cost proposal.

3.6. Cost Proposal

WSAFCA is interested in cost-effective approaches to supporting the flood program and the final Scope of Services will be subject to negotiation. The cost proposal should include all costs for which the Consultant expects to be compensated, including all materials furnished and services provided. The quoted price shall constitute full and complete compensation for the services and materials provided as outlined above, including costs associated with review of subconsultant work or managing subconsultant contracts (i.e., no markups). Consultant staff fee schedule should clearly indicate effective dates and fully burdened rates, applicable escalation clauses, miscellaneous billable costs, in addition to hourly rates

4. General Information

4.1. Proposal Submission

All Proposals, including any attachments, exhibits, or amendments, shall be submitted through the E-

Procurement Portal, which will deliver Proposals to WSAFCA staff overseeing the solicitation. Proposals not submitted through the E-Procurement Portal shall be deemed nonresponsive and rejected.

Proposals may not be delivered orally, by paper, by email, by facsimile transmission, or by any other means.

All proposals shall be submitted through the E-Procurement Portal no later than:

Monday, May 19, 2025 at 5:00 pm.

A Proposer shall respond to the RFP and any exhibits, attachments, or amendments.

A Proposer's failure to submit a Proposal in compliance with the procedures and timelines set forth in the RFP shall cause the Proposal to be deemed nonresponsive and rejected. A late Proposal shall not be accepted. Additional time to respond shall not be granted to any Proposer.

4.2. Questions and/or Objections

It is to the Agency and Proposer's benefit that questions and objections are brought to Agency's attention so it may issue necessary amendments to the RFP and help prevent the opening of defective proposals upon which the Agency could not award a Contract. Proposer should carefully review this RFP and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).

A Proposer may submit Questions related to this RFP to the Agency through the E-Procurement Portal at or before:

Monday, April 28, 2025 at 5:00 pm.

Questions shall be considered waived and invalid if not brought to the attention of the Agency in conformity with this subsection. Questions not submitted through the E-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or responded to.

Questions and answers will be posted on the E-Procurement Portal and visible to all.

Any revisions to the Standard Contract should be in the Proposal Transmission Letter and shown in redline, as described above.

4.3. General Proposal Format Requirements

A. The Agency discourages lengthy and costly proposals. A Proposal should be prepared simply and economically and provide a straightforward, concise description of the Proposer's capabilities to satisfy the requirements of this RFP. Emphasis should be on conformity to the Agency’s instructions, requirements of this RFP, and completeness and clarity of content.

B. A Proposal must address all portions of the RFP, provide all information requested, and comply with all formatting requirements detailed herein.

https://secure.procurenow.com/portal/CityofWestSacramento https://secure.procurenow.com/portal/CityofWestSacramento

C. A Proposal must be labeled and organized as requested in this RFP, including using section headers. Failure to follow the specified format, to label the responses correctly, or to address all of the subsections may, at the Agency’s sole discretion, result in the rejection of a Proposal.

D. A Proposal must not contain extraneous information. All information presented in a Proposal must be relevant to, and in response to, a requirement of this RFP. Any information not meeting these criteria shall be deemed extraneous and shall in no way contribute to the evaluation process.

E. A Proposal shall be prepared on standard 8 1/2" x 11" formatted electronic documents. Foldouts containing charts, spreadsheets, and other exhibits are permissible, but Proposer shall be reminded that responses will be read electronically through the E-Procurement Portal.

F. All responses, as well as any reference material presented, must be written in English.

G. All monetary amounts must be detailed in United States currency.

H. All uploaded proposal pages must be numbered. Proposals shall be limited to a total of twenty-five (25) pages and should not include unnecessary company advertisement material. Resumes and references are part of the proposal package and will be included as part of the total page count. Cost proposals may be excluded.

4.4. Proposal Preparation, Interview, and Negotiation Costs

The Agency shall not be responsible for, nor shall it pay, any costs associated with the preparation, proposal, or presentation of any Proposal, or costs incurred by the Proposer during the preparation of the Proposal, the Proposal Evaluation Process, or Contract Award Process.

4.5. Proposal Withdrawal

A Proposal may be withdrawn at any time by clicking "unsubmit" on the E-Procurement Portal. If after withdrawing a Proposal and before the deadline to submit a Proposal, a Proposer may submit another

Proposal.

4.6. Proposal Amendment

A Proposal may be amended prior to the deadline to submit a Proposal by unsubmitting and resubmitting a Proposal on the E-Procurement Portal. After the deadline to submit a Proposal, the

Agency shall not accept any amendments, revisions, or alterations to a Proposal.

4.7. Proposal Errors

Proposers are liable for all errors or omissions contained in their Proposal. A Proposer is prohibited from altering a Proposal through any means after the deadline for submitting a proposal.

4.8. Incorrect Proposal Information

If the Agency determines that a Proposer has provided, for consideration in the Proposal Evaluation

Process or Contract Award Process incorrect information which the Proposer knew or should have known was materially incorrect, the Proposal may be rejected by the Agency, at its sole discretion.

5. Terms and Conditions

5.1. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic

Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of

Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

5.2. Assignment and Subcontracting

The Contractor may not subcontract, transfer, or assign any portion of the Contract without prior written approval from the Agency. Any subcontractor, subconsultant, or other contracting parties

(collectively, "Subcontractor") must be specifically approved in writing by the Agency. Inclusion of a subcontractor in a Proposal does not guarantee the Agency's later approval of a Subcontractor.

Notwithstanding the use of an approved Subcontractor, the Contractor shall remain the prime contractor and responsible for all work performed under the Contract and pursuant to this RFP.

5.3. RFP Amendment and Cancellation

The Agency reserves the right to amend, cancel, or reissue this RFP at any time and at its sole discretion.

Any amendment shall be in writing and posted to the E-Procurement Portal. A potential Proposer is solely responsible for clicking "Follow" on the RFP page to receive notifications and shall be solely responsible for complying with such notifications.

5.4. Right of Rejection

A. The Agency reserves the right, at its sole discretion, to reject any and all Proposals, no matter their level of responsiveness, or to cancel this RFP in its entirety.

B. A Proposer must comply with all of the terms and instruction of this RFP, and all applicable state and local laws and regulations. Any Proposal that does not meet the requirements of this RFP may be considered to be nonresponsive and rejected.

C. A Proposer may not restrict the rights of the Agency or otherwise qualify a Proposal. If a

Proposer does so, the Agency may determine the Proposal is a nonresponsive counteroffer, and the Proposal may be rejected.

D. The Agency reserves the right, at its sole discretion, to waive variances in a Proposal, provided such action is in the best interest of the Agency. Where the Agency waives variances in a

Proposal, such waiver does not modify the RFP requirements or excuse the Proposer from full compliance with the RFP. Notwithstanding any variance, the Agency may hold any Proposer to strict compliance with the RFP.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

5.5. Prohibition of Respondent Terms and Conditions

A Proposer shall not submit their own contract terms and conditions in a Proposal. If a Proposal contains such terms and conditions, the Agency, at its sole discretion, may reject the Proposal. A Proposer may either submit Questions to gain clarification on a term of the standard contract or submit proposed revisions to the standard contract in redline as part of the Proposal Transmission Letter, both pursuant to the terms of this RFP.

5.6. Proposal of Alternate Services

A Proposal for alternate services (i.e., proposals that offer something different from that requested by the RFP) will be considered nonresponsive and rejected.

5.7. Proposal of Additional Services

A Proposal may indicate and offer services in addition to those required by this RFP. These additional services may be added to the Contract, at the sole discretion of the Agency. The cost for any such additional services shall be mutually agreed upon by the Contractor and the Agency, and incorporated into the Contract before execution.

5.8. Severability

If any provision of this RFP is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the Agency and Proposers shall be construed and enforced as if the RFP did not contain the particular provision held to be invalid.

5.9. Licensure and Special Certification

Before executing the Contract pursuant to this RFP, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. The Agency may require any or all Proposers to submit evidence of proper licensure and certifications.

5.10. Disclosure of Proposal Contents

All Proposals and other materials submitted to the Agency related to this RFP shall become the property of the Agency. Selection or rejection of a Proposal does not affect this right. All proposal information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all

Proposals, the Proposals and shall be open for review by the public to the extent required by the

California Public Records Act, Government Code section 6254 et seq.. By submitting a Proposal, a

Proposer acknowledges and accepts that the contents of the Proposal and associated documents shall become open to public inspection.

Portions of a Proposal exempt from public disclosure by law may be protected from public disclosure by the Agency. A Proposer is required to clearly label such portion of a Proposal "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the Proposer thereby agrees to indemnify and defend the

Agency from any action arising from the non-disclosure of the information. The failure to so label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

5.11. Conflict of Interest and Restrictions

By submitting a Proposal, the Proposer certifies that no amount shall be paid directly or indirectly to an employee or official of the Agency as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this RFP.

5.12. Proprietary Information

A copy of each Proposal shall be retained for official files and will become public record after the award of a contract unless the Proposal, or specific parts of the Proposal, can be shown to be exempt by law.

Each Proposer may clearly label any part of a Proposal as "CONFIDENTIAL." In doing so, the Proposer thereby agrees to indemnify and defend the Agency for withholding the information from public inspection. Failure to label information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

If a public records request for appropriately-labeled information is received by the Agency, the Agency will endeavor to notify the Proposer of the request and delay access to the material until seven (7) working days after the Agency’s notice. Within that time delay, it will be the duty of the Proposer to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

6. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Proposal Transmittal Letter

Information and completeness of a

Proposal Transmittal Letter in conformity with the requirements in the RFP.

Points Based 10 (10% of Total)

2. Qualifications and Experience

Experience of technical staff assigned to this project with performing environmental review and documentation of levee projects in the Central Valley, with emphasis on USACE project designs.

Points Based 20 (20% of Total)

3. Project Manager/Management Qualifications

Qualifications of Project Manager and experience conducting similar environmental reviews and documentation in close coordination with DWR, CVFPB, and USACE. Experience successfully leading teams under challenging and complex circumstances and aggressive project schedules.

Points Based 25 (25% of Total)

4. Proven Ability

Demonstrated ability to deliver similar environmental reviews and documentation on schedule.

Points Based 15 (15% of Total)

5. Cost Proposal or Rate Sheets

Cost-effectiveness to complete the Scope of

Work. Note that the Agency’s evaluation process is intended to identify the Proposer with the best combination of attributes; cost is not the exclusive attribute and the lowest

Proposer is not guaranteed to be offered a

Contract.

Points Based 20 (20% of Total)

6. Contractor References

Client references from recent past projects.

Points Based 5 (5% of Total)

7. Acceptance of WSAFCA's Standard Contract for Services

Ability to accept the Agency’s Standard

Contract with little to no qualifications.

Points Based 5 (5% of Total)

7. Consultant Selection and Contract Award

7.1. Proposal Evaluation Process

The Proposal review and evaluation process will comply with the following processes ("Proposal

Evaluation Process"):

A. The Proposal Evaluation Process is designed to establish a list of qualified Proposers with the best combination of attributes based upon the Evaluation Criteria.

B. The Agency's Proposal Evaluation Process is intended to identify the Proposer with the best combination of attributes. Cost is not the exclusive attribute and the lowest Proposer is not guaranteed to be offered a Contract.

C. The Project Contact, identified in the "Contact Information" of this RFP, shall manage the

Proposal Evaluation Process and maintain all records related to the process.

D. The Project Contact shall conduct an initial review of all Proposals and determine if each

Proposal is in compliance with the requirement specified in this RFP and, thereby, responsive.

E. The Project Contact shall work with selected Agency staff whose specialties and responsibilities are relevant to this RFP (collectively, "Evaluation Team") to complete the evaluation process.

F. The Evaluation Team shall evaluate all responsive Proposals. Each Evaluation Team member shall score each responsive Proposal based on the Evaluation Criteria.

G. The Agency reserves the right, at its sole discretion, to request clarification of any Proposal. Any such communication shall only be after initial evaluation by the Evaluation Team and only for the purpose of ensuring full understanding of the Proposal. Any clarification shall be made by the Proposer in writing.

H. Proposers with the highest scores pursuant to the Evaluation Criteria may be asked to complete an interview. The Agency reserves the right, at its sole discretion, to request an interview. If requested, interviews shall be conducted as provided in this RFP.

7.2. Proposer Interviews

The top-rated Proposers with the highest score from the Evaluation Criteria may be interviewed and rated. The Agency reserves the right, at its sole discretion, to request interviews. If interviews are held, they will occur at a time and location to be specified or virtually via a Agency internet platform.

A. Interviews will be conducted by the Evaluation Team and in a format determined by the Team, generally consisting of Team questions and Proposer presentations. The interviews will be limited to one (1) hour. The Evaluation Team shall use the Evaluation Criteria to rate Proposers during the interview.

B. Interviews shall be attended by the individual identified in the Proposal as the primary contact to the Agency on a day-to-day basis and members of the proposed team identified in the

"Personnel" section of the Mandatory Qualifications and Experience.

C. Following all interviews, the Evaluation Team will re-rank the Proposers to determine the highest ranked Proposers. Then, the Project Contact will open the sealed Cost Proposals for the highest ranked Proposers and re-rank the highest ranked Proposers based on overall ranking and Cost Proposal.

7.3. Contract Award Process

The contract selection and award process shall comply with the following process ("Contract Award

Process"):

A. The Project Contact shall invite the Proposer with the highest score from the Proposal

Evaluation Process to participate in contract negotiations with the Agency.

B. Proposer and Agency shall negotiate the final terms and conditions of the Contract, pursuant to this RFP. The Contact shall contain the same, or substantially the same, terms and conditions as portrayed in this RFP, the Scope of Work, the Proposal, and the Agency's Standard Contract.

C. Following negotiations, the Agency shall draft a contract for execution by all parties. If the

Proposer fails to sign and return the Contact within seven (7) working days of its delivery to the

Proposer, the Agency may determine, at its sole discretion, that the Proposer is nonresponsive to the terms of this RFP and initiate further Proposal Evaluation Processes.

D. Agency records related to this RFP shall be made available for public inspection, as permitted by law, following Contract execution, or rejection of all Proposals.

E. The Agency reserves the right to accept or reject any or all Proposals.

8. Standard Contract Information

8.1. Standard Contract

The Contract executed pursuant to this RFP shall contain the same, or substantially the same, terms as provided in the West Sacramento Area Flood Control Agency Standard Professional Services Contract

(provided in Attachments). Capitalized and bracketed items shall be replaced with appropriate information in the final contract.

This RFP, including the Scope of Work, and the successful Proposal emanating from the RFP process shall be incorporated into the Contract.

8.2. Insurance Requirements

The apparent successful Proposer will be required to provide proof of insurance as set forth in the

Standard Contract and Insurance Requirements, both found in Attachments, prior to commencing work.

Exceptions to insurance requirements will not be made. Any Proposer unable to meet the insurance requirements, as detailed, shall not be eligible for selection or award of a Contract.

8.3. Contract Approval

This RFP, Proposal Evaluation Process and Contract Award Process do not obligate the Agency to act in any certain way and do not create rights, interests, or claims of entitlement to any Proposer or any other entity. Any perceived or actual obligation of the Agency related to this RFP shall not commence until after the Contract is fully executed in compliance with Agency ordinances and regulations to establish a legally binding contract.

8.4. Contract Payment

Contract payments shall only be made in accordance with the terms and conditions of the Contract and only after the Contract is fully executed in compliance with City ordinances and regulations. No payment shall be made until the Contract is executed. The Agency shall not be liable for any payment related to this RFP or the Scope of Work prior to the execution of the Contact, even if the services or work is done in good faith or reliant on oral promises.

8.5. Contract Monitoring

The Contractor shall be responsible for the completion of all services required to complete the Scope of

Work. All services, work, and tasks pursuant to the Scope of Work are subject to inspection, evaluation, and acceptance by the Agency. The Agency may employ all reasonable means to ensure that the Scope of Work is progressing and being performed in compliance with the Contract, including, but not limited to, inspection of Contractor's office, records, files, and other materials and places related to the Scope of

Work. If the Agency wishes to conduct such an inspection, the Contractor shall provide reasonable access and assistance.

https://secure.procurenow.com/portal/cityofwestsacramento/projects/159332/document?section=1449822 https://secure.procurenow.com/portal/cityofwestsacramento/projects/159332/document?section=undefined

8.6. Contract Amendment

During the course of the Contract, the Agency may request the Contractor to perform additional services for which the Contractor would be compensated. Those services shall be within the general scope of this RFP. In such instances, the Agency shall provide the Contractor a written description of the additional work, and the Contractor shall submit a time schedule and cost proposal for completing the additional services, based on either the rates included in the Contractor's Proposal to this RFP or else a fixed fee that is mutually agreed to by Agency and Contractor, whichever is lowest. If the Agency and

Contractor reach an agreement regarding the services and associated compensation, said agreement shall become effective by means of an amendment to the Contract.

9. Proposer Questionnaire

9.1. Proposal Requirements*

Please confirm that you have read and met all of the Proposal Requirements.

☐ Yes

☐ No

*Response required

9.2. W-9 Form*

Please download the attached 2024 version of the W-9 form, complete, and upload.

• W-9_Form_ver._2024_-_BLANK.pdf

*Response required

9.3. Please enter Legal Company Name and any related DBA*

Please enter the full legal company name and any other business names related to this proposal registered with the Secretary of State to conduct business in the State of California.

*Response required

9.4. Type of Business*

Please confirm your form of business.

☐ Individual

☐ Sole Proprietor

☐ Corporation

☐ Non-Profit Corporation

☐ Partnership

☐ Joint Venture

☐ Limited Liability Company

*Response required

9.5. California Contractors State License Board #

Please provide your Contractors License #, if applicable.

9.6. One Proposal Document with Cost Proposal

Please upload your entire Proposal response documents here, including any pricing information.

A. Proposal Transmittal Letter

B. Qualifications and Experience

C. Environmental Team Organization including the day-to-day Project Manager

D. Approach to Providing Desired Scope of Work https://government-project.s3.us-west-2.amazonaws.com/4470/1b710ad4-dece-445e-ad69-a3a9e82d89d2_W-9_Form_ver._2024_-_BLANK.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FIWBAETE%2F20250421%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250421T230517Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED4aCXVzLXdlc3QtMiJHMEUCIAotMM1lFDEEyiL2pr6TnwbpsUuG6fmoDQonob5PjHuDAiEA7uoOKnIJmPv4icZc%2FJx%2FrV2pKUkFlGa3dW40vwsDW40qjAUIx%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDBuHqoz7ZmqSmz5CHSrgBN37Si7zg6QYxoH%2F64NdRCVhFAdueTwI5Tnt4rMNDe6TbHduklG4eQBMnJXSPVJD2UEzqQOkqYjBuTgREsIZ9LSZ3%2FupQJZ2dK%2FebmpxHdteY6oIktmCdVb69LFNHAZkvTfdMBrcZX%2BMrSlULCegZh96B87fGWF69bQHwBRnHSbBe3m%2B%2B2n61vE%2BD%2BHPqQ9%2BBkpKHfq1SXMB7RdRKx2wZ69%2F1ryclbU150MpxBRpqFPiZTjPDGIdPt%2FwRx1xZWbwZtanodITd21NFcOOBtJEgC2lwPlqcm4UiliNZSDVO%2Fp0%2F1Yg84idxKEeS%2F46Kt6Mwx1DY%2Boum%2BRtfnR0%2BzoZxM4PVLzzCHaTgge5GJwjMLFy1i2Ppr3wIFFmg75HrYluxUde5YSpsGPcRqHw98hRyRPTVqv7is0klr4IQUjo9eNGwfZTkKc%2Fy4edHXU39Oh%2BeQPUwqEyZ44wM%2FWTFhO8yZ55F%2F1mmqYhNFlgqssudqtFvFhh2gZ8XowDjRRiDW0iPp0R6oH%2FtlTF4Unxxqxw5FmiMykeaGtrjfiHLZskFSHnW3A2PdWBNbTVYOw1cYffii0T5ppWxy%2B69GQPKlqbpHWhqURRNQLXpyiJm8rlJ%2BlTf9hPbHIhz5l5ANixmk4HbJe67qw4eoh6Nzg7ZmCoIvBed%2BYhtAmHglqQITd5qPKOSw47WvuC9BqAaHKSaxhrwVY%2F1dZrW%2FItvnP2NrzdeIXQn62FZQh5XGhfj620aMpNTNRVJGP9eiXijEYNxnhI3vNuVV%2B6eNI%2F2kqD%2FfLbPf6SFhC6NtxTiK0GQXWmTr0yMP3%2FmsAGOpsBeIqRRK%2BJUwp%2FOv%2F%2BbbtLbalxdxKHw6piE6c5gA6I4ldan2nl5YvsZN35g702eWINNLCAguMuD0PuYEC%2BgMYaLemWBXgvga6UKmzla9cS5CvZEdcvqi54GwlkfnReUm9ahUhOyI8b5U5O7RyPfyGrJfMS1mHiidj0jjFcyWnAKoTGakyGxWR7quilAUtlGo%2FtSIuSJH%2FznM6F%2FsI%3D&X-Amz-Signature=d981cbf70e08a577ce5f6b248d959e6c44fdc33fb731a4e4d2b70f32f0a67ecc&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22W-9_Form_ver._2024_-_BLANK.pdf%22&x-id=GetObject

E. Cost proposal

9.7. Standard Contract Qualifications

If the Proposer has contract qualifications, the Proposer shall upload a redlined copy of the contract found in Attachments; clearly identifying the Contract language at issue and suggested adjustment or modification in redline.

If no qualifications are identified, Proposer is presumed to have accepted the Contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification pursuant to the Contract and this question may be bypassed.

9.8. Insurance Requirements*

The Proposer acknowledges the Agency's insurance requirements and endorsements as outlined in the

Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.

Proposer shall be required to provide proof of requisite insurance prior to Contract execution. Failure to do so shall be just cause for forfeiture of the Proposal guaranty and/or rejection of the Proposal.

☐ Please confirm

*Response required

9.9. Certification Regarding Debarment

The Agency performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.

A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars.

Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.

For all other proposers, the completed form is sufficient.

• Certification_Regarding_Deb...

9.10. Other Documentation

Please upload additional documentation required by this RFP here as well as any additional documentation that you feel would be a value to your submitted proposal. For example: Awards, Licenses, etc.

9.11. Authorized Contract Signer*

Please provide the name, title and email address of the authorized contract signer.

*Response required https://procurement.opengov.com/portal/cityofwestsacramento/projects/159332/document?section=undefined https://secure.procurenow.com/portal/cityofwestsacramento/projects/159332/document?section=1449822 https://government-project.s3.us-west-2.amazonaws.com/159332/56d53b8c-44ee-44d1-884c-a7c74cf96349_Certification_Regarding_Debarment_Form_WSAFCA.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FIWBAETE%2F20250421%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250421T230517Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED4aCXVzLXdlc3QtMiJHMEUCIAotMM1lFDEEyiL2pr6TnwbpsUuG6fmoDQonob5PjHuDAiEA7uoOKnIJmPv4icZc%2FJx%2FrV2pKUkFlGa3dW40vwsDW40qjAUIx%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDBuHqoz7ZmqSmz5CHSrgBN37Si7zg6QYxoH%2F64NdRCVhFAdueTwI5Tnt4rMNDe6TbHduklG4eQBMnJXSPVJD2UEzqQOkqYjBuTgREsIZ9LSZ3%2FupQJZ2dK%2FebmpxHdteY6oIktmCdVb69LFNHAZkvTfdMBrcZX%2BMrSlULCegZh96B87fGWF69bQHwBRnHSbBe3m%2B%2B2n61vE%2BD%2BHPqQ9%2BBkpKHfq1SXMB7RdRKx2wZ69%2F1ryclbU150MpxBRpqFPiZTjPDGIdPt%2FwRx1xZWbwZtanodITd21NFcOOBtJEgC2lwPlqcm4UiliNZSDVO%2Fp0%2F1Yg84idxKEeS%2F46Kt6Mwx1DY%2Boum%2BRtfnR0%2BzoZxM4PVLzzCHaTgge5GJwjMLFy1i2Ppr3wIFFmg75HrYluxUde5YSpsGPcRqHw98hRyRPTVqv7is0klr4IQUjo9eNGwfZTkKc%2Fy4edHXU39Oh%2BeQPUwqEyZ44wM%2FWTFhO8yZ55F%2F1mmqYhNFlgqssudqtFvFhh2gZ8XowDjRRiDW0iPp0R6oH%2FtlTF4Unxxqxw5FmiMykeaGtrjfiHLZskFSHnW3A2PdWBNbTVYOw1cYffii0T5ppWxy%2B69GQPKlqbpHWhqURRNQLXpyiJm8rlJ%2BlTf9hPbHIhz5l5ANixmk4HbJe67qw4eoh6Nzg7ZmCoIvBed%2BYhtAmHglqQITd5qPKOSw47WvuC9BqAaHKSaxhrwVY%2F1dZrW%2FItvnP2NrzdeIXQn62FZQh5XGhfj620aMpNTNRVJGP9eiXijEYNxnhI3vNuVV%2B6eNI%2F2kqD%2FfLbPf6SFhC6NtxTiK0GQXWmTr0yMP3%2FmsAGOpsBeIqRRK%2BJUwp%2FOv%2F%2BbbtLbalxdxKHw6piE6c5gA6I4ldan2nl5YvsZN35g702eWINNLCAguMuD0PuYEC%2BgMYaLemWBXgvga6UKmzla9cS5CvZEdcvqi54GwlkfnReUm9ahUhOyI8b5U5O7RyPfyGrJfMS1mHiidj0jjFcyWnAKoTGakyGxWR7quilAUtlGo%2FtSIuSJH%2FznM6F%2FsI%3D&X-Amz-Signature=0534aa9f9ab6f01a71a3992a25efc6949f588f1ec00d6b024e332848d41eb026&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_Regarding_Debarment_Form_WSAFCA.pdf%22&x-id=GetObject