Website RFP Addendum04102025.pdf
PDF 186 KB Posted
- Attached to
- TOWNSHIP WEBSITE REDESIGN, CONSOLIDATION
- Solicitation number
- 25-9
- Issued by
- Macomb County, Michigan
About this file
This document is an addendum from the Shelby Township Community Relations Department in Macomb County, Michigan, addressing a Township Website Redesign and Consolidation Request for Proposal (RFP). The addendum clarifies key project details, including the township's desire to comprehensively redesign and consolidate three digital portals (website, email/SMS messaging, and online Clerk's Office tools), with the current contract expiring on June 30, 2025. The document responds to potential vendor inquiries, confirming that while proposals may address individual sections, the goal is to identify the most effective and comprehensive solution across all three platforms.
The addendum provides critical financial context, noting that the township's previous website redesign in 2019-20 cost $41,200 for initial redesign and hosting, and current annual hosting is $5,822.85. The township has 346 unique web pages and current integrations with systems like ApplicantPro, New World Systems, BS&A Online, Recreation Software, and MunicipalOnlinePayments.com. No pre-bid meeting is planned, and the township does not maintain a fixed record of website support inquiries. The document emphasizes the municipality's focus on finding a solution that balances efficiency, value, and service continuity, with proposals due to be evaluated based on comprehensive functionality and potential to meet the township's digital transformation needs.
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Other files
| File | Type | Posted |
|---|---|---|
| 2025-2028 TOWNSHIP WEBSITE REDESIGN -CONSOLIDATION.pdf |
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Text version
Community Relations Department
52700 Van Dyke Ave.
Shelby Township, MI 48316-4448 info@shelbytwp.org Phone: 586-254-7130
Shelby Township, Macomb County, Michigan Chartered 1978
April 10, 2025
RE: TOWNSHIP WEBSITE REDESIGN, CONSOLIDATION ADDENDUM
This addendum provides clarification and additional information in response to vendor inquiries regarding the Shelby Township Website Redesign and Consolidation RFP. Topics addressed include the anticipated budget for redesign and hosting based on prior investments, clarification on project scope and page migration, and current integrations. The Township also confirmed that while proposals may address individual sections of the RFP, the goal is to identify the most effective and comprehensive solution for all three portals. No pre-bid meeting or discovery call is planned, and the Township is focused on finding a solution that balances efficiency, value, and continuity of service.
To ensure we can provide the most appropriate recommendations and align with your expectations, is the Township able to provide the anticipated/approximate budget for the project?
In the township’s prior website redesign in 2019-20, the year one investment for redesign and hosting was $41,200. Given that our current site does not require a complete overhaul we are hoping to significantly reduce that portion of the project this time.
What is your anticipated/approximate budget for annual hosting/licensing?
Our 2024-25 hosting cost was $5,822.85.
To better understand your business needs and requirements, would the Township be open to a 10–15-minute discovery call with us to ensure the proposal fully meets your expectations?
We do not have a pre-bid meeting for this RFP.
Can you please share the approximate number of customer support phone calls and emails each month from the public (residents, businesses)? What are the most common support requests?
We do not have a fixed record of support inquiries for the website.
Is the Township able to provide the approximate number of pages that will need to be migrated?
The current website has 346 unique pages.
The RFP states that vendors may respond to a single section, multiple sections, or all three as a package. However, later in the document it notes that the Township is seeking one vendor to encompass all or multiple facets of these functions. Can you please confirm whether proposals limited to only one section will still be considered?
Additionally, is the Township considering continued use of the existing portals for Sections 2 and 3?
The township’s contract for all three portals (website, email/SMS messaging, and online Clerk’s Office tools) expires June 30, 2025. We are seeking solutions for all three sections/portals. Following the RFP, the township will select the best and most efficient solution and value for all three sections.
Is the Township able to give a list of the existing integrations that will need to be replicated from your current site?
Currently, the township has integrations with ApplicantPro, New World Systems, BS&A Online, Recreation Software by R.C.
Systems, Inc., and MunicipalOnlinePayments.com.
Brad Bates Community Relations Director Shelby Township
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