Wastewater Treatment and Pumping station Specs Site 41 (1).doc

WATER SUPPLY & WASTEWATER TREATMENT SYSTEM MAINTENANCE & OPERATION Statement of Work

I. General

a. This bid solicitation has been reserved for Small Business Contracting. Only those Bidders certified as DGS Small Businesses through the Small Business Contracting Program may submit a bid for these services.

b. Executive Order 2021-06, Worker Protection and Investment:

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal or quote

c. The Pennsylvania Department of Transportation, hereafter referred to as The Department, requires the complete maintenance and operation of the drinking water supply, wastewater treatment system, and Lift Pump Station and force main at the areas listed below, consistent with standard operating procedures and applicable Federal, state, and local rules and regulations for the protection of public health and the environment.

d. National Pollutant Discharge Elimination System (NPDES) Permit number PA0032859 expired May 31, 2024. The Permit has been administratively extended by the issuing agency until a new Permit is reissued. The possibility exists that the renewed permit will require seven (7) day a week monitoring for pH, dissolved oxygen, and total residual chlorine. Because of this, there are two separate line items in the invitation for bid. One for five (5) day a week maintenance and operations and one for seven (7) day a week maintenance and operations. Once the renewed permit is executed, service will follow the guidelines set forth in that permit, until then, maintenance and operations of the facilities will be required five (5) days a week.

e. This service will be for a period of one (1) year. By mutual consent of both parties, this service shall be renewable two (2) times, each for a period of two (2) years. A four percent (4%) rate increase shall be applied to each item for each renewal period. The Commonwealth reserves the right, upon notice to the Contractor, to extend the term of the service for up to three (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in service coverage and only for the time necessary, up to three (3) months, to enter into a new service agreement.

f. The rest areas are open to the public 24 hours a day, 7 days a week including all holidays. All work should be performed with minimal disruption to the public. In the event the contractor needs to interrupt service in order to complete needed repairs, the District Roadside Specialist (DRS) shall be notified immediately.

g. See attachment “A” for the National Pollutant Discharge Elimination System permit relevant to the Site which also includes Discharge Monitoring Report (DMR) templates and DMR instructions.

h. Location of Services

1. Crescent Lake Roadside Rest Area (Site – 41) located at Mile Post 295 of interstate 80 east bound, Pocono Township, Monroe County.

2. Delaware Water Gap Welcome Center (Site-F) located at exist 310 of interstate 80, 18 River Road Delaware Water Gap Pa.

i. Description of the Systems

1. Services will include performing all necessary operational procedures, maintenance, trouble shooting, and repairs of the above specified water supply, wastewater treatment facilities, and pump station which include, but are not limited to, supplying required chemicals, discharge and process control sampling, laboratory analyses, record keeping, report preparation and submission, equipment operation and preventive maintenance, and responsible, efficient and effective on-site management, supervision and staffing for the facilities.

2. The rest area has a 9,000 GPD extended aeration sewage treatment plant with the following components:

i. In-line flow equalization tank with transfer pumps

ii. Duplex aeration tanks and clarifiers

iii. Waste activated sludge holding tank

iv. Intermittent tertiary sand filter

v. Chlorine contact tank

vi. Post aeration.

3. The rest area drinking water supply system is a transient, non-community public water supply having the following components:

i. Groundwater well with submersible well pump

ii. Sodium hypochlorite disinfection system

iii. Hydropneumatic tank

4. The Welcome center Lift Pump Station and Force main consists of:

i. A 6 ft. diameter precast concrete wet well having a total volume of 1,056 gallons below the influent pipe and an effective volume of 264 gallons between pump on/off levels. The wet well is equipped with two (2) Myers WGX50-03, 5 hp, 200 volt, 3 phase submersible grinder pumps sized for 95 GPM at 66 ft. TDH and controlled by mercury float switches. A pump lift-out guide rail assembly is provided for pump removal.

ii. The pumping station is equipped with a US Filter Bioxide®, liquid-phase treatment process for odor control and elimination of hydrogen sulfide in the pumping station and discharge force main. The Bioxide injection system consists of two chemical metering pumps, a feed controller and an above-ground 1,500 gallon polyethylene solution storage tank. The Bioxide odor control system is currently not in use but should be inspected and any repairs needed shall be reported to the District Roadside Specialist.

iii. 263 ft. of 8-inch diameter PVC gravity sewer is installed between the Welcome Center and the pump station.

iv. The pump station discharges to a local municipal wastewater treatment plant through 2,325 ft. of 4-inch diameter PVC force main and includes a single air release valve vault.

j. Qualifications of Contractor

1. In the event of an emergency, the contractor shall be prepared to proceed with the work within two (2) hours of authorization by the Department. The contractor shall be able to perform emergency work on a 24-hour basis. The contractor shall supply The Department with a phone number and contact person for a 24 hour callout.

2. To receive consideration as a bidder for this contract, provide written documentation of the Contractor’s capability to satisfactorily handle all aspects of the services covered under the scope of this contract. The following documentation shall be either attached to the bid electronically or provided to the purchasing representative within 5 business days of the bid opening:

i. Copy of the lead or chief operator’s wastewater certification and certificate number.

ii. Copy of the backup operator’s wastewater certification and certificate number.

iii. Contractor’s Accredited Environmental Laboratory identification number and name as registered with the Department of Environmental Protection (DEP)

k. Liability

1. The contractor will be responsible for taking all reasonable precautions, in accordance with sound industrial practices, to safeguard and protect from damage, all Department property and issued Department equipment. The contractor will be responsible for the repair or replacement, in kind, of any lost or damaged property or issued equipment, excluding loss resulting from normal equipment wear in performing operation and maintenance duties.

2. The contractor shall report all acts of vandalism to the District Roadside Specialist or other designated Department representative and the Pennsylvania State Police within three (3) hours of the contractor’s knowledge of the occurrence.

3. The contractor shall purchase and maintain insurance as per the attached document, during the term of this contract and any renewals or extensions thereof.

l. Laws, Ordinances, and Fees

1. The contractor shall comply with all federal, state, and local laws, ordinances, rules, and regulations as applicable and as may be set forth by the Department covering specified contract work.

2. The contractor shall acquire and maintain the necessary permits, licenses, and certifications and assume all financial responsibility for acquisition. The Department will be responsible for renewing all wastewater treatment plant National Pollutant Discharge Elimination System (NPDES) permits.

m. Materials and Payment

1. Upon award of the contract, the contractor is responsible for taking an inventory of all operating equipment and items at the facilities. The inventory will serve as a guide for potential repair items required on each call out to the facility.

2. Payment for maintenance and operation will be made monthly. This monthly rate will include incidental operational equipment, materials, supplies, and incidental routine and supplementary water and wastewater sample collection and analyses as specified herein. Each visit by site technician will be documented in the log book.

3. All labor and materials used for work performed outside of maintenance and operation must be documented on a mutually agreed upon report form. This report must be signed by the contractor’s representative and the District Roadside Specialist. This report will serve as basis for payment.

4. For service calls outside of normal maintenance and operations, the contractor will use the trip charge item for mobilization and travel. Once on scene any hours of work onsite will be billed as labor hours.

5. The cost of parts, materials and equipment needed for major repairs and mechanical equipment replacements billed under the contingency provision shall be invoiced at the contractor’s cost plus 15%. Any specialized subcontractors or equipment rental needed for the completion of major repairs shall be negotiated and billed at the subcontractors invoiced price plus 5%. A copy of the supplier’s invoice must be attached to the monthly statement for payment. No material purchase in excess of one hundred dollars ($100.00) may be initiated without approval of the DRS. Upon request, the contractor shall furnish a written estimate for repairs of labor and materials.

6. The wastewater treatment plant’s waste sludge pumping, removal and disposal will not be incidental to the operation’s contract lump sum price, but will be paid for at the unit price bid per gallon of sludge removed from the plant. The quantity (gallons) of disposed sludge must be indicated on all sludge haulers’ invoices.

7. Upon submitting invoices for payment to the Comptroller Office, a copy must also be submitted to the District Roadside Specialist. This will include:

i. A “Confirmation of Service” (form OS-501) designates the specific Purchase Order line items for which the work/repairs were based. Failure to provide the specific line items for which the work/ repairs were based on the OS-501 documentation will result in invoices being returned to the contractor and delay of payment for work completed.

ii. Contractor invoices for labor and materials must also accompany the OS-501 form.

8. NO PAYMENT WILL BE MADE FOR UAUTHORIZED REPAIRS.

9. Repairs made without the authorization of the proper personnel are subject to non-payment. Prior to the effective date of the contract, The Department will provide a list of authorized personnel responsible for requesting repair work.

n. Safety Requirements

1. All work shall be conducted in a manner to ensure the safety of the public and plant operators.

2. The contractor shall provide all safety equipment necessary for the plant operators to perform the routine and specialized work in operating, repairing, and maintaining the water and wastewater facilities. Equipment shall include, but is not limited to, safety belts, aprons, goggles, disposable rubber gloves, disinfectant soap, locks and tags for control panels and other equipment and material as is appropriate for specific work tasks.

3. The contractor shall comply with the latest Federal, State, and local laws and safety regulations when entering confined spaces and shall not enter any tank, lift station wet well, or enclosed treatment structure, or perform any activity that would be considered “Confined Space Entry” as defined by 29 CFT 1910.146 without the proper equipment, appropriately trained personnel and permits if necessary.

4. All necessary equipment and provisions required for Confined Space Entry compliance shall be furnished by the contractor and will be incidental to the contract lump sum price

o. Liquidated Damages

1. Liquidated damages in the amount of $250.00 per occurrence shall be applied to the next invoice for any of the below circumstances:

i. Should the contractor fail to properly sample and perform any of the required tests designated herein, or fail to submit tests before the date stipulated.

ii. Split sample test results, which verify improper sampling, handling or storage.

iii. Failure to comply with any permit requirements.

iv. Failure to perform scheduled water and wastewater quality testing.

v. Failure to immediately notify the District Roadside Specialist in the event of operational or mechanical failure.

vi. Incomplete discharge monitoring reports (DMRs) for two consecutive months.

vii. Failure of the contractor to maintain a the required amount of days needed for operation of the facility.

viii. Failure of the operator to comply with sign-in procedures of attendant’s master diary.

ix. Failure of contractor to provide all necessary routine maintenance, including but not limited to , maintenance of sand filter and general maintenance of wastewater building and surrounding grounds.

x. Failure to comply with the DEP discharge permit limits for two or more consecutive months. More than three months of non-compliance may result in termination of the contract.

2. On the second, and all subsequent occurrences, where the contractor has failed to follow testing and reporting procedures as outlined above, a $500.00 assessment will be made for each occurrence.

3. Failure of the contractor to respond to an emergency call out within 2 hours shall result in liquidated damages totaling $500.00. $250.00 shall be assessed for each additional hour that the contractor does not respond to an emergency call out beyond two hours.

p. Mechanical Failure and System Repairs

1. The contractor shall prepare and implement a preventive maintenance program for maintaining and preserving the facilities and system equipment and will be liable for repairs resulting from lack of effective preventive maintenance.

2. The contractor shall be capable of responding to an emergency call 24 hours a day and 7 days a week. Response should be within a reasonable period of time, but no later than two (2) hours after proper notification of problem.

3. The Department will be responsible for all major repairs and capital improvements to the facilities. In the event any system failure or major mechanical breakdown occurs, the contractor is to evaluate the situation, determine the degree of repair required, and immediately contact the DRS or the designated representative with a plan of corrective action. Upon request, the contractor shall furnish a written estimate for repairs for labor and materials.

4. When notifying the District Roadside Specialist of such required repairs, the contractor shall indicate the urgency of the repair and designate vendors who may accomplish such work in an expeditious, efficient, and economical manner.

5. Major repairs and mechanical replacements will require Department approval. Repairs shall be made only after a cost estimate is prepared and the DRS or designated representative verbally authorizes the work. The contractor will notify the DRS of the date and time repairs will be performed.

6. The contractor will be liable for all ensuing regulatory fines, sanctions, and/or equipment repair costs should the outcome of contractor’s failure to properly notify the DRS of the needed repairs, or perform repairs in a timely manner, result in a violation of the operating permits or subsequent mechanical or electrical breakdown.

7. The Department retains the option to refuse any proposal for repairs and reserves the right to have repairs performed by Department personnel or by another contractor.

8. Unless otherwise directed, the contractor shall immediately remove all damaged parts from the site following a repair or replacement and retain the manufacturer’s warranties in a file on site for all newly installed equipment.

q. Site Security

1. The contractor shall properly secure the water supply, wastewater treatment facilities, and lift pump station within the limits of the existing security devices provided and insure that all gates, electrical control panels, and buildings are secure following each site visit.

I. Operation of Wastewater Treatment Facilities

a. Personnel

1. Lead or chief, operating and monitoring the wastewater treatment facilities, shall have a minimum Class D and E1 sewage treatment plant operator certification in accordance with 25 PA Code §303 (Certification of Operators) and as issued by the State Board for Certification of Sewage Treatment Plant and Waterworks Operators. In addition, the contractor shall provide and designate a back-up operator to be responsible for operation when the lead or chief operator is not available.

2. The contractor shall not allow unlicensed personnel to perform the duties of certified operators. Only certified operators will make process control decisions. All trainees shall be under the direct, on-site supervision of an appropriate Class D and E1 sewage treatment plant operator. Violations of this provision will be sufficient grounds for termination of this contract.

3. The contractor and all employee plant operators must be familiar with the conditions and requirements of the most recent National Pollutant Discharge Elimination System (NPDES) permit governing the discharge of treated sewage at the safety rest area wastewater treatment facility.

b. Time of Operation

1. The wastewater treatment plant operator will be on duty for a minimum of five (5) days each week and a maximum of seven (7) days each week. Each site visit shall be for a minimum of one (1) hour during daylight hours, or as long as necessary to perform routine operational and maintenance tasks assigned under this contract, and as required in the NPDES discharge permit to produce a quality effluent and maintain permit compliance.

2. The operator will be “on call” during periods when the plant is unattended and must have a cell phone or answering service as a method of contact in the event of an emergency. The emergency phone numbers must be given to the DRS and remain on file at the PennDOT District Office through the term of the contract.

c. Process Control and Performance Monitoring:

1. The operator shall determine the optimum range of operational and process controls necessary to achieve a high-quality effluent and maintain permit compliance. During each site visit, the plant performance shall be monitored and evaluated, and suitable operational adjustments implemented accordingly.

2. In addition to continuous flow measurement, performance monitoring, and control testing of the treatment process shall include, but not be limited to, the following:

i. Dissolved Oxygen (DO) – Measure levels in aeration tanks and discharge effluent during each site visit (once daily).

ii. PH – In aeration tanks and effluent at each visit (once daily).

iii. Mixed Liquor Suspended Solids (MLSS) – Measure concentration in aeration tanks once during the first and third week of each month.

iv. MLSS Settleability – During each visit, perform 30 minute settleometer test for each aeration tank.

v. Sludge Blanket Depth – Measure level in each clarifier during each site visit.

vi. Residual Chlorine – Record effluent concentration at each visit (once daily).

vii. Alkalinity – Measure levels in aeration tanks as required.

d. Duties and Responsibilities

1. The contractor shall perform all maintenance and repairs in a manner that keeps the facilities and the associated equipment clean, serviceable, and operating free of odors and health and safety hazards.

2. Routine maintenance shall include, but is not limited to, the following tasks:

i. Troubleshooting and adjustment of equipment.

ii. Replacement of blower, air filters, belts, and gear case oil.

iii. Cleaning air diffusers.

iv. Lubrication of pumps, motors, and other wear points.

v. Skimming and cleaning of scum baffles, weirs, troughs, and weir boxes.

vi. Cleaning of tanks and other equipment including the bottom and sidewalls of the clarifier, chlorine contact, and equalization tanks.

vii. Removal of floating material in the clarifier, chlorine contact tanks.

viii. Removal and proper disposal of accumulated screenings and trash.

ix. Cleaning, removal, and proper off-site disposal of accumulated dried sludge material on the sand filter beds.

x. Checking for proper operation of all air lifts and sludge return piping.

xi. Monitor and check all pump operations for clogging, bearing wear, seal leaks, and motor heating.

xii. Decanting of the sludge holding tank.

xiii. Remove and install flow meter pens and recording charts as required.

3. Operation of the wastewater treatment plant will include maintaining the sewer line between the rest area building and the treatment plant and opening any blockages that may occur in the line.

4. The contractor shall have an authorized manufacturer’s representative calibrate and certify the flow meter operation at least once each year and shall provide a written schedule of when these events will take place during the year. The contractor shall submit documentation (copy of invoice) indicating when the services were performed along with the name and certificate number of the certifier. The flow meter shall be labeled with the certification number and date of certification.

e. Waste Treatment Restrictions

1. The treatment facility is solely for the purpose of treating wastewater from the safety rest area buildings. Any septage or wastewater introduced from external sources will be cause for immediate cancellation of this contract. The difference in cost between the canceled contract and the subsequent award will be assessed against the noncompliant contractor. In addition, the noncompliant contractor will be liable for any fines, penalties, expenses, or costs of any other nature resulting from the introduction of external wastewater into the plant or from the processes of contract cancellation and re-award.

f. Equipment and Materials

1. The contractor will furnish all necessary equipment and materials required for daily and preventative maintenance, plant operation, process control testing, and sample collection. The equipment and materials shall include but are not limited to, dissolved oxygen meter, pH meter, settleometer, colorimeter, composite sampler, flow meter chart paper and pens, blower belts, hose, lubricants, tools, and sampling and testing apparatus, and reagents.

2. All costs associated with the purchase and delivery of chemical supplies will be the contractor’s responsibility and incidental to the contract lump sum price. The contractor is required to obtain, properly store, and effectively apply all essential chemicals in quantities as may be necessary for appropriate treatment plan operation in maintaining an effluent discharge within permit compliance. Chemical supplies required for the various treatment processes will include, but are not necessarily limited to the following:

i. Disinfection – Sodium hypochlorite.

ii. Alkalinity and pH adjustment – Sodium bicarbonate, magnesium hydroxide, sodium hydroxide (caustic soda), lime or other suitable chemical.

iii. Bioaugmentation – Microorganisms and bacteria enzyme additives, such as nitrifying bacteria, as may be needed to enhance treatment efficiency of the biological systems.

g. Discharge Monitoring

1. The contractor shall be responsible for conducting all discharge monitoring in compliance with the facility’s NPDES discharge permit. All expenses associated with sample collection and analyses shall be the sole responsibility of the contractor and incidental to the contract lump sum price. In the event the Department requires a split sample, the contractor will provide all sterilized vessels necessary for sample collection.

2. The contractor will collect wastewater samples and arrange for test analysis of specific effluent discharge parameters by a Department of Environmental Protection- (DEP-) accredited laboratory in accordance with the monitoring requirements summarized in Part A 1 of the discharge permit. Approved laboratory procedures including holding times, sample collection, and analytical methods, shall be in accordance with 40 CFR Part 136 (Code of Federal Regulations).

3. All sampling points for monitoring plant performances shall be field located, marked and approved by the DRS. Failure to use approved sample points and/or sampling methods will be unacceptable and the contractor shall be required to resample and retest at no additional cost to the Department.

4. All monthly wastewater analyses for discharge parameters having a monitoring frequency of twice each month shall be completed within the first two (2) weeks of every month. The contractor shall collect and analyze the first series of samples within the first seven (7) calendar days of each month and schedule the remaining analyses such that laboratory test results are received within adequate time to allow for any operational adjustments and additional sample testing as may be required for discharge compliance prior to the end of the month.

5. Upon receipt of all the monthly test results, the operator shall review each parameter’s discharge concentration for permit compliance. Should any parameter’s average discharge concentration exceed the permit limit, determine the cause, immediately initiate corrective action and, after plant operation has stabilized, collect and analyze an additional sample for the noncompliant parameter(s). The results of this analysis shall be incorporated with the previous values and a new monthly average concentration computed for permit compliance reevaluation. Should the average concentration once again exceed the permit limit, implement remedial measures and repeat sampling/testing procedures as necessary to sustain permit compliance.

6. Given that the treatment facility’s effluent quality is a reflection of the contractor’s operational performance, the contractor will be responsible for all costs incurred in collecting and analyzing supplementary samples. Failure to adhere to the established discharge monitoring procedures will result in the assessment of liquidated damages.

7. The results of all laboratory analyses shall be typed on the testing laboratory’s letterhead and forwarded to the Department, along with each monthly discharge monitoring report. In accordance with the NPDES permit requirements, the contractor and testing laboratory will be responsible for documenting the following information on each sample report form:

i. Exact place, date, and time of sampling or measurement.

ii. Name of the person who performed the sampling or measurement.

iii. Dates the analyses were performed.

iv. Name of the person who performed the analyses.

v. Analytical techniques or methods used.

vi. Results of analyses.

h. Reporting, Recordkeeping, and Notification:

1. The contractor shall maintain complete records of all plant operations and maintenance and shall submit a monthly operating and discharge monitoring report (DMR) to PennDOT and the Department of Environmental Protection (DEP). The discharge permit must be retained on site at all times.

2. An operations and maintenance log, designated as the Daily Operating Logbook, shall be maintained for each wastewater facility and kept on site in a location accessible for a twenty-four (24) hour inspection by representatives of PennDOT or the Department of Environmental Protection (DEP). The log shall be current to the last operation and maintenance activity performed and shall include as a minimum the following entries and documentation:

i. Treatment facility identification and discharge permit number.

ii. Name and certification number of lead operator.

iii. Signature of the attending operator following each daily entry.

iv. Date of visitation along with arrival and departure times.

v. Specific maintenance activities performed.

vi. A clear and concise process control and operating summary of actions taken by the operator.

vii. Results of all analytical process control and discharge monitoring testing.

viii. Amount of sludge wasted.

ix. Name of sludge hauler, amount of sludge pumped from the plant, and disposal site.

3. Retain the flow meter circular chart recordings in an orderly fashion along with the logbook.

4. Monthly monitoring results shall be summarized and reported on a copy of the discharge monitoring report (DMR) forms included with the facility’s permit. A supplemental monitoring report of daily records must be prepared and submitted along with the DMR to PennDOT only. All analytical test results must be submitted on laboratory letterhead and accompany the DMR submission to PennDOT.

5. All discharge monitoring and supplementary reports shall be submitted no later than the last day of each month to the following addresses:

Pa Department of Transportation

Engineering District 5-0

Maintenance

1002 Hamilton Street

Allentown, PA 18101

Attn: Ray Boronyak rboronyak@pa.gov

400 North Street, 6th Floor

Harrisburg, PA 17105

Attn: Nicholaus Sahd nick@oldeforgeenvironmental.com In lieu of sending hardcopies of the reports via mail, scanned copies of the reports may be emailed to the email addresses provided.

6. Within 28 days following the end of the reporting period, the contractor shall submit properly-completed and signed discharge monitoring reports to DEP at the following address:

PA Department of Environmental Protection

Northeast Regional Office

Water Management Program

2 Public Square

Wilkes-Barre, PA 18711-0790

7. All DMR’s and supplementary reports shall be prepared and submitted in typewritten format or as a computer-generated document. The contractor shall provide comments and fully explain any violation where indicated on the DMR form. Incorrect, incomplete, or hand-printed reports will be returned for revision and subsequent resubmission. The contractor shall fully comply with the discharge permit noncompliance reporting.

8. In the event that the Department receives a notice of discharge violation from the Department of Environmental Protection (DEP), the plant operator will be required to prepare, or contribute to the preparation of the reply correspondence. Should DEP request a field or office meeting as a result of discharge violations, the plant operator shall accompany the Department and be prepared to explain the cause of the violation and present the intended corrective actions for compliance. Response preparation or meeting attendance will be incidental to the contract lump sum bid price.

i. Waste Disposal

1. Collected screenings, slurries, sludge, and other solids shall be handled and disposed of in compliance with 25 PA Code, Chapters 75, and in a manner equivalent to the requirements specified in Chapters 271, 273, 275, 283, and 285 related to permits and requirements for land filling, land application, incineration, and storage of sewage sludge.

2. The contractor shall be responsible for pumping and disposal of waste activated sludge resulting from the treatment process, as well as insuring that contracted haulers have all necessary permits and approvals for the handling, storage, transport, and disposal of solid waste material generated as a result of wastewater treatment. All waste sludge must be disposed at PA Department of Environmental Protection (DEP) approved sites in accordance with applicable DEP rules and regulations.

3. The contractor must submit the sludge hauler’s invoice indicating the amount (gallons) of sludge removed from the facility, as well as the vendor’s disposal site, certification number. Invoices for sludge disposal services will be rejected unless accompanied by a manifest signed by the waste sludge hauler and the receiving wastewater treatment plant representative.

II. OPERATION OF WATER SUPPLY SYSTEMS

a. General information

1. The rest area water supply systems are designated as transient, non-community, public water supply systems, and have been issued the following Public Water Supply Identification Numbers:

i. Safety Rest Area Site No. 41 on Interstate 80 eastbound, Pocono Township, Monroe County – PWS NO. 2450839.

2. The rest area water supply system consists of a well, submersible well pump, disinfection system, and Hydropneumatic tank.

3. Operations of the water supply system will include all pumping systems, storage tanks, chemical systems, and appurtenances used to supply and disinfect raw water for final distribution to the safety rest area building.

b. Personnel

1. All contactor operating personnel must be familiar with Pennsylvania’s Safe Drinking Water Act and the Title 25 PA Code Chapter 109 regulations and have operation and maintenance training and experience in small groundwater systems.

c. Time of Operation

1. The water supply system operator will be on duty for a minimum of five (5) days and maximum of seven (7) days each week for a minimum of fifteen (15) minutes per day during daylight hours, or as long as necessary to perform routine operational and maintenance tasks assigned under this contract.

d. Duties and Responsibilities

1. The operator shall determine the optimum range of operational controls and disinfectant dosage necessary to maintain adequate chlorine residual, produce the highest quality of potable water, and maintain satisfactory water pressure throughout the distribution system.

2. During each site visit, the water supply system shall be monitored and evaluated, and suitable operational adjustments implemented accordingly to optimize system performance. Routine operation and maintenance shall include, but is not limited to, the following tasks:

ii. Perform minor repairs and routine equipment inspections.

iii. Check for proper operation of the submersible well pump and chemical feed pumps.

iv. Check levels in the chemical feed tanks and prepare disinfection solution as required.

v. Maintain no less than 0.2 mg/L free chlorine residual throughout the distribution system. When a particular sampling point has been shown to have a free chlorine residual of less that 0.2 mg/L, the contractor shall take all necessary corrective action to increase the chlorine residual.

vi. Adjust disinfectant solution strength and/or chemical feed rates for maintaining adequate chlorine residual.

vii. Check for air or water leaks in the system, verify proper operating water levels in the Hydropneumatic tank and ensure adequate system pressure.

3. All records of equipment replacement or repairs shall be maintained in a daily log kept on site in a location accessible for a twenty-four (24) hour inspection by representatives of PennDOT or the Department of Environmental Protection (DEP).

e. Equipment and Materials

1. The contractor will furnish all necessary tools, equipment, and materials required for the daily operation and maintenance of the water supply system. The equipment and materials shall include, but are not limited to the following:

i. Sampling and testing apparatus and reagents.

ii. Calibrated pH meter, sample bottles, reagents for chlorine residual analysis, and a direct concentration readout colorimeter.

iii. Sodium hypochlorite for water supply disinfection.

2. The contractor is required to obtain, properly store, and effectively apply all essential chemicals in quantities as may be necessary and appropriate for adequate treatment of the raw water supply. Provisioning of equipment and materials for daily operation and maintenance will be the responsibility of the contractor and will be incidental to the contract lump sum price.

f. Water Quality Monitoring

1. The contractor shall be responsible for performing all required sampling and water quality testing for the safety rest area water supply system in accordance with Pennsylvania’s Safe Drinking Water Act (35 P.S. §721.1 et seq.) and Title 25 PA Code Chapter 109 regulations.

2. During each site visit, the contractor shall conduct pH and chlorine residual monitoring. The chlorine residual water sample must be collected at the farthest point in the distribution system within the rest area building. A log (Water Supply System Operations Report) of daily records must be prepared and submitted along with the DMR to the Department. The operations log of chlorine residual and pH readings shall be maintained and readily available on site.

3. Throughout the duration of the contract, the contractor shall retain the services of a Department of Environmental Protection- (DEP-) accredited laboratory to perform microbiological analyses. Submit verification of the testing laboratory certification prior to award of contract.

4. Each calendar month, the contractor shall collect one (1) water sample and have a Department of Environmental Protection- (DEP-) accredited laboratory perform microbiological analysis for coliform bacteria. Sampling should be conducted as early as possible, preferably in the week of the month, to allow sufficient time for reporting results to DEP and performing any necessary check sampling.

5. Nitrate and nitrite samples shall be collected and analyzed by the certified laboratory once each year. (Nitrite monitoring is not required where water is disinfected with free chlorine.)

g. Reporting and Notification

1. It will be the contractor’s responsibility to have the laboratory test results submitted to the Department of Environmental Protection (DEP) and no later than the 10th of the month following the month in which sampling was performed. Forward the DEP report forms, SDWA-1 and SDWA-S, to the following address or submit results using the DEP Drinking Water Electronic Lab Reporting System. All verbal notifications shall be made through the following regulatory agency as well:

PA Department of Environmental Protection

Bureau of Water Quality and Community Health

Pocono District Office

HC 1 Box 958

Swiftwater, PA 18370-9723

Telephone: (570) 895-4040

2. Forward the results of all drinking water laboratory analyses to PennDOT at the following addresses:

Engineering District 5-0

Maintenance

1002 Hamilton Street

Allentown, PA 18101

Attn: Ray Boronyak rboronyak@pa.gov

400 North Street, 6th Floor

Harrisburg, PA 1710

Attn: Nicholaus Sahd nick@oldeforgeenvironmental.com In lieu of sending hardcopies of the reports via mail, scanned copies of the reports may be emailed to the email addresses provided.

h. Violation Protocol and Check Sampling

1. Maximum contaminant level (MCL) for coliform bacteria is based on the presence or absence of total coliform. The water supply will be in violation (Tier 2) of total coliform monthly MCL if a quarterly routine sample is found to be coliform-positive. Any total coliform-positive sample must be further analyzed for the presence or absence of fecal coliform or E-coli. Presence of coliform or E-coli will constitute a Tier 1 violation.

2. Any routine nitrate sample exceeding 10 mg/L or nitrite sample exceeding 1 mg/L will be a Tier 1 violation of the MCL.

3. The contractor must notify DEP and the DRS of any total coliform-positive sample or MCL violation within one hour following notification by the testing laboratory. If the Roadside Specialist is not available, the respective county Maintenance Manager should be contacted.

4. Following agency and PennDOT notification, the contractor shall immediately initiate the following procedures:

i. Coordinate efforts with the DRS and building maintenance contractor to discontinue use of the building drinking water supply by shutting off water to all lavatories and drinking fountains.

ii. Post the appropriate notification at a conspicuous location in the rest area building and forward a copy of the posting to DEP. All notifications shall conform to the public notice requirements for the applicable non-community water system tier level violation as outlined in the current EPA Federal Public Notification Rule.

iii. Maintain positing of the notification for the duration of violation and a minimum of fourteen (14) days from time of violation.

iv. Conduct an investigation and inspect the system to identify possible sources of contamination. Initiate necessary actions to correct the problem including checking for proper operation of disinfecting equipment and increasing disinfectant dosage and residual.

v. Within 24 hours, begin collecting and analyzing check samples in accordance with the requirements of 25 PA Code Chapter 109. MCL violations will require the collection and analyses of initial set of at least four (4) check samples. All four samples may be collected within the same day. The contractor will be required to collect check samples until two (2) consecutive samples show negative results.

vi. Any total coliform-positive check sample following a fecal coliform or E-coli-positive routine sample, or and fecal coliform or E-coli-positive check sample will be designated an acute total coliform MCL violation.

vii. The contractor must collect at least five (5) routine samples the next month following a total coliform-positive routine sample.

III. OPERATION OF THE WASTEWATER PUMPING SYSTEM

a. Personnel

1. The contractor shall provide maintenance personnel having the proper skill and experience in maintaining wastewater pumping stations, force mains and gravity sewers as well as knowledge of submersible pumps and control systems. Maintenance should be carried out in a manner to prevent emergencies or unscheduled shut-downs.

2. Provide a certified Class E subclass 4 operator if the Department of Environmental Protection requires it.

b. Time of Operation

1. Once each week, during daylight hours, the contractor shall conduct regularly scheduled site visits to the pump station to perform routine inspections and duties necessary to conduct operational checks and keep the pumping system in proper working order.

2. The contractor shall have maintenance personnel available on call at all other times including holidays as needed in case of a failure that requires immediate attention or pump station alarm.

3. The contractor shall be capable of responding to pump failure and alarm calls, 24 hours a day, and 7 days a week. Response should be within a reasonable period of time, but no later than two (2) hours after proper notification of problem.

4. During each visit, the contractor shall sign the Master Diary log located in the Attendants Office, including the date and time of arrival and departure. Log any maintenance performed during the site visit.

c. Duties and Responsibilities

1. Operation of the wastewater pump station will include maintaining the gravity sewer line between the Welcome Center and the pump station, maintaining the discharge force main, flushing the air release valve and opening any blockages that may occur in the lines.

2. The contractor shall conduct regularly scheduled site visits once each week to perform operational checks by manually starting each grinder pump, inspect the pump station wet well and mercury float switches, and test pump control and alarm functions

3. Check for accumulations of grit on the wet well floor and grease on the sidewalls and perform cleaning or sediment removal procedures as required.

4. At each visit, test the operation of the automatic float controls and alarm functions. Perform pump operational checks by manually starting each grinder pump to ensure proper operation. Perform all necessary preventative maintenance including the removal of the pumps as may be required to clear jams or fibrous material from the pump cutters.

5. As necessary, replace the rotary cutter and the stationary shredding ring on the grinder pumps.

6. During each site visit, check the dual Bioxide chemical feed bellows pumps and control unit to ensure proper operation and inspect for signs of leakage. Verify pump calibration and timer settings.

7. Check the Bioxide solution storage tank liquid level and leak detection monitor. Follow the manufacturer’s recommended maintenance operations as well as system shutdown procedures for draining chemical lines if freezing conditions are imminent.

8. Make adjustments and or repairs as may be necessary to maintain proper system operations.

9. Once yearly pump out the wet well and clean the walls and bottom of the wet well with high pressure water. This includes removal of all trash and debris in the wet well. Use a water jet machine and proper nozzles to clean the force main from the wet well up to the welcome center building.

d. Equipment and Materials

1. The contractor shall furnish all necessary tools, materials and lubricants required for daily routine maintenance and equipment servicing. The contractor shall be equipped with, or have immediate access to, a portable winch suitable for lifting and removing the submersible grinder pumps.

�It is very likely that the new Permit will require 7 day/week monitoring for pH, DO, and TRC. All other recently-issued Permits now include this requirement. I think the approach to having 2 line items is appropriate.