Washington_District_Infrastructure_Upgrade_Project.pdf

INVITATION TO BID

26-023-ITB

WASHINGTON DISTRICT INFRASTRUCTURE UPGRADE PROJECT

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: April 3, 2026

DEADLINE FOR QUESTIONS: April 17, 2026

RESPONSE DEADLINE: April 30, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofwestsacramento https://procurement.opengov.com/portal/%7bproject.government.code%7d

City of West Sacramento

INVITATION TO BID

Washington District Infrastructure Upgrade Project

I. Introduction II. Project Details

III. Terms and Conditions IV. Bid Submittal V. Cost Table

VI. Contract Award

Attachments:

A - WDIUP Const Specs_Bid Doc_2026.03.31

B - Insurance Checklist - 2Million 5Million

C - Contract 230060 - City of West Sac Green Means Go Grant Washington Dist

MOU

D - Exhibit C_Invoice Supp Docs_2-14-23

E - Project Mitigation Measures_Summary

F - Appendix F - 24-1139.1 Geotech Report Washington District Utility_Final

G - Appendix G - UPRR Insurance & Monitoring Requirements

I - Part 7 - WDIUP Plans

J - Part 5 Technical Specs_2026.03.26

Invitation to Bid #26-023-ITB Title: Washington District Infrastructure Upgrade Project

1. Introduction

1.1. Summary

The City of West Sacramento is accepting sealed responses for Washington District Infrastructure

Upgrade Project to be received no later than Thursday, April 30, 2026 at 2:00 pm.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full.

Construction will focus on water main improvements, sewer system improvements, and installation of fiber optic conduit and utility boxes. The work will require removal and replacement of existing pipelines, new pipeline installation, service tie-ins, trenching, backfill, sewer main rehabilitation using

CIPP, sewer manhole installations, surface restoration, and coordination with UPRR. Because construction will take place within active public rights-of-way and in close proximity to residences, businesses, and transportation corridors, the project presents logistical challenges that demand strong field coordination, effective traffic control, clear public communication, and thoughtful sequencing.

Successful delivery will require a contractor that can anticipate conflicts, minimize disruption, and maintain safe and efficient operations in a constrained urban environment.

All construction work must comply with the SACOG Green Means Go Grant requirements and must be completed before December 31, 2026.

1.2. Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West

Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

The Washington District Underground Utilities Infrastructure Infill and Update Project represents a significant investment in advancing the City’s housing and mixed-use development objectives within one of its primary infill areas. Existing water and wastewater infrastructure in the Washington District is aging and, in certain locations, lacks the reliability and capacity necessary to support anticipated growth.

By implementing these improvements in advance of private development, the City is proactively reducing risk, controlling future costs, and establishing the infrastructure foundation needed to facilitate timely housing production. The project also includes installation of fiber optic conduit and associated https://secure.procurenow.com/portal/cityofwestsacramento/projects/221957/document?section=undefined utility boxes within the Green Zone to support future broadband expansion and strengthen long-term economic competitiveness.

This project is partially funded through the Sacramento Area Council of Governments (SACOG) Green

Means Go (GMG) Grant Program. The grant funding is time-sensitive and must be fully expended by

December 31, 2026. Adherence to this deadline is critical to preserving grant funds and maintaining progress toward the City’s broader housing and infrastructure goals. The City seeks a contractor capable of mobilizing efficiently, maintaining schedule discipline, and delivering high-quality construction in full compliance with all applicable requirements. Successful performance will be measured by timely completion, minimal disruption to the surrounding community, strict quality control, and comprehensive documentation necessary to satisfy grant and regulatory obligations.

1.3. Contact Information

Amber Wallace

Senior Civil Engineer

1110 W Capitol Ave

1st Floor

West Sacramento, CA 95691

Email: amberwa@cityofwestsacramento.org

Phone: (916) 505-0348

Department:

Capital Projects - Engineering

1.4. Timeline

Release Project Date April 3, 2026

Pre-Bid Meeting (Non-Mandatory) April 14, 2026, 11:00am

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/289863308500

00?p=hYIb3JfgvuFacrxIAC

Meeting ID: 289 863 308 500 00

Passcode: QU2BZ3NK

Need help? | System reference

Dial in by phone

+1 619-485-0116,,395911649# United States, All locations

Find a local number

Phone conference ID: 395 911 649#

Join meeting on Teams mailto:amberwa@cityofwestsacramento.org tel:(916)505-0348 https://teams.microsoft.com/meet/28986330850000?p=hYIb3JfgvuFacrxIAC https://teams.microsoft.com/meet/28986330850000?p=hYIb3JfgvuFacrxIAC

Question Submission Deadline April 17, 2026, 2:00pm

Question Response Deadline April 21, 2026, 5:00pm

Proposal Submission Deadline April 30, 2026, 2:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/232668984925

03?p=v2n7sBKKWQhwgQpxZY

Meeting ID: 232 668 984 925 03

Passcode: ec9zQ9Fx

Need help? | System reference

Dial in by phone

+1 619-485-0116,,847937932# United States, All locations

Find a local number

Phone conference ID: 847 937 932#

Contractor Selection Date May 20, 2026 https://teams.microsoft.com/meet/23266898492503?p=v2n7sBKKWQhwgQpxZY https://teams.microsoft.com/meet/23266898492503?p=v2n7sBKKWQhwgQpxZY

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City of West Sacramento is only accepting electronic bid submissions and only through its online bidding platform, OpenGov. Bidders shall create a FREE account by signing up at OpenGov.com. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

2.2. Project Scope

The Washington District Infrastructure Upgrade Project is comprised of construction work associated with potable water system improvement, sanitary sewer improvements, and communication improvements. The construction work will occur at several locations within the Washington District area with the majority of the work taking place within City Right-of-Way.

Water system improvements consist of installing new water mains and tie-ins, water services, and water system appurtenances. The sewer improvements consist of installing new sewer manholes, sewer mains, sewer laterals and cleanouts, and rehabilitating existing sewer manholes using cured in-place pipe. Communication improvements include installing new fiber optic conduits, junction and pull boxes, and making connections.

2.3. Scope of Work

The City of West Sacramento, CA is seeking qualified contractors to provide comprehensive infrastructure upgrades in the Washington District. This project aims to enhance the City's underground water and sewer utility systems, and expand the City's communication network to benefit the

Washington District. The selected contractor will be responsible for furnishing all labor, materials, equipment, and incidentals necessary to satisfactorily complete the contract work within the time duration.

The Washington District Infrastructure Upgrade Project will include, but is not limited to, the following components:

o Water Supply: Installation of new water mains, service lines, and fire hydrants. All work must comply with, but not limited to, the City Standards, American Water Works Association

(AWWA) standards, Division of Drinking Water (DDW) requirements.

o Sewer Systems: Replacement and rehabilitation of existing sewer lines, sewer laterals, and manholes. All work must comply with, but not limited to, the City Standards, National

Association of Sewer System Companies (NASSCO), California Code of Regulations (CCR)

Title 8, and American Society of Testing Materials (ASTM).

o Telecommunications: Installation of underground fiber optic conduits. All work comply with, but not limited to, the City Standards and Telecommunications Industry Association (TIA).

The contractor will be responsible for, but not limited to, the following services:

A. Project Management: Provide a dedicated project manager to oversee all aspects of the project, including scheduling, budgeting, and coordination with City officials and stakeholders.

B. Permitting: Obtain all necessary permits and approvals from local, state, and federal agencies.

C. Construction: Procurement of all materials. Execute all construction activities in accordance with the approved design plans and specifications. Ensure minimal disruption to the community and maintain a clean and safe worksite.

D. Quality Control: Implement a comprehensive quality control program to ensure all work meets the required standards and specifications.

E. Testing and Commissioning: Conduct all necessary testing and commissioning activities to ensure the proper functioning of all installed systems and components.

F. Documentation: Submit detailed as-built drawings, operation and maintenance manuals, requested data, and warranty information for all installed components.

The City of West Sacramento reserves the right to modify the scope of work and bid schedule as necessary to meet budget constraints. The contractor will be notified of any changes in a timely manner and will be required to adjust their work plan accordingly.

All contract related work must be completed prior to the Green Means Go Grant expiration of December

31, 2026.

3. Terms and Conditions

3.1. Prevailing Wages

A. Contractor Registration. Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. The work contemplated by this

ITB is subject to compliance monitoring and enforcement by the DIR.

B. Prevailing Wages. Proposers are hereby notified that the DIR has determined the general prevailing rate of wages for each craft, classification, or type of worker needed to execute the work. Copies of the current schedules for California prevailing wages are located in the City’s office, and the contents of those schedules are included herein as if set forth in full. Licensure and Special Certification.

3.2. Statement of Offer

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

3.3. Project Management Documentation & Administration

Virtual Project Manager (VPM)

The City anticipates using an online cloud-based project management system to manage, assign, and coordinate specific tasks with the City's selected Contractor within the Scope of Work. By way of this section, the City reserves the right to utilize an online cloud-based project management system. By submitting a bid, bidder acknowledges and agrees that they are prepared to use the system, as may be required by the City. The City's specific system is Virtual Project Manager (VPM). VPM allows for paperless documentation and project administration. For more information on VPM, go to www.virtual-pm.com

A. Submittal Procedures and Construction Progress Documentation for requirements for administering and using VPM.

1. The Contractor shall submit the items associated with this section via Virtual Project

Manager (VPM), an online cloud-based project management system, as specified below.

2. Virtual Project Manager (VPM) allows for paperless documentation and project administration. All posted information is available to all personnel involved with the project at any time using the internet.

3. The use of VPM by the Contractor is mandatory. Access to VPM will be provided at no cost to the contractor.

4. In order to utilize VPM, the contractor needs a computer, internet access, a digital camera, and a scanner. For more information, go to www.virtual-pm.com. To Login, from the homepage, select LOGIN and enter the Username and Password that will be provided to you by the agency.

B. The contractor shall use the following features:

1. Daily Logs: Contractor’s daily reports shall be entered electronically via VPM.

2. Change Order Manager: Contractor requests for change order shall be submitted electronically via VPM.

3. Transmittals: Schedules, Pay applications, etc. shall be submitted electronically via VPM.

4. Submittals: Submittals requiring approval shall be submitted electronically via VPM.

5. RFIs: Requests for information (RFIs) shall be submitted electronically via VPM.

C. Technical Submittals

1. Submittal Procedure

a. The Contractor shall utilize the agency’s online cloud-based project management system

(Virtual Project Manager) for submittals.

3.4. Special Grant Funding Requirements

This project will be funded in part by SACOG Green Means Go (GMG) Grant and will be subject to additional requirements.

The Proposer shall abide by the terms of the Grant award. Additional forms and details may be found in

Attachments Z and C.

3.5. Questions and/or Objections

It is to the City and Proposer's benefit that questions and objections are brought to the City's attention so it may issue necessary amendments to the ITB and help prevent the opening of defective proposals upon which the City could not award a Contract. Proposer should carefully review this ITB and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).

A Proposer may submit Questions related to this RFP to the City through the City’s e-Procurement Portal at or before:

Friday, April 17, 2026 at 2:00 pm.

Questions shall be considered waived and invalid if not brought to the attention of the City in conformity with this subsection. Questions not submitted through the City's e-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or https://secure.procurenow.com/portal/CityofWestSacramento responded to. Questions and answers will be posted on the City's e-Procurement Portal and visible to all.

3.6. Amendment and Cancellation

The City reserves the right to amend, cancel, or reissue this bid at any time and at its sole discretion. Any amendment shall be in writing and posted to the City's e-Procurement portal. A potential Proposer is solely responsible for clicking "Follow" on the main page to receive notifications and shall be solely responsible for complying with such notifications.

3.7. Right of Rejection

A. The City reserves the right, at its sole discretion, to reject any and all Proposals, no matter their level of responsiveness, or to cancel this ITB in its entirety.

B. A Proposer must comply with all of the terms and instruction of this ITB, and all applicable state and local laws and regulations. Any Proposal that does not meet the requirements of this ITB may be considered to be nonresponsive and rejected.

C. A Proposer may not restrict the rights of the City or otherwise qualify a Proposal. If a Proposer does so, the City may determine the Proposal is a nonresponsive counteroffer, and the Proposal may be rejected.

D. The City reserves the right, at its sole discretion, to waive variances in a Proposal, provided such action is in the best interest of the City. Where the City waives variances in a Proposal, such waiver does not modify the ITB requirements or excuse the Proposer from full compliance with the ITB. Notwithstanding any variance, the City may hold any Proposer to strict compliance with the ITB.

3.8. Prohibition of Respondent Terms and Conditions

A Proposer shall not submit their own contract terms and conditions in a Proposal. If a Proposal contains such terms and conditions, the City, at its sole discretion, may reject the Proposal. A Proposer may either submit Questions to gain clarification on a term of the City's standard contract or submit proposed revisions to the City's standard contract in redline as part of the Proposal Transmission Letter, both pursuant to the terms of this ITB.

3.9. Joint Ventures and Partnering

A Proposal from joint ventures or entities partnering for a specific service must be designed to minimize any administrative burden on the City as a result of the participation of multiple entities. Joint proposals must adhere to the following:

A. The Proposal shall respond to each section and subsection of this ITB.

B. The Proposal shall clearly set forth the respective responsibilities and functions that each

Principal of the joint venture or partnering entities would perform if awarded a Contract pursuant to this ITB.

C. The Proposal must include a copy of the joint venture or partnering agreement(s) that identify the Principals involved, as well as their rights and responsibilities regarding the Contract pursuant to this ITB.

D. The Proposal Transmittal Letter must be signed by each Principal of the joint venture and include all required information.

3.10. Proposal of Alternate Services

A Proposal for alternate services (i.e., proposals that offer something different from that requested by the ITB) will be considered nonresponsive and rejected.

3.11. Proposal of Additional Services

A Proposal may indicate and offer services in addition to those required by this ITB. These additional services may be added to the Contract, at the sole discretion of the City. The cost for any such additional services shall be mutually agreed upon by the Contractor and the City, and incorporated into the

Contract before execution.

3.12. Severability

If any provision of this ITB is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the City and

Proposers shall be construed and enforced as if the ITB did not contain the particular provision held to be invalid.

3.13. Licensure and Special Certification

Before executing the Contract pursuant to this ITB, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. The City may require any or all

Proposers to submit evidence of proper licensure and certifications.

3.14. Disclosure of Proposal Contents

All Proposals and other materials submitted to the City related to this ITB shall become the property of the City. Selection or rejection of a Proposal does not affect this right. All proposal information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all Proposals, the Proposals and shall be open for review by the public to the extent required by the California Public

Records Act, Government Code section 6254 et seq.. By submitting a Proposal, a Proposer acknowledges and accepts that the contents of the Proposal and associated documents shall become open to public inspection.

Portions of a Proposal exempt from public disclosure by law may be protected from public disclosure by the City. A Proposer is required to clearly label such portion of a Proposal "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the Proposer thereby agrees to indemnify and defend the City from any action arising from the non-disclosure of the information. The failure to so label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

3.15. Conflict of Interest and Restrictions

By submitting a Proposal, the Proposer certifies that no amount shall be paid directly or indirectly to an employee or official of the City as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this ITB.

3.16. Proprietary Information

A copy of each Proposal shall be retained for official files and will become public record after the award of a contract unless the Proposal, or specific parts of the Proposal, can be shown to be exempt by law.

Each Proposer may clearly label any part of a Proposal as "CONFIDENTIAL." In doing so, the Proposer thereby agrees to indemnify and defend the City for withholding the information from public inspection.

Failure to label information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

If a public records request for appropriately-labeled information is received by the City, the City will endeavor to notify the Proposer of the request and delay access to the material until seven (7) working days after the City’s notice. Within that time delay, it will be the duty of the Proposer to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

4. Bid Submittal

4.1. Please upload a current 2024 W-9*

Please download the attached 2024 W9 form and upload a completed form.

• W-9_Form_ver._2024_-_BLANK.pdf

*Response required

4.2. Please enter Legal Company Name and related DBA*

Please state your company name and any related DBA's based on your California Secretary of State

Filing.

*Response required

4.3. Cost Proposal using Electronic Pricing Table*

The bidder acknowledges that a Cost Proposal must be completed using the electronic pricing table provided in the City’s e-Procurement Portal and that this information will be kept separate from the rest of the bid response. The bidder further acknowledges that all pricing and related costs will be based solely on the information entered in the electronic pricing table. The City will not be responsible for any errors, omissions, or discrepancies contained in any additional or supplemental pricing documents submitted by the bidder.

☐ Please confirm

*Response required

4.4. Response (without Cost Proposal)*

Please Upload Your Response Here, excluding your Cost Proposal.

*Response required

4.5. Statement of Offer*

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

☐ Please confirm

*Response required

4.6. Bid Bond*

Bid contents, including requisite declarations and forms to be signed and included in the Bid, are included in the Attachments - Bid Docs

*Response required

4.7. California Contractors State License Board

Please enter your contractor license number for verification.

https://government-project.s3.us-west-2.amazonaws.com/4013/4713e161-0e9b-428f-be7a-2b0ae306a414_W-9_Form_ver._2024_-_BLANK.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4F6Z56VCT%2F20260403%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260403T193231Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIGi5tK8wQ%2B6K0%2FMtQpqfJuLSHqlXU4sS2iwSps8Dl7JYAiEA%2F0Me%2F9IgaIKnxTIPf%2BKrVzO4V0RimdwTqASfieoFAowqlQUIjP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDF2UN1mT84ocpoFL9CrpBI7M0UR9PEt4lKYFT4P0fS5vS09PspEOr%2B9ezP91vqr56W32%2ByY6BNUlSmrlEp%2FKSPwhfluZbt%2FbsoyA9bDUnQPc6E%2BwJvyALJuQofjKPMT46L9%2F%2BYKp0KCykv7D44ZQi2OzDcuBxhNK0nMUyedGI9JA3Xr%2FvwH0T4m87OoYBDX5uMRwaMFvASI8mZiJ0pRBT9%2Few2jjwxyZn7F3rafTnnSncBgT2pCt4rH13iZ8dwmg%2FOfUugEOXIzjve7cYStiVoYFUsgAJuZ2fiZLEqXmyixj0WI4SbRYCfRKV3MS2wRpjHnAezVyUgxcW8iATqJXUzj3nYDtNB%2BzndN%2FVLguJwPMaJlt6vHYKpt3OqGqtvSXD6YAIL%2By2rq2H5OHKdDwCa%2FtJK5yg8u75Mu1%2BdFWVGcaboTv68vI1tGQVzGVz0ZkkuP7nZ4fq2ZywPL3k278V6oxZBreUKznKDX6GrvD3QkV7vwzQC%2F5lT1e2ObeLKdcmOyYEq4w3wj%2B%2BGONejSsP4L4Bu9fcLAh3c%2BzeCsMzpBBfkiY4Hxf3IAhW4kNqybPMJ2dGeHzWpZTIgyd1s3oNkRfmyvX1aQQvJeREgI%2Fjw8N0tp6SyV63H9%2Fz6EUEnoAQKtBShTZn2bVk9lRDzG%2FY6EIGsOeB3c5YA8ulmzdm%2Bze2DwS65G9xHB4FMXFK18oBPmtCyQoxPxPx3LODsRqH%2B5T9SS5HgpJ3YAqWKUM7GvRYNIQCEO2BRdAbhoh7VsWIO3s7sYCzJnic%2BMnxIip%2Fe82aS2xveZcHoE9gqny%2BLf4JKz1LeKw%2Fi7hqxq%2BJFwhDvvd7H3HXdQDMLimwM4GOpkBRPyZHyPlaM8Yet2xm4v1RZwP4AZIoAYG2GcBcwBHb0j%2Fk3ihkYuFaoa%2B7t7b0BFpAD2ywwECrLHlwUdDmbInqEmWLMU1A0ijwiJgSEgtDMyI5VIFLLxuEP7k0VxQMDzg9g%2FNIvlBeaAZ%2B6krcw6V3wUkJLmIw9lkj89%2Fu0PN3qBIWuL1cMWvHfVE0qNle6VaN3%2FeuQzm4YBT&X-Amz-Signature=a89bc59b98b4814545884597d61000d2ed5de265aa3fe4917dba393ef63cbc6b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22W-9_Form_ver._2024_-_BLANK.pdf%22&x-id=GetObject https://secure.procurenow.com/portal/cityofwestsacramento/projects/221957/document?section=2092812

4.8. Certification regarding Debarment

The City performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.

A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars.

Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.

For all other proposers, the completed form is sufficient.

• Certification_Regarding_Deb...

4.9. City Contract *

The Proposer acknowledges and is presumed to have accepted the Contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification pursuant to the Contract.

☐ Yes

☐ No

*Response required

4.10. Insurance Requirements*

The Proposer acknowledges the City's insurance requirements and endorsements as outlined in the

Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.

☐ Yes

☐ No

*Response required

4.11. Authorized Contract Signer *

Please provide the name, title and email address of the authorized contract signer.

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5. Cost Table

The contract award will be based on the sum total of all base bids pertaining to Water, Sewer, and

Fiber Optics.

WATER - BASE BID

B St. to 2nd St. & Sacramento Ave. to C St.

Line Item Description Quantity Unit of

Measure Unit Cost Total

W1 Mobilization/Demobilization (Water) 1 LS

W2 Traffic Control System (Water) 1 LS

W3 Water Pollution Control Plan (Water) 1 LS

W4 Construction Survey (Water) 1 LS

W5 Pothole for Underground Facilities

(Water)

13 EA

W6 Landscape 1 LS

W7 Irrigation 1 LS

W8 Abandon Existing Valve 1 EA

W9 Cut & Cap Pipe 2 EA

W10 8" PVC Water Pipe (DR-18) 272 LF

W11 12" PVC Water Pipe (DR-18) 278 LF

W12 12" PVC Water Pipe (DR-14) 422 LF

W13 Fire Hydrant Assembly & Lateral 1 EA

W14 1" Water Service Line 7 EA

W15 1" Air Vacuum Release Valve 1 EA

W16 2" Blow-Off 1 EA

W17 12" Gate Valve 3 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

W18 Testing, Disinfection, and Flushing 1 LS

W19 Connect to Existing Water System

Location A: 8-inch Tie In

1 LS

W20 Connect to Existing Water System

Location B: 8-inch Tie In

1 LS

W21 Connect to Existing Water System

Location C: 12-inch Tie In

1 LS

W22 Permanent Pavement Restoration 9,684 SF

W23 Concrete Restoration 280 SF

TOTAL

WATER - ADD ALTERNATE 1 (JACK & BORE TO 6TH ST.)

Measure Unit Cost Total

W1A Mobilization/Demobilization (Water) 1 LS

W2A Traffic Control System (Water) 1 LS

W3A Water Pollution Control Plan (Water) 1 LS

W4A Construction Survey (Water) 1 LS

W5A Pothole for Underground Facilities

(Water)

3 EA

W6A Landscape 1 LS

W7A Irrigation 1 LS

W8A Jack & Bore 1 LS

W9A 12" PVC Water Pipe (DR-18) 120 LF

Unit Cost Total

W10A 12" DIP Water Pipe 104 LF

W11A 20" Steel Casing 104 LF

W12A 1" Air-Vacuum Release Valve 1 EA

W13A 8" Gate Valve 2 EA

W14A Testing, Disinfection, and Flushing 1 LS

W15A Connect to Existing Water System 1 EA

W16A Permanent Pavement Restoration 219 SF

WATER - ADD ALTERNATE 2 (WATERFRONT PLACE FH LATERAL)

Measure Unit Cost Total

W1B Mobilization/Demobilization (Water) 1 LS

W2B Traffic Control System (Water) 1 LS

W3B Water Pollution Control Plan (Water) 1 LS

W4B Construction Survey (Water) 1 LS

W5B Pothole for Underground Facilities

(Water)

1 EA

W6B Remove and Salvage Existing Hydrant 1 EA

W7B Abandon Existing Valve 1 EA

W8B Cut & Cap Pipe 2 EA

W9B 8" PVC Water Pipe (DR-18) 71 LF

W10B Fire Hydrant Assembly & Lateral 1 EA

Unit Cost Total

W11B 8" Gate Valve 1 EA

W12B Testing, Disinfection, and Flushing 1 LS

W13B Connect to Existing Water System

Location E: 14-inch Tie In

1 EA

W14B Permanent Pavement Restoration 673 SF

WATER - ADD ALTERNATE 3 (E ST. TO RIVER WALK TRAIL)

Measure Unit Cost Total

W1C Mobilization/Demobilization (Water) 1 LS

W2C Traffic Control System (Water) 1 LS

W3C Water Pollution Control Plan (Water) 1 LS

W4C Construction Survey (Water) 1 LS

W5C Pothole for Underground Facilities

(Water)

6 EA

W6C Landscape 1 LS

W7C Irrigation 1 LS

W8C Remove and Salvage Existing Hydrant 1 EA

W9C Abandon Existing Valve 1 EA

W10C Cut & Cap Pipe 2 EA

W11C 8" PVC Water Pipe (DR-18) 135 LF

W12C 8" PVC Water Pipe - in Landscape

(along waterfront)

245 LF

Unit Cost Total

W13C Fire Hydrant Assembly & Lateral 1 EA

W14C 6” Gate Valve 1 EA

W15C 8" Gate Valve 2 EA

W16C Testing, Disinfection, and Flushing 1 LS

W17C Connect to Existing Water System

Location F: 8-inch Tie In

1 EA

W18C Permanent Pavement Restoration 2,717 SF

SEWER - BASE BID

Measure Unit Cost Total

S1 Mobilization/Demobilization (Sewer) 1 LS

S2 Traffic Control System (Sewer) 1 LS

S3 Water Pollution Control Plan (Sewer) 1 LS

S4 Construction Survey (Sewer) 1 LS

S5 Pothole for Underground Facilities

(Sewer)

7 EA

S6 Landscape 1 LS

S7 Irrigation 1 LS

S8 48" Sanitary Sewer Manhole 4 EA

S9 Sanitary Sewer Cleanout (SSCO) 54 EA

S10 8" CIPP Lining 2,190 LF

Unit Cost Total

S11 12" CIPP Lining 376 LF

S12 Top Hat at (E)SS Lateral 33 EA

S13 8" PVC (SDR-35) Sanitary Sewer Pipe 140 LF

S14 8" PVC (SDR-35) Sanitary Sewer Pipe

Spot Repairs

116 LF

S15 Pipe Cleaning Via Chain Knocking (per each run needed)

7 EA

S16 Grind Protruding Laterals 3 EA

S17 Connect to Existing Sanitary Sewer

Manhole

2 EA

S18 CCTV Inspection (Sewer) 1 LS

S19 Lower Lateral 8 EA

S20 Permanent Pavement Restoration 1,472 SF

FIBER OPTIC CONDUIT - BASE BID

Measure Unit Cost Total

F1 Mobilization/Demobilization 1 LS

F2 Construction Survey 1 LS

F3 Traffic Control System 1 LS

F4 Water Pollution Control Plan 1 LS

F5 Pothole for Underground Utilities 33 EA

F6 Pullbox - Landscape 1 EA

Unit Cost Total

F7 Pullbox - Hardscape 1 EA

F8 Junction Box Double Stacked -

Landscape

5 EA

F9 Junction Box Double Stacked -

Hardscape

3 EA

F10 Junction Box Single Stacked -

Landscape

1 EA

F11 Junction Box Single Stacked -

Hardscape

1 EA

F12 Remove Existing Box 3 EA

F13 4 - 3" Schedule 80 Conduit 1,000 LF

F14 3 - 3" Schedule 80 Conduit 18 LF

F15 2 - 3" Schedule 80 Conduit 364 LS

F16 1 - 3" Schedule 80 Conduit 20 LS

F17 Concrete Restoration 60 SF

F18 Permanent Pavement Restoration 2,865 SF

F19 Landscape Restoration 84 SF

F20 12" Steel Casing Under UPRR 110 LF

F21 Utility Marker Package 1 LS

FIBER OPTIC CONDUIT - BID ALTERNATE #1

Unit Cost Total

F1A Pothole for Underground Utilities 30 SF

F2A Bid Alt 1: 2 - 3" Schedule 80 Conduit 1,577 LF

F3A Bid Alt 1: Pullbox - Landscape 1 EA

F4A Bid Alt 1: Junction Box Double Stacked

- Landscape

1 EA

F5A Bid Alt 1: Junction Box Double Stacked

- Hardscape

2 EA

F6A Bid Alt 1: Junction Box Single Stacked -

Landscape

1 EA

F7A Bid Alt 1: Concrete Restoration 12 SF

F8A Bid Alt 1: Permanent Pavement

Restoration

1,430 SF

F9A Bid Alt 1: Landscape Restoration 36 SF

6. Contract Award

6.1. Opening & Award of Contract

Bids will be opened publicly and read aloud at the time and date established in the invitation to Bidders.

Bid Summaries may be made available to Bidders after the Bid Date.

The City reserves the right to accept or reject any and all Bids for a period of sixty (60) days after the date of opening, and to waive any informality or irregularity in any Bid. No Bid can be withdrawn during that period, except pursuant to Public Contract Code section 5102, et seq. 1751480.1 7203-001

The City reserves the right to reject any or all Bids, including, without limitation, the right to reject any non-conforming, non-responsive, or conditional bids.

Before a Bid is considered for award, the City may, in addition to the Experience & Qualifications form included in the Bid documents, require a Bidder to submit a statement of facts and detail as to its business, technical organization and financial resources and equipment available and to be used in performing the work. Additionally, the City may require evidence that the Bidder has performed other work of comparable magnitude and type. The City expressly reserves the right to reject any Bid if it determines that the business and technical organization, equipment, financial and other resources or other experience of the Bidder (including the bidder’s Subcontractors) is not sufficiently qualified for the work Bid upon and, therefore, justifies such rejection.

The award of the Contract, if it is awarded, will be to the lowest responsive, responsible Bidder whose

Bid complies with the requirements set forth herein.

The issuance by the City of a notice to the successful Bidder of the award of the Contract (“Notice of

Award”) shall be deemed the Award of Contract.

6.2. Bid Protests

The lack of a prompt procedure to resolve disputes regarding the bidding process would impair the

City’s ability to carry out its purpose of constructing this project in a timely manner. Therefore, to the maximum extent authorized by law and notwithstanding any other procedures specified in documents referenced herein, all disputes and/or protests regarding the bidding process shall be subject to the following procedure. In submitting a Bid to the City for this project, the Bidder agrees to comply with and to be bound by this procedure.

Any Bid protest must be submitted in writing to the Director of Capital Projects & Transportation of the

City of West Sacramento before 5:00 p.m. on the fifth (5th) working day following Bid opening.

(a) The initial protest document must contain a complete statement of the basis for the protest, and all supporting documentation.

(b) The party filing the protest must have actually submitted a Bid for the Work. A Subcontractor of a party submitting a Bid for the Work may not submit a Bid protest. A party may not rely on the Bid protest submitted by another Bidder, but must timely pursue its own protest.

(c) The protest must refer to the specific portion of the Contract Documents which forms the basis for the protest.

(d) The protest must include the name, address and telephone number of the person representing the protesting party.

(e) The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

(f) The City will give the protested Bidder five (5) working days after the receipt of the protest to submit a written response. The responding Bidder shall transmit the response to the protesting Bidder concurrent with delivery to the City.

(g) The procedure and time limits set forth in this paragraph are mandatory and are the Bidder’s sole and exclusive remedy in the event of Bid protest. The Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid protest, including filing a Government

Code Claim or legal proceedings.

(h) If the City determines that a protest is frivolous, the protesting Bidder may be determined to be non-responsible and that Bidder may be determined to be ineligible for future contract awards.