WarrenAverittTechGroup_specification_FY27.docx
DOCX document 24 KB Posted
- Attached to
- DHR Office of Audit- GLAS Maint & Support FY27
- Solicitation number
- SRC0000036422
- Issued by
- Alabama
About this file
This is a Scope of Work specification document for the State of Alabama Department of Human Resources Office of Audit regarding maintenance and support services for the General Ledger Accounting System (GLAS) for fiscal year 2027. The contract period runs from October 1, 2026, through September 30, 2027. The supplier will provide comprehensive maintenance and support services including dedicated helpdesk support, product licensing, custom report implementation and modification using JET reports, software monitoring, and issue resolution. The supplier has sole support access and exclusive knowledge of the AL DHR's customized GLAS system, which was designed and implemented by the incumbent supplier. The scope includes eight distinct line items for pricing: accounting software fees, Azure Active Directory P1 licenses, Integration Software (eOne SmartConnect Essentials), user fees (eOne PopDock Basic), support and maintenance fees, travel costs budgeted at $10,000, Microsoft Dynamics365 user licenses, and JET Reports.
Pricing for Lines 1 through 5 and Lines 7 through 8 is structured with unit prices representing either annual or monthly costs over the 12-month contract period, with suppliers required to enter their pricing accordingly. Line 6 travel costs are billed as incurred at actual cost up to the budgeted amount of $10,000. Payment terms are Net 30, paid in arrears. This is identified as a sole source project in Round 1 of the request for quote process, indicating that the incumbent supplier (Warren Averitt Tech Group, or WATG) possesses unique technical expertise and system knowledge that makes competitive bidding inappropriate. The incumbent supplier's exclusive access to the system's functioning and customized architecture necessitates continuity of service from the existing vendor.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| DOPQQBPV4.08.26.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
State of Alabama Department of Human Resources Office of Audit General Ledger Accounting System (GLAS) Specification Maintenance and Support
Scope of Work:
Maintenance and Support Service is for the period beginning October 1, 2026 through September 30, 2027
Supplier shall provide ongoing maintenance and support for licensing, helpdesk, report implementation/modification of AL DHR’s GLAS (General Ledger Accounting System).
Supplier has customized the Electronic Accounting System for the sole use of AL DHR. Supplier designed and implemented new GLAS system and has sole support access to AL DHR’s GLAS. Supplier shall maintain GLAS on behalf of AL DHR.
· Supplier shall provide dedicated Helpdesk support
· Supplier shall provide product licensing of the system
· Supplier has custom built reporting using JET reports & currently manages all reporting.
· Supplier shall monitor, provide support and address any software issues that may occur.
· Supplier shall be authorized to access functioning of the software
· Supplier shall provide a service board with unlimited support and exclusive knowledge of AL DHR system.
Sourcing Project line 1 - 8 details:
Line 1 – Accounting Software Fee-Unit price represents annual cost over 12-mo period.
UOM=month. Qty 1. Supplier shall enter the total cost amount in the unit price field.
Line 2 – Azure Active Directory P1 license - Unit price represents monthly cost for 12-month period. UOM=month. Qty 12 Supplier shall enter the monthly amount in the unit price field.
Line 3 – Integration Software (eOne SmartConnect Essentials) Unit price represents monthly cost for 12-month period. UOM=month. Qty 12 Supplier shall enter the monthly amount in the unit price field.
Line 4 – User fee (eOne PopDock Basic) Unit price represents monthly cost for 12-month period. UOM=month. Qty 12 Supplier shall enter the monthly amount in the unit price field.
Line 5 – Support & Maintenance fees - Unit price represents total monthly cost for support and maintenance for WATG for 12-month period.
Supplier shall enter monthly cost amount in unit price field. UOM=month. Qty 12
Line 6 – Travel cost - AL DHR has budgeted $10,000.00 for travel to support the GLAS system over the 12-month period. All WATG travel shall be approved in advance and shall be billed as incurred and at actual cost.
Supplier shall enter the total budgeted cost amount for 12-month period in the unit price field. UOM = each. Qty 1.
Line 7 – Microsoft Dynamics365 User license - Unit price represents monthly cost for 12-month period.
Supplier shall enter the monthly amount in the unit price field. UOM=month. Qty 12
Line 8 – JET Reports - Unit price represents monthly cost for 12-month period.
Supplier shall enter the monthly amount in the unit price field. UOM=month. Qty 12
Payment terms: Net 30, paid in arrears.
File details come from the government source that posted it. Updated .