Warehouse Safety SOP.doc

Warehouse Safety

Standard Operating Procedures

Table of Contents

3GENERAL WAREHOUSE SAFETY STANDARD OPERATING PROCEDURES

5ACCIDENT / MISHAP REPORT (PAGE 1)

6ACCIDENT / MISHAP REPORT (PAGE 2)

8FIRE SAFETY STANDARD OPERATING PROCEDURES

8Fire Escape Plan:

9Fire Extinguishers:

10WAREHOUSE TYPHOON PREPARATION STANDARD OPERATING PROCEDURES

11WAREHOUSE STANDARD OPERATING PROCEDURES FOR THE STORAGE AND TRANSPORT OF HAZARDOUS MATERIALS.

13SPILL PREVENTION RESPONSE PLAN (SPRP)

15SPILL PLAN AND NOTIFICATION PROCEDURES FOR HAZARDOUS MATERIALS (HM) AND POLS.

16SITE PLAN 1

16SITE PLAN 2

17INVENTORY OF PPE AND SPILL KITS

19CURRENT HAZMAT INVENTORY

20WAREHOUSE FORKLIFT (MHE) STANDARD OPERATING PROCEDURES

22DAILY FORKLIFT OPERATION CHECKLIST

23WEEKLY FORKLIFT/VEHICLE OPERATION CHECKLIST

24WAREHOUSE VEHICLE STANDARD OPERATING PROCEDURES

25DAILY VEHICLE OPERATION CHECKLIST

26WEEKLY FORKLIFT/VEHICLE OPERATION CHECKLIST

27GUIDELINES FOR THE USE OF COMMERCIALLY LEASED MOTOR VEHICLES

31MOTOR VEHICLE ACCIDENT REPORT

GENERAL WAREHOUSE SAFETY STANDARD OPERATING PROCEDURES

ANY ACCIDENT, MISHAP OR UNSAFE CONDITION SHOULD BE REPORTED TO THE WAREHOUSE SUPERVISOR IMMEDIATELY.

Purpose: A safe orderly efficient warehouse is the key to a successful operation. The warehouse plays an essential role in the way supplies and equipment is sent, received, stored, and circulated through out the pacific region. With so much going on and so much to keep track of, the warehouse may also have more potential for accident than other areas with more limited functions. With this in mind, it’s especially important to pay attention to safety in the warehouse. In order to ensure a safe working environment and minimize the risk of accidents or mishaps, the following guidelines are in place.

1. Safety Responsibility: Supervisors and lead personnel are responsible for the following:

a. The enforcement of all safety rules including the use of PPE (personal protective equipment) and shall take action necessary to obtain compliance.

b. Ensuring personnel are wearing proper shoes or boots to minimize foot injuries.

c. The orientation and instruction of all new personnel in the safe performance of their duties.

d. The review of all their operations to determine if they are being performed in a safe manner.

e. Correcting any unsafe acts or conditions observed immediately or as soon as possible.

f. Supervisors and lead personnel should set a good safety example.

2. General Office Safety:

a. a. Don’t lean back in your chair. Keep the legs on the floor so that you don’t end up on the floor. Take time to reach out and hold on to the chair as you sit down. Be sure that the chair is beneath you as you sit.

b. Keep the floor and walkway clear of electrical, telephone and computer cables to reduce tripping hazards.

c. Watch out for slippery surfaces. Spilled drinks and water from umbrellas need to be cleaned up immediately.

d. Look where you are going. Don’t block your view by carrying loads higher than eye level.

e. Don’t climb on chairs, desks, or tables. Use a step ladder instead.

f. Don’t overload wall outlets and extension cords.

g. Watch out for unsafe conditions such as torn carpet, loose steps, etc. and report them to your supervisor.

3. Use of Dollies and Hand Trucks:

a. Place heavy objects on the bottom; secure bulky or awkward items.

b. Be sure you can see over the load.

c. Push, don’t pull.

d. Lean in the direction you are going.

e. Keep the load ahead when walking down hill.

4. Safe Lifting:

a. Don’t try to pick up more than you can carry.

b. Lift with your legs, not with your back.

c. Stand close to the load and squat to it; don’t bend.

d. Grip the load firmly with your hands; bring it close to your body and keep the weight centered.

e. Lift your head and shoulders first and then let your legs push your body up.

f. Don’t lift more than you can see over.

g. Carry taking small steps.

h. Don’t twist, use your feet to change direction.

i. Face the unloading spot and lower the load slowly with your knees bent.

j. Use appropriate PPE to reduce the risk of a back injury.

5. Skids and Pallets:

a. Stack empties only with equipment or a helper.

b. Don’t drop or walk on empties as it could damage or weaken them.

c. Stack empties flat, not on end, and no more than 4 feet high.

d. Wear gloves and watch out for nails or splinters.

6. Packing and Unpacking Crates and Boxes:

a. Wear heavy gloves and eye protection to handle metal or plastic strapping.

b. Use cutting tools carefully.

c. Cut open boxes with the knife blade facing away from your body or others.

d. Don’t leave open blade out.

e. Remove straps with one hand holding down the strapping and the other cutting away from you.

f. Place used strapping immediately in the trash.

7. Ladder Safety:

a) Select a ladder that can handle the required height and weight.

b) Inspect the ladder before use. Don’t use it is parts are broken or missing.

c) Don’t use a metal ladder around electricity.

d) Place the ladder on firm level surfaces.

e) e. For ladder designed to lean against walls or other surfaces, ensure it is place on a firm surface and not windows, window sashes, boxes etc.

f) Secure the bottom of the ladder or have someone hold it.

g) Never permit more than one person on the ladder at a time.

h) Stand centered on the ladder; don’t stretch or lean to the side.

i) Don’t go higher that three steps or rungs from the ladder top and the top step for a step ladder.

8. Good Housekeeping:

a. Keep all areas neat and clean.

b. Keep floors and aisles clear.

c. Clean up spills immediately.

d. Don’t block sprinklers, fire extinguisher or exits.

e. Don’t leave sharp objects lying out or protruding.

f. Dispose of all trash to reduce fire risks.

In short, never compromise the safety of yourself or your co-workers just to get the job done faster!

Attachment 1: DODEA Accident/Mishap Report

Attachment 2: Emergency phone numbers

ACCIDENT / MISHAP REPORT (PAGE 1)

ACCIDENT / MISHAP REPORT (PAGE 2)

Emergency Phone Numbers (In case of an emergency, Dial 911)

Torii station Police Desk: 644-4715

Torii Station Fire Department: 644-4217/4471 Ambulance and Emergency Room (Foster): 646-7312

DoDEA Pacific Safety and Security Manager: 644-5787

DoDEA Environmental Compliance Officer (ECO): 644-5889

FIRE SAFETY STANDARD OPERATING PROCEDURES

Purpose: In the unfortunate event of a fire, the following procedures are in place to act as guideline to assist in the safe evacuation and action of the warehouse staff.

In the event of a small fire:

1. Don't panic - keep calm.

2. Make sure everyone not essential to assisting you evacuates the building.

3. Notify the fire department or base police by:

a. Activating fire alarm pull station.

b. Calling 911.

c. When calling, give brief, detailed, and accurate information. Speak slowly and plainly. Give the address, extent, and nature of fire. Wait if possible to answer any questions.

4. Stay low and out of heat and smoke.

5. If the fire is small and manageable, fight it using the appropriate fire extinguisher. Aim the appropriate extinguishing agent at base of fire (refer to section on proper use of extinguishers).

a. Floor fires- sweep from edge in.

b. Wall fires- sweep from bottom up.

6. Avoid being trapped, stay outside of confined spaces or areas.

7. Ventilate the building only after the fire is out by opening doors, windows, etc.

Fire Escape Plan:

1. Fire Escape Plan: See attachment 1 for the warehouse evacuation plan

a. Be familiar with the warehouse:

i. Know your closest emergency exit.

ii. Be aware of alternative exits in the event smoke or fire blocks closest exit.

iii. Be familiar with alarm locations and method of activation.

iv. Be familiar with location of extinguishers and read instructions on use ahead of time.

v. Keep aisles, exits, and exit signs clear of obstructions so that you can exit quickly. Do not wedge open a fire door. If you do, this will speed up spread of smoke.

2. If you are in a burning building:

a. Avoid a panic rush.

b. Evacuate immediately, unless you are competent in use of extinguishers and the fire is small enough to be easily extinguished.

c. Smoke and or heated air can kill. Crawl if you get caught; cleaner air is near the floor.

d. Take short breaths, and if possible, cover your face with wet cloth.

e. Before passing through door, test it. Check metal door knob. If the door is warm or knob is hot, use an alternative route. If it is not warm, brace you shoulder against the door and open it cautiously. Be ready to slam it if smoke or heat rush in. After passing through door or window, CLOSE IT; openings allow horizontal spread of fire.

f. If nearest exit is blocked by fire, use alternative exit.

g. After evacuating building, stand well clear of it. Never re-enter a burning building except to save a life.

Fire Extinguishers:

Fire Extinguishers should carry Factory Mutual (FM) or Underwriters' Laboratory (UL) approved label. Warehouse fire extinguishers should be inspected monthly. They should be where they will be easy to reach and remove, but placed where they will not be struck and damaged. It is the warehouse personnel’s responsibility to ensure fire extinguishers are not blocked. Types and use:

1. Water pressure - for class "A" fires (ordinary combustibles, wood, paper, cloth, trash, must be protected from freezing). Do not use on burning liquids or electrical fires. Contains water (or water and anti-freeze) with air pressure, which can be read on dial near the handle. To operate, pull safety pin (twist if you encounter difficulty breaking plastic seal), squeeze handle, and direct water stream to base of fire, sweeping from side to side. Watch for re-flash or re-ignition, move in close and pull apart the burned area to get at the hot spots. Discharge the contents of the extinguisher. Remove burning article from building when safe to do so.

2. Carbon Dioxide (CO2) - smothers fire. Should be used on class "B" fires- flammable liquids such as oil, gasoline, paint, solvents, thinners, and grease, or, class "C" fires - electrical fires such as burning motors, controls, wiring. Remove from mounting, flip up horn, pull ring pin and break seal - twist if you have to. Approach the fire as closely as possible, squeeze the handle and direct the discharge to the edge of the fire and work in, sweeping back and worth. Guard against re-flash or superheated flammable or combustible liquid. Expend extinguisher, get second extinguisher and repeat cooling and smothering process.

3. Dry Chemical- For class "B" and "C" fire. Contains a powder that blankets liquid or electrical fires. Pull pin, break seal. Aim nozzle at base of fire. Press or squeeze handle and sweep back and forth. Discharge contents. Obtain second extinguisher and guard against re-flash.

4. All Purpose or Multipurpose Dry Chemical - For Class "A," "B," and "C" fires. Operates the same as Dry Chemical.

WAREHOUSE TYPHOON PREPARATION STANDARD OPERATING PROCEDURES

Purpose: In order to prepare for typhoon in a timely manner and to prevent the damage to government and personal property, the following procedures are in place.

1. Typhoon Season: Normally occurs during June through November each year.

2. Tropical Cyclone Conditions (TCCOR):

a. TCCOR-4: Destructive winds of 50 knots or greater are possible within 72 hours.

b. TCCOR-3: Destructive winds of 50 knots or greater are possible within 48 hours.

c. TCCOR-2: Destructive winds of 50 knots or greater are possible within 24 hours.

d. TCCOR-1: Destructive winds of 50 knots or greater are possible within 12 hours.

e. TCCOR-1 may extend to three subcategories:

i. Destructive winds of 50 knots or greater are anticipated within 12 hours. Actual winds, including gusts of 34-49 knots are occurring and employees will be sent home. TCCOR-1C (Caution).

ii. Destructive winds of 50 knots or greater are occurring. TCCOR-1E (Emergency).

iii. Destructive winds of 50 knots or greater have diminished. Actual winds of 34-49 knots, including gusts, are occurring. TCCOR-1R (Recovery).

iv. Winds are gradually diminishing as the storm continues to move away from Okinawa, Japan. TC-Storm Watch.

v. Declared when the threat of destructive winds has passed. TC-All Clear.

3. Warehouse Preparation: Upon notice of TCCOR-3 the warehouse personnel will ensure necessary preparations to limit damage to government and personal property by:

a. Bringing in all pallets, unsecured playground equipment or other items that could blow around and cause damage during the typhoon.

b. Playground equipment that is to remain outside shall be surrounded by playground tile pallets to act as a barrier.

c. The beds of the warehouse truck will be checked to ensure there are no loose items left in the bed.

d. Any time during TCCOR-3 or greater is declared during the duty day, warehouse staff will make the following preparations inside the warehouse and office area prior to leaving for the day.

i. Turn off all workstations and electrical appliances.

ii. Close and lock all windows.

iii. Cover computer equipment located within 5-6 feet of a window.

iv. Cover or relocate any equipment or supplies in danger of being damaged by the storm in the warehouse.

e. The warehouse supervisor shall give an email or verbal report prior to leaving for the day to the Chief of Logistics stating that the proper preparations were made. This report shall take place daily until TCCOR 4 is announced.

4. After the Storm Cleanup: Once warehouse personnel report back to work after a typhoon, the following should take place:

a. A thorough check should be made of the warehouse and equipment secured outside for any damage. Any damage should be reported to the warehouse supervisor.

b. Cleanup of branches and debris around the warehouse compound.

WAREHOUSE STANDARD OPERATING PROCEDURES FOR THE STORAGE AND TRANSPORT OF HAZARDOUS MATERIALS.

1. Storage of hazardous materials:

a. All adhesives and epoxies shall be stored in the climate controlled area of the warehouse.

b. Flammable items such as paints, thinners and aerosols shall be stored only in an approved flammable locker.

c. All hazardous materials stored in the warehouse to include cleaning supplies shall be segregated according to material classification or when stated by the MSDS.

d. Material Safety Data Sheets shall be posted on every pallet of the hazardous materials stored in the warehouse.

e. Copies of all MSDSs and quantities of all hazardous materials stored in the warehouse shall be located in the warehouse office and in Bldg 290 Rm. 220 for review by emergency personnel in the case of a spill or mishap.

f. Emergency spill response plans shall be clearly posted throughout the warehouse storage areas.

g. Adequate spill kits shall be available in the case of a spill or mishap.

h. Weekly checks shall be made to ensure hazardous material containers are not leaking and container integrity has not been compromised.

2. Employee training:

a. Warehouse personnel storing, handling and transporting hazardous materials shall have safety training to educate the employee in the areas of emergency response, measures to protect the employee from the hazards to which they may be exposed and methods to avoid accidents through proper handling.

3. Transportation of Hazardous Materials:

a. All vehicles transporting hazardous materials will be subjected to a walk around inspection by supervisory personnel after the loading and bracing/strapping of materials.

b. All containers shall be secured with straps, braces, etc. to prevent movement or displacement during transit.

c. All vehicles transporting hazardous materials shall have a spill kit onboard to properly respond in the case of a release or spill.

d. The vehicle operator shall ensure a copy of the Material Safety Data Sheet accompanies the shipment during transport.

4. Spill response and cleanup:

a. In the event of a spill or incident, warehouse personnel shall refer to the spill plan for cleanup procedures and policies.

b. Regardless of the size or amount of material spilled, the Unit Environmental Compliance Officer shall be notified. (644-5889)

c. If the spill or incident is too large for immediate containment, all personnel shall evacuate the immediate area and the fire department notified.

5. Spill cleanup kits:

a. Each DoDEA Warehouse truck shall carry a spill kit at all times even if no hazardous material is being transported.

b. Contents of the spill kit shall not be used for any other purpose other than the clean-up of a hazardous material spill.

c. Contents of each spill kit shall be inventoried monthly and the inventory sheets kept with the spill plan.

SPILL PREVENTION RESPONSE PLAN (SPRP)

FOR

DoDEA Pacific Region Warehouse, Bldg 291, Torii Station

1. Purpose. In accordance with Army Regulation 200-1 and to limit damage to property, the environment, and human health, the goal of the plan is to provide countermeasures and spill response to ensure, to the greatest extent possible, “zero release” of Hazmat (defined as hazardous materials, hazardous waste, oils, and fuels) to the environment from spills occurring as a result of activities at DoDEA Pacific Region Warehouse, Bldg 291, Torii Station.

2. Type of Facility Covered by the Plan: The following facilities exist or activities occur at this site.

(Check all that apply)

[x] Hazardous Material (HM) Storage

[x] Hazardous Waste (HW) Accumulation Point

[x] Oil or fuel (POL) storage tanks (above and underground)

[ ] Battery Storage (Lead Acid)

[ ] Fueling and/or defueling

[ ] Solvent parts washers

[ ] Storm drains

[ ] Wash rack(s)

[ ] Oil/water separator(s)

[ ] Antifreeze recycling

[ ] Vehicle/Equipment maintenance (fluid change)

[x] Painting and/or paint stripping including touch up

[ ] Weapons cleaning

[x] Government vehicle operations

3. Overview Statement Describing the Operations: The major purpose or mission accomplished at this site is the storage of educational supplies and government furnished carpet, sheet rubber flooring (SRF), cove base and adhesives for the various facilities projects around the pacific region as well as the logistical and maintenance support of building 290 and the DoDEA section of Bldg 214. This will include the following Hazardous Materials: latex paints, SRF epoxy, carpet adhesive, cove base adhesive and household cleaning chemicals such as Simple Green and toilet soap.

4. Worker Information Sign: The spill plan and notification procedures flowchart located in Attachment 1 will be posted in a prominent place where it will be available to all personnel working on the site. Workers will be trained on the location and information shown on the sign upon initial assignment to the work place.

5. Site Plan Sketch: The Site Plan Sketch shown in Attachment 3 will be posted next to the site specific spill response procedures flowchart and will show the location of:

a. All facilities and activities checked in Paragraph 2

b. Established countermeasures and standard operating procedures.

c. The location of spill response supplies and personal protective equipment (listed on Attachment 3 and Attachment 4.)

d. In case of a large spill, personnel should evacuate to the Havana’s Club.

6. Countermeasures: The individual responsible to ensure that these countermeasures are maintained is the Unit Environmental Compliance Officer (ECO) 644-5889 or the Assistant ECO 644-5660. Contents of spill kits identified in Attachment 3 and Attachment 4 will be inventoried monthly and replaced as required by the ECO.

The following countermeasures have been or will be implemented to prevent spills and mishaps.

· A vehicle operation standard operating procedure has been implemented.

· A hazardous material standard operating procedure has been implemented.

· Ensure all vehicle “before-ops” checks are thoroughly performed.

· Closely monitor the movement and transportation of hazardous material at all times.

· Ensure all hazardous materials are stored in approved areas only.

· Maintain adequate spill response equipment in the warehouse bays at all times.

· Maintain a strong sense of awareness concerning prevention of HM/HW releases. Plan ahead for the worst scenario. Conduct spill drills on a regular basis.

· Utilize the spill response equipment to contain/divert all leaks/spills.

· Report all leaks/releases/spills to the chain of command immediately.

· Annual training for all personnel who handle or transport hazardous material.

7. Inventory of Hazmat Stored at the Site: The individual responsible to ensure that the Hazmat Inventory is updated and correct is the ECO. The Inventory is maintained, updated at least quarterly and is located on the Logistics “L” drive under GFM Inventory. Additionally, the Hazmat inventory is contained in Attachment 5.

8. Notification Procedures: Anyone who causes or discovers a release of Hazardous material that cannot be immediately contained and/or cleaned up with readily available materials shall dial 911 immediately to report the incident. The ECO and Safety Officer will be notified of all spills as described on Attachment 1. The ECO or Safety Officer will notify the Base Environmental Office for clean up support and supporting documentation as needed.

SPILL PLAN AND NOTIFICATION PROCEDURES FOR HAZARDOUS MATERIALS (HM) AND POLS.

YES

NO

SITE PLAN 1

SITE PLAN 2

INVENTORY OF PPE AND SPILL KITS

Located at site.

Attachment 4: PPE and Spill Kit Inventory

CURRENT HAZMAT INVENTORY

Attachment 5: Hazmat Inventory

WAREHOUSE FORKLIFT (MHE) STANDARD OPERATING PROCEDURES

Warehouse forklift and material handling equipment (MHE) operators are responsible for the safe operation of their equipment and movement of equipment and supplies for the DoDEA Pacific Region. Because of the many mishaps that can happen during equipment operation, the following procedures are in place to minimize any accidents or mishaps. Warehouse personal shall ensure only properly licensed persons operate the forklifts.

1. Warehouse equipment operators shall be responsible for the following:

a. Inspecting the forklift for obvious vehicle/equipment defects to include missing safety equipment prior to use and reporting any defects to the warehouse supervisor.

b. Not operating a forklift or equipment that is not performing in a safe manner.

c. Not operating a forklift unless they are well rested.

d. Not operating a forklift while under the influence of alcohol or drugs to include over the counter medication.

e. Obeying all traffic rules and regulations if the equipment is operated outside of the warehouse compound.

f. Evaluating the weather conditions and adjusting the forklift speed and operation accordingly.

g. Not using a mobile phone by the driver while the forklift is in operation.

h. Ensuring the driver is wearing their seat belts at all times during operation.

i. Ensuring that vehicle lights and signals are in working order before operation.

j. Observing the maximum load capabilities of the forklift or equipment and not exceeding those set limits.

k. Ensuring that cargo or supplies loaded onto a vehicle is done so in a safe manner.

l. Ensuring that the forklift operation check list is completed before operation.

m. Copies of the daily and weekly forklift check list shall be kept in the SOP binder.

Please note that when the forklift is loaded with cargo the stopping distance increases and the operator should adjust the forklift speed and braking accordingly.

2. Safe operation of the forklift: Operators shall adhere to the following forklift operating procedures to prevent rollovers or other mishaps while transporting supplies and equipment.

a. Prevention of the forklift tipping forward due to improper loading or excessive weight:

i. Know and understand the fork arm ratings to include load weight capabilities for the tip, center, and heel of the fork arms.

ii. Load should always be facing uphill: reverse loaded forklifts down gradients.

iii. Load should always be back on the heel of the forks arms.

iv. Travel with the load as low as possible and the fork mast slightly tilted back.

v. Don’t add counter weights so the forklift can lift loads heavier than it was designed for.

b. Preventing rollovers:

i. Don’t drive the forklift across an incline.

ii. Drive up and down gradients slowly.

iii. Be careful with unloaded forklifts – they are more unstable than loaded forklifts.

iv. Keep the forklift level – avoid uneven driving surfaces, dips, and potholes.

v. Don’t make sharp turns or turns above 5 km/hr.

vi. Extreme care and attention must be given when operating the forklift around loading ramps to avoid accidentally driving off the ramp.

vii. If the forklift becomes unstable and begins to roll over, DO NOT ATTEMPT TO JUMP CLEAR. BRACE YOURSELF AND STAY WITH THE FORKLIFT.

c. Moving loads:

i. Loads should never be suspended or moved over a person.

ii. Keep clear of other people when moving and loading supplies or equipment.

iii. Secure the load to prevent it from sliding or rolling off the fork arms.

iv. Be certain the load is stable and well placed on the pallet. If the load appears loose, restack it before moving.

v. Avoid sudden starts and stops.

vi. Keep a careful watch on surroundings while working or driving and reduce speed as appropriate.

vii. Be aware of doorways, passages or pathways where pedestrians or vehicles may suddenly appear.

viii. If the load obscures vision, the forklift should always be driven in reverse.

ix. Sound the horn when entering doorways, around blind corners, or when starting to reverse.

x. Be aware of headroom or clearances of the mast when traveling under pipes or through doorways.

d. Body position and passengers:

i. Do not place any part of the body outside the operator’s compartment or outside the overhead protection.

ii. Remain seated at all times.

iii. Keep clear of the lifting mechanism at all times.

iv. Do not allow passengers on the forklift unless there is a separate seat fitted with a seat belt.

v. Never lift a person on the fork arms or a pallet.

e. Work platforms:

i. Should be used only if other methods are impractical.

ii. They must be designed for the purpose and securely attached to the forklift. (see the work platform operators manual)

iii. The forklift must be stabilized while the work platform is in use.

iv. Suitable fall arrest systems must be used.

f. Maintenance and repair:

i. No repairs on the equipment are to be made by the warehouse staff. Only an authorized repair facility will conduct repairs and or maintenance.

ii. Safety inspections to include load testing will be conducted annually by an authorized facility.

iii. Next inspection date and load test results will be stenciled on the equipment.

iv. Forklifts shall have the safety inspection sticker affixed in a visible location.

v. Copies of the safety and maintenance inspections shall be kept in the SOP binder.

DAILY FORKLIFT OPERATION CHECKLIST

TO BE COMPLETED PRIOR TO THE OPERATION OF THE WAREHOUSE FORKLIFTS.

Purpose: The purpose of this checklist is to ensure all warehouse forklifts operated to support the warehouse mission comply with all safety rules and regulations.

Note: Any forklift that has a safety deficiency shall not be operated until the deficiency is repaired. Any deficiencies noted shall be reported to the warehouse supervisor immediately.

Before operation checklist:

No body damage or pilferage (excluding minor dents and scratches)

All lights /reflectors are intact and are in working order(ensure to check headlights, taillights and turn signals)

Mirrors are intact and are in working order forklift has no visible hydraulic oil or battery leaks (ensure to check under the forklift)

All instruments or gauges are in working order

Horn works properly

Fork top clip retaining pin and heel is not damaged

Hydraulic hoses not damaged or kinked

Tires are not damaged or worn

Seatbelts are intact and not damaged or frayed

Overhead guard is not damaged

No unusual sounds or noises

Brakes work properly (to include the parking brake)

Accelerator linkage functions smoothly

Steering operation functions smoothly

Drive control (forward and back) functions smoothly

Fork carriage tilt control functions smoothly

Fork arm width adjustor functions smoothly

Fork arms adjust up and down smoothly

Battery discharge gauge functions properly

This forklift was checked and operated by: ___________________________________

Print name

Forklift serial #

Signature and date

WEEKLY FORKLIFT/VEHICLE OPERATION CHECKLIST

Any forklift or vehicle that has a safety deficiency shall not be operated until the deficiency is repaired. Any deficiencies noted shall be reported to the warehouse supervisor immediately.

Forklift checklist:

Battery fluid level is not low

Brake fluid level is not low

Hydraulic fluid level is not low

Battery restraint system or brackets are not loose

Vehicle checklist:

Engine oil level

Transmission oil level (automatic transmission only)

Brake fluid level

Wiper fluid level

Engine coolant (visible when opening radiator cap or reservoir) Note: DO NOT OPEN WHILE ENGINE IS HOT

This vehicle/MHE was checked by:

Vehicle plate/Forklift Ser #

WAREHOUSE VEHICLE STANDARD OPERATING PROCEDURES

Warehouse vehicle operators are responsible for the safe operation of their vehicle and transportation of equipment and supplies for the DoDEA Pacific Region. Because of the many mishaps that can happen during vehicle operation, the following procedures are in place to minimize any accidents or mishaps.

1. Warehouse vehicle operators shall be responsible for the following:

a. Inspecting the vehicle for obvious vehicle/equipment defects to include missing safety equipment prior to departure and reporting any defects to the warehouse supervisor.

b. Not operating a vehicle that is not performing in a safe manner.

c. Not operating a vehicle unless they are well rested.

d. Not operating a vehicle while under the influence of alcohol or drugs to include over the counter medication.

e. Obeying all traffic rules and regulations.

f. Evaluating the weather conditions and adjusting the vehicle speed and operation accordingly.

g. Not using a mobile phone by the driver while the vehicle is moving.

h. Ensuring both the driver and passengers are wearing their seat belts at all times during operation.

i. Ensuring that vehicle head lights are always on during operation.

j. Observing the maximum load capabilities of the vehicle and not exceeding those set limits.

k. Ensuring that cargo or supplies loaded onto the vehicle is done so in a safe manner and is securely fastened to the vehicle to prevent movement or displacement during transit.

l. Ensuring that the vehicle operation check list is completed before vehicle operation.

m. All copies of the daily and weekly operation checklist shall be kept in the SOP binder for review. Annual inspections results and dates shall also be kept in the SOP binder.

n. All leased vehicles shall have an annual safety inspection conducted by the lease contractor.

Please note that when the vehicle is loaded with cargo the stopping distance increases and the operator should adjust the vehicle speed and braking accordingly.

Attached are DoDEA Pacific guidelines for commercially leased motor vehicles and required accident forms.

DAILY VEHICLE OPERATION CHECKLIST

TO BE COMPLETED PRIOR TO THE OPERATION OF THE WAREHOUSE VEHICLES.

Purpose: The purpose of this checklist is to ensure all warehouse vehicles operated to support the warehouse mission comply with all local and base safety rules and regulations.

Note: Any vehicle that has a safety deficiency shall not be operated until the deficiency is repaired. Any deficiencies noted shall be reported to the warehouse supervisor immediately.

No body damage or pilferage (excluding minor dents and scratches)

All lights /reflectors are intact and are in working order(ensure to check parking, head, tail lights and turn signals)

Mirrors are intact and are in working order

Vehicle has no visible fuel or oil leaks (ensure to check under the vehicle)

All instruments or gauges are in working order

Horn works properly

Wind shield wipers work properly

Accident report forms and instructions are on board

All tools and equipment are on board to include flares, tire changing equipment, spare tire, cargo straps or ropes, spill kits, etc.

Seatbelts are intact and not damaged or frayed

Vehicle engine is warmed up

No unusual sounds or noises

Brakes work properly (to include the parking brake)

Clutch operates smoothly (if so equipped)

Tires are properly inflated and are not damaged or worn (ensure to check for screws or nails embedded in the tire)

Vehicle interior and exterior are cleaned as required

Vehicle fuel is refilled as required

If at anytime during vehicle operation the operator notices unusual operation or noises they are to pull off to a safe area and notify the warehouse supervisor. It is better to have a tow truck pick up the vehicle than to risk an accident due to an unsafe vehicle.

This vehicle was checked and operated by: ___________________________________

Vehicle plate #

WEEKLY FORKLIFT/VEHICLE OPERATION CHECKLIST

Any forklift or vehicle that has a safety deficiency shall not be operated until the deficiency is repaired. Any deficiencies noted shall be reported to the warehouse supervisor immediately.

Forklift checklist:

Battery fluid level is not low

Brake fluid level is not low

Hydraulic fluid level is not low

Battery restraint system or brackets are not loose

Vehicle checklist:

Engine oil level

Transmission oil level (automatic transmission only)

Brake fluid level

Wiper fluid level

Engine coolant (visible when opening radiator cap or reservoir) Note: DO NOT OPEN WHILE ENGINE IS HOT

This vehicle/MHE was checked by:

Vehicle plate/Forklift Ser #

GUIDELINES FOR THE USE OF COMMERCIALLY LEASED MOTOR VEHICLES

MOTOR VEHICLE ACCIDENT REPORT

IF ANYONE IS INJURED OR IF ANY SPILL IS A FIRE HAZARD OR ENTERS THE STORM DRAIN OR SEWER CALL 911 IMMEDIATELY.

ALL HM SPILLS: CAN THE SPILL BE STOPPED, CONTAINED, AND CLEANED UP WITH OUT ENDANGERING HEALTH AND SAFETY?

STEP 1: EVACUATE YOURSELF AND OTHERS FROM THE BUILDING OR AREA. ALERT OTHERS TO STAY AWAY. (GO UPWIND IF POSSIBLE)

STEP 1: STOP THE SPILL BY CONTAINMENT.

STEP 2: CONTAIN SPILLED HAZMAT. USE SPILL CLEAN-UP SUPPLIES TO DIKE OR DAM THE SPILL TO KEEP IT FROM SPREADING. DIVERT IT AWAY FROM DIRT, GRASS, AND DRAINS.

STEP 2: CALL 911 IMMEDIATELY. PROVIDE THE FOLLOWING INFORMATION:

a. Your name, phone number, and location of the spill.

b. Time spill occurred.

c. The chemical involved.

d. Has the release stopped?

e. If there are any injuries or persons missing?

f. Existing conditions: Is there fire, rain, spill direction, etc.

NOTE: FIRE DEPT WILL DETERMINE IF OTHER PARTIES REQUIRE RESPONSE.

STEP 7: UNIT ECO OR SAFETY OFFICER WILL PREPARE THE PROPER FORMS AND REPORTS AND SUBMIT THEM TO THE BASE ENVIRONMENTAL AND SAFETY OFFICE.

STEP 6: EMERGENCY PERSONNEL WILL CONDUCT A CLEAN UP OF THE SPILLED MATERIAL.

STEP 5: FOLLOW THE INSTRUCTIONS OF THE EMERGENCY PERSONNEL. DO NOT GO BACK INTO THE AREA UNTIL TOLD TO DO SO BY THE EMERGENCY PERSONNEL.

STEP 4: NOTIFY THE UNIT ECO AND SAFETY OFFICER.

STEP 3: SECURE THE AREA UNTIL EMERGENCY PERSONNEL ARRIVE. REMAIN IN A SAFE AREA. KEEP OTHERS FROM THE SPILL. DO NOT WALK INTO OR TOUCH ANY SPILLED HAZMAT. AVOID INHALING FUMES SMOKE OR VAPOR. PROVIDE THE EMERGENCY PERSONNEL COPIES OF THE MSDS AND SPILL PREVENTION RESPONSE PLAN FOR OTHER IMPORTANT INFORMATION.

STEP 6: UNIT ECO OR SAFETY OFFICER WILL PREPARE THE PROPER FORMS AND REPORTS AND SUBMIT THEM TO THE BASE ENVIRONMENTAL AND SAFETY OFFICE.

STEP 5: REMOVE ALL CONTAMINATED ABSORBENTS AND PLACE INTO A DESIGNATED HAZARDOUS WASTE CONTAINER FOR PROPER DISPOSAL.

STEP 4: USE PPE (PERSONAL PROTECTIVE EQUIPMENT.) FOR CORROSIVE SPILLS USE A NEUTRALIZER. CLEAN UP THE SPILL USING ABSORBENTS ( PADS, VERMICULITE, DRY SWEEP, ETC.) TO SOAK UP THE SPILLED MATERIAL.

STEP 3: IMMEDIATELY NOTIFY:

ENVIRONMENTAL COMPLIANCE OFFICER:

PAT COVINGTON 644-5889

SAFETY AND SECURITY OFFICER:

NICHOLAS PETERS 644-5787