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WAGE CERTIFICATE
Subject:
Bid for CSEA Oahu Branch Security Guard Services
Description of Project:
To provide the security guard services for Hawaii CSEA's Oahu Branch at Kapolei.
Pursuant to Section 103-55, Hawaii Revised Statutes, I hereby certify that if awarded the contract in excess of $25,000, the services to be performed will be performed under the following conditions:
1. The services to be rendered shall be performed by employees paid at wages or salaries not less than wages paid to the public officers and employees for similar work, if similar positions are listed in the classification plan of the public sector.
2. All applicable laws of the Federal and State governments relating to workers' compensation, unemployment compensation, payment of wages, and safety will be fully complied with.
I understand that all payments required by Federal and State laws to be made by employers for the benefit of their employees are to be paid in addition to the base wages required by Section 103-55, Hawaii Revised Statutes.
Offeror:
Signature:
Name:
Title:
Date:
Structure Bookmarks
| THE JUDICIARY |
| STATE OF HAWAII |
INVITATION FOR BID
BID PROPOSAL NO. J18030
TO
| PROVIDE AIR CONDITIONING AND VENTILATION |
| SYSTEM MAINTENANCE SERVICE AND |
| CHEMICAL WATER TREATMENT |
| OF AIR CONDITIONING EQUIPMENT |
| AT VARIOUS JUDICIARY FACILITIES ON OAHU |
APRIL 2017
NOTICE TO OFFERORS
This solicitation is provided to you for information purposes. If interested in responding to this solicitation, you may choose to submit your offer on the downloaded document provided. You must register your company by fax or e-mail for this specific solicitation. If you do not register your company, you will not receive addenda, if any, and your offer may be rejected and not considered for award.
Registration
| Submit FAX or E-MAIL to: FAX No.: (808) 538-5802 |
| E-mail Address: Deepa.P.Sheehan@courts.hawaii.gov |
| Provide the following information: |
| a. Name of Company $ Mailing Address $ Name of Contact Person |
| b. Telephone Number $ FAX number $ E-mail Address |
| c. Solicitation Number |
| INVITATION FOR BIDS NO. J18030 |
| The Judiciary, State of Hawaii |
| April 2017 |
Competitive Sealed Bids to PROVIDE AIR CONDITIONING AND VENTILATION SYSTEM MAINTENANCE SERVICE, AND CHEMICAL WATER TREATMENT OF AIR CONDITIONING EQUIPMENT AT VARIOUS JUDICIARY FACILITIES ON OAHU, will be received at:
| The Judiciary, State of Hawaii |
| Financial Services Division |
| Kauikeaouli Hale |
| 1111 Alakea Street, 6th Floor |
| Honolulu, Hawaii 96813 |
up to and will be opened at 2:00 P.M., H.S.T., on May 16, 2017.
Bids received after the date and time specified above or at a location other than the location specified above will not be considered. Questions relating to this bid solicitation shall be directed to Ms. Deepa P. Sheehan, in the Contract and Purchasing Office, at (808) 538-5805, Fax (808) 538-5802, or email Deepa.P.Sheehan@courts.hawaii.gov.
| Dean H. Seki |
| Financial Services Director |
| TABLE OF CONTENTS |
| TABLE OF CONTENTS |
| SECTION ONE - AIR CONDITIONING MAINTENANCE SPECIFICATIONS ................. 1 |
| 1.1 SCOPE ............................................................................................................................ 1 |
| 1.2 JOB SITE ........................................................................................................................ 1 |
| 1.3 DESCRIPTION OF WORK ........................................................................................... 2 |
| 1.4 CONDENSER AND CHILLED WATER CHEMICAL TREAMENT ....................... 12 |
| 1.5 CHILLER WASTE OIL DISPOSAL ........................................................................... 12 |
| 1.6 PARTS AND MATERIAL ........................................................................................... 13 |
| 1.7 EMERGENCY SERVICE AND REPAIR ................................................................... 13 |
| 1.8 EMERGENCY SERVICE PROCEDURES ................................................................. 14 |
| 1.9 SPECIAL REPORTS .................................................................................................... 14 |
| 1.10 MAINTENANCE CHECKLIST .................................................................................. 15 |
| 1.11 CLEAN UP AND WORK PRACTICES ...................................................................... 15 |
| 1.12 WORK SCHEDULE .................................................................................................... 15 |
| 1.13 WARRANTY ............................................................................................................... 17 |
| SECTION TWO - WATER TREATMENT SPECIFICATIONS ........................................... 18 |
| 2.1 SCOPE .......................................................................................................................... 18 |
| 2.2 MINIMUM REQUIREMENTS OF THE TREATMENT PROGRAM ....................... 18 |
| 2.3 SERVICE REQUIREMENTS ...................................................................................... 21 |
| 2.4 PENALTIES ................................................................................................................. 23 |
| SECTION THREE - SPECIAL PROVISIONS ......................................................................... 26 |
| 3.1 SCOPE .......................................................................................................................... 26 |
| 3.2 OFFICER-IN-CHARGE ............................................................................................... 26 |
| 3.3 TERM OF CONTRACT ............................................................................................. 26 |
| 3.4 EXAMINATION OF SERVICE AREAS .................................................................... 27 |
| 3.5 OFFEROR=S QUALIFICATION ................................................................................. 27 |
| 3.6 BID PREPARATION ................................................................................................... 30 |
| 3.7 WAGE CERTIFICATE ................................................................................................ 31 |
| 3.8 INSURANCE ................................................................................................................ 32 |
| 3.9 SUBMISSION OF OFFER ........................................................................................... 33 |
| 3.10 CONTRACT AWARD ................................................................................................. 33 |
| 3.11 CONTRACT EXECUTION ......................................................................................... 34 |
| 3.12. PERFORMANCE BOND ............................................................................................. 34 |
| 3.13 CONTRACT EXTENSION.......................................................................................... 34 |
| 3.14 CONTRACT PRICE ADJUSTMENT ......................................................................... 34 |
| 3.15 SECURITY CHECK .................................................................................................... 35 |
| 3.16 SERVICE REQUIREMENTS ...................................................................................... 36 |
| 3.17 SERVICE AREAS ........................................................................................................ 37 |
| 3.18 INSPECTION ............................................................................................................... 37 |
| 3.19 PERFORMANCE OF WORK ...................................................................................... 37 |
| 3.20 RE-EXECUTION OF WORK ...................................................................................... 38 |
| 3.21 REMOVAL OF CONTRACTOR=S EMPLOYEES ..................................................... 38 |
| 3.21 REMOVAL OF CONTRACTOR=S EMPLOYEES ..................................................... 38 |
| 3.22 CANCELLATION OF CONTRACT ........................................................................... 38 |
| 3.23 INVOICING AND PAYMENT .................................................................................... 38 |
| 3.24 LIQUIDATED DAMAGES .......................................................................................... 39 |
| 3.25 CONFLICTS AND VARIATIONS .............................................................................. 40 |
SECTION FOUR - OFFER FORM........................................................................................... 1-6
| ATTACHMENTS |
| Schedule of Equipment (8 attachments) |
| Qualification Form |
| Wage Certificate |
| General Conditions dated Feb. 2001 |
| Procedural Requirements dated May 2003 |
| Discrimination/Harassment Free Workplace Policy |
| SECTION ONE - SPECIFICATIONS |
| AIR CONDITIONING AND VENTILATION SYSTEM MAINTENANCE SERVICE |
| BID PROPOSAL NO. J18030 |
| 1.1 SCOPE |
| The Contractor shall furnish all labor, materials, parts, tools, lubricants, refrigerants, equipment, transportation and supervision necessary for the complete maintenance, inspections and repairs to the Air Conditioning and Ventilation Systems for Judiciary facilities as listed herein and in accordance to these Specifications, the Special Provisions, the General Conditions, and Procedural Requirements attached hereto and by reference made a part hereof. The Contractor shall completely guarantee satisfacto |
| 1.2 JOB SITES |
| The Contractor shall provide air conditioning and ventilation services for the following facilities: |
| Aliiolani Hale Kaahumanu Hale Records Mgt Center |
| 417 S. King Street 777 Punchbowl Street 1624 Hart Street |
| Honolulu, Hawaii 96813 Honolulu, Hawaii 96813 Honolulu, Hawaii 96817 |
| Childrens Justice Center Kauikeaouli Hale Kaneohe District Court |
| 3019 Pali Highway 1111 Alakea Street 45-939 Pookela Street |
| Honolulu, Hawaii 96817 Honolulu, Hawaii 96813 Kaneohe, Hawaii 96744 |
| Ewa District Court Hale Hoomalu Kapolei Juvenile Detention |
| 870 4th Street 902 Alder Street Facility |
| Pearl City, Hawaii 96782 Honolulu, Hawaii 96814 287 Kamokila Blvd |
| Kapolei, Hawaii 96707 |
| Kapuaiwa Building Kapolei Judiciary Complex |
| 426 Queen Street 4675 Kapolei Pkwy. |
| Honolulu, Hawaii 96813 Kapolei, Hawaii 96707 |
| 1.3 DESCRIPTION OF WORK |
| The Contractor shall be totally responsible for all costs (excluding non-moving parts) necessary to maintain and repair all systems for complete and satisfactory operations and in accordance with the best commercial standards. Any questions as to the satisfactory performance of maintenance service and repairs and the satisfactory operation of all equipment and system shall be determined by the Officer-in-Charge. |
| The Contractor shall repair or replace all worn, failed or doubtful components and parts to ensure satisfactory operation of the air conditioning and ventilation system. Replacement parts will be of similar design and quality to maintain system integrity and serviceability. |
| The Contractor shall perform complete maintenance and repair service, including inspections and emergency calls for all equipment included under this contract. The service shall consist of thorough maintenance work in accordance with the best commercial practice governing the maintenance of air conditioning and ventilation systems. Such service shall include regularly scheduled maintenance tasks and inspections for each unit listed herein. All maintenance tasks and inspection shall consist of, but not li |
| The Contractor shall not be responsible for repairs due to flagrant vandalism, fire, storm or related damages which can be attributed to causes beyond his control. However, the Contractor shall be responsible for such repairs if the damages are caused by the Contractor's failure to properly maintain and repair the equipment, e.g., failure to reinstall |
| protective covers causes the motor to burn during rainstorm. |
| All services performed by the Contractor will be subject to inspection by the Officer-in-Charge and shall include applicable items listed, but not be limited to the following: |
| 1. AIR HANDLING UNITS/FAN COIL UNITS |
| Monthly |
| a. Clear and clean drip pan and flush condensate drain lines with nitrogen. (Contractor may be liable for water damage due to clogged drains). Install pan tablets if necessary to control algae. |
| b. Change all disposable air filters at least once every two months or sooner if needed; Use 2" pleated, 30% efficiency type-Farr 30/30 or equal. |
| c. Wash permanent type filters with an approved detergent and spray coat with an approved filter treatment solution. Replace deteriorated permanent type filters which cannot be cleaned. |
| d. Check refrigerant charge and suction and discharge pressures (DX system). |
| e. Lubricate and oil all bearings, and connections of dampers and vane to insure proper operation. |
| f. Check all drives for wear; adjust belt tension. Replace belt as required. |
| g. Operate equipment to check for proper operation, unusual noise and vibration of all controls; clean-up equipment. |
| h. Certify performance of monthly service and that all discrepancies are reported and corrected. |
| Semi-Annually |
| a. Adjust alignment of bearings and sheaves; lubricate fan and motor bearings. Replace worn or noisy bearings or sheaves. |
| b. Wash cooling coils and all dirt accumulation using nitrogen, high pressure water, steam or coil cleaner solution. |
| c. Wash permanent type filters with an approved detergent and spray coat with approved filter treatment solution. Replace deteriorated permanent type filters which cannot be cleaned. |
| d. Remove and wash all supply and return air grilles, register and diffusers and exterior surfaces of all related air conditioning and ventilation equipment. Clean fresh air intake grille and damper and repair/replace deteriorated bird/insect screens. |
| e. Check refrigerant charge and section and discharge pressure (DX system). |
| f. Lubricate and oil all bearings, and connections of dampers and vane to insure proper operation. |
| g. Check all drives for wear; adjust belt tension. |
| h. Certify performance of semi-annual service and report and correct all discrepancies. |
| Annually |
| a. Replace all charcoal filters with new charcoal (if applicable). |
| b. Replace all fresh intake filter bags with new bags (if applicable). |
| c. Check pressure and temperature differential across cooling coils and log readings. Clean strainers, check vents and drains on chilled water coils. |
| d. Clean and adjust water valve; clean strainer (chilled water). |
| e. Secure all loose housing, seal leaks and touch-up paint after cleaning all rust. |
| f. Check condition of insulation; repair/reinsulate properly and immediately, including and anytime disturbing of insulation is required to make repair, or upon discovery or notification. |
| g. Clean all fan wheels and interior housings. |
| h. Certify performance of annual service and report and correct all discrepancies. |
| 2. CENTRIFUGAL CHILLER |
| Monthly |
| a. Check and record entering and leaving chiller water and condenser water temperatures and pressures in maintenance log book. |
| b. Check for refrigerant and oil leakage; recharge system. |
| c. Check oil pump operations; service purge compressor. |
| d. Check and record head pressure, oil pressure and system pressure; check oil heaters. |
| f. Adjust chilled water temperature setting for seasonal changes. |
| e. Check noise, vibration and insulation. |
| g. Note chiller operations and report all discrepancies. |
| Quarterly |
| a. Review past log readings. |
| b. Check chiller response at various load conditions for proper operation and |
| calibration of capacity control system. |
| c. Check safety controls and purge controls; record setting. |
| d. Certify performance of quarterly service and report discrepancies. |
| Semi-Annually |
| a. Remove heads of condenser and internally brush tubes at the same time cooling tower is cleaned; coordinate with water treatment contractor. |
| Annually |
| a. Have chiller and purge compressor oil analyzed and report submitted. |
| b. Replace oil cooler filter cartridge; change oil if recommended by analysis. |
| c. Inspect purge system; clean and replace wearing parts. |
| d. Electronic leak test entire system and repair leaks. |
| e. Megger chiller and oil pump motors; check relay contacts and electrical connections. |
| f. Test operate control switches; unloaders, safeties; calibrate and record settings. |
| g. Submit annual maintenance service report in writing to Officer-in-Charge. |
| 3. COOLING TOWER |
| Monthly |
| a. Check general condition of tower interior and water distribution patterns. |
| b. Remove foreign materials from inside the tower. |
| c. Check and adjust water make-up float valve and bleed rate. |
| d. Check all drives and pulleys for wear; adjust belt tension. |
| e. Check and lubricate motor and fan bearings. |
| f. Check motor housing and commutators. |
| g. Check and correct any vibration and noise. |
| h. Clean condenser suction screen, drift eliminators and spray nozzles. |
| Semi-Annually |
| a. Drain, clean and flush tower; coordinate with water treatment contractor. |
| b. Check pipes, valves, grilles and all appurtenances for rust and corrosion, paint when necessary. Wirebrush, prime and paint all defective surfaces to prevent further |
| rusting or corrosion. |
| c. Check cooling tower housing for rust and corrosion, clean rust and paint when necessary. Wirebrush, prime and paint all defective surfaces to prevent further rusting or corrosion. |
| d. Certify semi-annual cleaning of towers and report all discrepancies. |
| 4. VENTILATING FANS (EXHAUST AND SUPPLY) |
| Quarterly |
| a. Check fan collars, bearings and shaft for wear. |
| b. Check motor-controlled and back-draft dampers for proper operation. Lubricate damper linkage for free movement. |
| c. Lubricate fan and motor bearings. |
| d. Check belt wear and tension; adjust/replace as needed. |
| e. Check sheaves for wear; realign sheaves. |
| f. Service air filters where installed; remove and wash intake grille. |
| g. Certify quarterly fan maintenance service. |
| Semi-Annually |
| a. Clean fan wheel and housing. |
| b. Certify performance of annual maintenance service. |
| 5. PUMPS |
| Monthly |
| a. Check packing glands and seals for excessive leakage, tighten or replace. |
| b. Check and report pump bearings for abnormal temperature. |
| c. Check for vibration and noise. |
| d Certify performance of monthly services and report all discrepancies. |
| Quarterly |
| a. Check motor couplings for alignment. |
| b. Check mounting bolts for tightness. |
| c. Lubricate motor and pump bearings as required. |
| d Certify performance of quarterly services and report all discrepancies |
| Semi-Annually |
| a. Remove and clean strainer for all condenser pumps after tower cleaning. |
| b. Check and blow down strainer to chilled water pumps after tower cleaning. Remove and clean strainer if excessive debris is noted. |
| c. Check condition of insulation, reinsulate as necessary. |
| d. Log suction and discharge pressures. |
| e. Clean and remove all dust and foreign matter. Clean all rust spots and scratches and paint with matching color. |
| f. Check condition of wiring and conduit from motor to starter. |
| g. Certify performance of semi-annual service and report all discrepancies. |
| 6. TEMPERATURE AND PNEUMATIC CONTROLS |
| Monthly |
| a. Clean all external parts of compressor and drive. |
b. Drain air tank and check and clean traps.
| c. Inspect entire air system for leaks and repair as required. |
| d. Adjust and set room thermostats to provide a room temperature to be specified by the Officer-in-Charge. |
| Quarterly |
| a. Check air compressor and belt drive for unusual noise and excessive wear; adjust belt tension (pneumatic). |
| b. Replace air filter and drain condensate (pneumatic). |
| c. Check control devices for leaks, sticking stems, and air tightness; replace broken or weak springs and ruptured diaphragms. Control valve repair to include repacking, rediscing and reseating, as required. |
| d. Check automatic dampers for tightness in closing, bent blades and defective linkage; lubricate connections for free movement. |
| e. Certify performance of quarterly maintenance service and that all discrepancies are reported and corrected. |
| Semi-Annually |
| a. Change compressor oil. |
| b. Inspect valve assemblies. Clean, adjust or repair as required. |
| c. Vacuum clean air compressor and air dryer. |
| Annually |
| a. Check all controllers, including smoke detecting systems, for calibration, presence of moisture or oils, control port and seat alignment, and response of capillaries. |
| b. Check air compressor for proper pressure settings; operating time, belt tension and wear, presence of moisture, safety relief operation and oil level (pneumatic). Electric motor bearings shall be lubricated. Compressed air filters shall be cleaned and/or replaced. Change crankcase oil. |
| c. Calibrate pneumatic and/or electric temperature controls. |
| d. Certify performance of annual maintenance service and that all discrepancies are reported and corrected. |
| 7. RECIPROCATING WATER CHILLER |
| Monthly |
| a. Check and record water temperatures and pressures of chiller and water-cooled condenser in "maintenance log book". |
| b. Check and record refrigerant compressor suction and discharge pressures. |
| c. Visual check for refrigerant and oil leakage. |
| d. Check vibration isolator mounts. |
| e. Check compressor and fan motor bearings for abnormal temperature and unusual noise; lubricate. |
| f. Adjust chilled water temperature setting for seasonal change. |
| g. Check refrigerant sight glass; change fitter/drier if moisture indicated (DX system). |
| h. Note system operation and report discrepancies. |
| i. Certify performance of monthly maintenance service and that all discrepancies are reported and corrected. |
| Quarterly |
| a. Check chiller response at various cooling load conditions for proper operations and calibration of capacity control system. |
| b. Check operation of freezestat and oil failure switch, record settings |
| c. Test and adjust "make-up" water tank. |
| d. Certify performance of quarterly maintenance service and report all discrepancies. |
| Semi-annually |
| a. Remove heads of condensers and internally brush tubes at the same time cooling tower is cleaned (water-cooled). |
| Annually |
| a. Change compressor crankcase oil, clean or replace strainer and oil filter. |
| b. Clean condenser coils with compressed air, water or cleaning solution (air-cooled). |
| c. Megger chiller motor; check relay contacts and electrical connections for tightness. |
| d. Test operate control switches, compressor unloading and safeties; calibrate and |
| record settings. |
| e. Submit written report on findings to Officer-in-Charge. |
| 8. PACKAGE OR SPLIT DX AIR-COOLED AIR CONDITIONER |
| Monthly |
| a. Clean drip pan and flush condensate drain lines with nitrogen. (Contractor may be liable for water damage due to clogged drains). Install pan tablets if necessary to control algae. |
| b. Change all disposable air filters at least once every two months; Use Farr 30/30 or equal. |
| c. Wash permanent type filters with an approved detergent and spray coat with an which cannot be cleaned. |
| d. Check refrigerant charge and suction and discharge pressures (DX system). |
| e. Lubricate and oil all bearings, and connections of dampers and vane to insure proper operation. |
| f. Check all drives for wear; adjust belt tension. |
| g. Operate equipment for proper operation of all controls; clean-up equipment. |
| h. Check refrigerant sight glass; change filter/drier if moisture indicated. |
| i. Certify performance of monthly service and that all discrepancies are reported and corrected. |
| Annually |
| a. Check compressor coupling alignment; lubricate or replace noisy bearings. |
| b. Clean cooling and condenser coils of dirt accumulation using nitrogen, high pressure water, steam or coil cleaning solution. |
| c. Clean return air grille, fresh air intake grille and damper. |
| d. Change compressor crankcase oil; clean or replace strainer and oil filter (open compressor). |
| e. Check system response at various cooling load conditions for proper operation and calibration of capacity control. |
| f. Certify performance of annual maintenance service and report all discrepancies. |
| 9. CONTROL SWITCHES (STARTERS, RELAYS, ETC.) |
| Monthly |
| a. Clean contacts; replace if necessary. |
| b. Check lead-in wires to see that all connections are tightly secured. |
| c. Certify performance of monthly service and report all discrepancies. |
| Semi-Annually |
| a. Thoroughly clean out all dust and dirt from inside of housing. |
| b. Check and tighten loose fasteners and adjust spring tensions as required. |
| c. Check and operate all release mechanisms to see that they are in proper working order. |
| d. Clean out all dust and dirt from inside of all electrical panels by using dry compressed nitrogen to blow out dust and foreign matters. |
| e. Certify performance of semi-annual service and report all discrepancies. |
10. CLEANING OF MECHANICAL EQUIPMENT ROOMS AND EXHAUST FAN ROOMS
| Monthly |
| a. Vacuum all equipment surfaces and all related appurtenance. |
| b. Vacuum complete floor and platform areas. DO NOT wet floors and platform area where there is no waterproofing. |
| c. Wet wash complete floor area with tap water where allowed. CAUTION: DO NOT splash water onto the electrical and mechanical equipment. |
| 11. FRESH AIR INTAKE GRILL |
| Semi-Annually |
| a. Grill shall be cleaned with brush, vacuum or if heavily sooted, the grill shall be cleaned with approved detergent and rinsed with tap water. |
| b. Paint to match all corroded or rusted grills. |
| 12. VALVES AND CONDENSER WATER LINE |
| Quarterly |
| a. The Contractor shall exercise all equipment shut-off valves for proper operations and tightness. |
| b. Certify performance of quarterly maintenance service. |
| Annually |
| a. Wirebrush, prime and paint rust from pipe surface to prevent further rusting. |
| b. Certify performance of annual maintenance service. |
| 13. REMOTE WATER COOLER |
| Monthly |
| a. Dust the exterior of complete unit by compressed air and vacuum. |
| b. Clean condenser, adjust water temperature and stream. Check compressor operation, repair as needed |
| 14. TIME CLOCKS |
| Monthly |
| a. Check time clock for proper operation and set time clock operation as directed by the Officer-in-Charge. |
| 15 . STAND-BY AND LEAD-LAG EQUIPMENT (PUMPS, CHILLERS, |
| AIR HANDLERS, AIR COMPRESSORS, ETC.) |
| Monthly |
| a. The Contractor shall be responsible for the change over of all stand-by and lead-lag equipment. |
1.4 CONDENSER AND CHILLED WATER CHEMICAL TREATMENT
| Contractor may subcontract for the chemical and water treatment service, which shall be provided under this contract by a qualified water treatment company experienced in the business or servicing air conditioning chilled water systems. (See "Section 2 - Specifications for Chemical Water Treatment"). |
| Log and date maintenance service actions in a "Chemical Treatment Log Book" (e.g. monthly water analysis, equipment maintenance and repair, chemical feed points and adjustments made). |
1.5 CHILLER WASTE OIL DISPOSAL
| The Contractor shall dispose of the waste oil yearly, at the same time ( within one week), after all the annual services have performed by the Contractor on the chillers and as indicated herein. The chiller waste oil shall be considered as hazardous waste and be properly disposed of accordingly. A manifest report shall be provided. The Contractor or their disposal agency shall be registered with and have a U.S.A., EPA Identification number and be licensed in the State of Hawaii. The Contractor, after ha |
| gallon. The Contractor shall collect all waste oil containers identified as chiller waste oil and transport them in US-DOT approved shipping/transportation containers. The Contractor shall make all required arrangements for shipping/transportation with appropriate paperwork and safely ship/transport the containers to a US-EPA approved hazardous waste disposal site. Also, the Contractor shall legally dispose of the existing storage containers. After the disposal of the waste oil, the Contractor shall prov |
| up any spills which may occur during the entire performance of the disposal work, including shipping/transporting and shall support, protest and save harmless the Judiciary in regard to this work. |
1.6 PARTS AND MATERIALS
| The Contractor shall restore to serviceability all parts that are found to cost less to restore than to replace with a new part. Where parts are worn out and cannot be restored, the Contractor shall replace these parts with new parts. Only new, standard parts manufactured by the maker of each unit or parts of equal quality shall be used. All part and materials (parts under $4,000) shall be provided at no additional cost to the Judiciary. Parts exceeding $4,000 in cost will be paid for by the Judiciary. |
| The Contractor shall stock and maintain a supply of spare parts and materials that are required for normal repairs of the air conditioning units. The Contractor shall notify the Judiciary whenever parts are not locally available to accomplish the repairs. The Judiciary reserves the right to have the parts sent by air freight at the expense of the Judiciary. |
1.7 EMERGENCY SERVICE AND REPAIR
| Emergency service required between regularly scheduled maintenance calls shall be rendered within two (2) hours with the exception of the computer rooms and main chiller rooms which shall be rendered within one (1) hour after the Contractor is notified, non-work days excluded. Emergency service required during non-work days shall be rendered within eight (8) hours. All repairs shall be provided at no additional charge to the Judiciary except |
| as noted. |
| In the event the Judiciary requests the Contractor to perform repairs after normal working hours, the Judiciary shall compensate the Contractor only for the difference between his normal labor rate and overtime labor rate. |
| Contractor shall bill chargeable emergency services separately from the contract price. |
1.8 EMERGENCY SERVICE PROCEDURES
| 1. Divisions calls Facilities Management Division to report air conditioner problems. |
| 2. Facilities Management Division notifies Contractor of problem and assigns control number. |
| 3. Contractor will report to Facilities Management Division that day or call the following day and report the status of the emergency call by control number. |
| a. If completed, Contractor will inform Facilities Management Division of their evaluation of the trouble and the action taken to remedy the situation. |
| b. If not completed, Contractor will inform Facilities Management Division of the problem and provide an estimated completion date. |
| 4. Once a week the Contractor shall report on all outstanding emergency calls and their estimated completion date and/or action pending. |
| 5. Facilities Management Division will inform Divisions of pending actions. |
1.9 SPECIAL REPORTS
| Prior to the commencement with the work on the contract, the Contractor shall submit to the Officer-in-Charge his monthly inspection schedule for the period of the contract. |
| The Contractor shall also maintain a separate book, record, documents and other evidence pertaining to the maintenance, repair and costs of each air conditioning and ventilation system at the various buildings to the extent and in such detail as will properly |
| and adequately reflect the past maintenance history and cost (labor, materials, parts and equipment). |
| The Contractor shall also submit an annual updated inventory of all equipment by building at the end of each fiscal year. |
1.10 MAINTENANCE CHECKLIST
The Contractor shall prepare and maintain a maintenance checklist/log. This checklist/log book shall be kept for each building and placed in an area as designated by the building manager. The checklist/log book shall describe all maintenance performed in the building by location as well as date and time of maintenance done on each machine. Maintenance or repair work that is identified as needing to be done that is not under the contract should also be noted with an approximate cost. The checklist will inclu
1.11 CLEANUP AND WORK PRACTICE
| The Contractor shall keep the job site free of debris, litter, refuse, etc. and shall clean all oil drippings during the daily progress of work. The Contractor shall remove all tools, used or waste oils and fluids, parts and equipment from the service areas upon completion of the |
| work and legally dispose of, whether hazardous or not, in accordance with EPA and/or other government regulations. The Contractor shall support and defend the Judiciary legally and financially with regard to these regulations. |
| The Contractor shall exercise caution during the progress of his maintenance and repair work to prevent damage to the ceilings, roofing and other building structure. Contractor shall restore all damages, caused by his negligence, at his own expense when requested by the Judiciary. |
| The Contractor is not to perform maintenance and repair work until all switches are de-energized, locked, and tagged. The Contractor shall comply with all applicable safety regulations promulgated by OSHA, EPA, and other governmental agencies. |
1.12 WORK SCHEDULE
| The Contractor shall perform maintenance and inspection services to air conditioning |
| and ventilation systems at the facilities listed herein, all in accordance with the best commercial practices and as required to provide assurance of safety and operational reliability. |
| Within seven (7) days after the award of this contract, the Contractor shall submit in writing to the Officer-in-Charge, a proposed schedule on Inspection, Preventative Maintenance, Maintenance Checklist and Maintenance Record System, all in sufficient detail to show its adequacy in carrying out the terms of this contract. |
| All maintenance tasks described herein shall be performed between the hours of 7:30 A.M. to 4:30 P.M. on normal working days, Monday through Friday, excluding State holidays, except as noted. |
| 1. Monthly maintenance tasks shall be performed in the last week of the month, normal working days (Monday through Friday) or as coordinated by the Officer-in-Charge. |
| 2. Quarterly maintenance tasks shall be performed in September, December, March, and June, normal working days or as coordinated by the Officer-in-Charge. |
| 3. Semi-Annual maintenance tasks shall be performed in October and April, normal working days or as coordinated by the Officer-in-Charge. The one exception will be for Ka'ahumanu Hale where the centrifugal chillers semi-annual maintenance tasks shall be performed during non-working hours (weekends). |
| 4. Annual maintenance tasks shall be performed in December, normal working days or as coordinated by the Officer-in-Charge. The one exception will be for Ka'ahumanu Hale where the centrifugal chillers annual maintenance tasks shall be performed during non-working hours (weekends). |
| In the event the Judiciary requests the Contractor to perform maintenance tasks on the weekend or after normal working hours, the Judiciary shall compensate the Contractor only for the difference between his normal labor rate & overtime labor rate. The Contractor shall be responsible for all other cost as if the work was performed during normal working hours. As noted above (items no. 3 & 4, semi-annual and annual maintenance) the one exception will be for Ka'ahumanu Hale in which the semi-annual and annu |
| this facility as submitted in the bid proposal. No additional salary compensation will be allowed for this weekend work. |
| All work performed shall be subject to random periodic inspection by the Officer-in-Charge or a representative of the Judiciary. The Judiciary reserves the right to have the Contractor present at such inspections to be scheduled by the Judiciary periodically. |
| The Contractor shall be informed of all deficiencies found by the Officer-in-Charge or a representative of the Judiciary. The Contractor shall correct all deficiencies within seven (7) days. If deficiencies are not corrected within the seven-day period, the provision on liquidated damages will be applicable. |
1.13 WARRANTY
| The Contractor shall submit a written warranty for replacement of any integral part of equipment listed herein, such as compressors, fan motors, etc., as guaranteed by the factory. |
| The warranty shall consist of period covered from date of installation, make, model number, serial number, department and location of equipment (1st floor, 2nd floor, etc.). |
| SECTION TWO - SPECIFICATIONS |
| CHEMICAL WATER TREATMENT |
| 2.1 SCOPE |
| The Contractor may subcontract for the services of a Water Treatment Contractor (WTC) who shall have a minimum of five (5) years water treatment service experience in Hawaii. The Contractor shall provide all necessary equipment, chemicals and services required to control corrosion, scale, algae, and slime in the following systems: |
| 1. Cooling tower |
| 2. Condenser, and |
| 3. chill water |
| all in accordance with the specifications, special provisions, and terms and conditions herein. |
| The treatment supplied by the Contractor shall be one that has been designed and tailor-made for the water being used in each system. |
| The Contractor shall warrant that the chemicals used in the water treatment program and offered herein will not endanger the health or safety of persons coming into contact with the materials and will not damage personal or real property as long as the Contractor's instructions are followed. |
| Contractor also warrants that the chemicals used in the water treatment program shall have no detrimental effect on the metallic or non-metallic materials in the equipment being treated. |
| The chemical containers and equipment shall be located within a leak containment system. The Contractor shall have an absorbent and/or clean-up system/program that must be available at each site and be submitted and approved by the Judiciary prior to start date of services. |
| 2.2 MINIMUM REQUIREMENTS OF THE TREATMENT PROGRAM |
| 1. Scale and Corrosion Control |
| a. Scale and corrosion shall be inhibited by the controlled use of scale and corrosion prevention materials as herein noted. |
| 1. The use of essentially toxic and staining corrosion inhibitors such as chromate will not be permitted with the exception of the chilled water system since it is located in a closed system. |
| 2. The use of inhibitors such as the organic phosphorous type will be permitted. |
| 3. Corrosion inhibitors selected shall have been proven effective by at least two years' usage in the State of Hawaii by the water treatment contractor. |
| 4. Poly-phosphates are not considered effective corrosion inhibitors and shall not be permitted. |
| b. An automatic feed system is generally installed at the service site for the Contractor's use; however, the Contractor must verify this information and shall install his own feed system if none is currently installed at the site. |
| 1. The system shall be a completely automatic proportional pump feed and the bleed-off shall be in direct proportion to equipment load indicated by the makeup water. |
| 2. Control shall be by means of a solid state conductivity meter and flow through probe sensor. |
| 3. The controller is to be programmed to bleed-off the system and to regulate a preset solution feed pump. |
| 4. A biocide timer to regulate a preset solution feed pump. |
| 5. Closed system valve by-pass Pot feeder. Note: Contractor shall use their own injection pump to install chemicals. |
| c. The water treatment must constantly prevent the build-up of adherent mineral deposits on the heat transfer surfaces of the equipment being treated. Periodic circulation of inhibited descaling acids will not be considered as meeting these specifications. |
| d. The Contractor shall install a test system immediately at the start of the contract. The test system shall include strainer, isolation and Dole valves, piping kit and test coupons. Prior to installation, the Contractor must submit to the Judiciary for approval the proposed test system installation plan layout or |
| schematic piping diagram. The Contractor to perform an ISO 9000 corrosion analysis and test coupons replacement semi-annually at the end of June and December. Make adjustments to the water treatment program as required by findings and submit reports to the Judiciary within one (1) month of coupon replacements. Corrosion rates shall be less than 2 mil per year for copper and 4 mil per year for steel - both with pitting. |
| 2. Biological Growth Control |
| a. Bacteria, algae and slime growth shall be prevented in all water circuits by using suitable biocides. |
| b. Chemicals may be fed into water circuits requiring continuous make-up by automatic proportional feeding devices or by adding directly to the tower sump as required. Chemicals shall be slug fed into the system on a regular basis and not added continuously. |
| c. Bromine oxidizing biocides may be used, but shall not include metallic salts, such as tin. A sufficient halogen residual shall be maintained to prevent Ligonella. Quatenaries may be used, but only with oxidizing biocides. |
| 3. Chemicals |
| a. All chemicals shall be supplied in their original factory containers and no dilution of chemicals is allowed. |
| b. The chemicals provided must meet OSHA, Environmental Protection Agency, and ISO 9000 requirements for safety to personnel and the environment, and must be approved by the State. |
| c. All chemicals supplied shall have been registered and in satisfactory use in Hawaii for at least two years. Bidder may be required to provide evidence of satisfactory performance of the chemical offered. The Judiciary shall be the sole judge of such satisfaction and the Judiciary's decision shall be final. |
| d. Chemicals, other than those presently being used in the water treatment program, hereinafter referred as "new chemicals", shall be compatible with the existing chemicals, scale and corrosion inhibitor and broad spectrum |
| bacteristat. |
| 1. Verification by an independent testing laboratory for the compatibility of the new chemicals shall be submitted upon award and prior to commencement of work. |
| 2. This verification is required for all chemicals not presently being used in the treatment program. |
| 3. Should the new chemicals be determined to be incompatible with the chemicals presently in use, the Contractor shall be responsible for flushing the system to remove all chemicals before the new chemicals are introduced into the system. Any damages to the system resulting from the failure of the Contractor to satisfactorily flush the system shall be repaired by the Contractor at his expense and at no cost to the Judiciary. |
| 2.3 SERVICE REQUIREMENTS |
| 1. Upon award of the contract the representative designated in the bid by the Contractor shall visit the service sites to make an initial water analysis and to establish the prescribed treatment program. |
| a. The initial service call shall include establishment of treatment dosages, bleed schedules, and intervals to replenish chemicals for automatic feed system. |
| b. The Contractor shall submit report on the results of the initial water analysis and the prescribed water treatment program including findings and recommendations. This report shall be submitted within three (3) calendar days following the service call to the service call to the Judiciary. |
| c. Contractor shall also submit supplemental reports subsequent to any changes required in the initial prescribed water treatment program. |
| 2. The designated representative of the Contractor shall make service calls and water analysis at intervals of a maximum of thirty (30) calendar days. He shall notify the officer-in-charge prior to conducting the test and upon completion of the test. |
| a. The representative shall make initial application of each material and shall |
| continuously furnish specific treatment of the water as required. |
| b. He shall also investigate any unusual conditions pertaining to scale deposition as indicated by condenser operating data, corrosion, and algae growths, & implement corrective action, as required. |
| c. The Contractor shall submit the results of the water analysis and the prescribed water treatment including findings and recommendations in a report. This report shall be submitted within three (3) calendar days following the service call to the sites. |
| 3. Contractor shall be totally responsible for a continuous water treatment program. |
| a. Contractor shall be available on-site during the performance of the cooling tower and tube cleaning and coordinate the inspection with the Judiciary. |
| b. Chiller tube box for inspection shall be coordinated with the Judiciary as necessary. |
| c. The Contractor shall be totally responsible for the water treatment equipment and shall keep it functioning at its optimum though proper maintenance, repair, or replacement as required including piping and electrical. |
| 4. Condenser Water Chemical Feed System shall be services monthly as follows: |
| a. Check chemical feed pumps for proper operation and/or adjust as needed. |
| b. Check agitator motor where applicable. |
| c. Check condition of chemical drums and containment system for leaks and repair/replace and refill as required. |
| d. Check operations of automatic chemical controller system for proper sensor and piping for proper operation. Check for leaks and repair. |
| e. Calibrate chemical feed as required by water analysis from test results. |
| f. Remove empty chemical containers and clean area. |
| g. Certify that system has received monthly service and report all adjustment/discrepancies. |
| 5. Chilled Water Chemical Feed System shall be serviced semi-annually in October and April as follows: |
| a. Check chemical concentration and add chemicals as needed to keep the residual concentration in 800 to 1000 PPM range. Should recharging be required, it shall be performed within one week from discovery or notification along with new report to be submitted immediately. |
| b. Certify that the system has received semi-annual service and report residual concentration and the amount of chemicals used. |
| 6. Contractor shall maintain a "service log" at each chiller room for recording the following information for each visit: |
| a. Name of service representative. |
| b. Date of service. |
| c. Items services, adjusted, repaired, etc. |
| d. Record set points and recommended ranges including (make-up and bleed water meter readings at location where available) and quantities of each chemical used. |
| e. Record and analyze readings of raw and systems water samples to include but be not limited to: P, conductivity (micro-mho), silica, alkalinity, calcium hardness, magnesium, chlorides, bio-organism counts and nitrite residuals. |
7. All work done and all material furnished shall be subject to inspection and approval of the Officer-in-Charge so as to ascertain that the services rendered are in accordance with the requirements and intentions of the specifications, special provisions, and the general conditions.
2.4 PENALTIES
| The Contractor shall not be responsible for repairs/penalties due to flagrant vandalism, fire, storm, or related damages that can be attributed to causes beyond his |
| control. However, the Contractor shall be responsible for such repairs/penalties if the damages are caused by the Contractor=s negligence or failure to properly maintain and repair the equipment/system. |
| 1. The Contractor shall clean the system at no cost to the Judiciary within thirty (30) days of discovery of the Contractor=s failure to meet minimum and service requirements. |
| 2. If the corrosion rate exceeds 2 mils per year for copper and/or 4 mils per year for steel, the Contractor shall be assessed damages of $3,000.00 per chiller in the system. |
| 3. If the bacterial population in the condenser water exceeds 10,000 colonies or is judged to be out of control by the Judiciary, the Contractor shall take immediate corrective action to reduce the population below 10,000 colonies. |
| 4. The Contractor may be assessed $50.00 per incident for each and every calendar day from the date of non-compliance. If the Contractor fails to correct any condition which does not meet the minimum and service requirements indicated above, the Judiciary reserves the right to require Contractor to replace the Contractor and to not allow the Contractor to bid or participate in any Judiciary work. |
| 5. If water meter readings indicate excessive water usage by the condenser water system in the absence of mechanical problems in the system, the cost of the excess water used as calculated by the Judiciary will be deducted from the Contractors billing to the Judiciary. |
| 6. Should a chemical cleaning of the chiller tubes become necessary, the Contractor shall perform same including the re-brushing of the chiller tubes all at no additional cost to the Judiciary, and in addition be assessed $500.00 per chiller per occurrence. |
| 7. Should corrosion damage to any part of the system occur due to the use of oxidizing biocides, halogen levels exceeding 0.5 ppm, the Contractor shall be required to repair or correct the damages, and in addition be assessed $500.00 per chiller per occurrence. |
| 8. Should an unsatisfactory condition be discovered or upon notification, the Contractor shall correct it immediately and re-check the system within one week and submit a new report. Failure to re-check and submit a new report shall cause the Contractor to be assesses a $25.00 per incident for each and every calendar day from the date of non-compliance until the re-check and report id submitted. |
| SECTION THREE - SPECIAL PROVISIONS |
| TO PROVIDE AIR CONDITIONING AND |
| VENTILATION SYSTEM MAINTENANCE, AND |
| CHEMICAL WATER TREATMENT |
BID PROPOSAL NO. J18030
3.1 SCOPE
Work included in this contract shall consist of providing AIR CONDITIONING AND VENTILATION SYSTEM MAINTENANCE, AND CHEMICAL WATER TREATMENT of air conditioning system at various Judiciary Facilities on Oahu in accordance with these Special Provisions, the Specifications and the General Conditions Governing Contracts dated Feb. 2001, Procedural Requirements Governing RFP=s and IFB=s dated May 2003, and IFB dated April 2017, attached hereto and by reference made a part hereof.
3.2 OFFICER-IN-CHARGE
For the purpose of this contract, Mr. Wayne Taniguchi, Facilities Manager, or his designee shall be designated Officer-in-Charge. The telephone number at which he may be reached is 538-4005.
3.3 TERM OF CONTRACT
The Contractor shall enter into a contract for providing maintenance service of air conditioning and ventilating equipment, and chemical water treatment for an initial period of twenty-four (24) months commencing on July 1, 2017 and ending on June 30, 2019. Unless terminated, and subject to the availability of funds, the contract may be extended by the Judiciary for not more than three (3) additional twelve (12) month periods without rebidding, upon mutual agreement in writing at least sixty (60) days prio
3.4 EXAMINATION OF SERVICE AREAS
| Prospective offerors are required to visit the job sites listed in the Specifications and thoroughly familiarize themselves with existing conditions and the amount and kind of work to be performed. No additional compensation will be made by reason of any misunderstanding or error regarding conditions at the service areas or the amount and kind of work to be performed. |
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