B.08 AMDENDMENT W91YTZ21R0046.pdf

0011642549

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate the applicable poundage for each medical treatment facility annotated in paragraph 1.4 of the Performance Work Statement (PWS). The respective Contract Line Item Numbers reflect the PWS changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91YTZ21R0046

X 9B. DATED (SEE ITEM 11)

17-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2021

CODE

W40M NORTHERN REGION CONTRACT OFC

6021 5TH ST BLDG 1467

FORT BELVOIR VA 22060-5580

W91YTZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91YTZ21R0046

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Aug-2021 12:00 PM to 01-Sep-

2021 11:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from:

Healthcare Laundry Services for Barquist Army Health Clinic (BAHC), Fort Detrick,MD. Period of performance:

01 October 2021 to 30 September 2022. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and exchange at KACC, MD; in accordance with the Performance of Work Statement (PWS).

To:

No Services Required on this CLIN

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 0005

Healthcare Laundry Services for For McNair Army Health Clinic (FNAHC), Fort McNair, Washington DC. Period of performance: 01 October 2021 to 30 September 2022. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and exchange at KACC, MD; in accordance with the Performance of Work Statement (PWS).

CLIN 0006

Healthcare Laundry Services for Dunham Army Health Clinic (DAHC), Carlisle, PA. Period of performance: 01

October 2021 to 30 September 2022. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and exchange at KACC, MD; in accordance with the Performance of Work Statement (PWS).

CLIN 1003

OPTION YEAR 1 Healthcare Laundry Services for Kirk ARmy Health Clinic (KAHC), APG,MD. Period of performance: 01 October 2021 to 30 September 2022. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and

CLIN 1005

OPTION YEAR 1 Healthcare Laundry Services for For McNair Army Health Clinic (FNAHC), Fort McNair, Washington DC. Period of performance: 01 October 2022 to 30 September 2023. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and exchange at KACC, MD; in accordance with the Performance of Work Statement (PWS).

CLIN 1006

OPTION YEAR 1 Healthcare Laundry Services for Dunham Army Health Clinic (DAHC), Carlisle, PA. Period of performance: 01 October 2022 to 30 September 2023. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and

CLIN 2003

OPTION YEAR 2 Healthcare Laundry Services for Barquist Army Health Clinic (BAHC), Fort Detrick,MD. Period of performance: 01 October 2023 to 30 September 2024. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and

CLIN 2005

OPTION YEAR 2 Healthcare Laundry Services for For McNair Army Health Clinic (FNAHC), Fort McNair, Washington DC. Period of performance: 01 October 2023 to 30 September 2024. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and exchange at KACC, MD; in accordance with the Performance of Work Statement (PWS).

CLIN 2006

OPTION YEAR 2 Healthcare Laundry Services for Dunham Army Health Clinic (DAHC), Carlisle, PA. Period of performance: 01 October 2023 to 30 September 2024. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and

CLIN 3003

OPTION YEAR 3 Healthcare Laundry Services for Barquist Army Health Clinic (BAHC), Fort Detrick,MD. Period of performance: 01 October 2024 to 30 September 2025. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and

CLIN 3005

OPTION YEAR 3 Healthcare Laundry Services for For McNair Army Health Clinic (FNAHC), Fort McNair, Washington DC. Period of performance: 01 October 2024 to 30 September 2025. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and exchange at KACC, MD; in accordance with the Performance of Work Statement (PWS).

CLIN 3006

OPTION YEAR 3 Healthcare Laundry Services for Dunham Army Health Clinic (DAHC), Carlisle, PA. Period of performance: 01 October 2024 to 30 September 2025. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and

CLIN 4003

OPTION YEAR 4 Healthcare Laundry Services for Barquist Army Health Clinic (BAHC), Fort Detrick,MD. Period of performance: 01 October 2025 to 30 September 2026. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and

CLIN 4005

OPTION YEAR Healthcare Laundry Services for For McNair Army Health Clinic (FNAHC), Fort McNair, Washington DC. Period of performance: 01 October 2025 to 30 September 2026. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and exchange at KACC, MD; in accordance with the Performance of Work Statement (PWS).

CLIN 4006

OPTION YEAR 4 Healthcare Laundry Services for Dunham Army Health Clinic (DAHC), Carlisle, PA. Period of performance: 01 October 2025 to 30 September 2026. Vendor shall provide all personnel, equipment, tool, materials, facilities, supervision, transportation and other necessary services to perform proper linen cleaning and

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0003 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-OCT-2021 TO

30-SEP-2022

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

FOB: Destination

W23A7U

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 0005 has been changed from:

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 0006 has been changed from:

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 1003 has been changed from:

POP 01-OCT-2022 TO

30-SEP-2023

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 1005 has been changed from:

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 1006 has been changed from:

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 2003 has been changed from:

POP 01-OCT-2023 TO

30-SEP-2024

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 2005 has been changed from:

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 2006 has been changed from:

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 3003 has been changed from:

POP 01-OCT-2024 TO

30-SEP-2025

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 3005 has been changed from:

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 3006 has been changed from:

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 4003 has been changed from:

POP 01-OCT-2025 TO

30-SEP-2026

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following Delivery Schedule item for CLIN 4006 has been changed from:

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

N/A W6F2 USA MEDDAC FT G. G. MEADE

W6F2 USA MEDDAC FT G. G. MEADE

5TH ST

BLDG 2484

FORT GEORGE G MEADE MD 20755-0000

(301) 677-8800

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

U.S. ARMY MEDICAL DEPARTMENT ACTIVITY

FORT MEADE, MD

SECTION 1- GENERAL REQUIREMENTS

1. General. This performance work statement (PWS) is for healthcare Laundry/Linen and related services for

United States Army Medical Department Activity (Fort Meade MEDDAC), Fort Meade, MD and multiple medical treatment facilities (MTF) in the health service area of Fort Meade MEDDAC. As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards. Healthcare Laundry/Linen shall be performed in a manner that will maintain a satisfactory textile condition and present a clean, neat, and professional appearance.

1.1. Description of Services. The contractor shall furnish all personnel, training, labor, equipment, tools, supplies, management, administration, and services, except as may be expressly set forth as government furnished, and otherwise do all things necessary to perform and provide the work efforts described in the PWS.

1.2. Background. The mission of the Fort Meade MEDDAC is to provide quality standardized bulk laundry/linen cleaning services for Medical Treatment Facilities (MTFs) within its region healthcare to patients in a safe, clean, and aesthetically-pleasing MTF environment. The Fort Meade MEDDAC is inclusive of six sites: Fort Meade, MD;

Fort Detrick, MD; Aberdeen Proving Ground (APG), MD; Carlisle Barracks, PA.; Fort Myer, VA; and Fort McNair, Washington, DC. The MTFs with the Fort Meade MEDDAC are classified as outpatient MTFs with the exception of

Kimbrough Ambulatory Care Clinic (KACC), located on Fort Meade, MD, which has a Same Day Surgery ward.

The collective MTFs are accredited by the Joint Commission (JC). The nature of care provided at KACC and other

MTFs focuses on primary care to include general medicine, pediatrics, family practice, gynecology, orthopedic podiatry, pharmacy, laboratory, radiology, physical therapy and outpatient psychiatric care services, dental services, veterinary services, medical management of acute and chronic disorders, preventive services, counseling services, and acute minor injury treatment to clients to support retirees and military families who live here. The anticipated volume of activity necessary to carry out the outpatient mission, in combination with the rapid rate of patient turnover, will have an extraordinary impact on the management of the healthcare laundry services program. The Fort

Meade MEDDAC MTFs include:

1.2.1. KACC, Fort Meade, MD

1.2.2 Rader Army Health Clinic (RAHC), Joint Base Henderson Hall (JBHH)-Fort Myer, VA (38 miles from

KACC);

1.2.3 Fort McNair Army Health Clinic (FNAHC), JBHH-Fort McNair, Washington DC (34 miles from KACC);

1.2.4 Kirk Army Health Clinic (KAHC), APG, MD (55 miles from KACC); and,

1.2.5 Barquist Army Health Clinic (BAHC), Fort Detrick, MD (55 miles from KACC).

1.2.6 Dunham Army Health Clinic (DAHC) 450 Gibner Rd., Carlisle, Pa.17013

1.3. Objective. The contractor shall provide healthcare laundry services that prioritize infection control while optimizing textile practices in support of the Fort Meade MEDDAC MTFS’s mission of providing quality healthcare in safe, hygienic, and aesthetically-pleasing MTFs.

1.4 Scope. It is expressly agreed and understood that this contract is for non-personal services. The contractor shall provide healthcare laundry services to Fort Meade MEDDAC, to include all MTFs within the health service area of

Fort Meade MEDDAC. Requirements for this effort are determined by Poundage. The estimate in Poundage follows:

1.4.1 KACC, Fort Meade, MD – 109,400 pounds

1.4.2 KAHC, APG MD – 32,000 pounds

1.4.3 RAHC, JBHH-Fort Myer, VA - 13,600 pounds

NOTE: There may be additional poundage for newly constructed buildings or building expansions that will require services as they are completed or a reduction of poundage for facilities closing as a result of consolidation of services.

1.5. Period of Performance (POP). The POP is for one (1) year from date of contract award. Task Orders (TO) will be funded by annual appropriations and each task order will not exceed one year except when authorized by law or by exercise of TO option periods.

1.6. Contractor Experience and Personnel.

1.6.1. Contractor Experience

The Contractor shall have experience in providing hospital laundry services. The firm must have gained this experience as a result of being regularly engaged in the business of providing laundry services in health care/patient care environments (e.g. inpatient and outpatient MTFs).

1.6.2. Personnel.

1.6.2.1. The Contractor shall provide a point of contact (POC) that shall be responsible for performance of the work.

The name of this person and an alternate who shall act for the Contractor when the primary is absent shall be designated in writing to the Contracting Officer (KO) no later than the start of the contract.

1.6.2.2. The POC and the alternate shall have full authority to act on behalf of the Contractor on all contract matters relating to the daily operation of this contract.

1.6.2.3. The POC and alternate must be able to read, write, speak, and understand English well enough to satisfy all contract performance requirements.

1.6.2.4. The contract POC and alternate shall be available during normal duty hours within 60 minutes to meet on the installation with Government personnel designated by the KO to discuss problem areas.

1.6.2.5 Contractor personnel shall present a neat appearance and must be recognizable as an employee of the

Contractor. The Contractor shall wear distinctive clothing bearing the name of the company or wear appropriate badges or identification tags which contain the company name.

1.6.2.6. Security Requirements. Unaccompanied access to the MTF is not authorized without written consent from the COR or KO. All personnel entering the medical facility must wear a Contractor identification badge.

1.6.2.7. Contract Employee Training. Contractor employees shall be trained in accordance with all Federal, State, and local laws and regulations. The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified in this PWS. Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods. Records shall be made available for

Government review within 4 hours of request.

1.6.2.8. Health Certificate and Physical Examinations and Immunizations – The Contractor shall ensure that employees working under the provisions of this contract have immunization screening as listed below prior to in-processing/initial assignment and will be reviewed annually by the Contracting Officer’s Representative (COR).

This should be submitted within 30 days of contract award and then again annually. Employees (initial and future) shall have the following vaccinations: Measles, Mumps, Rubella, Chicken Pox (Varicella), and annual seasonal influenza. If no documentation of immunizations is available, lab evidence of immunity will be used (antibody titers). Hepatitis B vaccination, post exposure prophylaxis for high risk exposure is mandatory per Occupational

Safety & Health Agency (OSHA) Bloodborne Pathogen Regulation, 29 Code of Federal Regulations (CFR)

1910.1030. The Contractor shall offer the employees the Hepatitis B vaccinations as well as post exposure prophylaxis for high-risk exposure (Human Immunodeficiency Virus (HIV) medication) per current guidelines of

OSHA Blood Borne Standard 29 CFR 1910.1030. All employees also shall have initial and annual Tuberculosis

(TB) screening. Employees with positive tuberculin reactions shall have documentation of chest x-ray results not older than 12 months. Chest x-ray retesting of positive tuberculin reactors shall be required every 12 months or as needed if symptomatic. The Contractor is responsible for the cost of all vaccines and medications.

1.6.2.9. Contractor personnel shall comply with all Privacy of Protected Health Information standards.

1.7. Contractor Laundry Facilities.

1.7.1. The laundry facility shall be HLAC certified within 3-months of contract award and maintain that certification throughout the term of the contract.

1.7.2. Functional separation of clean and soiled laundry areas shall be maintained at all times.

1.7.3. The ventilation system shall include adequate intake, filtration, exchange rate, and exhaust in accordance with local, state, and federal regulations.

1.7.4. Contractor Facility Visits. The COR at any time during the performance of this contract may visit the laundry facility to observe and review the procedures utilized by the Contractor. The COR will provide a minimum of one

(1) working day advance notification and coordination, with the contractor, prior to visiting contractor’s facility, The

COR at his or her discretion may be accompanied by other government representatives.

1.8. Quality Management System (QMS). The Contractor shall establish and maintain a complete QMS in accordance with the provisions specified herein. The Contractor’s QMS shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

QMS Policy and objectives should include:

Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

Approach to assuring quality of services provided and conformance with performance objectives and standards

Methods and procedures for effective planning, operation and control of processes and performance of work

Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

Documentation and records management

Communication with Government customers

Contractor shall submit the QMS with their proposal.

1.9. Quality Assurance.

1.9.1. The Government will use a Quality Assurance Surveillance Plan (QASP) to monitor compliance with the contract terms and conditions and identify nonconforming services. The QASP sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract and is subject to unilateral change by the Government without modification to the contract. All work required by the contract is subject to surveillance whether or not specifically included in the plan. The Government will evaluate the Contractor’s completed work to ensure it is accomplished in accordance with the standards required by this contract.

1.10. Contingency Plans. The Contractor shall provide a Contingency Plan, which will be submitted with their proposal and notify the COR and KO of any proposed modifications. The Contractor shall notify the COR and KO of any event that jeopardizes performance under this contract. The contractor shall submit a revised Contingency

Plan to the COR within 7 days of any updates or changes. The plan shall include contingency operations for:

1.10.1. Mobilization. In the event of mobilization, which may require services beyond the Contractor’s capability, the Contractor shall advise the KO immediately of the capability and additional volume which the Contractor can obtain from the local civilian community. In the event the Contractor is not able to meet the Government’s requirements, the Government reserves the right to obtain services from military laundry units, other Department of

Defense agencies, or other commercial sources.

1.10.2 Disaster. In the event of a disaster, to include but not limited to destruction of the facility, sabotage, or an act of God or nature, that renders the Contractor’s facility unsafe, the Contractor shall determine a feasible alternative method of providing services and make recommendations to the KO immediately. The Government reserves the right to obtain services from other sources in the absence of such action.

1.10.3. Labor Disputes. In the event of a labor dispute, the Contractor’s responsibility to provide the service shall not be terminated. The Contractor shall provide the KO his strike or other employee job action contingency plan to continue performance of service without interruption or degradation in the quality of service. In the event a labor dispute is threatened, the Contractor shall immediately notify the KO. In case of a strike or other labor dispute interferes with timely contract performance, the Contractor shall immediately notify the KO and initiate action under the Contingency Plan.

1.11. Exposure Control Plan. The Contractor shall develop an Exposure Control Plan that meets OSHA bloodborne exposure control plan standards, review/revise it annually and as necessary, in accordance with 29 CFR 1910.1030.

This exposure control plan should identify, in writing, tasks and procedures in which occupational exposure to blood occurs. The Contractor shall make the plan accessible to their employees. The Contractor shall make all their personnel aware of this plan not later than contract commencement date and not later than the first day of work for new employees and review it annually or more frequently, as necessary. The Contractor shall submit a exposure control plan within 14 calendar days after award. The contractor shall submit a revised Exposure Control Plan to the

COR within 7 days of any updates or changes.

1.12. Health and Safety Plan. The Contractor shall develop and submit a health and safety plan that describes items such as Personal Protective Equipment (PPE), emergency equipment, personnel training, employee medical surveillance/vaccination program, and sample transportation/handling prior to the commencement of work. The

Contractor shall submit a health and safety plan within 14 calendar days after award. The contractor shall submit a revised Health and Safety Plan to the COR within 7 days of any updates or changes.

1.13. Post Award Conferences and Periodic Progress Meetings. The Contractor may be required to attend administrative and coordination meetings, pre-performance conferences, performance assessment board meetings, partnering session, etc., as scheduled by the KO.

1.14. Transition Period.

1.14.1. General. The new Contractor shall assume complete responsibility for all operations required by this contract as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a workforce who is fully qualified and capable of performing all work required under this contract.

1.14.2. Transition Overlap. There will be a fourteen (14) day transitional period (unless approved by the KO for a longer period) to ensure proper inventory of laundry.

1.15. Hours of Operation.

1.15.1. Normal Hours. The Government's regular working hours vary by MTF. The Contractor shall not be required to provide linen pickup services on Federal holidays, however some larger MTF’s may operate on a 24/7/365 basis and may require these services on a daily basis, holidays included. If this is the case, the Contractor shall coordinate with the MTF to determine if services are required on the holiday and adjust the schedule if necessary. In the event a scheduled pickup falls on a Federal holiday, the Contractor shall coordinate and reschedule the pickup with the facility prior to the holiday or within two work days following the holiday. The rescheduling of the pickup shall be agreed upon with consideration given to the holding time limitations for linen at a given location. All rescheduled holiday collections shall be accomplished in addition to all normal collections for that day at no additional cost to the Government. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain MTF’s may require Contractor continuous operations, 24 hours a day, every day of the year excluding holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside

Government regular working hours requires prior CO/KO approval. Pick-up and delivery schedules will be in accordance with Exhibit B.

1.15.2. Recognized Holidays. The following is a list of legal Federal holidays:

New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor

Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. All Fort Meade MEDDAC MTFs are closed on federal holidays.

1.15.3. Restriction to Contractor Working Hours. If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written request to work outside the Government’s regular working hours. This request shall be sent to the CO/KO for approval and coordinated with the MTF. There will be no additional compensation for work performed outside regular working hours.

1.16. Inclement Weather Schedule. Linen shall be collected as scheduled during periods of inclement weather unless specific approval to delay collections is requested by the Contractor and received from the COR or CO/KO.

Such approval will normally be granted only in cases of particularly severe weather, such a heavy snow, tropical storm, hurricane, etc.

1.17. Missed Pickups. The rescheduling of missed pickups shall be agreed upon with consideration given to the holding time limitations for linen at a given location. Contractor shall also notify CO/KO of missed pickups caused by Government delay within 24 hours, or next duty day.

1.18. Service Interruptions. If any scheduled linen removal services must be discontinued, even temporarily, the

Contractor shall notify the CO/KO, affected tenants, and customers verbally and in writing or email as soon as possible before, but not less than 1 hour before known interruption of scheduled services. If the discontinued service is due to an emergency breakdown, the Contractor shall notify the CO/KO, affected tenants and customers as soon as practicable. The rescheduling of missed pickups shall be agreed upon with consideration given to the holding time limitations for linen at a given location.

1.19. Physical Security. The Contractor shall be responsible for safeguarding any and all Government property either provided for use or being serviced under the provisions of this contract. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.20. Installation Access and General Protection/Security Policy.

1.20.1. In-processing Requirements. Contractors are prohibited from performing services under this contract absent compliance with the in-processing requirements set forth below.

1.20.2. Access and General Protection/Security Policy and Procedures. All Contractors performing tasks under this

PWS shall comply with applicable installation, facility and area commander installation/facility access and local security policies. The Contractor shall provide all information required for background checks to meet installation access requirements as performed by installation law enforcement, Director of Emergency Services or Security

Office. Contractors shall comply with all personal identity verification requirements as directed by the Department of Defense (DoD), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.20.3 MTF’s on military installations. The award of this contract does not bestow a right to have access to any military installation. Unscheduled gate closures by the Security Police may occur at any time and personnel entering or leaving the installation may experience delays. All vehicles are subject to search while on federal installations pursuant to current directives. Although delays due to the Government cannot be held against the Contractor, the

Contractor shall ensure his planning for pick-ups and deliveries are scheduled so as to allow time for these inspections. Any violation of installation regulation, state or federal statue may result in the termination of the privilege to enter one or more military installations.

1.21. Additional Medical Treatment Facilities. In the event the Government elects to add MTFs, the workload requirement for the new MTF will be negotiated by the CO/KO for the basic contract.

1.22. Regulatory Compliance. The Contractor shall comply with all applicable local, State, and Federal instructions, regulations, standards, and laws. The Contractor shall be required to fully comply with all changes in regulations and laws as they occur during the contract term. This compliance shall be at no additional cost to the Government.

1.23. Protection of Government Property. During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

1.24. Organizational Conflict of Interest (OCI). The Contractor shall notify the CO/KO immediately whenever it becomes aware that a potential or actual OCI exists, as defined in FAR 9.5 – Organizational and Consultant

Conflicts of Interest. The Contractor shall then submit a plan to the CO/KO within 5 business days detailing how to avoid or mitigate the OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the CO/KO and in the event the CO/KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO/KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS. Definitions of special terms and phrases used in this PWS are as follows:

2.1.1. Clean. Finished articles are dry and free of visible soil, lint, and objectionable odors, such as cleaning chemicals, mold, mildew, body bacteria, and other unclean elements. Spots and stains are removed without damaging the fabric. Tape and other adhesives shall be removed prior to or during the laundering process.

2.1.2. Clean Weight. The total weight of clean, dry laundered items that were not processed through individual counts (e.g., special items as defined below) delivered to and accepted by the Government.

2.1.3. Contaminated Laundry. All soiled laundry originating from the MTF is categorized as contaminated. In accordance with OSHA Bloodborne Pathogens Standard 29 CFR 1910.1030, the Contractor is responsible for properly handling contaminated laundry.

2.1.4. Contingency Plan. Contingency Plan is a document describing actions to be implemented or taken in the event of unforeseen circumstances.

2.1.5. Contracting Officer (CO/KO). A person with the authority to enter into, administers, and/or terminates contracts and makes related determinations and findings. This is the only person authorized to make changes in the contract on behalf of the Government.

2.1.6. Contracting Officer’s Representative and Quality Assurance Evaluator (COR/QAE). Contracting Officer’s

Representative and Assistant Contracting Officer’s Representative (COR/QAE) are the MTF personnel responsible for assisting in administration of the Government's quality assurance portion of the contract. These personnel are designated in writing by the CO/KO to be responsible for quality assurance, inspection, surveillance documentation and periodic (monthly) acceptance of Contractor's performance. A copy of the appointment letter will be provided to the Contractor. Each task order issued under the basic contract will have a separately appointed COR/QAE.

2.1.7. Dyed Linen. Any unserviceable linen that is sent to the Contractor to be dyed brown and converted to rags

2.1.8. Hygienically Clean: Through a combination of soil removal, pathogen removal, and pathogen inactivation, contaminated laundry can be rendered hygienically clean. Hygienically clean laundry carries negligible risk to healthcare personnel and patients, provided that the clean textiles, fabric, and clothing are not inadvertently contaminated before use. The laundering process consists of the proper combination of water, heat, pH, oxidation, chemical sanitizers, and drying and sanitizing.

2.1.9. Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the PWS.

2.1.10. Quality Assurance Surveillance Plan (QASP). A written plan that details what is to be evaluated, how evaluations are to be accomplished, frequency of evaluations, evaluation parameters, example monitoring guides/checklists, , and other information that the COR should have to provide effective QA.

2.1.11. Quality Control. Quality Control is action taken by the Contractor, to control the production of goods or services so that they meet the requirements of the PWS.

2.1.12. Special Items. Special items are any items that must be kept separate from the laundering of other items.

Specific examples of special items are listed in Exhibit A.

2.1.13. Tails. A condition created when flatwork is not folded even with the corners not meeting each other.

2.1.14. Unserviceable Articles. Unserviceable articles are hospital items which are not considered usable by the

Government. See Attachment XXX for sample MTF serviceability criteria.

2.2 ACRONYMS. Commonly used acronyms are listed below. Other acronyms and abbreviations are listed in

Joint Publication 1-02, DOD Dictionary of Military and Associated Terms 08 November 2010, as amended through

15 October 2015.

2.1.10. Quality Assurance Surveillance Plan (QASP). A written plan that details what is to be evaluated, how evaluations are to be accomplished, frequency of evaluations, evaluation parameters, example monitoring guides/checklists, , and other information that the COR should have to provide effective QA.

2.1.11. Quality Control. Quality Control is action taken by the Contractor, to control the production of goods or services so that they meet the requirements of the PWS.

2.1.12. Special Items. Special items are any items that must be kept separate from the laundering of other items.

Specific examples of special items are listed in Exhibit A.

2.1.13. Tails. A condition created when flatwork is not folded even with the corners not meeting each other.

2.1.14. Unserviceable Articles. Unserviceable articles are hospital items which are not considered usable by the

Government. See Attachment XXX for sample MTF serviceability criteria.

2.2 ACRONYMS. Commonly used acronyms are listed below. Other acronyms and abbreviations are listed in

Joint Publication 1-02, DOD Dictionary of Military and Associated Terms 08 November 2010, as amended through

15 October 2015.

AF Air Force

AQL Acceptable Quality Level

ANSI American National Standards Institute

AAMI Association for the Advancement of Medical Instrumentation

CDR Contract Discrepancy Report

CFR Code of Federal Regulations

CLIN Contract Line Item Number

CO/KO Contracting Officer

COB Close of Business

COR Contracting Officer's Representative

CPARS Contractor Performance Assessment Reporting System

CQC Contractor Quality Control

DFAS Defense Finance and Accounting Service

DFARS Defense Federal Acquisition Regulation Supplement

DHA Defense Health Agency

DOC Directorate of Contracting

DoD Department of Defense

FAR Federal Acquisition Regulation

GPE Government Furnished Equipment

GFP Government Furnished Property

HIV Human Immunodeficiency Virus

HLAC Healthcare Laundry Accreditation Council

IAW In Accordance With https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&cad=rja&uact=8&ved=0ahUKEwjTrdfr7aLMAhWD4CYKHaPXAUkQFggdMAA&url=https%3A%2F%2Fwww.cpars.gov%2F&usg=AFQjCNEJ2Xrb1bAJtGbm6z2tupgVUwbBEg

MTF Medical Treatment Facility

NCR National Capitol Region

OCI Organizational Conflict of Interest

OSHA Occupational Safety & Health Agency

POC Point of Contact

POP Period of Performance

PPE Personal Protective Equipment

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAE Quality Assurance Evaluator

QASP Quality Assurance Surveillance Plan

QC Quality Control

QMS Quality Management System

RHC-A Regional Health Command - Atlantic

SDS Safety Data Sheet

TB Tuberculosis

TJC The Joint Commission

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 Forms and Publications. The Government will provide authorized copies of forms, publications, and services specifically identified in this contract. All commercial, industry publications related to the performance of laundry service shall be provided by the Contractor.

3.2 The Government will provide the linen, to include impervious linen bags for contaminated linen. By definition, soiled linen is to be deemed contaminated.

3.3 The Government will provide loading dock scales at pickup location. The Government owned scales will be calibrated annually, with a copy of the report provided to the Contractor.

4. CONTRACTOR FURNISHED PROPERTY AND SERVICES.

4.1 The Contractor shall provide all property or services necessary for the performance of this contract that is not specifically identified as furnished by the Government. Such property or services shall include, but is not limited to facilities, materials, equipment, and vehicles.

4.2 The Contractor shall provide their employees all appropriate PPE as required by OSHA.

4.3 The Contractor shall provide all pickup and delivery vehicles and vehicle drivers.

4.4 Contractor shall furnish and provide standardized bulk linen carts of which not less than 75% of the carts shall have shelving capability. The carts shall have a solid bottom shelf. Cart shall also be covered unless linen is shrink wrapped. The Contractor shall utilize these carts to move clean and soiled linen between the Government installations and their laundry facility with no interruption of linen inventory flow.

Carts used to transport clean laundry and soiled laundry shall be marked on all four sides with cart weight and cart number by the Contractor prior to the carts use. The Government and Contractor shall periodically inspect the carts to verify that the correct weight has been placed on each cart by the Contractor.

4.5 The Contractor shall provide hangers and bar carts for delivery of uniforms.

4.6 The Contractor shall provide a packing slip type document for each cart delivered. This document shall identify the contents on the cart by item count for each type item on the cart.

4.7 The Contractor shall provide a facility equipped and ventilated to prevent dissemination of contaminants. The ventilation system shall include adequate intake filtration, exchange rate, and exhaust in accordance with local, State, and Federal requirements. (Reference TJC Environment of Care Standard: EC.02.06.01 and EC.02.05.01, EP

15. See also The American National Standards Institute/Association for the Advancement of Medical

Instrumentation publication (ANSI/AAMI) ST65:2008

4.8. Dye: The dye used for unserviceable articles shall be provided by the Contractor.

5. TASKS AND REQUIREMENTS.

5.1. Laundry Services. Laundry service shall be provided to the MTF. The turnaround time for this service shall be in accordance with the requirements of the local MTF. The soiled laundry shall be picked up, processed, cleaned, dried, packaged and returned in accordance with Exhibit B.

5.1.1. All vehicles utilized for this contract shall be properly state registered and licensed prior to being operated on

Government property. The Contractor shall coordinate with the MTF and/or base personnel to obtain passes for the

Contractor’s employees and vehicles as needed. The COR will assist with this process.

5.1.2. The Contractor shall ensure that all operators of Contractor owned vehicles possess evidence of insurance and a valid state permit to operate the vehicles under their control.

5.1.3. Soiled and clean articles shall not be transported in the same vehicle or carts. Vehicles and carts shall be cleaned after hauling soiled textiles prior to hauling clean articles. This should be addressed in the Contractor’s proposal and QMS.

5.1.4. All personal or Government property, to include money, which is found in the laundry, shall be returned to the

Government.

5.1.5. Discrepancies. Any discrepancy in weight, 93% return of clean versus soiled laundry and 45% return of clean versus soiled microfiber product, shall be annotated at the time of delivery (e.g. for laundry, if 100 pounds of soiled laundry are picked up, then at least 93 pounds of clean laundry shall be returned; for microfiber products, if 100 pounds of soiled microfiber items are picked up, then at least 45 pounds of clean microfiber items shall be returned).

The permissible weight variance between the total weights of soiled laundry picked up on any given day and the total weight of that same laundry when it is cleaned and returned. This weight difference shall not exceed 7.0 percent. Any discrepancy beyond that variance shall be rectified within 24 hours of being identified. Unresolved shortages will be identified in writing to the CO/KO for appropriate action. The Contractor shall be responsible for any laundry or microfiber products that are lost or go missing while in the Contractor’s possession.

5.2. Process of Receiving and Returning Laundry.

5.2.1. Laundry shall be received and processed by the Contractor and returned to the Government as follows:

a. Soiled laundry, to include microfiber, shall be weighed at the MTF on Government-owned scales. The weight will be recorded on daily tickets prior to the Contractor loading the laundry onto their vehicle. This weight will represent the Government verified ticket weight. Separate tickets shall be used for soiled laundry and microfiber. The cart number, soiled cart weight (identified separately), and the total weight shall be recorded on the ticket. The Government and Contractor shall verify the weights and countersign the ticket to indicate agreement with those weights at time of pick-up. A copy of each completed laundry ticket shall be furnished to the Contractor and a copy shall be maintained by the Government. Contractor personnel shall be responsible for physically transferring soiled laundry into the Contractor's vehicle.

b. Cleaned and packaged deliveries of laundry, and microfiber if applicable, that were picked up as soiled from the MTF shall be made to building from where they were picked up, unless otherwise noted. Clean laundry shall be weighed in a cart and the cart number, cart weight (identified separately) and the total weight shall be entered on the tracking sheet. The Government and Contractor shall verify the weights and countersign the tracking sheet to indicate agreement with those weights at time of delivery. A copy of each completed laundry tracking sheet will be furnished to the Contractor and one maintained by the

Government. Contractor personnel shall be responsible for physically transferring clean laundry from the

Contractor's vehicle.

c. Scales: The government scales will be the official scales for weighing the clean linen delivered by the contractor and the soiled linen picked up by the contractor.