Combo_Synop_&_Solicit.pdf

COMBINED SYNOPSIS/SOLICITATION

GENERAL INFORMATION

Notice Type: Combined Synopsis / Solicitation

Solicitation Number: W91WFU-17-T-0020

Posted Date: 31 August 2017

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. Additionally, the Government will utilize simplified procedures in accordance with Subpart 13.5. This announcement constitutes the only solicitation, quotes are being requested and a separate solicitation will not be issued.

II. This solicitation is issued as a Request for Quote (RFQ) in accordance with FAR Part 12 and 13. Submit electronic quotes on RFQ reference W91WFU-17-T-0020.

III. This combined synopsis/solicitation incorporates provisions and clauses in accordance with Federal Acquisition Circular (FAC) 2005-95.

IV. This is a full and open competition without exclusions. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS Code is 561621, “Security System

Services (except Locksmiths)”.

V. A list of line item numbers, quantities, and units of measure can be found below in addendum to provision FAR 52.212-1.

VI. This combined synopsis / solicitation is for a non-personal services contract to procure and install a turn-key Electronic Security System (ESS), including an Intrusion Detection

System (IDS) and Access Control System (ACS), for United States European Command

(USEUCOM) at Bldg 2308 and 2302 at Patch Barracks in Stuttgart, Germany as described in the Performance Work Statement (PWS).

VII. Period of Performance/Project Completion Date: Contract Completion Date is specified by CLINs below. The service is to be performed at Patch Barracks in Stuttgart, Germany.

VIII. The provision of FAR 52.212-1, Instructions to Offerors – Commercial Items, and the attached addendum applies to this acquisition.

IX. The provision of FAR 52.212-2, Evaluation – Commercial Items, and the attached addendum applies to this acquisition.

X. Offerors should include a completed copy of the provision FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, with their offer.

XI. The clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.

XII. The clause FAR 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders Deviation Mar 2015, applies to this acquisition.

XIII. Site visit: The Government will hold a site visit on Wednesday, 13 September 2017 at 0930 CET. Attendees are to contact the contract specialist/officer no later than 2 days prior to the site visit to coordinate site access.

XIV. Defense Priorities and Allocations System (DPAS) is not applicable to this procurement.

XV. Responses to this solicitation are due by 19 September 2017, 4:00 PM Central

European Time and should be sent to Stephanie.f.dillon.civ@mail.mil.

XVI. For any information regarding this solicitation, please contact Stephanie Dillon at

Stephanie.f.dillon.civ@mail.mil.

Attachments

Attachment 1 – Performance Work Statement (PWS) dated 31 Aug 2017

Attachment 2 – DD254

INSTRUCTIONS TO OFFEROR – ADDENDUM TO 52.212-1

1. Paragraph (a) Small business size standard does not apply to this solicitation

2. Paragraph (b) is modified to add the following requirements for submission in response to the solicitation:

a. Instructions for Proposal Submission:

It is the Government’s intent to award without discussions, per FAR 52.212-1(g), offerors are cautioned to examine the solicitation in its entirety and to ensure that their quote contains all necessary information, provides all required documentation, and is complete in all respects.

However, the Government reserves the right to hold discussions.

Any exceptions made to any of the line items and conditions of the offer must be stated in a separate letter of transmittal that is to accompany your quote.

Offers submitted in response to this solicitation must delete, or by explicit language exclude, any conditions (preprinted or otherwise) appearing on the offeror’s letterhead or on the reverse thereof which may be in conflict with any of the general special conditions contained in this solicitation. Failure to eliminate such conflicting conditions may result in rejection of the quote as unacceptable as such offer would not conform to the solicitation.

Late offers will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers”

This request does not commit the Government to pay any costs incurred in the preparation and submission of offeror’s proposal/quote or in making any necessary studies for the preparation thereof or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation for negotiations.

Submit any questions regarding the solicitation by email to Ms. Stephanie Dillon at stephanie.f.dillon.civ@mail.mil. All questions must be submitted no later than 5 days prior to the solicitation closing date.

Answers to questions will be posted under the solicitation number on FBO. Offerors are responsible to monitor the website for all notifications.

mailto:Stephanie.f.dillon.civ@mail.mil

b. Proposal Preparation:

Volume I- Technical: The Offeror’s proposed response to Technical Capability shall demonstrate a thorough and comprehensive understanding of the PWS to effectively integrate the tasks outlined in the PWS with the required certification and contractor provided equipment. The response shall provide the details and documentation necessary to substantiate the proposed approach. Offerors are advised to submit quotes that are fully and clearly acceptable without additional explanation of information since the Government may make a final determination as to whether a quote is acceptable or unacceptable solely on the basis of the quote as presented and submitted without requesting any further information.

Technical proposal (Volume 1) shall not exceed 10 pages. The following pages do not count against the page limit: cover page, table of contents, acronym lists, and compliance matrices.

Proposal pages must be single sided pages with no foldouts. Each page must be numbered, using the format “page # of #,” in the bottom center of the page. The government will only read/evaluate the maximum number of pages allowed.

The quotes shall address the following technical factors:

i. Provide sufficient documentation that demonstrates key personnel meet the requirements of paragraphs 1.11, 1.11.1, 1.11.1.1, 1.11.1.2, 1.11.1.3, 1.11.1.4, 1.11.1.5, and 1.11.1.6 of the PWS to include necessary certifications and/or experience.

ii. Provide sufficient documentation to demonstrate the employee(s) assigned to the contract will meet the security clearance requirements as described in paragraph 1.7.2 of the PWS.

iii. Provide a preliminary Plan of Action and Milestone (POA&M) that meets the requirements listed in paragraph 1.5 and 5.4 of the PWS.

Volume II – Price: Provide pricing based on the CLIN structure below*:

CLIN Description Unit of Issue Unit Cost

0001 EUCOM B2308 Badge Relocation 1 Job

IDP Verification Report/Approved; 100% Procurement of all Equipment; Material

Installation & Integration; Completion of all Post Installation Testing to include SOVT and site cleanup; and Contractor Manpower Reporting CMRA in accordance with the

PWS. Completion date will be nine (9) months after date of award.

*All CLINs are “Firm Fixed Price” Contract Type

c. Proposal Submission:

These submittals shall be reviewed and analyzed by the Government IAW the evaluation criteria listed under 52.212-2 and any associated addendums. The submittal package (Volumes I, and II) must be received by the designated date and Central European Time (CET). Fax submittals will not be accepted. The Government shall not be held liable for offers not received. Quotes shall be submitted to:

Stephanie.f.dillon.civ@mail.mil

EVALUATION – ADDENDUM TO 52.212-2

1. The Government anticipates awarding a contract resulting from this RFP and whose proposal represents the best value to the Government utilizing the LPTA source selection process.

Award will be made on the basis of the lowest evaluated price meeting the technical acceptability standards as described in the RFP. Technical acceptability will be based on a contractor submitting an offer that complies with all of the requirements listed in the RFP and Performance Work Statement (PWS). A contractor’s ability to comply with all the requirements listed in the RFP and PWS is met when they have received an “acceptable” rating on all non-price factors. Only one contract will be awarded from this RFP on an all-or-none basis. Offers for less than all of the solicited work will be rejected as non-conforming/non-responsive. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

2. Evaluation Factors and Approach: Using LPTA, the Government will evaluate price and

Technical Acceptability. The LPTA process is accomplished through the establishment of minimum requirements to be evaluated on an “acceptable” or “unacceptable” basis. Award will be made to the offeror who has the lowest priced technically acceptable offer. Offerors shall submit a proposal that demonstrates the ability to meet all required technical factors.

Simply restating the technical criteria within a proposal may result in an unacceptable rating and preclude the vendor from award. To achieve an overall “Acceptable” technical rating, all factors must be assessed as “Acceptable”. Failure to demonstrate the ability to meet any of the factors will result in an Unacceptable” rating. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Any vendor listed on the SAM (excluded Parties Listing) is prohibited from receiving Government Awards regardless of technical and pricing factor results.

The following factors shall be used to evaluate offers:

i. Provide sufficient documentation that demonstrates key personnel meet the requirements of paragraphs 1.11, 1.11.1, 1.11.1.1, 1.11.1.2, 1.11.1.3, 1.11.1.4, 1.11.1.5, and 1.11.1.6 of the PWS to include necessary certifications and/or experience.

ii. Provide sufficient documentation to demonstrate the employee(s) assigned to the contract will meet the security clearance requirements as described in paragraph 1.7.2 of the PWS.

iii. Provide a preliminary Plan of Action and Milestone (POA&M) that meets the requirements listed in paragraph 1.5 and 5.4 of the PWS.

CLAUSES/PROVISIONS

52.204-2 Security Requirements

52.204-7 System for Award Management (Provision)

52.204-9 Personal Identity Verification of Contractor Personnel

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting (Provision)

52.204-17 Ownership or Control of Offeror (Provision)

52.204-18 Commercial and Government Entity Code Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.204-20 Predecessor of Offeror (Provision)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation (Provision)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Provision)

52.212-1 Instructions to Offerors--Commercial Items (Provision)

52.212-2 Evaluation - Commercial Items (Provision)

52.212-3 Offeror Representations and Certifications- Commercial Items (Provision)

52.212-4 Contract Terms and Conditions--Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEV 2013-

O0019)

52.214-34 Submission of Offers in the English Language (Provision)

52.214-35 Submission of Offers in U.S. Currency (Provision)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

52.225-17 Evaluation of Foreign Currency Offers 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (Provision)

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

52.232-39 Unenforceability of Unauthorized Obligations

52.233-4 Applicable Law for Breach of Contract Claim

52.243-1 Alt II Changes – Fixed Price, Alternative II

252.201-7000 Contracting Officer's Representative

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7003 Agency Office of the Inspector General

252.203-7005 Representation Relation to Compensation of Former DoD Officials (Provision)

252.204-7003 Control of Government Personnel Work Product

252.204-7004 Alt A System of Award Management alternate A (Provision)

252.204-7009 Limitations of the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information

252.204-7011 Alternative Line Item Structure (Provision)

252.204-7015 Disclosure of Information to Litigation Support Contractors

252.211-7003 Item Unique Identification and Valuation

252.211-7008 Use of Government-Assigned Serial Numbers

252.222-7002 Compliance With Local Labor Laws (Overseas)

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

252.225-7041 Correspondence in English

252.225-7042 Authorization to Perform (Provision)

252.225-7043 Antiterrorism/Force Protection Policy for Defense Contractors Outside the United States

252.225-7048 Export-Controlled Items

252.229-7000 Invoices Exclusive of Taxes or Duties

252.229-7001 Alt 1 Tax Relief—Alternate I

252.229-7002 Customs Exemptions (Germany)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7008 Assignment of Claims (Overseas)

252.232-7010 Levies on Contract Payments

252.233-7001 Choice of Law (Overseas)

252.243-7001 Pricing Contract Modifications

252.244-7000 Subcontracts for Commercial Items

252.247-7022 Representation of Extent of Transportation by Sea (Provision)

252.247-7023 Transportation of Supplies by Sea

52.216-1 TYPE OF CONTRACT (Apr 1984)

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Chris Paitson, john.c.paitson.civ@mail.mil.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by mailto:john.c.paitson.civ@mail.mil paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and

Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

Government

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0672

Issue By DoDAAC W91WFU

Admin DoDAAC W91WFU

Inspect By DoDAAC WK4E3R

Ship To Code WK4E3R

Service Acceptor (DoDAAC) WK4E3R

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

Stephanie.f.dillon.civ@mail.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

Stephanie.f.dillon.civ@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

5152.204-4005 CONVENTIONAL FORCES EUROPE (CFE) TREATY VERIFICATION INSPECTION (June

2016)

Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams. The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the Contracting

Officer in writing within ten (10) calendar days of completion of the inspection. Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the CFE treaty even if

Contractor personnel are unavailable to provide access. Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the

Contracting Officer.

5152.204-4008 BACKGROUND CHECKS—U.S. AND HOST NATION CONTRACTORS (GERMANY) (June

1. U.S. Citizen

Contractors that work with or teach youths under the age of 18 years are subject to local and stateside background checks. The activity manager will determine the extent of background checks required. The contractor employee may begin performance of the contract after receiving a favorable local background check. The contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the activity manager. The contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the activity manager. The contractor also agrees to replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the activity manager. Activity managers will forward a copy of each background check, identifying such with the appropriate contract number, to the contracting officer for inclusion in the contract file. When the Government awards a nonpersonal services contract directly to an individual, the failure of said individual to provide a favorable background check would be grounds for termination.

2. Local Nationals and Third Country Nationals

Local national and third country national contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the activity manager. As a minimum prior to beginning performance, local national and third country national contractors will furnish the activity manager a Polizeiliches

Fuehrungszeugnis issued within the previous four months. The activity manager will determine the favorability of the Polizeiliche Fuehrungszeugnis. Local nationals and third country nationals agree to the same employee termination provisions as stated for US Citizens (above). A copy of the Polizeiliche Fuehrungszeugnis will be forwarded to the contracting officer with appropriate contract number, for inclusion in the contract file.

5152.225-4001 INSTALLATION CLEARANCE REQUIREMENTS (March 2017)

(a) Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

(b) The Contractor is responsible for being aware of and complying with the requirements associated with

Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

(c) The Contractor is responsible for returning installation passes to the issuing Installation Access Control

Office (IACO) when the contract is completed or when a contractor employee no longer requires access.

(d) AE Regulation 190-16 (and AE Regulation 190-16-G German translation) can be found on the following websites: http://www.409csb.army.mil/library/AER-190-16.pdf and http://www.409csb.army.mil/Library/AER-

190-16-G.pdf.

(e) Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: SPAWAR John Pyatt

Location: Kelley Barracks Stuttgart Building No: 3307

DSN Phone No: 421-2354 Commercial Phone No: 0151-645-08822

Installation Access Control Office:

Location: Panzer Kaserne Boeblingen Building No: 2915

DSN Phone No: 431-2875 Commercial Phone No: 07031-15-2875

5152.232-4001 FOREIGN VENDORS REQUESTING PAYMENT VIA ELECTRONIC FUNDS TRANSFER (June

Foreign vendors requesting payment via Electronic Funds Transfer (EFT) shall provide the following information on their invoice at time of invoice submission. Only one EFT instruction per invoice is authorized.

- Bank Name:

- Bank Identification Code (BIC):

- International Bank Account Number (IBAN):

5152.233-4002 AMC-LEVEL PROTEST PROGRAM (June 2016)

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level

Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an

Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Protest to HQAMC shall be filed at:

Headquarters U.S. Army Materiel Command

Office of Command Counsel-Deputy Command Counsel

4400 Martin Road

Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000

Fax: (256) 450-8840 or e-mail: usarmy.redstone.usamc.mbx.protests@mail.mil

Packages sent by FedEx or UPS should be addressed to:

Headquarters U.S. Army Materiel Command

Office of Command Counsel-Deputy Command Counsel

4400 Martin Road

Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000 http://www.409csb.army.mil/library/AER-190-16.pdf http://www.409csb.army.mil/Library/AER-190-16-G.pdf http://www.409csb.army.mil/Library/AER-190-16-G.pdf mailto:usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp

If Internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest

Procedures.

(End of Provision) http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp