Site_Visit_Minutes_01_Jun_17.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 183D WING (ANG)

SPRINGFIELD ILLINOIS

01 June 2017

MEMORANDUM FOR RECORD

FROM: 183 MSG/MSC

SUBJECT: MINUTES OF PRE- BID CONFERENCE AND SITE VISIT, SOLICITATION

W91SMC-17-B-0002, REPLACE BOILERS BUILDINGS P-46 & P-3.

Date: 01 June 2017 – Time 1300-1400 hours.

1. The list of contractors attending the meeting is down on the attached sign-in sheet.

The following Government representatives attended the meeting:

Name Title

TSgt Alicia Braun Contracting Officer

SMSgt Brent Keller Contract Specialist

A1C Rachel Clark Contracting Apprentice

Paul Wubker Plumber

Debra Wright Engineering Technician

2. The following items were discussed during the Pre- bid Conference:

a. The Contract period is 59 days. This includes all work to include cleanup and punch list items. Following receipt and approval of bonds we will hold a pre- construction conference and issue NTP.

b. Contractors should expect delays in gaining access to the Base for security reasons. Every contractor that needs to gain entry to the installation will have their vehicles searched by

Security Forces at the Main Gate. Late bids due to delays at the Base Entrance will not be excusable.

c. Interested offerors must be registered in System For Award Management (SAM). To register go to: https://www.sam.gov/. You will need your DUNS number to register.

3. A Power Point slide presentation on the project specifics and basis for award was provided to all attendees. (Attached)

4. The Power Point presentation was followed by a tour of the subject jobsite.

5. It was mentioned during the site visit in P-46 that the contractor will be able to utilize the 2 roll-up doors leading to the cold storage area and to the outside to remove and replace equipment. The stair railing at the top of the landing is also removable.

https://www.sam.gov/

6. Questions must be submitted in writing via email, especially technically questions to:

alicia.c.braun.mil@mail.mil and brent.d.keller.mil@mail.mil. DO NOT CONTACT the Design

Engineers or the Government Engineers. All questions must be routed through the Contracting

Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued.

All correspondence, questions and answers, amendments etc. will be issued/ posted at https://fbo.gov.

7. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

8. The pre- bid conference and site visit concluded at 1350 hours.

ALICIA BRAUN, TSgt, ILANG

Contract Officer

Attachments

Sign-in Sheet

Power Point Slides mailto:alicia.c.braun.mil@mail.mil mailto:brent.d.keller.mil@mail.mil https://fbo.gov/

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 183D WING (ANG)

SPRINGFIELD ILLINOIS