Amendment_01.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 01

1. The purpose of this amendment is to change the following:

a. Change Para 5.3.3.1. of the PWS and Description of CLIN X009:

FROM: Cleaning service for building#2135, 2139, 2140, 2141, 2142, 2143, 2144, 2213 (1st, 2nd & 3rd Floor), and 2361 (3rd & 4th only), Lodging Barracks at Camp Casey. Total service area for nine (9) buildings is 84,463 SF.

TO: Cleaning service for building#2135, 2139, 2140, 2141, 2142, 2143, 2213 (1st, 2nd & 3rd Floor), and 2361 (3rd & 4th only), Lodging Barracks at Camp Casey. Total service area for eight (8) buildings is 79,763 SF.

b. Change Para 5.3.3.2. of the PWS and Description of CLIN X010:

FROM: Cleaning service for latrine (approx.676 SF) in building#S-401, Warrior Training Center at Camp Casey TO: Cleaning service for latrine (approx.683 SF) in building#S-401, Warrior Training Center at Camp Casey.

c. Sub-Factor 4 Management Plan is added in Addendum 52.212-1 and 52.212-2.

"Sub factor 4: Management Plan: The Offeror shall provide a Management Plan that demonstrates a clear understanding of manpower requirements by identifying the required number of personnel by labor category and location to perform the solicitation requirements. Additionally, the offeror shall submit an organizational chart that identifies personnel and configuration of custodial service teams which reflects the capability to manage and perform the contract requirements.

2. All other terms and conditions remain same.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0009

The CLIN extended description has changed from:

Requirements CLIN. Twice a daily cleaning service for 9ea Lodging Barracks [Bldg# 2135, 2139, 2140, 2141, 2142, 2143, 2144, 2213 & 2361(3rd & 4th floor only)], at WEB site in Camp Casey in support of troops exercise during the limited exercise period. (Total: 84,463 SF).

To:

Requirements CLIN. Twice a daily cleaning service for 9ea Lodging Barracks [Bldg# 2135, 2139, 2140, 2141, 2142, 2143, 2213 & 2361(3rd & 4th floor only)], at WEB site in Camp Casey in support of troops exercise during the limited exercise period. (Total: 79,763 SF).

CLIN 0010

The CLIN extended description has changed from:

Requirements CLIN. Twice a daily cleaning service for male & female latrine in Bldg# 401, Warrior Training Center in Camp Casey. (Total: 676 SF)

To:

Requirements CLIN. Twice a daily cleaning service for male & female latrine in Bldg# 401, Warrior Training Center in Camp Casey. (Total: 683 SF)

CLIN 1009

The CLIN extended description has changed from:

Requirements CLIN. Twice a daily cleaning service for 9ea Lodging Barracks [Bldg# 2135, 2139, 2140, 2141, 2142, 2143, 2144, 2213 & 2361(3rd & 4th floor only)], at WEB site in Camp Casey in support of troops exercise during the limited exercise period. (Total: 84,463 SF).

To:

Requirements CLIN. Twice a daily cleaning service for 9ea Lodging Barracks [Bldg# 2135, 2139, 2140, 2141, 2142, 2143, 2213 & 2361(3rd & 4th floor only)], at WEB site in Camp Casey in support of troops exercise during the limited exercise period. (Total: 84,463 SF).

CLIN 1010

The CLIN extended description has changed from:

Requirements CLIN. Twice a daily cleaning service for male & female latrine in Bldg# 401, Warrior Training Center in Camp Casey. (Total: 676 SF).

To:

Requirements CLIN. Twice a daily cleaning service for male & female latrine in Bldg# 401, Warrior Training Center in Camp Casey. (Total: 683 SF).

The following have been modified:

PERFORMANCE WORK STATEMENT

1. General: This is a non-personal services contract to provide custodial services to various buildings in Camp Casey Enclave. The goal is to support mission accomplishment by providing a clean, healthy environment for occupants, users, and visitors to facilities identified to receive custodial services under this contract. The Government reserves the right to add or delete number of buildings during the life of the contract. This will affect the overall square footage to perform this requirement. The Contract will be adjusted accordingly for any increase or decrease to square footage.

1.1. DESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform custodial services as defined in this Performance Work Statement (PWS).

1.2. BACKGROUND: Custodial services necessary to promote safety, health, livability, and appearance of facilities.

1.3. SCOPE: The Contractor shall perform custodial services to the standards in this contract and in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. Services include but are not limited to cleaning rest rooms, trash removal, sweeping, mopping, vacuuming, spot cleaning, dusting, carpet shampooing. Custodial services for Camp Casey Enclave are consisting of routine work & projected work as defined in this contract.

1.4. PERIOD OF PERFORMANCE: The period of performance shall be for one (1) Base Year of 12 months and one (1) 12 month option year. The Period of Performance reads as follows:

Base Year

1 September 2018 – 31 August 2019 Option Year I

1 September 2019 – 31 August 2020

1.5. GENERAL INFORMATION

1.5.1. ROK Legal Holidays: The Contractor is not required to perform custodial services on ROK Legal Holiday except emergency service.

New Year’s Day (01 Jan)

Lunar New Year's Day (31 Dec, 1&2 Jan on Lunar Calendar)

Independence Movement Day (01 Mar)

Labor Day (01 May)

Children's Day (05 May)

Buddha's Birthday (8 April on the Lunar Calendar)

Memorial Day (06 June)

Liberation Day (15 Aug)

Chu-Suk (14, l5 and 16 Aug on the Lunar Calendar)

National Foundation Day (03 Oct)

Hangul Day (09 Oct)

Christmas Day (25 Dec)

1.5.2. Hours of Operation: The Contractor shall maintain the following contract performance hours. Work on Saturday or Sunday may only be done upon written approval from the COR or KO. The Contractor shall submit the request for approval NLT three (3) working days prior to the working date.

1.5.2.1. General buildings: 0700 to 1600, Monday through Friday except for ROK legal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.2.2. Carey Fitness Center: 7 days a week for specific work requirement listed in Paragraph 5.2 in accordance with below listed performance hours.

a. Normal working days: 0800 - 1200 (2 Person) and 1800 - 2200 (1 Person)

b. Saturday: 0800 - 1200 (2 Person)

c. Sunday/Holiday: 0800 – 1200 (1 Person)

1.5.3. Schedule of Work: The Contractor shall prepare and submit a work schedule to the COR for acceptance within ten (10) calendar days of the award of this contract. The schedule accepted by the COR will be returned to the contractor for compliance.

1.5.4. Report: The Contractor shall submit performance report to the COR by the 5th of every month which is verified by the building user and validated by the COR to confirm work accomplished.

1.5.5. Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall submit QCP to the COR within ten (10) calendar days after the award of this contract.

The QCP shall include but is not limited to the following:

· The name of the Project Manager

· An inspection system covering all the services listed on the Performance Requirements Summary. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis, and the individual who will perform the inspection.

· The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

· On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the COR during the term of the contract.

1.5.5.1. The contractor shall keep records of inspections and make them available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. The contractor shall collect data, perform self-evaluation, and document performance against standards associated with each specific requirement. The contractor shall address all tasks in the PWS based on the example below.

What level of performance is required to meet the Performance Objective or Task?

Acceptable Quality Level (AQL) or

Performance

Threshold

WHAT/DATA SOURCE

What is the Contractor going to inspect?

CALCULATION

How will The Contractor determine if the AQL and Standard are being achieved?

1.5.6. Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.7. Type of Contract: The Government will award a Requirements with Firm Fixed Priced (FFP) CLINs.

1.5.8. Security Requirements: The contractor and his employees must comply with all security requirements imposed by the local installation commander at all times while performing the requirements of this contract on this military installation.

1.5.9. Safety: Custodial services operations expose personnel and material to potentially hazardous conditions. In order to ensure safe operating conditions, the principles of accident prevention shall become an integral part of all custodial operations. The Contract Manager (CM) shall be responsible for ensuring that respective safety and health requirements contained within EM385-1-1, provided by the COR, is followed. Unsafe practices and/or conditions will be immediately called to the attention of the CM for remedial or corrective action. Conditions beyond the CM’s responsibility shall be referred to a higher authority for corrective action. Custodial personnel shall be thoroughly indoctrinated on safe operating procedures and precautions essential to safe and efficient accomplishment of their tasks.

1.5.9.1. Warning Signs: The Contractor shall place caution signs where wet or slippery floors are present during and after work is performed, until floors are completely dry. The caution signs shall be in English.

1.5.9.2. Fire Prevention: The Contractor shall comply with military facility or base fire prevention and protection requirements and ensure their personnel are trained on fire prevention procedures. The training will be provided by fire inspector, and will include as a minimum: (1) use and location of fire alarms and fire extinguishers; (2) storage and use of combustible materials; (3) required fire protection devices while using contractor furnished equipment and chemicals; and (4) procedures when a fire alarm has been activated. The COR will be responsible for arranging fire prevention training.

1.5.9.3. The Contractor shall insure that safety precautions are taken during the performance of this contract to protect the lives of contractor personnel, the property of the U.S. Government, the Republic of Korea, as well as private individuals and firms who may be exposed or endangered by the contractor’s actions to maintain minimal accidents/incident, zero loss of life and minimal damage to property. The Contractor shall provide a written safety plan with policies, procedures and safety checklist with the bid proposal. The contractor shall submit safety plan to the COR within ten (10) calendar days after the award of this contract. The safety plan shall be confirmed by the Contracting Officer’s Representative (COR) then accepted by KO within 5 working days. The safety program shall comply with the Korean Occupational Safety and Health Act (KOSHA). The Contractor agrees to comply with its written plan for the life of the contract. Any changes or modification to safety program will be coordinated and reviewed by the COR and approved by the KO.

1.5.9.3.1. Risk Management Process. The safety plan shall include detailed job related hazards and controls for each work activity. The plan shall include an Activity Hazard Analysis (AHA) for each work activity. The AHA shall include at a minimum the name of the activity/job, the job steps, the job hazards, the tools or equipment required to perform the job, control measures to eliminate or reduce the hazard(s), and a Risk Assessment Code (Risk Assessment Code is an assessment of the probability of the hazard occurring and its potential impact). The contractor shall assure that the safety control measures are implemented. The Contractor may use the sample AHA forms in http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazardAnalysis.aspx or develop their own.

1.5.9.3.2. Accident investigations, reports, and logs: The safety plan shall include a copy of the contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than 4 hours of accident occurrence to the Contracting Officer/Representative (KO/COR). The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO/COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum:

(1) Contract number and contract name/description.

(2) Name of contractor

(3) Date/time of accident

(4) Date report was completed

(5) Detail description of events that lead to the accident

(6) Root cause of accident

(7) Contributing factors

(8) Corrective action(s) to prevent recurrence

1.5.9.4. The following require immediate accident notification and written accident report:

(1) A fatality;

(2) A permanent total or permanent partial disability;

(3) The hospitalization of three or more people resulting from a single occurrence;

(4) Property damage of $200 or more.

1.5.10. Contracting Officer’s Representative (COR): Use of the CORT Tool (COR Tracking Tool https://wawf.eb.mil/cort/cort.xhtml) for nomination, tracking, documentation, and management of CORs is mandatory. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11. Contractor Qualification: The Contractor shall maintain all required ROK licenses and qualifications for custodial service within the PWS of this contract.

1.5.11.1. Prime Contractor's Licensing and Certification: The Prime Contractor shall possess the required valid Hygiene management permission license under Management of Public Health Act (공중위생영업 중 위생관리용역업 신고증) issued by the Republic of Korea (ROK) Government to provide custodial services. These licensing shall be maintained throughout the life of contract.

1.5.11.2. Prime Contractor's Experience: The Prime Contractor shall have at least two (2) years of experience in custodial services.

1.5.12. Personnel Requirement

1.5.12.1. The Contractor shall ensure that all employees have knowledge of chemicals, tools, equipment, and techniques necessary to perform the work.

1.5.12.2. Contract Manager (CM): The Contractor shall provide a qualified CM who shall be responsible for the overall performance of the work and has the authority to make on-site decisions on behalf of the Contractor on contract matters. When the CM is not available, the Contractor shall ensure a substitute is present on the job site who is fully qualified.

1.5.12.2.1. The CM shall have at least two (2) years of satisfactory experience as a CM in Custodial Service.

1.5.12.2.2. The CM shall possess a valid Annual Training Certificate (위생교육필증) issued by Korean Facility Hygiene Management Association (한국건물위생관리협회) in CY18.

1.5.12.2.3. The CM shall have an adequate knowledge of the proper procedure for using chemicals, safety procedures, tools, and equipment necessary to complete assigned tasks, and shall demonstrate the contractor’s physical capability.

1.5.12.2.4. The CM must be able to read, write, speak and understand English.

1.5.12.3. Identification of Contractor Employees:

1.5.12.3.1. The Contractor personnel shall be easily recognized. This shall be accomplished by wearing appropriate uniforms and displaying identification badges that contain the company name and employee’s name. Such uniforms or badges shall be furnished and controlled by the contractor. All of the contractor’s employees shall be required to wear uniforms or display identification badges at all times during the performance of work under this contract.

1.5.12.3.2. The Government has the right to restrict the employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, or security to the installation and its population under this contract

1.5.13. Antiterrorism and Operations Security

1.5.13.1. AT Level I Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR, within 14 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.5.13.2. Access and General Protection/Security Policy and Procedures: Contractor’s and all associated sub-Contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.5.13.3. iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after completing the training.

1.5.13.4. For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of contract award. All contractor employees must complete annual OPSEC awareness training.

1.5.14. Emergency Services

1.5.14.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

1.5.14.2. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1. Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.7. Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.8. Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.9. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.10. Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.11. Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.12. Performance Requirements Summary. Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.13. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.14. Property. All tangible property, both real and personal.

2.1.15. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.16. Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.17. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18. Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.19. Spot Cleaning: Cleaning small areas of carpet by vacuuming, hot water extraction, or shampooing due to accumulation of dirt or soil on heavy traffic patterns or due to leaks or spillage on small areas of floor surface. Spot cleaning is also removal of spots from walls, ceilings, floors, and furniture surfaces.

2.1.20. Stripping: The removal of floor finishes down to the flooring material. Appropriate grade synthetic nylon floor maintenance pads or brushes may be used on resilient floors. Stripping of a floor means floor surfaces are free of dirt, stains, deposits, cleaning solutions, standing water, and have a uniform appearance when dry. Stripping of floor surfaces includes utilizing procedures and equipment to prevent safety hazards.

2.1.21. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.22. Trash Removal: Trash removal includes the pickup and removal of all papers and other debris in buildings. This includes but is not limited to wastebaskets, boxes, or any substance used for refuse.

2.1.23. Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.2. ACRONYMS:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

CAP

Contractor Acquired Property

CDC

Child Development Center

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

DA

Department of the Army

DFARS

Defense Federal Acquisition Regulation Supplement

DOD

Department of Defense

DPW

Directorate of Public Works

FAR

Federal Acquisition Regulation

GFP

Government-Furnished Property

KO

Contracting Officer

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

TE

Technical Exhibit

WAWF

Wide Area Work Flow

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Facilities: The Government may provide office and storage spaces to be used for keeping Contractor’s equipment and utilities such as water, electricity, and heat without charge, however, the Government does not, by providing such office and storage space and such utilities, assume any liability for damage to or loss of Contractor’s property or for injury or death of any person resulting from fire, theft, or any other cause. Contractor shall indemnify the Government from any and all such potential liability.

3.2. Utilities: The Government will provide all utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Paragraph 3 of this PWS.

4.2. Materials: Materials shall meet requirements in paragraphs listed below. These materials shall be approved by the COR prior to contract startup.

4.2.1. Toilet Paper: Embossing, two ply, roll type; the width of the rolls shall be 102mm, 40 or 50 meter per roll. Toilet paper shall be clean and free from dirt spots, holes or tears 1/16” or larger and be uniform in color, and trimmed with clean smooth edges.

4.2.2. Jumbo Roll Paper: Embossing, two ply, roll type; the width of the rolls shall be 98mm, 300 meter per roll. Jumbo roll paper shall be clean and free from dirt spots, holes or tears 1/16” or larger and be uniform in color, and trimmed with clean smooth edges.

4.2.3. Hand Towel: Embossing, Bi – Fold, Dispenser type; the towels shall be free of holes, tears and wrinkles. The sheet size shall be 21 cm long by 20 cm wide, 100 sheets per pack.

4.2.4. Hand Soap: Liquid (wall mounted) or hard type anti – bacterial soap.

ESTIMATED QUANTITY OF MAIN MATERIALS (MONTHLY)

* This estimated quantity of materials is to provide guidance only, so it may be different with actual.

4.3. Equipment: The Contractor shall provide all equipment for performance of this contract. The Contractor shall submit a list of all equipment to the COR prior to contract startup.

4.4. Cleaning Product Submittal: Prior to contract startup, the Contractor shall submit to the COR for approval, a list of proposed cleaning products, along with the Material Safety Data Sheet (MSDS), to be used in accordance with the contract specifications. Once initial cleaning products have been approved for use, the Contractor shall submit for approval any new or substitute products along with the related Material Safety Data Sheet that the contractor proposes to use.

4.5. The Contractor shall not expose building occupants and/or personnel to known hazardous chemical, biological and particle contaminants, which adversely impact air quality, health, building finishes, building systems, and the environment. The Contractor shall consider environmental and safety elements in the low-impact environmental cleaning policy.

5. SPECIFIC TASKS:

5.1. PERFORMANCE STANDARD FOR ROUTINE WORK (See attached Service Schedule and Building List)

5.1.1. Remove Trash: All trash cans within the area shall be emptied, cleaned and returned to their initial location. Boxes, cans, papers, and any other items placed near a trash can and marked “TRASH” shall be removed. All waste from such trash cans shall be removed from the area and emptied into a designated trash dumpster or receptacle in such a manner as to prevent the adjacent area from becoming littered by such trash. Trash cans will be lined with plastic liners, which will be changed when soiled.

5.1.2. Remove Recycle: The Contractor shall collect, pickup, and dispose of all recycle paper from the appropriate recycle bins located at6 each office. The Contractor shall dispose of the collected paper to the nearest recycle dumpster located outside at each building.

5.1.3. Sweep Floors: The entire area shall be swept and thoroughly cleaned to remove dust, dry soil, and other litter. Contractor shall ensure that floor surface including corners and abutments are free of streaks, litter, and spots caused by spills.

5.1.4. Vacuum Carpet: Contractor shall ensure that carpets are vacuumed and shall be free of all visible litter and soil. Carpet type entrance mats shall be vacuumed to remove soil and grit to restore the resiliency of the carpet pile. Rubber or polyester entrance mats shall be vacuumed or hosed down to remove soil and grit. All entrance mats shall be lifted to remove soil and moisture underneath, and then be returned to their normal location

5.1.5. Wet Mop: All accessible non-carpeted floors shall be damp or wet mopped. Contractor shall ensure floors have a uniform appearance with no streaks, swirl marks, or any evidence of soil. There shall be no splash marks or mop streaks on furniture, walls, or baseboards or mop strands remaining in the area.

5.1.6. Clean and Supply Rest Rooms:

(a) Remove trash

(b) Sweep floors

(c) Wet mop

(d) Complete dusting

(e) Spot clean

(f) Resupply all toilet tissue dispensers, towel dispensers and hand soap dispensers

(g) Completely damp clean and disinfect all surfaces of toilet bowls, urinals, lavatories, showers, dispensers, and other such surfaces

(h) Disinfect all surfaces of partitions, stalls, stall doors, and wall areas adjacent to wall mounted lavatories, urinals, and toilets.

5.1.7. Drinking Fountains. Clean and disinfect with approved disinfectant all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain.

5.1.8. Carpet Shampooing: Shampooing of carpets is defined as spot cleaning, vacuuming, shampooing, and re-vacuuming of all carpet in an area. Contractor shall ensure that carpets are spot cleaned, shampooed, and vacuumed to give the carpet pile a uniform appearance.

5.1.9. Wax Floor: Easily movable non fixed furnishings such as partitions, chairs, tables, trash receptacles shall be moved before commencing of work, and those items shall be moved back to their original location upon completion.

5.1.10. Stripping and Finishing Tile: The Contractor shall strip the floors of old wax to maintain a uniform glossy appearance. The Contractor shall ensure that the chemicals/solutions used to remove wax do not damage the flooring material. Applying wax after stripping shall be accomplished in accordance with Para 5.1.8.

5.1.11. Spot Clean (Doors, Mirrors, Walls, Windows, etc.): Spot cleaning includes, but is not limited to removing, and/or cleaning smudges, fingerprints, marks, streaks, spills, stains, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kick plates, light switches, temperature controls, mirrors and fixtures.

5.1.12. Regular Dusting (under 6.5’): Dust all furniture, equipment, venetian blinds, and all horizontal surfaces from the floor level to a height of six and half (6.5) feet above the top of the floor surface. Contractor is not to move personal items in the course dusting.

5.1.13. High Dusting (Over 6.5’): The Contractor shall wipe dust for all surfaces higher than six and half (6.5) feet above the top of the floor surface. This includes walls, ceilings, air conditioning grilles, and supplies, conduits, and pipes, ledges, light fixtures, and similar items. All woodwork, shelves, bulletin boards, railings, ledges, doors and door louvers, door frames, and similar items as to not spreading dust to other surfaces.

5.2. SPECIFIC WORK REQUIREMENT FOR BUILDING# S-1715, CAREY FITNESS CENTER AT CAMP CASEY (SCH VI):

a. Lobby/ Reception/ Foyer/ Hallway (Twice a day)

- Clean front entrance glass.

- Vacuum door mats.

- Sweep and mop floor.

- Empty all trash baskets and replace liner, and return to their initial location.

- Spot clean walls.

- Clean water fountains.

- Clean interior wall glass excluding outer wall glass.

b. Restrooms/ Locker Rooms (Twice a day)

- Clean and sanitize restrooms using germicidal cleaners.

- Clean and disinfect vanity and sinks.

- Clean all mirrors.

- Sweep and mop floors.

- Clean and sanitize all toilets, urinals, wash basins, walls, and partitions.

- Refill all toilet paper, soap, and paper tower.

- Empty all trash baskets and replace liner, and return to their initial location.

- Scrub wall and floor of shower area.

- Wipe down inside and outside of lockers, and wooden benches.

c. Champions Corner

- Sweep and mop floor (Twice a day)

- Wipe down furniture (Twice a day)

- Dust wall plaques (Daily)

- Wipe down TV cabinet (Daily)

d. Weight/ Cardio Rooms (Twice a day)

- Vacuum and mop floor.

- Clean all mirrors.

e. Black and Gold Arena

- Clean and sanitize wall padding using germicidal cleaners (Twice a day)

- Dust mop floor with cleaning solution (Twice a day)

- Empty all trash baskets and replace liner, and return to their initial location (Twice a day)

- Wipe down bleacher seats (Daily)

- Vacuum and mop bleacher floor (Daily)

- Clean backboard (Weekly)

- Clean under bleachers (Weekly)

f. Racquetball Court

- Dust mop floor with cleaning solution (Twice a day)

- Clean wall glass (Twice a day)

- Clean and sanitize walls below 8 feet from the top of the floor surface (Daily)

g. Multipurpose Room (Twice a day)

- Dust mop floor with cleaning solution.

- Clean all mirrors.

h. Office Area

- Vacuum carpet (Daily)

- Empty all trash baskets and replace liner, and return to their initial location (Daily)

- Spot clean walls (Weekly)

i. Staff Room/ Laundry Room

- Sweep and mop floor (Daily)

- Empty all trash baskets and replace liner, and return to their initial location (Daily)

- Spot clean walls (Weekly)

j. Additional Cleaning Service

- Polishing floor for hallway (Monthly)

- Buffing floor for Restroom & Locker Room (Monthly)

- Waxing floor for Staff Room & Laundry Room (Quarterly)

- Carpet shampooing for offices (Yearly)

5.3. PERFORMANCE STANDARDS FOR PROJECTED WORK (Upon receipt of written Task Order from the Contracting Officer, the Contractor shall provide services)

5.3.1. Carpet Shampooing: Shampooing of carpets is defined as spot cleaning, vacuuming, shampooing, and re-vacuuming of all carpet in an area. After carpet shampooing, the carpeted area shall show an improvement in visible appearance. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Movable items shall be returned to their original location after the carpet has dried.

5.3.2. Windows (exterior/interior wash): The Contractor shall clean exterior/interior glass windows surfaces. Lucite, plastic or any other transparent material shall be treated as glass. Contractor shall clean adjacent trim where spillage or smears occur during the glass cleaning operation.

5.3.3. Exercise Support: The Contractor shall provide custodial service in support of troop’s various training exercise during the limited exercise period.

5.3.3.1. Service for lodging barracks: Cleaning service for building #2135, 2139, 2140, 2141, 2142, 2143, 2213 (1st, 2nd & 3rd Floor), and 2361 (3rd & 4th Floor only), Lodging Barracks at Camp Casey. Total service area for nine (8) buildings is 79,763 SF. The service shall be provided as follows.

(a) Mosaic or vinyl asphalt floors swept and damp mopped with floor cleaner (Daily)

(b) Latrine commodes, urinals, and sinks disinfected and cleaned. Latrine walls wiped down, and mirrors cleaned and polished. All paper towels and toilet paper restocked (2 times a Day)

(c) Trash cans emptied and relined with fresh bags, and collected trash taken to trash collection point

(Daily)

(d) Outside doorways stoops swept off (Daily)

(e) Desk and table surfaces wiped off, but contents will not be removed, but can be lifted to dust underneath

(2 times a Week)

(f) Wooden furniture surface polished (Weekly)

(g) Window sills and blinds wiped off (Weekly)

(h) Air vents wiped off and clean of mildew and dirt (Weekly)

(i) Mosaic floor buffed with floor cleaner (Bi-weekly)

(j) Vinyl asphalt floor waxed and polished (Bi-weekly)

(k) Room service which is for making beds and changing linen is excluded

5.3.3.2. Service for Latrine: Cleaning service for latrine (approx. 683 SF) in building#S-401, Warrior Training Center at Camp Casey. The service shall be provided as follows.

(a) Mosaic floors swept and damp mopped with floor cleaner (2 times a Day)

(b) Latrine commodes, urinals, and sinks disinfected and cleaned. Latrine walls wiped down, and mirrors cleaned and polished. All paper towels and toilet paper restocked (2 times a Day)

(c) Trash cans emptied and relined with fresh bags, and collected trash taken to trash collection point

(2 times a Day)

(d) Mosaic floor buffed with floor cleaner (Weekly)

6. CONTRACTOR MANPOWER REPORTING REQUIREMENT

6.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Custodial Service via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

6.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year, beginning with 2018. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

7. Applicable Publications (Current Editions)

7.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

Internet site for below listed publications are provided as follows.

a. Army Regulations: http://www.apd.army.mil

b. EM-385-1-1: http://www.usace.army.mil

c. 29 CFR 1910: https://www.osha.gov

NUMBER

DATED

DESCRIPTION

MANDATORY ADVISORY

AR 200-1

Dec 07 Environmental Protection

X

And Enhancement

AR 385-10

Feb 17 Army Safety Program X

AR 40-400

Jul 14 Medical Services Patient

Administration

AR 190-5 May 06 Motor Vehicles Traffic X

Supervision

EM‑385‑1‑1

Sep 08 Safety and Health

Requirements Manual

29 CFR 1910

General Industry's OSHA X

AR 420-90

Fire Emergency Services X

8. ATTACHEMENT LIST

8.1. Attachment 1: Performance Requirements Summary

8.2. Attachment 2: Deliverables Schedule

8.3. Attachment 3: Service Schedule and Building List for Routine Services

8.4. Attachment 4: Location Map for the Service Buildings

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally.