Amendment_17R0205-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Next Page

1. CONTRACT ID CODE PAGE OF PAGES

J 1 37

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN-17-R-0205

X 9B. DATED (SEE ITEM 11)

29-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Apr-2018

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCC YONGSAN, UNIT #15289

APO AP 96205-5289

UNITED STATES OF AMERICA (THE)

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QVN-17-R-0205

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

a. The purpose of this amendment is to reply to vendor question and hereby change paragraph 3.3.3.1 of PWS as shown below:

Question: We do note that there is a latent ambiguity in the above referenced Solicitation. One of the requirements for the Physical Therapist states as follows: “…and certification through the American Board of

Physical Therapy Specialties (ABPTS) as either an OCS or SCS..." This requirement is extremely rare. It is regularly waived, if it is ever included in Army requirements.

We believe that the intention might have been to make this certification desired rather than required. We respectfully request that the Government review the Solicitation and indicate whether this requirement should be indicated as desired rather than required.

Making this requirement firmly required would reduce the pool of available candidates by an estimated 95%.

We are submitting this prior to the closing date of proposals as this is a very crucial latent ambiguity.

We would respectfully request, in order to solve this latent ambiguity, that the board certification through the

American Board of Physical Therapy Specialties (ABPTS) as either an Orthopedic or Sports Clinical Specialist

(O/SCS) be indicated as desired. This might state for example:

“…and a desired certification through the American Board of Physical Therapy Specialties (ABPTS) as either an

OCS or SCS..."

Please let us know if this change can be made.

Answer: Paragraph 3.3.3.1 of PWS is changed as follows:

From: "3.3.3.1. Physical Therapist: The contractor shall possess a Doctorate degree in an accredited exercise physiology, exercise science, or health science-related discipline or physical therapy and certification through the

American Board of Physical Therapy Specialties (ABPTS) as either an OCS or SCS, or certification through the

National Athletic Trainers Association (NATA) as a certified athletic trainer (ATC) is required. . The contractor shall have a demonstrated history of performing manual therapy and experience in the sports medicine field working with elite athletes is recommended. Contractor may be required to receive and maintain clinical practice privileges."

To: ": "3.3.3.1. Physical Therapist: The contractor shall possess a Doctorate degree in an accredited exercise physiology, exercise science, or health science-related discipline or physical therapy and certification through the

American Board of Physical Therapy Specialties (ABPTS) as either an OCS or SCS, or certification through the

National Athletic Trainers Association (NATA) as a certified athletic trainer (ATC) is desired not required. The contractor shall have a demonstrated history of performing manual therapy and experience in the sports medicine field working with elite athletes is recommended. Contractor may be required to receive and maintain clinical practice privileges."

b. The offer closing date is to change from 19 Apr 2018, 1300 hrs. local Korean time to 24 Apr 2018, 1200 hrs.

local Korean time.

c. All other terms and conditions remain the same.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

For

Tactical Air Control Party Preservation of the Force and Family

Physical Therapy and Strength Conditioning Support

At

Osan Air Base (AB) Republic of Korea (ROK)

1.0. DESCRIPTION OF SUPPORT REQUIREMENT

1.1. POTFF INIATIVE. Tactical Air Control Party (TACP) Preservation of the Force and Family (POTFF) initiative has highlighted the need for increased focus on preserving the current TACP Operator (13L/1C4) combat capability. Key physical therapy support services are integral in maintaining the highest state of readiness in the

Korean Theater of Operations.

1.1.1. OBJECTIVE OF SERVICES. The overall mission of these support services is to reduce injury rates and rapidly return injured personnel to optimal physical performance standards (as defined by AFI 10-3502v1 and v2), Combat Mission Ready (CMR) status, and contractor’s expertise of optimal performance threshold. Furthermore, to enhance and maintain optimal physical performance and readiness of TACP Operators.

1.2. MISSION IMPACT. This program is being instituted to maximize the long-term capacity of our TACP operators by reducing the risk of physical injury and optimizing healthy service members’ performance. TACPs go through intense physical, mental, and technical training to withstand the demanding conditions of battle and provide their team with the firepower they need for continued success on the battlefield. The TACP Weapon System is a vital asset to the Korean Theater of Operations and requires the very best services to maintain their peak performance. The baseline requirement supports two Air Support Operations Group active duty locations. The

Contractor will use available Government facilities at each location.

607 ASOG Tactical Air Control Party Locations (Table 1)

Locations Approximate Personnel

Camp Humphries (Alternate) 80

Osan AB (Primary) 40

1.3. CONTRACT TYPE. This contract will be a Firm Fixed Price-Level of Effort contract. The contractor shall provide two (2) Full Time Equivalent (FTE) personnel at the primary location listed above. Additionally, the contractor shall provide up to two (2) optional FTEs. Optional FTEs may be exercised, at any time during contract performance and in any quantity, at the Government’s discretion. The Government will specify the required location for optional FTEs when each is exercised. The level of effort is defined as 1,920 hours per FTE per year.

The Government will provide the required equipment and facilities for required duties and responsibilities.

2.0. TASK PURPOSE AND OVERALL OBJECTIVE. The overall purpose is to provide combined strength, conditioning, and physical therapy services necessary to accomplish the aforementioned mission and associated tasks as required herein. The contract services must, at a minimum, deliver the services identified below while operating from within the organization and use available facilities so personnel will have convenient access to the specialist.

3.0. SPECIFIC TASK REQUIREMENTS.

3.1. The contractor is to establish and administer effective strength and conditioning protocols to maximize the physical performance of individual TACP. These protocols will ensure tactical conditioning by monitoring and resolving performance trends while addressing individual needs. The contractor shall provide weekly fitness reports to the appointed commander or representative and maintain a professional relationship with the operators’ medical support staff to resolve problem areas outside their scope. The specific tasks to be performed are:

3.1.1. Perform initial evaluation, design individualized training program (to include workouts), and establish records for all TACP, see Table 1, within 90 days of contract start.

3.1.2. Coordinate individualized exercise programs within the unit, see Table 1, to ensure a safe and expeditious return to training of individuals recovering from injury.

3.1.3. Design and implement physical training programs to ensure proper functional movement fitness routines for each individual TACP to increase cardiovascular endurance, strength training, and power development.

3.1.4. Design and monitor physical training programs for personnel who are on temporary duty (TDY) or deployed.

3.1.5. Perform routine (twice a year) performance testing that includes the following minimum (these tests are in addition to any mandated Air Force testing):

3.1.5.1. VO2 max testing (1x per year)

3.1.5.2. TACP Fitness Test (Attachment 1)

3.1.5.3. Functional Movement Screening

3.1.6. Provide instruction and guidance to individuals on physical conditioning and injury prevention.

3.1.7. Collaborate with registered dietician to provide routine (once a month) nutrition education and evaluation for each individual TACP to increase performance and transform body compositions.

3.1.8. Refer all personnel under his/her purview with an apparent new or undiagnosed medical condition (beyond the scope of the contractors ability) to seek medical attention for evaluation and treatment. This needs to be included in the weekly report to the Unit COR.

3.1.9. Understand the unit’s mission (Attachment 2) and operator physical requirements (Attachment 3).

3.1.10. Understand how strength and conditioning impacts mission accomplishment.

3.1.11. Understand operator scheduling issues and be familiar with training and deployment cycles.

3.1.12. Attend weekly staff meetings with squadron commander to review and evaluate physical training programs and identify opportunity for improvement.

3.1.13. Perform administrative duties such as maintaining records of workload.

3.1.14. Assist with physical conditioning/rehabilitation supply inventories. Provide input to organization regarding supply needs and optimal equipment.

3.1.15. Ensure equipment and facilities are properly organized and utilized, and are inspected and in safe working condition. Report to unit commander any equipment not in safe working order.

3.1.16. Perform work on site during normal duty day and support annual contingency exercises both on and off the

Korean Peninsula. The contractor is not required to work on federal holidays listed in this document.

3.1.17. Advise the Government on layout of the human performance facility to include all equipment needed to perform all duties and responsibilities. The Government will purchase all equipment necessary as possible to such as

VO2 Max testing.

3.1.18. Assist in developing facility standard operating procedures, guidelines, and exercise protocols including the safe use of strength and conditioning equipment.

3.2. The contractor shall collect, analyze, resolve, disseminate, and archive information resulting from products created under this support and requires the contractor to understand the DoD culture, policies and processes, as follows:

3.2.1. Collect: The contractor shall execute active collection to include direct observations, interviews, surveys, and focused collection of strength and conditioning for all individuals in the unit at that time as designated by the COR.

The contractor shall then perform the initial analysis of the collected data and provide direct feedback to the Unit

Contracting Officer Representative (COR) and A3J TACP Functional Area Manager (FAM) (Primary COR) for all unit members who participated in the initial observations and surveys. This requires activities to include, strength and conditioning testing, evaluating, identifying physical performance trends, and providing feedback for physical performance improvement, injury avoidance, and rehabilitation/return to duty.

3.2.2. Analyze: The contractor shall analyze collected information and research current professional references in order to facilitate in-depth analyses to determine trends, additional materiel or support requirements, future performance concerns, and other information. Data collection and analyses shall be conducted on an ongoing basis with quarterly reporting to the Unit COR and A3J TACP FAM (Primary COR). Furthermore, analysis and reporting related to the support will be performed during training cycles and during pre and post deployment training evolutions as directed by the COR. Where applicable, the results of these analyses should identify and prioritize physical training and rehabilitation gaps across the unit with recommendations so that the final product will be able to be disseminated to the correct audience for resolution in accordance with the Government’s guidance. This includes providing any recommended performance training guidance necessary to enhance the operators’ capabilities.

3.2.3. Resolve: The contractor shall recommend corrective actions and report findings characterized as issues or deficiencies that negatively impact the unit’s performance, readiness, training or procedures to the unit commander in weekly or quarterly report as appropriate. The report will include recommendations on future mitigation techniques and preventative measures for each deficiency.

3.2.4. Disseminate: The contractor shall release findings based on approved recommendations in the form of reports, summaries, publications, entries into systems of record. The contractor shall prepare a weekly report to be included in the staff meeting highlighting the status and progress of each operator assigned to the unit; the specific content of can be tailored at the site Contracting Officer’s Representatives (COR) request. Additionally, findings will be packaged for incorporation into training, exercises, and operational planning.

3.2.5. Archive: The contractor shall perform updates to office suite application software (i.e. Microsoft Excel, Word, etc.) for trends analysis and historical reference. All work products, whether electronic, hard copy, or notes, including any information, reports, and products, are the property of the Government. All equipment that is

Government furnished will be accounted for using Government procedures.

3.3. Personnel and Minimum Skill Requirements. All contractor personnel must possess and maintain the following Knowledge, Skills, and Abilities (KSA) in education, experience, and certifications as identified below.

3.3.1. Education: The contractor shall possess a Doctorate degree in an accredited exercise physiology, exercise science, or health science-related discipline.

3.3.2. Experience: Demonstrated sustained experience working with elite athlete populations (i.e. Division I collegiate, Olympic, professional level athletes or SOP-specific tactical professionals), with a minimum of five years aggregate experience. Creditable specialized experience includes: coordination of Special Operation Personnel

(SOP) specific performance programs, or work with other elite athletes (i.e. Division I collegiate, Olympic, professional level athletes or SOP-specific tactical professionals).

3.3.3. Qualifications:

3.3.3.1. Physical Therapist: The contractor shall possess a Doctorate degree in an accredited exercise physiology, exercise science, or health science-related discipline or physical therapy and certification through the American

Board of Physical Therapy Specialties (ABPTS) as either an OCS or SCS, or certification through the National

Athletic Trainers Association (NATA) as a certified athletic trainer (ATC) is desired. The contractor shall have a demonstrated history of performing manual therapy and experience in the sports medicine field working with elite athletes is recommended. Contractor may be required to receive and maintain clinical practice privileges.

3.3.3.2. Strength and Conditioning Specialist: The contractor shall possess a Bachelor’s Degree in an accredited exercise science, health science, or physical education-related discipline and shall have a minimum of five years of experience. Demonstrated sustained experience working with elite athlete populations is highly desired. Creditable specialized experience includes: developing long and short-range planning and coordination of sport/mission specific performance programs resulting in attributable results with elite athletes (i.e. Division I collegiate, Olympic, professional level athletes or SOF-specific tactical professionals). The contractor shall possess and maintain current certification by the National Strength and Conditioning Association (NSCA) as a Certified Strength and

Conditioning Specialist (CSCS). Maintenance of this certification shall be an enduring element of the requirement.

Current certification in basic Cardiopulmonary Resuscitation (CPR) to include Automated External Defibrillator

(AED) training.

3.3.3.3. Maintenance of certifications shall be an enduring commitment of the requirement and shall be at the contractor’s expense.

3.3.4. All contractor personnel shall be physically proficient to demonstrate all prescribed exercises and techniques.

3.3.5. The contractor personnel may be required to participate in specific operator training activities to better understand SOP performance and injuries.

3.3.6. All contractor personnel shall be able to hike over rough terrain a minimum of four (4) miles and maximum of twelve (12) miles, function in austere environments, and able to lift and manipulate loads and plates on long treks to assist with training and monitoring of TACPs.

3.3.7. All contractor personnel must be able to communicate in English to effectively assist with training and monitoring of TACPs.

4.0. DELIVERABLES.

4.1. The contractor shall perform the deliverable task requirements identified in section 3.0.

4.2. The contractor shall provide clear, concise, and traceable analyses and required documentation to perform

Human Performance analysis and ensure these activities are performed and documented per current commercial best practices. Reports will include detailed performance and rehabilitation results. Staff level briefings of findings and recommendations will convey operational readiness implications. Reports shall include the data requirements outlined in section 3.2. Recommended alternatives or solutions in the form of reports that include summaries, recommendation justification, and briefings will be provided on a quarterly basis. Task order deliverables shall be determined and in a format mutually agreed upon by the Government and the Contractor.

4.3. The contractor shall create a customer survey soliciting voluntary feedback from each operator. The surveys shall be collected, analyzed, and summarized as part of the quarterly Data Collection and Analyses Report. All negative ratings or comments will be provided to the COR for validation.

Deliverables (Table 2)

Deliverable PWS Delivered To Due Date/Frequency

Physical Training Program 3.1.3 Individual TACP Within 5 business days of request

Physical Training Program 3.1.4 Individual TACP TDY or deployment

Evaluation and Treatment

Referral

3.1.9 Individual TACP Apparent new or undiagnosed

medical condition

Data Collection and Analyses report

3.2.2 Unit COR and ACC/A3JC T

ACP

FAM (Primary COR)

Quarterly

Weekly Staff report 3.2.4 Unit COR Weekly

5.0. PERFORMANCE REQUIREMENTS SUMMARY.

The following Performance Requirements Summary (PRS) items outline key requirements/deliverables in performance of this contract. The contractor will perform customer surveys of the TACPs as part of the contractor’s performance evaluation; all reported non-conformances will be validated by the COR. Meeting or not meeting the below thresholds will be the basis of that performance evaluation.

Performance Requirements Statements (PRS)

Objective Performance

Standard

Performance

Threshold

Method of

Surveillance

Discrepancy Remedy

Ongoing monitoring, testing and training of all individual

TACPs

PWS 3.1.3;

3.1.4;

3.1.5; 3.1.6;

3.1.7; 3.1.8 and 3.1.9

100% compliance with PWS paragraph 3.1 unless previously coordinated, in writing, with the

COR.

COR shall inspect daily documentation on a weekly basis.

Surveillance will also be conducted via in person monitoring.

Contractor shall correct the non-conformed requirement at no added cost to the government within one (1) business day.

COR will document all discrepancies and present them to the

KO. The contractor will have one (1) business day to present the government with a written plan as to how this discrepancy will be avoided in the future.

Perform initial evaluation, design individualized training program, and establish patient records for all TACPs

PWS 3.1.1 100% compliance with PRS objective and completed within

90 days of contract start date.

Exception to 90 day requirement includes: Act of

God, Emergency, Member not

Present, Contingency

Operation.

COR will review all documentation on a weekly basis.

Contractor shall correct the non-conformed requirement at no added cost to the government within one (1) business day.

COR will document all discrepancies and present them to the

KO. The contractor will have one (1) business day to present the government with a written plan as to how this discrepancy will be avoided in the future.

Provide qualified people at contract start

PWS 13.1.1 Qualified personnel are on the job at contract start date unless previously negotiated by the

Contracting

Officer (KO) and the mission is not impacted due to position vacancies or personnel qualifications

SME at 7AF and

51FW will review qualifications submitted to ensure all individuals that the contractor is providing meet standards and have proper qualifications.

Furthermore, 607

RO will ensure contractor is ready for move to the ROK by ensuring the

If qualified people are not provided to the

607 ASOG at the contract start date, liquidated damages will be charged to the contractor on a per day basis.

6.0. FURNISHED PROPERTY/SPACE.

SOFA

designation is submitted timely and that all

USFK

regulations regarding SOFA contractors are met.

Replacement/substitute personnel

PWS 13.1.2

and 13.1.3

Vacancies are filled with qualified personnel within

14 calendar days of vacancy, unless approved in writing or otherwise directed in advance by the

KO and there is no mission impact due to position vacancies or unqualified personnel. The contractor will notify to KO and

COR that a replacement/subst itute will be needed two weeks prior to vacancy.

The COR will monitor on a daily basis the contractors actions that are taken to find replacement/subs titute personnel.

The contractor will submit a daily report stating the status of filling the vacancy.

If qualified personnel are not provided to the

607 ASOG as replacements or substitutes at the contract start date, or at any time during the duration of the contract, liquidated damages will be charged to the contractor on a per day basis.

Customer Surveys PWS 4.3 The surveys shall be collected, analyzed, and summarized as part of the quarterly Data

Collection and

Analyses Report.

All negative ratings or comments will be provided to the

COR for validation.

The COR will receive all negative reports and follow up with the contractor and

KO accordingly.

If the negative surveys are severe and/or significant, as determined by the unit commander, the KO will engage with the

Contractor for corrective action within fourteen (14) days of notification from the KO. If there is no resolution, the

Government has the right to terminate the contract for default on behalf of the contractor.

Government Furnished Facilities & Equipment: The Government anticipates on-site support for this contract at two (2) locations as detailed in Table 1. The Government will provide all equipment and materials, and access to necessary networks and systems required to support the activities required under this contract. The Government will provide furnished multi-use office spaces (workstations, office automation equipment, telephones, and furniture) and supplies at Government facilities.

7.0. TRAVEL. The contractor will be required to travel between primary and alternate locations. Costs associated with travel will be in accordance with Joint Federal Travel Regulation and will not exceed allotted funding in respective CLINs of Contract.

8.0. SPECIAL CONSIDERATIONS. This effort will be conducted at the UNCLASSIFIED level.

8.1. Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of Government systems. All requests for information shall be forwarded to 607 ASOG.

8.1.1. 607 ASOG will assist contractor personnel in processing the necessary DoD forms to obtain base or area badges for access to Government facilities, in addition to support and requirements identified by the applicable base where the contractor will be providing services.

8.1.2. The Contractor shall not divulge any information regarding files, data, processing activities/functions, user

ID's, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all Government rules, procedures, and standard of conduct.

Contractors requiring access to Government Automated Information Systems (AIS) shall have background investigations and security awareness training completed prior to the start of contract performance.

8.1.3. In accordance with DoD 6025.18-R “Department of Defense Health Information Privacy Regulation,” January

24, 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Contractor agrees to abide by all applicable HIPAA

Privacy and Security requirements regarding health information as defined in this clause, and in DoD 6025.18- R and DoD 8580.02-R, as amended. Additional requirements will be addressed when implemented.

8.1.4. Security Manager Appointment. The contractor shall appoint a security manager for the on base Visitor

Group. The security manager shall provide employees with training required by DOD 5200.1-R, Information

Security Program Regulation, Chapter 9, AFPD 31-4, Information Security, and, AFI 16-1404, AF Information

Security Program Management. The contractor will also provide initial and follow-on training to contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted areas and controlled areas are explained in AFI 31-101. The Air Force Installation Security Program.

8.1.5. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and any non-Government owned vehicles. The contractor shall retrieve all identification media, including vehicle passes from employees who depart.

8.1.6. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

8.1.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor- owned vehicle or privately-owned vehicle while on any military location.

8.1.8. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

8.1.9. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances/incident of which they are aware that may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on- base assignment.

8.1.10. Physical Security. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

8.1.11. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government.

8.1.11.1. The contractor shall immediately report to the COR or Program Manager any occurrences of lost or duplicated keys.

8.1.11.2. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the

Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

8.1.11.3. The contractor shall prohibit the use of keys, issued by the Government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

8.1.12. Lock Combinations. The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the Government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

8.2. Access to Facilities and Property

8.2.1. Access to Government facilities is required since the work is performed on Government locations.

8.2.2. Visitor Group Security Agreement (VGSA). The contractor shall enter into a long term visitor group security agreement if contract performance is on base for 90 days or more. This agreement shall outline how the contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation. The agreement should address:

8.2.2.1. Security support provided by the Air Force to the contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations, the use of security forms, and conducting inspections required by DOD 5220.22-R, Industrial Security Regulation, Air Force

Policy Directive

31-6, Industrial Security, and Air Force Instruction 31-601, Industrial Security Program Management.

8.2.2.2. Security support requiring joint Air Force and contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material and high value property.

8.2.2.3. On base, the long term visitor group security agreement may take the place of a Standard Practice Procedure

(SPP).

8.3. Government Program and Contract Management

8.3.1. Government Program Management. 607 ASOG will provide the Contracting Officer Representative for this

Contract. Only the COR and the Contracting Officer have authority to review and approve contract deliverables.

Each site location will have a designated Government representative.

8.3.2. Government Contract Management. Responsibility for contracting activities rests solely with the

Government Contracting Officer. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel, that will affect the scope, schedule, or price of the program covered by this PWS, shall be acted upon by the Contractor unless specifically approved by the Government Contracting Officer.

8.4. Contractor Key Personnel. In the event of a key personnel change (i.e. contractor employees located on a

Government site), the Contractor shall immediately provide notification to the Government KO and COR.

9.0. PHASE-IN AND PHASE-OUT PERIODS:

9.1. Phase-In Period

9.1.1. The phase-in period shall be 45 days. The contractor shall assume responsibility for all functions identified in the PWS within 45 days after contract start date. The contractor shall ensure all management personnel identified in

PWS Para 1.3. is available to observe, interface, and work on the first day of the phase in period and throughout 45 day phase in period and the remaining workforce shall be available IAW PWS Para 10.2. The Government leaves to the discretion of the new contractor to determine how to successfully transition in its full work force into operations.

It is the full responsibility of the follow on contractor to determine how to successfully transition in its full work force into operations. The approach must be designed to ensure successful transition to full performance of work by the conclusion of the phase in period. If unable to meet any task timeline, you will notify the KO and COR.

9.1.2. Task Timeline.

9.2. Phase-Out Period. The incumbent contractor shall be fully responsible for all work performed in accordance with the PWS during the phase-out period. The incumbent contractor shall ensure the following phase-out requirements are accomplished during the new contractor’s phase-in period.

9.2.1. The incumbent contractor shall cooperate fully to permit an effective changeover of workload.

9.2.2. The incumbent contractor shall allow recruitment notices to be placed in the work areas.

Base access paperwork USFK/ROKAF

PT/S&CC 45

Start Cross-flow with incoming contractor PT/S&CC 45

Phase-In meeting PT/S&CC 40

Base access paperwork USFK/ROKAF PT/S&CC 38

Request Government Specific Training PT/S&CC 29

Provide Update to KO/COR on timeline concerns/issues PT/S&CC 29

Environmental Protection Services PT/S&CC 29

Quality Control Program PT/S&CC 28

Required Certification do to the COR PT/S&CC 15

Training days All Employees 10-1

9.2.3. The incumbent contractor shall allow new Contractor and Government personnel access on a non-interference basis, to observe equipment operation, workflow to include work in progress, reporting, priorities, forms, documents, scheduling, storage, safety, security, and quality control procedures.

9.2.4. The incumbent contractor shall complete a joint phase-in/phase-out inventory of Government Furnished

Property/Government Furnished Equipment/Government Furnished Material.

9.2.5. The incumbent contractor shall provide all records, files, documents, and work papers provided by the

Government or generated by the incumbent in support of this contract. These documents shall be legible, in sequential order, readable in English, and if electronic, accessible via Government systems.

10.0. ADMINISTRATIVE CONSIDERATIONS:

10.1. Performance Schedule. The Contractor shall perform this task for one (1) base year and one (1) one-year option period.

Base period: 1 May 2018 through 30 April 2019

Option Year 1: 1 May 2019 through 30 April 2020

Option Year 2: 1 May 2020 through 30 April 2021

Option Year 3: 1 May 2021 through 30 April 2022

Option Year 4: 1 May 2022 through 30 April 2023

10.2. Place of Performance. Locations are listed in Table 1.

10.3. Telework and Alternate Work Location. The contractor shall not conduct telework but may we designated to work at either primary or alternate sites denoted in table 1.

10.4. Duty Hours. Normal duty hours are 0800-1700, Monday through Friday, hours may be flexible to meet mission requirements as pre-approved by COR. Federal Holidays will be observed as listed below and any other designated holidays, such as Korean Chu-Suk or Lunar New Year will be observed as pre-approved by COR. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

The contract must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this task order when the Government facility is not closed for recognized holidays, inclement weather, or other unexpected reasons.

Recognized Holidays

U.S. Government Legal Holidays within the performance periods

New Year’s Day (1 Jan)

Martin Luther King Jr.’s Birthday (3rd Monday, Jan)

Memorial Day (Last Monday, May)

4 July (Independence Day)

Labor Day (First Monday, September)

Columbus Day (2nd Monday, Oct)

Veteran’s Day (11 November)

Thanksgiving Day (4th Thursday)

Christmas Day (25 December)

NOTE 1: Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which contract personnel is scheduled to work is closed due to the holiday declared by an Executive Order and the employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of nature shall be handled in the same manner.

10.5. Contractor Identification. Each Contractor employee shall, while on duty, wear in plain view on the upper portion of his outer garment a metal or plastic identification badge to be furnished by the Contractor, containing the company name, employee name, and the section where the employee works. Contractor employees shall clearly identify themselves as "Contractors" at all times, in all communications and representations, including in the workplace, at meetings, in conversations, telecommunications, mail, electronic mail (e-mail), and faxes, whether with Government personnel, other Contractor personnel, or with the public. Contractors with access to the base

Local Area Network (LAN) or with an official Government e-mail address shall include their company name in the signature block and the designation "CTR" in the global address. The Contractor shall notify the Government if the

"CTR" designation is not included in the global address.

10.6. Invited Contractor Program (ROK-SOFA). Persons, including U.S. corporations, employees of those U.S.

Corporations who are ordinarily residents of the U.S. and are present in the ROK solely for the purpose of executing contracts with the U.S. for the benefit of U.S. armed forces must follow a specific method to obtain work permits/visas in Korea. Personnel working on this contract who meet the definition above must complete all necessary steps as listed in contract award to obtain legal entry into the country.

10.7. Base Shutdown/Inclement Weather. The Contractor will follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather.

10.8. Kickoff Meeting. Contractor shall attend a kick off meeting specific to the TO requirement with the COR and the Government CO within thirty (30) days of contract award. The Contractor shall provide concurrence with the date, time and location for the meeting via email notification to 607 ASOG, alice.liu@us.af.mil and to 411 CSB, Services, Team Bear mailto:accamicquality@us.af.milat least three (3) business days prior to the scheduled meeting.

10.9. Contractor Inventory. In accordance with Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Action, 2011.

10.9.1. Reporting. The Contractor shall report ALL labor hours required for performance of services provided under this task order via the secure Contractor Manpower Reporting Application (CMRA) data collection site. The

Contractor is required to completely fill in all required data fields at: http://www.ecmra.mil. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1

October through 30 September. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year. The Contractor may direct questions to the CMRA help desk. The prime

Contractor is responsible to ensure all subcontractor data is reported.

10.9.2. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contractor number and the Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

10.9.3. User Manual. Data for the AF services requirements must be input at the AF CMRA link. However, user manuals for Government personnel and Contractors are available at the U.S. Army CMRA link at http://www.ecmra.mil.

10.9.4. Subcontractor Input in CMRA. Prime Contractors are responsible to ensure all subcontractor data is reported. Subcontractors will not be able to enter any data into CMRA, but will enter their information into a Bulk

Loader spread sheet available from the AF CMRA helpdesk. Subcontractor shall fill in columns A-C then return it to the AF CMRA helpdesk after it's completed and a technician team will enter the information into CMRA.

10.9.5. COR DESIGNATION. The KO will provide the Contractor with a COR Designation Memorandum to certify there are no potential OCI concerns with the proposed COR. The Contractor shall sign and return the memorandum to the KO within the timeframe designated. If a concern is identified with a potential COR, the

Contractor shall provide the KO with justification immediately.

mailto:alice.liu@us.af.mil mailto:accamicquality@us.af.mil http://www.ecmra.mil/ http://www.ecmra.mil/

10.10. Performance Evaluation. Contractor performance is subject to Government COR surveillance to ensure

PWS compliance. The Contractor shall comply with the following:

10.11. Access. The Contractor shall permit the KO or authorized representative access to all work areas, records, and data used in the performance of the contracted services. The Contractor shall provide support, and not interfere with the KO, CORs, state, federal, and other designated personnel in the performance of their official duties. Access shall be provided as soon as possible, but not to exceed one (1) workday after the request.

10.12. Non-conformances. Identify and control non-conformances through root cause analysis, corrective actions, and preventive actions. Focus on eliminating the cause to prevent reoccurrence. Maintain records of non-conformities and actions taken. Correct and provide response to all Government-identified non-conformances IAW time frames specified by the KO. This contract identifies two types of non-conformances: Minor and Major.

10.13. Minor Non-conformance. A minor non-conformance is a non-conformance, which by itself does not adversely impact mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost.

It normally does not increase risk to the Government. Minor non- conformances are typically low risk and are communicated through notices; first notices are issued for any identified non-conformance, second notices are issued for repeat non-conformances or failing to correct issues within a reasonable amount of time. Upon receipt of a non-conformance notification (first or second notice), the Contractor shall complete applicable sections and return it to the KO within time constraints directed by the KO in the notice. A formal corrective action plan is not required for notices.

10.14. Major Non-conformance. A major non-conformance is a non-conformance that adversely impacts (or has the potential to impact) mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. This type of nonconformance increases risk to the Government and therefore has a risk assessment rating of moderate or high. An example of increasing risk would be a significant number of recurring non-conformances, which is an indication of inadequate preventive measures/actions and lowers the Government’s confidence that the

Contractor can provide quality services on time and within costs. The KO will communicate major non-conformances on a Corrective Action Request (CAR) form with a suspense date for the Contractor’s corrective action plan. As a minimum, the Contractor’s corrective action plan will address:

Action taken to fix the immediate problem

Root cause analysis of the problem to determine cause

Corrective action on the cause of the problem

Actions taken to prevent recurrence

11.0. ENVIRONMENTAL SAFETY AND HEALTH.

11.1. Environmental Requirements. The Contractor shall comply with all applicable federal, state and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters and rules (including all changes and amendments), and all Presidential Executive Orders in effect on the date of issuance of this contract.

The Contractor shall comply with the highest degree of environmental protection where any disagreements exist.

For OCONUS work, the Contractor shall also comply with all applicable host nation statutes and agreements. In addition, the Contractor shall comply with the following publications: the DoD Overseas Environmental Baseline

Guidance Document (OEBGD) or the Final Governing Standards (FGS), if adopted for a particular location.

11.2. Safety and Health Requirements. The Contractor shall comply with all applicable Occupational Safety and

Health Administration (OSHA) and Air Force Occupational Safety and Health (AFOSH) standards, technical orders, regulations and referenced publications both within and outside of the United States. The Contractor shall comply with the highest degree of safety protection where any disagreements exist.

12.0. Human Resource Management: The Contractor shall:

12.1. Personnel Qualifications: Provide qualified personnel at contract start that meet or exceed the stated

Knowledge, Skills, and Abilities (KSA) qualification requirements in the contract.

12.1.1. Personnel Maintenance: Maintain minimal personnel turnover throughout the life of the contract. Ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the Government is minimal. Once a Contractor knows that an employee is leaving and will no longer support a task, the Contractor shall provide written documentation to the KO and COR within three (3) business days of the employee advising the Contractor of his/her intent to leave. This written notification shall include the date and time the position will be vacant, the reason the employee will no longer work on the task, anticipated replacement date, and what management corrective action will be taken to ensure task mission completion. Position vacancies shall not exceed 14 calendar days unless approved in writing or otherwise directed in advance by the KO. The KO may grant a 21-calendar day grace period associated with new awards and

PWS modifications increasing the number of personnel.

12.1.2. Replacement/Substitution: Prior to replacing/substituting key personnel performing on this contract, the

Contractor shall provide a sufficiently detailed qualification summary/resume of proposed key personnel for

Government coordination. The Government may also request coordination of qualification summaries/resumes on proposed personnel replacing or substituting for non-key positions.