W91QV1-16-R-0027-0003.pdf

W91QV1-16-R-0027

0010837376-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this admendment is to:

A. Extend the due date of proposal to Monday, 23 May 2016 at 9:00 AM Eastern Standard Time.

B. Post the responses to the questions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV1-16-R-0027

X 9B. DATED (SEE ITEM 11)

25-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-May-2016

CODE

MISSION & INSTALLATION CONTRACTING CMD

9410 JACKSON LOOP BLDG 1425

FORT BELVOIR VA 22060-5134

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSES TO QUESTIONS

QUESTIONS & ANSWERS

ARLINGTON NATIONAL CEMETERY WORLD WAR I (ANC WWI) EXHIBIT

PROJECT

W91QV1-16-R-0027

Q1. Can you please email me the Request for Proposal package?

A1. Request for Proposal packages are only available at FedBizOpps under W91QV1-16- R-0027. See the attached link:

https://www.fbo.gov/index?s=opportunity&mode=form&tab=core&id=1fa91650aae140 b4d253b803b15fb5bf&_cview=0

Q2. If a small business and an other than small business work together on this project, will they meet the Small Business requirement for this project?

A2. If the offeror of a small business concern serves as the prime contractor, they must be sure that at least 50 percent of the cost of the contract performance is incurred for personnel shall be expended for employees of the small business concern. (See FAR 52.219- 14, Limitations on Subcontracting)

Q3. What was the purpose of this RFI?

A3. The Request for Information (RFI) for ANC WWI Exhibit Project posted 15 March 2016 was “solely for information and planning purposes,” “as a means of conducting market research to determine the acquisition strategy and to identify firms that may be interested, qualified and capable of supporting this requirement.” The Request for Proposals is to solicit receipt of proposals from interested, qualified and capable firms which are classified as small business concerns under the NAICS code 712120, Historical Sites, with a size standard of $7.5M.

Q4. Are correct documents for the RFP dated March 15, 2016 and appear on FedBizOpps?

A4. Documents on FedBizOpps dated March 15, 2016 are for the RFI, not the RFP. The documents for the RFP are also on FedBizOpps and were originally posted April 20, 2016.

There have been 2 changes to the posting since. See the attached link:

https://www.fbo.gov/index?s=opportunity&mode=form&id=69e3dad7a4eafe8447cadd7be1 563e02&tab=core&_cview=1

Q5. Please verify while the building is more than 4700 square feet, the projects calls for only 12 thematic panels.

A5. The Welcome Center is approximately 4,700 sq ft; the exact size will be determined by the awarded contractor. The project calls for 12 thematic panels that will take up a portion of the space.

Q6. What will the payment terms be for this contract? Will progress payments be permitted?

A6. The payment schedule will be as follows:

Payment 1: Upon Receipt and Acceptance of Design (CLIN 0001).

Payment 2: Upon Receipt and Acceptance of Materials (CLIN 0002) Payment 3: Upon Completion of Installation and Government Acceptance (CLIN 0003 &

CLIN 0004)

Q7. Is there a budget for this project?

A7. Please see EVALUATION FACTORS/BASIS FOR AWARD. While price is a factor of consideration, other factors also affect the overall value of the proposal.

Q8. Can the bid date of May 18th be extended?

A8. Yes. The proposal is due Monday, 23 May, 2016 at 09:00AM Eastern Standard Times.

Q9. How would you like us to breakdown our proposal? Is there a pricing sheet for this?

Or should we go with the four (4) categories that are called out in pages 3 and 4 on the RFP which are:

-Design -Materials -Installation -Contractor Manpower Reporting

A9. See Instructions to Offerors. Volume II – Technical Approach will includ the comprehensive plan of the Design, Materials, and Installation:

“The offeror’s proposal shall include a spreadsheet with the breakout of the proposed labor categories and the fully loaded hourly labor rates.”

“The offeror shall also include a spreadsheet with a breakout of all material costs associated with the display.”

Pages 3 and 4 of the Standard Form 1449, CLIN 0001, 0002, and 0003 is used for the cost of Design, Materials and Installation, while the spreadsheets breakdown the cost of labor and materials. CLIN 0004 is included for Contractor Manpower Reporting.

Q10. Have you established a date the answers to these questions will be answered?

A10. As noted in the “Instructions to Offerors,” the responses to the questions will be posted Wednesday, 11 May 2016.

Q11. Is the intent of the design to be just for WWI? Or to be the new basis for future exhibits in the space with different subject matters?

A11. The design will be the basis for future exhibits in the space with different content/subject matter.

Q12. Please explain item 1.3.4 of the Performance Work Statement (PWS): “Exhibit Design

– Cost Estimating”.

A12. There will be no need to do cost estimating for exhibit design during the performance of the contract. The Firm Fixed Price proposed for CLIN 0001, Design, will be the basis for payment.

Q13. Please explain further 1.3.8 PWS Exhibit Fabrication – Purchasing.

A13. Selected vendor must fabricate or purchase all materials/equipment/hardware that is to be installed in the exhibit.

Q14. Regarding PWS Item 1.3.11 –

A. Is there an object schedule and description of historical objects to be displayed in the exhibit?

B. Are these objects artifacts or replicas?

C. If artifacts what level of conservation is required?

A14.

A. There are currently no plans for historical objects to be displayed in the exhibit B. There are no currently plans for artifacts or replicas C. Not applicable

Q15. Regarding PWS Part 3.2 – Will the government provide all electrical outlets and supply for the exhibit?

A15. No. As per the walkthrough, vendor will be responsible for wiring into the junction boxes and wiring in the actual outlets. The power is already run from the breaker box to the junction boxes.

Q16. Regarding Audio-Visual/IT:

a. What size monitors are to be supplied?

b. Does content for the non interactive monitors exist?

c. How often will monitor and interactive need to be updated and content changed?

d. Who is responsible for producing the content for the non-interactive monitor presentations?

A16.

A. TBD based on the proposed design. Government desires to have a minimum of a 27” monitor at the locations discussed.

B. Yes content is completed. Monitors must automatically play and loop content from USB device from when it is powered on until shut off.

C. There are no plans to update content for the duration of the WWI exhibit (appx 5 years)

D. The government

Q17. Regarding PWS Part 5

e. Section 5.2.16 The last sentence on this section seems incomplete. Please explain.

f. Section 5.2.17 (1) Are the nine existing outlets on individual circuits? If not, please provide power and wiring information for each outlet. (2) If the existing outlet power supply is not adequate to power the AV requirements and lighting of new exhibits who is responsible for providing additional wiring and outlets? If it’s the contractor, please provide existing wiring diagrams, panel capacity, and locations. Also please supply a list of electrical contractor’s that have recently worked in the facility.

A17.

e. Remove last sentence of that section. It was an error.

f. Power requirements for lighting and/or monitors must not exceed current capacity. As per the walkthrough, every two (2) power locations are wired into one

(1) junction box that runs off one (1) 20amp breaker.

Q18. In Technical Exhibit 5 you have called out twelve (12) welcome center panels. We’re assuming these panels will be used for the six (6) center units in the visitor center. How will these 12 subjects be broken down into the six units? Is there a preference on what subjects will be teamed up on the same unit?

A18. At the current time, there is no plan for the exact locations of all of the thematic panels. This will be decided mutually during the post-award kickoff meeting and in revisions of final design.

Q19. Do the two new exhibits in the Amphitheater Display Room need to light up? And if they do is there electrical in place to accommodate this?

A19. No. There is no lighting involved in the Display Room.

Q20. Do you know which panels from the Visitor Center will be moved up to the Amphitheater Display Room?

A20. Panes of glass to be moved to the Display Room will be pointed out in the post-award kickoff meeting, as will the ones being moved into storage.

Q21. Do you have the address where we will be moving the glass panels we are not using in the Amphitheater Display Room?

A21. No. Location will be determined at post-award kickoff meeting, however, location will most likely be on cemetery grounds.

Q22. Are we making one (1) or two (2) new panels for the display units in the Amphitheater Display Room?

A22. Vendor is responsible for layout and fabrication of 1 thematic panel for Display Room. Government will provide all graphics and text.

Q23. Can we get the name and contact information of the electrical company you used to do the electrical work in the Visitor Center?

A23. Ag Electrical Services, LLC

(703) 489-0399 638 N Kenmore St, Arlington, VA 22201 http://certifiedelectricalservice.com/ agelectricalservices@yahoo.com

Q24. Will ANC be providing the hardwiring from the exhibit’s to the junction box in the floor?

A24. No. As per the walkthrough, the conduct through the floor is existing, but vendor is required to run wire from junction box to outlet locations.

Q25. On 5.2.14 it calls out three (3) monitors for the six (6) freestanding units and two (2) for the Niches for a total of four (4) monitors. Can you please clarify this?

A25. Monitors shall be incorporated in three (3) of the twelve (12) thematic panels and two of the niches (2) for a total of five (5) monitors.

Q26. Can you verify which of the freestanding units and which of the niches will receive monitors?

A26. Honor and Remember Wall niches. For freestanding panels, Panel 2, Panel 4, and Panel 12.

Q27. Will there be audio playing on any of these monitors?

A27. No.

Q28. What are the storage requirements for the glass / each graphic type? Glass could be stacked flat on pallets /crates with individual slots for each piece of glass or maybe A-frames with wheels. Other graphics used in the exhibit could be wrapped in eathafoam if needed.

A28. Any method that will prevent damage to the panes while taking up the smallest footprint practical is acceptable.

Q29. On 5.3.8 it calls out handling artifacts. Could we get a list of artifacts we will be dealing with?

A29. There are currently no plans for artifacts in the exhibit.

Q30. On 5.2.15.1 it mentions each individual pane of glass will have its own individual base.

Can this be worked into the base of the units?

A30. The requirement as written is that each pane of glass will have its own base.

Q31. On 5.2.15.2 it mentions text content and image drafts are contained in Technical Exhibit 3. The text is in the attachment but not the images. Will these be provided separately?

A31. Thumbnails of the images are located on pages 8-11 of the PDF that is Technical Exhibit 3. Full size images will be provided to vendor at the post-award kick off meeting.

Q32. Please verify that we will be able to tie the freestanding units (In the middle of the room directly into the marble floor.

A32. Base units can be anchored into the Terrazzo floor in the Welcome Center.

Q33. Is it possible to mount anything into the ceiling at the Visitors Center above freestanding exhibits?

A33. No.

Q34. Would you like the option of having display cases in the six (6) freestanding cases.

This could be used for both the WWI display and the future ANC display.

A34. No.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-May-2016 03:00 PM to 23-May-2016 09:00 AM.

(End of Summary of Changes)