W91QF425R0003 F.pdf

CODE

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PAGE(S)

until 10:00 AM local time 19 Mar 2025

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59 - 69 H 70 - 78 edward.w.wojtan2.civ@army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 78

(If other than Item 7) W911S0

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91QF4 8. ADDRESS OFFER TO

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

EDWARD W. WOJTAN III 757-501-8435

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 13

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

14 - 39 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

41 - 42

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 43 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

44 - 53

PART II - CONTRACT CLAUSES

MICC FORT LEAVENWORTH

535 KEARNY AVE.

BLDG 338

FORT LEAVENWORTH KS 66027

MICC - FORT EUSTIS

705 WASHINGTON BLVD

FORT EUSTIS VA 23604

913-684-1614

913-684-1610FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

26 Feb 2025

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91QF425R0003

Section A - Solicitation/Contract Form

DLIFLC

TITLE: Defense Language Institute Foreign Language Center (DLIFLC) Defense Language Proficiency Test (DLPT5) Full Range Test Items Development

Multiple Award Indefinite Delivery Indefinite Quantity (MAIDIQ)

2. PERIOD OF PERFORMANCE (BASE PERIOD + FOUR OPTION YEARS):

4/25/2025 – 4/24/2030 Base Year 4/25/2025 – 4/24/2026 Option Year 1 4/25/2026 – 4/24/2027 Option Year 2 4/25/2027 – 4/24/2028 Option Year 3 4/25/2028 – 4/24/2029 Option Year 4 4/25/2029 – 4/24/2030

3. NAICS CODE: 611710 SIZE STANDARD: $24.0 M

4. PROCUREMENT SET-ASIDE: Full and Open Competition

5. This will be an IDIQ contract. It is the intent of the Government to award this IDIQ contract to multiple offerors. The specific number of awards to be made is contingent upon the number of eligible proposals received and the best interests of the Government. Specific work will be placed by means of FAR 16.505.

6. The Minimum Guarantee for this contract is $7,500.00, which must be satisfied during the Base Year. The Government will obligate the Minimum Guarantee upon award of each Base Contract. The contract cumulative ceiling for the IDIQ shared amongst all base contract holders will be 35,000 Test Items over the life of the contract. The IDIQ ceiling is based on estimated annual quantities of 5000 Test Items during the Base Year and 7500 Test Items during each option year. These estimated quantities for each Period of Performance are used to calculate the cumulative IDIQ ceiling and do not serve as ceiling quantities for each period.

7. PROPOSALS ARE DUE BY: 19 March , 2025, 10:00 AM Eastern (see SF33 block 9).

Technical questions are due by 6 March, 2025, 10:00 AM Eastern (see Section L – Instructions to Offerors).

8. See Section L and M of this solicitation for proposal submission requirements and the basis for award.

9. Contract Line Item Numbers (CLINs) 0001, 0002, 1001, 1002, 2001, 2002, 3001, 3002, 4001 and 4002, Labor: Per unit pricing for each Test Item associated with a particular period of performance will serve as ceiling rates for follow-on task orders.

10. CLINs 0003, 1003, 2003, 3003, and 4003, Travel: The purpose of the Travel CLIN is to reimburse the Contractor for authorized travel required in accordance with the requirements outlined in the Performance Work Statement. The Offerors are not to enter any pricing information for these CLINs as part of their proposal. A pricing estimate has been filled in by the Government. Offerors are asked to fill-in (if any) their fixed administrative fee for processing travel for each Period of Performance.

11. CLINs 0004, 1004, 2004, 3004, and 4004, Service Contract Reporting (SCR): The purpose of SAM is to collect labor hours and costs used in the performance of service contracts from contractors providing the services to the Department of the Army.

Instructions, including the contractor and subcontractor User Guides, are available at http://www.SAM.gov. For each SAM CLIN, please enter the proposed amount associated with the effort in completing the SAM report for each reporting period. If the Offeror wishes not to charge for this item for any or all reporting periods, please enter “0” in the Unit Price for the respective SAM CLIN(s).

12. This procurement is being awarded by the Mission Installation and Contracting Command, Fort Eustis, VA and administered by Mission Installation and Contracting Command, Fort Leavenworth, KS, in support of the DLIFLC, Monterey, CA.

13. Point of Contact for this solicitation is Contracting Officer, Edward W Wojtan, EDWARD.W.WOJTAN2.CIV@ARMY.MIL (757) 501-8149. Contracting Specialist Jayson L. Dillard JAYSON.L.DILLARD.CIV@ARMY.MIL.

14. This solicitation is issued in accordance with FAR Part 15 and is a non-commercial purchase.

(End of Section A - Solicitation/Contract Form)

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2,500 Job Base Year: Reading Comprehension Test It

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government FOB: Destination

PSC CD: U008

NET AMT

0002 2,500 Job Base Year: Listening Comprehension Test

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government

0003 1 Lot Base Year: Travel

COST

Travel IAW PWS, paragraph C.12. All travel costs must be approved prior to expenditure. Travel costs for activities associated with the PWS will be on a cost reimbursable basis.

The contractor will be reimbursed for allowable travel costs.

This is a NOT-TO-EXCEED CLIN. OFFERORS - DO NOT RE-PRICE THIS CLIN. This is a "COST - Not To Exceed" CLIN including a fixed administrative fee of ________%. The fixed administrative fee is inclusive of all potential G&A and other handling fees.

ESTIMATED COST

0004 1 Each Service Contract Reporting (SCR)

COST

The contractor shall submit a Service Contract Reporting (SCR) in System for Award Management (SAM) NLT October 31st of each year. The contractor shall report the total dollar amount invoiced for services performed during the previous Government fiscal year under the order, the number of Contractor direct labor hours expended on the services performed during the previous Government fiscal year, and data reported by subcontractors when applicable. This information shall be submitted via the internet at www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

1001 2,500 Job OPTION Reading Comprehension Test It

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government

1002 2,500 Job OPTION Listening Comprehension Test

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government

1003 1 Lot OPTION Travel

COST

Travel IAW PWS, paragraph C.12. All travel costs must be approved prior to expenditure. Travel costs for activities associated with the PWS will be on a cost reimbursable basis.

The contractor will be reimbursed for allowable travel costs.

This is a NOT-TO-EXCEED CLIN. OFFERORS - DO NOT RE-PRICE THIS CLIN. This is a "COST - Not To Exceed" CLIN including a fixed administrative fee of ________%. The fixed administrative fee is inclusive of all potential G&A and other handling fees.

1004 1 Each OPTION Service Contract Reporting (SCR)

COST

The contractor shall submit a Service Contract Reporting (SCR) in System for Award Management (SAM) NLT October 31st of each year. The contractor shall report the total dollar amount invoiced for services performed during the previous Government fiscal year under the order, the number of Contractor direct labor hours expended on the services performed during the previous Government fiscal year, and data reported by subcontractors when applicable. This information shall be submitted via the internet at www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

2001 2,500 Job OPTION Reading Comprehension Test It

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government

2002 2,500 Job OPTION Listening Comprehension Test

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government

2003 1 Lot OPTION Travel

COST

Travel IAW PWS, paragraph C.12. All travel costs must be approved prior to expenditure. Travel costs for activities associated with the PWS will be on a cost reimbursable basis.

The contractor will be reimbursed for allowable travel costs.

This is a NOT-TO-EXCEED CLIN. OFFERORS - DO NOT RE-PRICE THIS CLIN. This is a "COST - Not To Exceed" CLIN including a fixed administrative fee of ________%. The fixed administrative fee is inclusive of all potential G&A and other handling fees.

2004 1 Each OPTION Service Contract Reporting (SCR)

COST

The contractor shall submit a Service Contract Reporting (SCR) in System for Award Management (SAM) NLT October 31st of each year. The contractor shall report the total dollar amount invoiced for services performed during the previous Government fiscal year under the order, the number of Contractor direct labor hours expended on the services performed during the previous Government fiscal year, and data reported by subcontractors when applicable. This information shall be submitted via the internet at www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

3001 2,500 Job OPTION Reading Comprehension Test It

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government

3002 2,500 Job OPTION Listening Comprehension Test

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government

3003 1 Lot OPTION Travel

COST

Travel IAW PWS, paragraph C.12. All travel costs must be approved prior to expenditure. Travel costs for activities associated with the PWS will be on a cost reimbursable basis.

The contractor will be reimbursed for allowable travel costs.

This is a NOT-TO-EXCEED CLIN. OFFERORS - DO NOT RE-PRICE THIS CLIN. This is a "COST - Not To Exceed" CLIN including a fixed administrative fee of ________%. The fixed administrative fee is inclusive of all potential G&A and other handling fees.

3004 1 Each OPTION Service Contract Reporting (SCR)

COST

The contractor shall submit a Service Contract Reporting (SCR) in System for Award Management (SAM) NLT October 31st of each year. The contractor shall report the total dollar amount invoiced for services performed during the previous Government fiscal year under the order, the number of Contractor direct labor hours expended on the services performed during the previous Government fiscal year, and data reported by subcontractors when applicable. This information shall be submitted via the internet at www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

4001 2,500 Job OPTION Reading Comprehension Test It

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government

4002 2,500 Job OPTION Listening Comprehension Test

FFP

Develop and deliver Reading Comprehension Test Items in accordance with the Performance Work Statement (PWS), paragraph C.5.3. Payment for item development will be upon final item approval by the government

4003 1 Lot OPTION Travel

COST

Travel IAW PWS, paragraph C.12. All travel costs must be approved prior to expenditure. Travel costs for activities associated with the PWS will be on a cost reimbursable basis.

The contractor will be reimbursed for allowable travel costs.

This is a NOT-TO-EXCEED CLIN. OFFERORS - DO NOT RE-PRICE THIS CLIN. This is a "COST - Not To Exceed" CLIN including a fixed administrative fee of ________%. The fixed administrative fee is inclusive of all potential G&A and other handling fees.

4004 1 Each OPTION Service Contract Reporting (SCR)

COST

The contractor shall submit a Service Contract Reporting (SCR) in System for Award Management (SAM) NLT October 31st of each year. The contractor shall report the total dollar amount invoiced for services performed during the previous Government fiscal year under the order, the number of Contractor direct labor hours expended on the services performed during the previous Government fiscal year, and data reported by subcontractors when applicable. This information shall be submitted via the internet at www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement DLPT5 Full Range Test Item Development Multiple Award IDIQ

C.1. INTRODUCTION

The Defense Language Institute Foreign Language Center (DLIFLC) has a need for the creation of test items. DLIFLC has developed a reading and listening test, the Defense Language Proficiency Test (DLPT5), to assess the foreign language proficiency of military and Government linguists.

C.2. SCOPE

C.2.1. The Contractor will develop DLPT5 test items that conform to DLPT item development specifications (see Technical Exhibits 6 through 18) and that cover multiple Interagency Language Roundtable language proficiency (ILR) levels, from level 06 through level 4, during each year: the base year, option year 1, option year 2, option year 3, and option year 4. For a list of languages and language dialects see section C.2.2 of the contract. The government has the right to add twenty (20) additional languages that are currently not on the list. The government will determine whether the test format will be in Multiple Choice or Constructed Response for each language and dialect. The quantities of test items developed are subject to the limitations of the base contract ordering clauses and individual Task Order Requests (TOR).

C.2.1.1. Due to unforeseen geopolitical events, the Government may substitute languages by modification to this contract. In such a case, the Government reserves the right to reallocate the total number of required items among the other languages on the original delivery schedule in order to accommodate the total number for the substitute language. The Government will notify the Contractor at least 60 days in advance before a change is made.

C.2.2. List of languages and dialects Language list Language list cont. 1 Language list cont. 2

Albanian Amharic Arabic-Algerian Arabic-Egyptian Arabic-Iraqi Arabic-Levantine Arabic-Libyan Arabic-Maghrebi Arabic-Modern Standard

Dutch Finnish French German Greek Haitian Creole Hausa Hebrew Hindi

Portuguese Portuguese Brazilian Portuguese European Punjabi Punjabi-Western Romanian Russian Serbian Serbo-Croatian

Arabic-Moroccan Arabic-Peninsula Arabic-Saudi Arabic-Sudanese Arabic-Tunisian Arabic-Yemeni Armenian Azerbaijani Balochi Bengali Bulgarian Burmese Cambodian Cebuano Chavacano Chinese Amoy Chinese Cantonese Chinese Mandarin Chinese-Toishan Chinese Wu Croatian

Hungarian Ilocano Indonesian Italian Japanese Kazakh Korean-North Korean-South Krio Kurdish-Kurmanji Kurdish-Sorani Malay Moro Norwegian Pashto Pashtu Persian-Afghan (Dari) Persian-Iranian (Farsi) Polish

Somali Spanish Swahili Swedish Tadjik Tagalog Tamil Tausung Thai Turkish Uighur Ukranian Urdu Uzbek Vietnamese Vietnamese-Central Vietnamese-Hanoi Vietnamese-Saigon Yoruba

C.3. APPLICABLE DOCUMENTS

Exhibit Number Description of Exhibit

Technical Exhibit 1 Delivery Schedule (Task Order Requests only)

Technical Exhibit 2 Defense Language Proficiency Testing 5 Framework

Technical Exhibit 3 Contract Discrepancy Reports

Technical Exhibit 4 Defense Language Proficiency Test 5 Presentation

Technical Exhibit 5 NDA-Test Security/Confidentiality Agreement

Technical Exhibit 6 Text Modes &Text Typology and Item Rating - A

Technical Exhibit 7 Text Modes &Text Typology and Item Rating – B

Technical Exhibit 8 Very Low Range Multiple Choice Test Specifications (Combined Attachment)

Technical Exhibit 9 Lower Range Multiple Choice Test Specifications (Combined Attachment)

Technical Exhibit 10 Upper Range Multiple Choice Test Specifications (Combined Attachment)

Technical Exhibit 11 Abbreviated DLPT Style Guide

Technical Exhibit 12 Multiple Choice Rendering Guidelines

Technical Exhibit 13 Rules for Writing Multiple Choice DLPT items

Technical Exhibit 14 Consolidated Item Review Criteria- MC

Technical Exhibit 15 IBS Manual A

Technical Exhibit 16 IBS Manual B

Technical Exhibit 17 IBS Manual E

Technical Exhibit 18 Test Specs-FLO-Language Specs

Technical Exhibit 19 Domino - A - DOMINO Contract Orientation

Technical Exhibit 20 Domino - B - Domino for contract managers

Technical Exhibit 21 Domino - C - Domino for contract test item writers

Technical Exhibit 22 Test Specs (Technical Exhibit).pdf.

Technical Exhibit 23 DLPT5 Fairness Review Guidelines_5July2022.docx

Technical Exhibits 8-10 listed as Tech8-10-F-IBS-

Contractor_Full_Introduction&Passage-Rating-Variables

C.4. DEFINITIONS

Document Description

Sensitive & FOUI Information

Broadly defined, sensitive information includes all information that has or could have commercial value or other utility in the business in which the Government is engaged in, and all information of which the unauthorized disclosure would be detrimental to the interests of the Government, whether or not such information is identified as sensitive information by the Government.

DLPT

Defense Language Proficiency Test. A high-stakes proficiency test used by the Department of Defense to assess reading and listening comprehension in a language.

ILR Scale

Interagency Language Roundtable (ILR) language proficiency scale that provides descriptions of language proficiency levels.

Levels range from “0” (no proficiency) to “5” (equivalent to a highly educated native speaker).

Test Material

Test material refers to elements that are essential in a test and its accompanying scoring rubrics. It includes but is not limited to target-language passages, renderings, transcriptions, audio files, item sets, information regarding the origin of the target-language passages, and copyright permissions for use of the target-language passages.

Passage

The written or spoken text on which the test items are based. For reading tests, passages consist of printed text in the target language as it is customarily written. For listening tests, passages are audio files as they will be heard by examinees.

Proprietary Information

All information and any idea in whatever form, tangible or intangible, pertaining in any manner to the business of the Government or the Contractor or Subcontractor, which was produced by any Contractor or subcontractor employee in the course of the employees’ employment or otherwise produced or acquired by or on behalf of the Government.

Rendering

A rendering is a coherent communication in English of the target language passage. The English text follows, as closely as possible, the lexical and grammatical structure of the target language, yet also adheres to rules of English grammar. Explanations in English are provided for target language meanings, words, and/or grammatical structures rendered that are unfamiliar to a native-speaker of English.

Test Item The task for which the examinee provides a response, and the means for evaluating the response. For a multiple-choice test: one stem (i.e., question) and four response choices.

Item Set The combination of orientation statement, target language passage, English rendering, all related stems, and all options (MC only) or key ideas and credit scheme (CRT only).

Target Language The language being tested.

Range of Passages Number of passages required per language, per level and skill.

Multiple-Choice

A multiple-choice (MC) item contains a stem and a set of options.

Examinees are required to select the best answer or answers from the set of options. In the context of DLPT5 tests, an MC item contains a stem and 4 options, one of which is the best answer or key to the question posed.

Constructed- Response

A constructed-response (CR) item contains a stem and requires examinees to generate their own response. In the context of DLPT5 test items, the response can range from a short phrase to a couple of short sentences. A list of potential Key Ideas is developed for scoring, and a Credit Scheme is included to show scorers what is required.

C.5. TASKS AND TECHNICAL REQUIREMENTS

C.5.1. Development of DLPT5 Items.

C.5.1.1. The contractor shall develop and submit target-language passages, DLPT5 test items, English renderings, Orientation Statements, and ILR ratings for DLPT5s in any language requested by the government.

C.5.1.2. The Contractor shall follow the item development specifications and language-specific information about accent, dialect, and typeface/font provided by DLIFLC. The Contractor shall also follow the specifications listed in the ILR descriptors and Child’s text mode for ILR rating of the target-language passages and items. (See Technical Exhibit 6.)

C.5.2. Item development team and qualifications.

C.5.2.1. The Contractor shall employ key personnel of; Target Language Experts (TLEs), Item Writers, English Editors, and Project Managers. See paragraph C.5.2.10.

C.5.2.2. The Contractor shall submit documentation of the qualifications for all team members listed in section C.5.2.1. to the Government for approval, which may include resumes and/or curriculum vitae.

C.5.2.3. Target Language Proficiency: TLEs must be proficient at an ILR level equivalent to level 4 or above in reading and listening in the Target Language. For Arabic dialects, TLEs must possess local socio-cultural knowledge and demonstrate the speaking and listening proficiency level of a native speaker specific to the dialect of the target country.

C.5.2.4. English Language Proficiency. TLEs must be proficient at an ILR level equivalent to level 3 or above in listening, reading, and writing in English.

C.5.2.5. Item Writing Experience. Item writers must have at least 2 years of experience in item writing for language proficiency testing. Familiarity with the ILR scale is preferred.

C.5.2.6. English Editor Qualifications. The Contractor shall employ qualified English Editors as part of the item development team. The English Editors must have expertise in English grammar, usage, and mechanics.

C.5.2.6.1. English Editor Editing Experience. An English Editor must have at least two years of formal/systematic English editing experience.

C.5.2.7. The Contractor’s item development team must be technologically capable of searching the Internet, using Microsoft Office applications and simple database programs, and entering text and audio into Domino.

C.5.2.8. Item development team must be technologically capable of recording and editing sound files using software.

C.5.2.9. Key Personnel: The following personnel are considered key personnel by the Government: The contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The project manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. PDT, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below in section C.5.2.10. The Contractor shall submit documentation of the qualifications of the Project Manager(s) for Government approval, which may include resumes and/or curriculum vitae.

C.5.2.10.

Project Manager(s) Experience. Project Managers must have at least five years of experience in item writing for language proficiency testing. Familiarity with the ILR scale is preferred. Project Managers must also have at least two years of experience in item development project management.

It is imperative that no member of the DLPT Item Development team—including Target Language Experts, Item Writers, Editors, and Project Managers—be stationed overseas during the execution of this contract, with no exceptions. In the event that any team member relocates overseas, the Contractor must notify the Government within five (5) business days of the relocation. Failure to provide timely notification may result in a review of the Contractor's eligibility to continue participation in the DLPT project.

C.5.3. Item Development.

C.5.3.1. Multiple-Choice, Reading Comprehension

The Contractor shall deliver the specified number of reading passages and multiple-choice items as detailed in the Delivery Schedule. All passages and items must strictly adhere to the established item development specifications and Review Criteria, with 100% compliance required. The Contractor is responsible for ensuring the authenticity and originality of all submitted materials by submitting the source sites.

C.5.4. Test Material Requirements.

C.5.4.1. The Contractor is required to provide passages and items that conform to the specifications and criteria defined by the Government in the technical exhibit documents and during the orientation session.

C.5.4.2. Items submitted by the contractor that do not conform to the specifications and criteria defined by the Government will be rejected.

C.5.4.3. The Contractor is solely responsible for submitting the required number of passages and/or items in accordance with the delivery schedule by 10:00 AM, Pacific Standard Time

(PST).

C.5.4.4. Copyright permission must be obtained from the content owner. Proof of secured copyright permission for each passage, or in lieu of permission, evidence of attempts to obtain permission from the rights holder, shall be included in a separate document and submitted to the COR with each batch delivery. The first request for obtaining copyright permission should be sent to the owner of the material at least two weeks before the scheduled batch delivery date.

C.5.4.5. The Contractor shall provide an English rendering for each target language passage. The passages cannot be heavily edited from the original source. The rendering must be a coherent communication in English of the target language. The English text must follow, as closely as possible, the lexical and grammatical structure of the target language, yet also adhere to rules of English grammar. Explanations in English shall be provided for target language meanings, words, and/or grammatical structures rendered that are unfamiliar to a native speaker of English.

Cognates and borrowings from English shall be marked as [REC]; idioms shall be translated literally and their meaning shall follow in brackets. The contractor must use different sources and many genres across the ILR levels for each language. (See Technical Exhibits 13 and 14 for detailed guidance.)

C.5.4.6. The Contractor shall provide an orientation statement in English for each listening and reading passage. (See Technical Exhibits 15 and 16 for Rules for Writing Items.) For listening items, the contractor is not required to provide spoken orientation statements and shall not add spoken orientation statements as part of the item sound file.

C. 5.4.7. The Contractor shall provide complete and accurate written transcriptions of the original audio texts.

C.5.4.8. For Listening Comprehension passages at Level 06, Level 10, and Level 16, a maximum of 50%, per language, of listening passages may be produced in a recording studio using scenarios developed by the item development team. Authentic or authentic-edited passages are required for all other levels.

C.5.4.9. For Reading Comprehension passages at Level 06, Level 10, and Level 16 , a maximum of 50%, per language, of reading passages may be purpose-written texts created by the item development team. Authentic or authentic-edited passages are required for all other levels.

C.6. Audio Files.

C.6.1. Sound clarity, background noise, and interference in audio files shall follow and conform to the specifications listed in the ILR descriptors. (See Technical Exhibit 6.)

C.6.2. Audio files shall be extracted from the Internet, radio, television, or recordings of live discourse intended for communicative purposes.

C.6.3. All audio shall be free of any static or gaps in the audio. Authentic content may include background music, or other noise, which is factored into the assessment of the level. No video files are permitted, however, the audio portion of a video clip may be used if it is a good quality recording and the understanding or meaning of the content does not rely on the video. All audio passages shall play within a specific volume range. All audio files will be two‐channel, stereo audio and the two tracks will be in‐phase. The peak audio level will be no lower than ‐24 dB (decibels) and no higher than ‐6 dB, there will be no clipped peaks, and any DC offset (common in iPod recorded audio) will be removed. Equalization should be flat with no bass boost added.

All audio materials shall contain an audio check to ensure proper volume.

C.6.5. Test Material Delivery.

C.6.5.1. The Contractor shall deliver all test materials in electronic format through the Government-administered Content Management System, DOMINO. It is important to note that no contractor located overseas, for any reason, is permitted to access or log into DOMINO.

C.6.5.2. The government Content Management System, DOMINO will be accessible by individual user login account for adjudicated Contractor parties.

C.6.5.3. Test material shall be posted to the Content Management System, DOMINO by the Contractor as submissions for Government review.

C.6.5.4. For listening comprehension passages, the Contractor shall submit one audio file per item set of the passage in Wav format for the initial submission and subsequent resubmissions.

C.6.6. For reading comprehension passages that are taken from an authentic source, the Contractor shall submit the source passage. It is not permitted to use anonymous sources.

C.6.6.1. Items that are rejected by the Government can be revised and replaced by the Contractor within 30 days of receipt of feedback.

C.6.6.2. The Government shall allow the Contractor one (1) opportunity to resubmit or replace an item, and/or item set that was rejected by the Government. In such an instance, the Contractor shall resubmit or replace the rejected item and/or item set within 30 days of receipt of Government feedback. For resubmitted items and replaced items, the Government is not bound to the 60-day feedback commitment. Any resubmitted or replaced item and/or item set that is rejected by the Government shall be removed from the Contract. The Contractor may deliver more items than the total number of items rejected so long as the number of additional items delivered does not exceed twenty percent (20%) of the total number of rejected items. The Contractor may not resubmit items for a rejected passage. However, the Contractor has the option to revise a rejected passage and submit it under a new UID, with a reference to the original UID maintained in Domino.

C.6.6.3. All items required for a specified deadline shall be delivered in accordance with the Delivery Schedule outlined in Technical Exhibit 1. The Contractor is permitted to deliver additional items beyond the total specified in the Delivery Schedule, provided the surplus does not exceed five percent (5%) of the total. When submitting each batch to the government, the Contractor must include a table in their email detailing the language and the number of items per ILR level.

C.7. DELIVERABLES

C.7.1. Pre-performance Meeting.

A meeting, in person or by TEAMs, between the Government and the Contractor will take place within ten working days of the award of the contract. At the meeting, the two parties will review contract deliverables, proposed milestones, and implementation issues.

C.7.2. Additional Meetings.

Additional meetings, by TEAMs, between the Government and the Contractor may take place as needed to review contract deliverables, proposed milestones, and implementation issues. The need for such meetings will be determined by the Government and the Contracting office.

C.7.3. Procedural Orientation for each Task order.

Upon contract award, the Contractor shall coordinate with the Government to send key item development personnel (a minimum of 3 and a maximum of 20 personnel) to attend an initial orientation session lasting a minimum of three to a maximum of five days on TEAMs. Date of the orientation session will be discussed, and the Government will make the final decision on the date. All attendees must attend 100% of the orientation. The initial orientation session will be completed no later than 45 working days after contract award. The session includes procedural orientation, ILR text typology norming, introduction to DLPT5 item-writing guidelines, and detailed explanation of test specifications and technical exhibits. These Contractor members will then provide the same orientation information to any additional members of item development teams at the Contractor’s site. The Contractor shall take notes throughout the entire orientation session and then provide the Government a copy of those notes within seven business days after the orientation session ends.

One additional session with contract item development personnel may be conducted via TEAMs if the Government determines that additional extensive discussion of test development issues is needed.

In cases where the Contractor has participated in a similar orientation session within a few months prior to a new task order award, the Contractor and the Government may mutually agree to waive the requirement for another orientation.

C.7.4. Documentation of processes.

The Contractor shall submit documentation for item development and quality control within 45 days of contract award for Government approval.

C.7.4.1. Item Development Process.

The Contractor shall submit a flowchart or narrative detailing the process it will use to develop passages, renderings, and items. The Contractor shall submit a checklist that reflects these processes.

C.7.4.2. Quality Control Plan.

The contractor shall implement a quality control plan (QCP) at the beginning of the period of performance (POP) and maintain the plan throughout the POP. The initial plan shall be submitted to the Contracting Officer for review and approval no later than forty-five (45) business days after contract award. All revisions shall be subject to written approval by the Contracting Officer, upon receipt of which the contractor shall document and record the plan number, distribute revised plans and communicate changes to affected contractor and Government personnel. The contractor shall furnish all changes to the Contracting Officer and the appropriate Contracting Officer’s Representative (COR) at least three (3) business days prior to the effective date of the change.

The contractor’s QCP shall establish performance indicators to ensure deliverables are within established tolerance limits. Initial quality control requirements will be administered by the Project Manager. QCP shall include:

C.7.4.2.1 Performance Indicators (e.g., management goals relative to cost, schedule, and quality of technical and administrative service provided) C.7.4.2.2 Inspection and test methods (e.g., accepted techniques and procedures) C.7.4.2.3 Deficiency identification (e.g., areas exceeding acceptable tolerance limits) C.7.4.2.4 Deficiency correction (e.g., establishes and implements corrective actions) C.7.4.2.5 Documentation and en-forcement (e.g., document/enforce corrective actions) C.7.4.2.6 Trend analysis (e.g., evaluates and record trends in performance results) C.7.4.2.7 Surveillance methods (e.g., collect real time, on-line performance metrics) C.7.4.2.8 Customer complaint program (e.g., respond to valid customer complaints)

The QCP shall be the basis of the contractor’s Quality Control (QC) Program, a basic tenet of which shall be continuous quality improvement. The QCP shall also:

C.7.4.2.9 QC staff should be independent of the contractor’s production and supervisory staff and to report directly to management.

C.7.4.210 Contain methods of direct and indirect communication with the Government regarding performance, to include regular and formal meetings with the Government, review and analyses of key process indicators, analyses of process deficiencies, and problem resolution.

C.7.4.2.10. Contain process control and process performance measurement procedures to include how the contractor plans to effect preventive actions and corrective actions, as opposed to reliance on Government or customer identification of deficiencies prior to resolving the problem.

C.7.4.2.11. Contain a customer issue tracking ticketing system for identification and correction of validated complaints and to provide feedback.

C.7.4.2.12 Establish procedures to document and record all inspections or tests conducted by the contractor and any corrective actions taken, and their effectiveness, during the performance period.

The Contractor shall submit a QCP to the Contracting Officer within Forty-five (45) business days of award.

The Contracting Officer shall review and approve/disapprove the QCP within 15 business days of submission.

C.7.4.3. Item Development.

The Contractor shall deliver passages, renderings, orientations, and items according to paragraphs in section C.5.3. above in accordance with schedules established by the Test Development Division at DLIFLC. (See Technical Exhibit 1: Delivery Schedule.)

C.7.4.4. Quality Control Documentation for Item Development.

For each item delivered, the Contractor shall submit the quality-control documentation for that item, including the quality-control documentation for the passage when the item is delivered.

Quality-control documentation shall include, at a minimum, the review checklists that were approved in the Quality Control Plan. The completed checklists shall indicate whether the item has successfully passed all contractor-required stages of review.

C.7.4.5. Inventories of Test Material.

The Contractor shall submit monthly inventory reports of test material, following Government specifications.

C.7.4.6 Certificates of Destruction or Transfer of Test Materials.

The Contractor shall submit written certification that all test material have been cleared as defined in US DoD 5220. 22-M, Clearing and Sanitization Matrix, and that all electronic data pertaining to DLPT materials were wiped from the Contractor’s servers and backups at the conclusion of the period of performance.

C.7.4.7. Contract Monthly Status Reports.

The Contractor shall submit by the 10th of each following month, a report for the prior month listing all pertinent contract activities/deliverables accomplished, planned activities for the following month, issues encountered, and any other information pertinent to the contract.

C.7.5. Schedule of deliverables.

C.7.5.1. Refer to Technical Exhibit 1 issued with each Task Order Request (TOR) for a detailed schedule. All passages and corresponding items must be at the same ILR level. Any item that is not rated at the same ILR level as the passage will be rejected.

C.7.5.2. Test Items and quality control checklist shall be delivered per the scheduled delivery dates per Technical Exhibit 1.

C.7.5.3. All items scheduled for a given deadline shall be delivered as specified in the Delivery Schedule (See Technical Exhibit 1).

C.7.5.4. The Government will review all passages and items in accordance with the established Review Criteria (refer to Technical Exhibit 23). Feedback will be provided to the Contractor within sixty (60) working days. The 60-day review period will commence the day following delivery of the materials.

C.7.5.4.1. Exceptions to the 60-Day Feedback Period:

In the event of a Government shutdown occurring during the 60-day feedback period, the Government will not be held responsible for meeting this commitment. Upon resumption of normal operations, the Government will continue its review process, with a new feedback deadline.

C.7.5.5. Items submitted other than those listed on the delivery schedule shall not be bound to the 60-day feedback commitment, this includes resubmitted items.

C.7.6. Security of Deliverables:

C.7.6.1. The Contractor shall employ personnel and shall implement procedures to safeguard the security and confidentiality of all deliverables. The Contractor shall comply with Army Regulation 611-5 (2015 revision), paragraphs 3-1 and 3-2. See https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r611_5.pdf

C.7.6.2. See DFARS 252.227-7020 for license rights requirement related to all deliverables under this contract.

C.7.7 General Security:

C.7.7.1. Adjudicated Access to Government Network Information System (if required).

Designated Contract employees who require adjudicated access to the network information system must be able to favorably pass a federal background investigation.

The level of investigation will be commensurate with the appropriate level of IT privileges.

C.7.7.2. The COR will provide the contractor with security worksheet for the Contract employee will complete and return the security worksheet to the COR. The COR will then submit the completed security worksheet to the Government Security Office.

C.7.7.3. Once the security office receives the worksheet; contact will be established with the contract employee. Proof of US citizenship or legal status will be requested from the contract employee. If the contract employee is unwilling to provide, the process will cease. Personnel without US-issued social security numbers will not be investigated.

C.7.7.4. Security initiates the investigation request. The contract employee will be provided instructions for completion of the security questionnaire via email.

C.7.7.5. Contract employees will be directed to a fingerprinting location based on the employees’ geographic location. Instructions will be provided via email.

C.7.7.6. The COR will receive regular courtesy email messages reflecting the status of each security questionnaire. Security personnel will receive courtesy copies of the same email messages.

C.8. PERSONNEL REQUIREMENTS

C.8.1. Confidentiality Agreement:

C.8.1.1. The Contractor shall ensure that all personnel, including subcontractor personnel, who will have any contact with test materials, sign a Non-Disclosure Agreement (NDA) prior to starting work under this contract. The Contractor is responsible for collecting NDAs from all such individuals and must submit a single NDA to the Government that serves as an umbrella agreement covering all personnel and subcontractors engaged in work on the contract.

The Contractor and its personnel, including subcontractors, are prohibited from directly or indirectly using, disclosing, sharing, selling, or otherwise communicating any test materials, services, or related information provided under this contract to any party other than Language Proficiency Assessment Directorate. The Contractor must ensure strict adherence to this requirement to protect the confidentiality and security of all test materials. Noncompliance with this clause may result in fines, corrective action, and termination of the contract. (See Technical Exhibit 5.)

C.8.1.2. In this agreement, the signatory shall acknowledge that irreparable harm would be caused to the Government if the confidential information obtained by Contractor in the performance of tasks included in this Performance Work Statement were to be revealed to third parties.

C.8.1.3. A copy of each individual’s signed confidentiality agreement must be received by the Test Development Division before that individual can begin work.

C.8.1.4. The confidentiality agreement entered into by Contractor or subcontractor personnel in connection with this contract shall be in effect indefinitely.

C.9. Security Procedures:

C.9.1. Operational Security (OPSEC) and Training. The Contractor or its subcontractor personnel shall not reveal any materials pertaining to this contract to any other person, or discuss its contents or any purpose beyond that which is reasonably necessary to perform normal work requirements according to the contract.

C.9.2. The Contractor shall practice OPSEC to protect critical information for specific government contracts and subcontracts. The Contractor will ensure that annual OPSEC training is conducted to protect DLIFLC critical information.

C.9.2.1. The Contractor or its subcontractor personnel shall keep all contract related materials including electronic copies under lock and key and secure at all times when not actually performing the work. Test materials including electronic copies, shall be kept in locked rooms or containers (e.g., file cabinets, desks, or bookcases) and in password protected files when not in transit or actual use. (Army Regulation 611-5, Personnel and Classification Testing, paragraph 2- 4b, 9 December 2015; AR25-55, Dept. of the Army Freedom of Information Act, paragraph 4- 401, 1 November 1997; and Appendix D of Army Regulation 190-51, Security of Unclassified Army Property (Sensitive and Nonsensitive), 30 September 1993)

C.9.2.2. The Contractor or its subcontractor personnel shall not retain paper or electronic copies of any contract deliverables or contract related materials following the delivery of contract deliverables to Government, or reuse any of…