W91QEX-19-R-0007-P0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to respond to the solicitation questions and to extend the solicitation closing date from 03 AUG 2019, 10:00AM (EST), to 05 AUG 2019, 10:00AM (EST). Please see all changes that are high-lighted in yellow . The point of contact for this action is Contract Specialist, Cory Sims.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 71

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QEX19R0007

X 9B. DATED (SEE ITEM 11)

03-Jul-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jul-2019

CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

W91QEX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QEX19R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-Aug-2019 10:00 AM to 05-Aug-

2019 10:00 AM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002

This CLIN has been renumbered to CLIN 0003.

CLIN 0003

This CLIN has been renumbered to CLIN 0004.

CLIN 0004

This CLIN has been renumbered to CLIN 0006.

CLIN 0005

This CLIN has been renumbered to CLIN 0007.

CLIN 0006

This CLIN has been renumbered to CLIN 0008.

The CLIN description has changed from Administrative Specialist III to CANCELLED: Administrative Specialist III.

The CLIN extended description has changed from:

The Contractor shall provide all personnel, equipment, supplies, facilities,transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

To:

This CLIN shall not be priced as this particular labor category will not be part of this requirement. As a result, this CLIN shall be cancelled from this solicitation.

The pricing detail quantity has decreased by 8.00 from 8.00 to 0.00.

CLIN 0007

This CLIN has been renumbered to CLIN 0009.

CLIN 0008

This CLIN has been renumbered to CLIN 0010.

CLIN 0009

This CLIN has been renumbered to CLIN 0011.

CLIN 0010

This CLIN has been renumbered to CLIN 0012.

CLIN 0011

This CLIN has been renumbered to CLIN 0013.

CLIN 1001

This CLIN has been renumbered to CLIN 1002.

CLIN 1002

This CLIN has been renumbered to CLIN 1003.

CLIN 1003

This CLIN has been renumbered to CLIN 1005.

CLIN 1004

This CLIN has been renumbered to CLIN 1006.

CLIN 1005

This CLIN has been renumbered to CLIN 1007.

The CLIN description has changed from Administrative Specialist III to CANCELLED: Administrative Specialist III.

The CLIN extended description has changed from:

The Contractor shall provide all personnel, equipment, supplies, facilities,transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, This CLIN shall not be priced as this particular labor category will not be part of this requirement. As a result, this CLIN shall be cancelled from this solicitation.

The pricing detail quantity has decreased by 12.00 from 12.00 to 0.00.

CLIN 1006

This CLIN has been renumbered to CLIN 1008.

CLIN 1007

This CLIN has been renumbered to CLIN 1009.

CLIN 1008

This CLIN has been renumbered to CLIN 1010.

CLIN 1009

This CLIN has been renumbered to CLIN 1011.

CLIN 1010

This CLIN has been renumbered to CLIN 1012.

CLIN 2001

This CLIN has been renumbered to CLIN 2002.

CLIN 2002

This CLIN has been renumbered to CLIN 2003.

CLIN 2003

This CLIN has been renumbered to CLIN 2005.

CLIN 2004

This CLIN has been renumbered to CLIN 2006.

CLIN 2005

This CLIN has been renumbered to CLIN 2007.

The CLIN description has changed from Administrative Specialist III to CANCELLED: Administrative Specialist III.

The CLIN extended description has changed from:

The Contractor shall provide all personnel, equipment, supplies, facilities,transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, This CLIN shall not be priced as this particular labor category will not be part of this requirement. As a result, this CLIN shall be cancelled from this solicitation.

CLIN 2006

This CLIN has been renumbered to CLIN 2008.

CLIN 2007

This CLIN has been renumbered to CLIN 2009.

CLIN 2008

This CLIN has been renumbered to CLIN 2010.

CLIN 2009

This CLIN has been renumbered to CLIN 2011.

CLIN 2010

This CLIN has been renumbered to CLIN 2012.

CLIN 3001

This CLIN has been renumbered to CLIN 3002.

CLIN 3002

This CLIN has been renumbered to CLIN 3003.

CLIN 3003

This CLIN has been renumbered to CLIN 3005.

CLIN 3004

This CLIN has been renumbered to CLIN 3006.

CLIN 3005

This CLIN has been renumbered to CLIN 3007.

The CLIN description has changed from Administrative Specialist III to CANCELLED: Administrative Specialist III.

The CLIN extended description has changed from:

The Contractor shall provide all personnel, equipment, supplies, facilities,transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, This CLIN shall not be priced as this particular labor category will not be part of this requirement. As a result, this CLIN shall be cancelled from this solicitation.

CLIN 3006

This CLIN has been renumbered to CLIN 3008.

CLIN 3007

This CLIN has been renumbered to CLIN 3009.

CLIN 3008

This CLIN has been renumbered to CLIN 3010.

CLIN 3009

This CLIN has been renumbered to CLIN 3011.

CLIN 3010

This CLIN has been renumbered to CLIN 3012.

CLIN 4001

This CLIN has been renumbered to CLIN 4002.

CLIN 4002

This CLIN has been renumbered to CLIN 4003.

CLIN 4003

This CLIN has been renumbered to CLIN 4005.

CLIN 4004

This CLIN has been renumbered to CLIN 4006.

CLIN 4005

This CLIN has been renumbered to CLIN 4007.

The CLIN description has changed from Administrative Specialist III to CANCELLED: Administrative Specialist III.

The CLIN extended description has changed from:

The Contractor shall provide all personnel, equipment, supplies, facilities,transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, This CLIN shall not be priced as this particular labor category will not be part of this requirement. As a result, this CLIN shall be cancelled from this solicitation.

CLIN 4006

This CLIN has been renumbered to CLIN 4008.

CLIN 4007

This CLIN has been renumbered to CLIN 4009.

CLIN 4008

This CLIN has been renumbered to CLIN 4010.

CLIN 4009

This CLIN has been renumbered to CLIN 4011.

CLIN 4010

This CLIN has been renumbered to CLIN 4012.

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 8 Months Lead Intelligence Analyst

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

FOB: Destination

PSC CD: R799

NET AMT

CLIN 0005 is added as follows:

0005 8 Months Chief FOIA Support

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

CLIN 1001 is added as follows:

1001 12 Months OPTION Lead Intelligence Analyst

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

CLIN 1004 is added as follows:

1004 12 Months OPTION Chief FOIA Support

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

CLIN 2001 is added as follows:

2001 12 Months OPTION Lead Intelligence Analyst

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

CLIN 2004 is added as follows:

2004 12 Months OPTION Chief FOIA Support

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

CLIN 3001 is added as follows:

3001 12 Months OPTION Lead Intelligence Analyst

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

CLIN 3004 is added as follows:

3004 12 Months OPTION Chief FOIA Support

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

CLIN 4001 is added as follows:

4001 12 Months OPTION Lead Intelligence Analyst

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

CLIN 4004 is added as follows:

4004 12 Months OPTION Chief FOIA Support

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5, except for those items specified as Government Furnished Property (GFP) and services.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

QUESTIONS AND ANSWERS

GTMO Intel-FOIA Support Questions & Answers

Solicitation W91QEX-19-R-0007

1. Is it a new opportunity? If not, please let us know the name of incumbent, contract number and if incumbent can recompete.

ANSWER: This is a new opportunity. The current task are consolidated on Task Order, W91QEX-14-F-1B23, being performed by Vertiss, LLC. The follow on task will be procured on a stand-a-lone contract.

2. Attachment 2 – Surge Pricing Sheet: Please clarify if the contractor needs to provide all 5 labor categories on the full time basis or on hourly basis as and when required by the government.

ANSWER: As indicated on the Surge Pricing Sheet, hourly rates shall be provided accordingly. Please see updated Surge Pricing Sheet.

3. RFP Reference p. 1; SF1449, Section 10 – Question: This solicitation is using NAICS code 541611 - Administrative Management and General Management Consulting Services, with a size standard of $15M. Given the nature of the work required under this solicitation, specifically Intelligence Analysis and Freedom of Information Act Support, and the associated labor categories of Senior Intelligence Analyst and Chief FOIA Analyst, would the government consider using NAICS 561611 Investigation Services, which is a code often associated with activities similar to those required under this PWS. The use of the 561611 code may more accurately align with the work being performed on this contract and has the added benefit of a $20.5M size standard that may increase competition.

ANSWER: The solicitation will remain to utilize NAICS code 541611

4. RFP Reference p. 99-100; Section L, Subfactor 1-Contractor Experience – Question:

The note for this section precludes the use of teaming partner or subcontractor past performance due to “affiliation rules that pertain to the Ostensible Subcontracting Rules”. SBA rules on ostensible subcontracting ensure that the small business prime contractor is not unduly reliant on its subcontractor and that the prime contractor and not the subcontractor is performing the primary and vital work of the contract. SBA’s ostensible subcontractor rule and OHA’s applicable decision in Size Appeal of Charitar Reality, SBA No. SIZ-5806 (2017) provides that violation of the ostensible subcontractor rule is more likely to be found if the proposed subcontractor will perform 40% or more of the contract. If the workshare percentage of the subcontractor is 40% or less of the contract, will the government consider the use of applicable past performance from a teaming partner or subcontractor?

ANSWER: Subcontracting consideration is not applicable for this requirement however as stated in the solicitation if the prime and teaming partner or subcontractor use their experience combined as part of their proposal submittal for both of their Technical Experience and Past Performance an approved SBA joint venture and/or mentor-protegee needs to be in place and approved by SBA.

5. RFP Reference p. 99-100; Section L, Subfactor 1-Contractor Experience – Question:

This section requires that the proposed corporate experience projects be similar in size and scope to the requirement of the PWS in support of the US Department of Defense.

The services required under this solicitation are not specific to the DoD and in fact both the intelligence community and law enforcement require intelligence analyst support.

Additionally, all Federal operations are subject to FOIA requests and may require similar support. Given the ubiquity of applicable intelligence analysis and FOIA support contracts within federal contracting operations outside the DoD, will the Government consider contractor experience that is similar in size and scope to this PWS, but that was performed in support of a federal agency besides the DoD, which may serve to increase competition on this solicitation?

ANSWER: The Government will only consider contractor experience that is similar in size and scope to the Department of Defense as identified in the solicitation.

6. RFP reference p. 109; Section Section I Contract Clauses 252.225-7048 Export-

Controlled Items – Question: Based on the solicitation and the inclusion of 252.225- 7048, what – if any – services provided by the contractor under this effort are subject to compliance requirements described in the Export Administration Regulations (EAR), International Traffic in Arms Regulations (ITAR), or Office of Foreign Assets Control (OFAC) regulations? Will these services require any export licenses or Electronic Export Information (EEI) filings?

ANSWER: This clause was removed from the solicitation as these services will not require any export licenses or Electronic Export Information (EEI) filings.

7. RFP Reference p. 1; SF1449, Section 8 – Question: The offer due date on the SF1449 is 03 August 2019 which is a Saturday. Will the Government consider extending the proposal due date to Monday 05 August 2019?

ANSWER: The offer due date has been changed to 05 August 2019, by 10:00AM (EST)

8. RFP Reference p. 69; Section H-Special Contact Requirements, Wage Rates – Question: Per Section H - Special Contract Requirements, Wage Rates, the solicitation references a different RFP (# W91QEX-19-R-0005). In addition, we would ask the government to consider the removal of this wage rates determination as these rates would prohibit the best employees to meet the requested expertise and clearance levels in some positions.

ANSWER: The wage rate will remain with this acquisition.

9. RFP Reference p. 46; Part 3-Government Furnished Items and Services – Question: In Part 3, Section 3.6, the Government indicates that DOD Contractor employees assigned to operate either Government owned or leased equipment in performance of this contract shall be certified, by the contractor and at the contractor' expense. Can the

Government clarify what type of vehicles Contractor employees would be assigned to operate?

ANSWER: Vehicles are not required in support of the Intel/FOIA contract. The Government will not provide on island transportation for this contract. Paragraph 3.4,

3.5 and 3.6 of the PWS have been updated accordingly.

10. RFP Reference Attachment 2 – Surge Pricing Sheet – Question: Attachment 2 – Surge Pricing sheet has the correct solicitation Title (GTMO Intelligence / FOIA Surge Pricing Sheet), but the solicitation number is incorrect. Will the Government please revise the Attachment 2 document to reflect the correct solicitation number?

ANSWER: Attachment 2, Surge Pricing Sheet, is revised to reflect the correct solicitation number, W91QEX-19-R-0007.

11. RFP Reference Attachment 2 – Surge Pricing Sheet – Question: The “Base Period” of 9 months contradicts section 1.5 Period of Performance in the RFP (which states one base year of 8 months). Will the Government please clarify which is the correct base year to use for pricing and proposal purposes?

ANSWER: Section 1. 5 (Period of Performance) of the Performance Work Statement, has been updated accordingly to reflect one (1) base year of 9 months.

12. Volume 1/Factor 1 Technical Sub-Factor 1 Contractor Experience. a. Recency – To be considered recent, the contract reference must have been awarded within the last five

(5) years.

Volume 2/Factor 2 Past Performance. i. Recency & Relevancy- A recent contract reference will be considered an active the last five (5) years at the time of proposal submission.

Confirming that the Government intends to consider Contractor Experience and Past Performance for contracts that were active within the last five years (and not awarded within the last 5 years). Many small businesses may have relevant contracts that were recently active (within the last 5 years), but not awarded within the last 5 years. This is unnecessarily restrictive in that it limits ability for small businesses to bid despite having recent contracts that meet the relevancy requirements ($10Mil).

ANSWER: After further consideration, the Government has revised “Recency” to be awarded within the last five (5) years to seven (7) years for Contractor Experience.

In addition, in reference to Past Performance a recent contract reference will be considered an active contract within the last seven (7) years at the time of proposal submission.

13. Performance Work Statement 1.6.5 Place of Performance - The work to be performed under this contract will be performed at JTF- GTMO, Guantanamo Bay, Cuba and at SOUTHCOM HQ, 9301 NW 33rd Street, FL 33172, as required by the government.

Request confirmation that all positions being bid for this contract are currently located at GTMO. While we understand that the existing contract maintains positions at SOUTHCOM HQ, the provided CLINs and Surge Pricing Attachment do not identify any proposed positions specifically at SOUTHCOM HQ. If some portion of the work will be primarily executed from HQ USSOUTHCOM, please provide the number and corresponding to support accurate labor pricing.

ANSWER: The Government currently utilizes two FTE’s at SOUTHCOM HQ. From a historical perspective, one (1) Intelligence Analyst II and one (1) Intelligence Analyst III have performed services at SOUTHCOM HQ.

14. Additional Instructions and Information. 1.(a) Proposals submitted electronically via e-mail shall be prepared Microsoft application programs. While prepared in Microsoft application programs, will the Government permit submission of proposals in pdf format?

ANSWER: The Government will accept documents created in Microsoft applications converted to Adobe PDF.

15. ii. Sub-factor 2 – Staffing Plan & Resumes. 1. Key Personnel (Resumes). c. Senior FOIA Analyst II: The resumes shall demonstrate that the proposed FOIA Analyst III possesses the minimum… Please confirm that these key individual is FOIA Analyst II and not FOIA Analyst III.

ANSWER: Please note Chief FOIA Support and Lead Intelligence Analyst labor categories have been added to the solicitation.

Please note the following CLINS for Chief FOIA Support: CLINS 0005, 1004, 2004, 3004, and 4004.

Please note the following CLINS for Lead Intelligence Analyst: CLINS 0002, 1001, 2001, 3001, and 4001. Chief FOIA Support and Lead Intelliegence Analyst are identified as Key Personnel in accordance with paragprah 1.6.10 of the PWS.

16. Evaluation Factors: Sub-Factor 2: Staffing Plan & Resumes. a. Organizational Chart:

the Offeror shall submit an organizational chart detailing…..of the Offeror with applicable job titles and number of years’ of experience working under such job titles.

Request clarification on requirement to provide job titles and number of years of experience working under such titles. Does this requirement apply to key personnel or corporate management personnel? If this applies to key personnel, request that this data can be provided as part of summary of key personnel and/or resumes.

ANSWER: The organizational chart will not be evaluated under this Staffing Plan and Resumes. As a result, this verbiage has been removed.

17. The CLIN structure and Attachment 2 – Surge Pricing Sheet identify an Administrative Specialist III LCAT. Neither Section 5. Specific Tasks nor Technical Exhibit C –

Estimated Workload Data reference an Administrative Specialist III LCAT. Please confirm the intended inclusion or removal of the Administrative Specialist III LCAT.

ANSWER: The Government has CANCELLED the Administrative Specialist III labor category as this will not be part of this requirement. As a result, this CLIN shall be cancelled from this solicitation. In addition, this labor category was removed from Attachment 2 – Surge Pricing Sheet.

18. Volume I | Factor I-Technical: Sub-Factor 1- Contractor Experience (b) Experience, Page 138 of 145. The contractor reference must hold a minimum aggregate cumulative dollar value (includes base and option period values at time of contract award) of $10,000,000.00. A relevant contract reference can be a competitive or non-competitive single contract, purchase order, or a standalone task order.

QUESTION: Once the Offeror submits and meets the required minimum one (1) contract reference for Volume I and Volume II which the Offeror holds a minimum aggregate cumulative dollar value and scope (including base and option period values at time of contract award) of $10,000,000.00 and satisfies the requirement in both Volume I and Volume II, will the Government consider additional complete relevant contract experiences references in Volume I with complete contract references , which may not have a cumulative dollar value of $10,000,000.00 but is relevant in scope and not included in Volume II?

ANSWER: Please see answer #12

19. Are key personnel, e.g., PM, senior personnel offered individual housing given their unique responsibilities involving leadership and management over the larger workforce?

ANSWER: The Government will make every effort to provide individual housing for key personnel. Due to the limited availability of housing on NAVSTA GTMO, the Government cannot guarantee that individual housing requests can be met. Civilian hires have an estimated wait time up to 18 months for available housing units for family members.

20. Can the USG provide specific on/off island logistics details regarding the contractor’s personnel?

ANSWER: The Government is not clear on what is being asked since this is a broad question.

21. Page Limitations and Format, Page 136 of 145. What are the required page border margins for the layout?

ANSWER: There are no specific required page border margins for the layout as long as contractors stay within the guidelines identified in the solicitation.

22. Will interested vendors be granted a site visit to evaluate and assess the work site, lodging, and logistic of the location?

ANSWER: Site visits will be not be conducted.

23. Can the contracting company be granted routine and regularly scheduled visits to assess and evaluate the performance of the contract personnel and the customer service relationship with Government COR/CO?

ANSWER: Yes, the proposed contract awardee will have granted full access for regularly scheduled visits to assess and evaluate the performance of the contract personnel and the customer service relationship with Government Contracting Officer Representative.

24. Can the contract company schedule and sponsor holiday socials and gatherings to improve the morale of the contract personnel to help sustain and keep personnel on contract site for the life of the contract?

ANSWER: This is subject to the contract company policies in coordination with U.S.

Government Program Office.

25. Can the Government provide more details regarding the lodging arrangements, and furniture being utilized to house contract personnel at GTMO?

ANSWER: Lodging is coordinated by NAVSTA GTMO at fair market rental prices.

All furniture is to be provided by contractor or contractor personnel. The Government is not responsible for coordinating furniture or lodging. Lodging and utilities costs will be reimbursed under the ODC CLIN. The primary type of available housing is shared unaccompanied (no family members). The availability for temporary housing - while a contractor is awaiting family housing - is currently at capacity. We are awaiting NAVSTA housing officials to confirm for each person that temp housing has a vacancy, just so we can bring the sponsor (contractor or civilian) on-island. Meanwhile, the family waits in CONUS for up to 18 months until family housing is available, while the sponsor waits alone in temp quarters.

26. Can the Government explain the cost of housing that the contractor must pay to provide lodging for each contract personnel?

ANSWER: The Government is not responsible for coordinating furniture or lodging.

Lodging and utilities costs will be reimbursed under the ODC CLIN.

27. Can the Government explain the commercial transportation available for the Contract Company and personnel in transit for the purpose of Rest and Recreation back and forth to CONUS?

ANSWER: At this time, no commercial transportation services NAVSTA GTMO. All transportation is provided by the Government contracted rotator.

28. In order to sustain personnel for life of the contract, will the Government consider an annual Government paid transportation stateside and return for each contractor?

ANSWER: No, this cost is subject to the contract company.

29. What are the historical and unique challenges with support to GTMO other than limited transportation on and off the location?

ANSWER: The Government is not clear on what is being asked since this is a broad question.

30. What are the unique issues associated with the ability to provide health care other than what is provided in the PWS?

ANSWER: Please refer to PWS sections 1.6.21.6 to 1.6.21.7.1. Also, medical care on JTF-GTMO is primarily resourced for treatment of non-life threatening acute conditions experienced by a generally young and healthy population. A variety of serious or life-threatening conditions, or acute exacerbations of certain chronic conditions, require medical evacuation from the island.

31. Are there any medical support conditions or circumstances that would prohibit some personnel from working at this location, other than what is provided in the PWS?

ANSWER: Please refer to PWS sections 1.6.21.6 to 1.6.21.7.1. Also, see answer to question 27. If the person requires active medical maintenance beyond pharmaceutical/lifestyle changes, or surgical support of an ongoing condition, or develops a medical condition requiring specialty support, that individual will be unlikely to be able to work at this location.

32. CLIN 0006, 1005, 2005, 3005, 4005 & Attach-2 Surge Price Sheet. CLIN’s for Administrative Specialist III states “The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services as defined in the PWS, part 5...” It is also listed in Attachment 2.

QUESTION: There are no defined services listed for this labor category in PWS Section 5. Is this position defined by a Dept. of Labor Wage Determination and if so, what is the WDL Number?

ANSWER: Please see the answer for Question 17.

33. Are resumes required for all positions or just for key personnel?

ANSWER: Resumes are required for Key Personnel only.

34. Is it possible to receive a roster of current employees?

ANSWER: No, please refer to Estimated Workload Data

35. Will you please provide an FTE count?

ANSWER: No, please refer to Estimated Workload Data

36. Reference: Pg. 99/ Sub-Factor 1 – Contractor Experience - “The Offeror shall provide evidence that the contractor possesses a minimum of two (2) years of experience working directly with the U.S. Department of Defense (DoD) providing intelligence and FIOA services AND the contractor possesses a minimum of five (5) years’ experience working with intelligence data collection associated with terrorism and FOIA services similar in size and scope of the requirements in performance work statement.”

QUESTION: The referenced requirement stated above seems to create an unfair competitive advantage that ONLY the incumbent or an incumbent Joint Venture can meet. This unfair advantage may create the potential for both pre and post award protests. Will the government consider changing the requirement to allow fair and reasonable competition?

ANSWER: The Government stands firm on the existing requirement as this requirement have been competitive bidded previously from other contract companies.

37. Reference: Pg. 100/ Sub-Factor 1 – Contractor Experience - “The contract reference must hold a minimum aggregate cumulative dollar value (includes base and option period values at time of contract award) of $10,000,000.00. A relevant contract reference can be a competitive or noncompetitive single contract, purchase order, or a standalone task order.”

QUESTION: The referenced requirement stated above seems to create an unfair competitive advantage that ONLY the incumbent or an incumbent Joint Venture can meet. This unfair advantage may create the potential for both pre and post award protests. Will the government consider changing the requirement to allow fair and reasonable competition?

ANSWER: After further evaluation to increase competition, the Government will reduce the requirement for similar, size, and scope from an aggregate cumulative dollar value of at least $10,000,000 to at least $7,000,000.

38. Reference: Pg. 100/ Sub-Factor 1 – Contractor Experience - “NOTE: The Prime and Teaming Partner or subcontractor may NOT use their experience combined as part of their proposal submittal both for their Technical Experience and Past Performance Proposal submission. Each prime contractor’s experiences should be evaluated solely in determining if an Offeror is technically acceptable. Unless there is an approved SBA joint venture and/or mentor-protégée in place, evaluation of prime and subcontractor technical competency cannot be combined due to affiliation rules that pertain to the Ostensible Subcontracting Rules.”

QUESTION: The referenced NOTE stated above further supports an unfair incumbent competitive advantage that ONLY the incumbent or an incumbent Joint Venture can meet. This unfair advantage may create the potential for both pre and post award protests. Will the government consider changing the requirement to allow fair and reasonable competition?

ANSWER: Subcontracting consideration is not applicable for this requirement however as stated in the solicitation if the prime and teaming partner or subcontractor use their experience combined as part of their proposal submittal for both of their Technical Experience and Past Performance an approved SBA joint venture and/or mentor-protegee needs to be in place and approved by SBA.

39. Can the government provide a Work Breakdown or Anticipated Breakdown on the number and type of positions providing services in Guantanamo Bay Cuba versus those providing services in Doral Florida? Based on the travel we read this requirement as a rotational position, are all positions designated to rotate are the bulk of the positions at Guantanamo?

ANSWER: Please refer to Estimated Workload Data and answer #13.

40. “1.6.7.3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Government Representative while accessing U.S. facilities or activities.” Will this be an ongoing requirement?

ANSWER: No, this requirement will not be included in the contract. (Escorts: N/A)

41. 1.6.18.1 Phase-In Period, Part 2: “installing trailers and purchasing equipment”, what type of trailers are require to be installed?

ANSWER: Installing trailers will not be a requirement as such this verbiage was removed.

42. 4.5- Leased Vehicles- Who is the provider of lease vehicles in Guantanamo Bay and does the government provide assistance in securing lease vehicles?

ANSWER: Vehicles are not required in support of the Intel/FOIA contract. The Government will not provide on island transportation for this contract. If the contractor would like to provide vehicles for their staff, they can rent vehicles from the NEX at NAVSTA GTMO or ship POVs to NAVSTA GTMO per section 4.7.2 of the PWS.

43. Page 100, sub-sections a & b, the definitions of recency appears unnecessarily restrictive, is it the government’s intention to evaluate work executed in the past 5 years or work awarded in the past 5 years. Due to long protests common in DoD and IC related contracts work is often “awarded” then does not commence for 12 to 18 months while the government mitigates or defeats protest. May the contractor submit work valued in aggregate of 10,000,000 for work done in the past 5 years inclusively, regardless of date of actual contract award?

ANSWER: Please see answer #37

44. Page 100 , Size and Scope definition. May the contractor submit 1 reference for intelligence work and a separate reference for FOIA support services? Not every agency chooses to consolidate these two functions, in fact some intentionally segregate

it. As written the requirement would appear unduly restrictive to the incumbent on this contract or those performing at one of 2 sister DoD agencies. For example the National Geospatial Intelligence Agency and Defense Intelligence Agency both service FOIA requests under different contract vehicles from other intelligence work, as does CIA (admittedly not a DoD agency). Asking for them to be on the same contract vehicle for the purpose of evaluating “scope” would seem to excessively limit the field based on an arbitrary delineation of contract vehicle.

ANSWER: The Government remains firm on the existing requirements as these services have been in existence dating back to 2011.

The following have been modified:

PERFORMANCE WORK STATEMENT

United States Southern Command (SOUTHCOM) For

Intelligence and Freedom of Information Act Support, Joint Task Force – Guantanamo Bay (JTF-GTMO), Cuba

10 June 2019

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall ensure that all contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform intelligence and Freedom of Information Act (FOIA) administration support as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: The United States Southern Command (SOUTHCOM) is one of six (6) geographic Combatant Commands responsible for the command and control of all United States military operations. The mission of SOUTHCOM includes the conduct of military operations and security cooperation activities in support of the war on terrorism. JTF-GTMO is a subordinate element under the Commander of SOUTHCOM. SOUTHCOM has provided critical intelligence and security support to the JTF through contracts since at least 2011, due to the transient nature of JTF personnel. The previous contract was let in 2014, and combined intelligence analysis, FOIA reviews of intelligence products, and various security functions into a single contract. . This Performance Work Statement is intended to address the intelligence and Freedom of Information Act (FOIA) processing requirements.

1.3 Objectives: The Contractor shall possess the expertise, capability, and resources to effectively manage and oversee a sufficient, stable, and qualified workforce to provide required services in support of JTF GTMO’s mission:

1.3.1 Intelligence Data Collection & Analysis Support. This work effort involves the compiling, researching, and collating of intelligence associated with terrorism and other unconventional threats. This service includes accessing, retrieval, populating, updating and maintaining data from a variety of automated systems and databases. It also includes editing, preparation and dissemination of a variety of recurring and ad hoc multi-media reports, messages, briefings, information papers and intelligence products in support of JTF-GTMO.

1.3.2 FOIA Administration Support. This work effort involves preparation of FOIA-releasable JTF-GTMO intelligence products while ensuring that classified information is protected in response to FOIA requests.

1.4 Scope: The contractor shall provide non-personal support services for Intelligence Data Collection, All-Source Analysis and FOIA Administration, in support of JTF-GTMO.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 9 months and four (4) 12-month option years.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. A draft copy of the contractor’s quality control plan shall be delivered within one (1) week after contract award. The final signed QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services.

The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.1.3 Inspection System: The contractor shall develop, implement and maintain a system to inspect the services to ensure compliance with PWS requirements, and applicable laws and regulations. The contractor shall specify a scheduled frequency of inspections, the titles of the individuals who shall do the inspection, and their organizational placement.

1.6.1.4 Deficiency Prevention: The contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable. The Quality Control Plan shall be designed to intercept inferior services before they are provided to the Government.

1.6.1.5 Inspection Files: The contractor shall document all inspections conducted, and the necessary corrective and preventive actions taken. This documentation shall be kept on site and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.6.1.6 Complaints: The contractor shall document all customer complaints and report the complaint to the COR within one workday after receipt of complaint. The contractor shall use electronic mail or other written memoranda as notification. Each customer complaint reported to the COR shall have a scheduled completion date subject to COR approval. The Quality Control Plan shall be updated, at no additional cost to the Government, as required to preclude a recurrence of the complaint.

1.6.1.7 Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment.

The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail

(e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: Except as otherwise specified, routine work shall not be scheduled on holidays or holidays observed in lieu thereof:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0800-1700, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The above hourse shall be identified as core hours. At the direction of the Government, the above mentioned core hours may be adjusted from time to time to support operational requirements and allow flexibility to the Contractor. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.4.1 Surge Capability Hours: The Contractor may be required to provide services outside of the hours as specified above for support services as necessary to accomplish mission goals and directives. The Government will set aside funds accordingly for these costs if needed. Surge capability hours must be approved by COR prior to commencement of work outside of work hours no later than one (1) business day prior to needed support.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at JTF-GTMO, Guantanamo Bay, Cuba and at SOUTHCOM HQ, 9301 NW 33rd Street, Doral, FL 33172, as required by the government.

1.6.6 Type of Contract: The Government anticipates the award of a firm fixed price type contract. This is a non-personal services type contract.

1.6.7 Access and General Protection…