Revised_SECTION_L.docx

ADDENDUM TO FAR 52.212-1

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on the RFP.

2. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the Contract Specialist and Contracting Officer (Anthony Mosley and Lian Pino). All questions regarding this solicitation shall be submitted in writing via email (email is the preferred method): anthony.s.mosley.civ@mail.mil and lian.pino.civ@mail.mil . Please include the solicitation number in the subject line of the email.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and cost/prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If discussions are conducted, a competitive range will be determined and offerors will be notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c) (2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contract Specialist/Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall be organized into four (4) volumes titled as follows: Volume I - Management Approach and Staffing Plan; Volume II -Technical Proposal; Volume III -Past Performance, and Volume IV -Cost/Price. Each volume of the proposal shall be clearly marked with volume number, title, solicitation number and offeror’s name.

The page volume is limited as follow:

2. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned unread to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, Evaluation Notices (ENs) will be issued to address any adverse Past Performance, significant weaknesses and/or deficiencies. A page limitation will be placed on responses. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

3. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

4. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

5. What Counts as A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

6. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

7. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

D. Proposal Content

Volume I – Management Approach / Staffing Plan. The offeror Management Approach / Staffing Plan shall demonstrate how the offeror will perform the requirements for J3 Support Service and clearly identifies the labor mix and quantities by major task and location, identifies the replacement strategy, backup policy, retention policy and any other information pertinent to the execution of this contract. The proposed Management Plan and Staffing Plan will not be evaluated but will merely be used by the Government to have a sound understanding of the offeror’s overall technical and management approach to ensure the offeror has proposed adequate qualified personnel in appropriate labor categories to satisfy all PWS requirements. At a minimum, the plan and approach shall address the following areas:

(1) How the contractor will communicate with the government personnel;

(2) How the contractor will resolve disputes.

(3) Identify the Alternate Program manager;

(4) Identify the contractor’s hierarchy of all personnel providing services under the proposed contract.

Volume II – Technical Proposal. The volume shall be organized into the following sections:

FACTOR A - TECHNICAL CAPABILITY:

1. Sub-factor 1- Personnel Qualifications and Experience: See Revised Attachment 5 for Personnel Qualifications and Experience. The contractor shall submit the following with their proposal to be evaluated:

(a) Resumes for personnel identified in Revised Attachment 5 Personnel Qualifications and Experience;

(b) Unofficial Transcripts for personnel identified in Revised Attachment 5 Personnel Qualifications and Experience;

(c) ***Education must be accredited by an accrediting institution recognized by the U.S. Department of Education***

2. Sub-factor 2- Corporate Experience: The offeror shall submit a copy of supporting data that reflects a minimum of 1 years’ experience as a Prime or Sub-Contractor within the past 5 years providing support in an AOR environment as note in: Revised Attachment 5 for Personnel Qualifications and Experience and the company must possess an active Top-Secret or Interim TS facility clearance at the time of award.

The offeror shall provide evidence of prior experience in the following format:

· The title of the Project or Contract No. for the Commercial or Government requirement

· A clear description of qualifying work experience

· Length of contract/project (From: year/month/date – To: year/month/date)

· Value of contract/project total amount

· Complete POC of employer (including name, phone no, and e-mail) and validating POC

Volume III – Past Performance

FACTOR B – PAST PERFORMANCE:

The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which are recent and relevant to the effort as it directly relates to the services being procured under this solicitation and as defined in Section M (Basis for Award). This volume shall contain past performance information regarding similar recent and relevant contracts. This volume shall not exceed 25 pages, excluding Past Performance Questionnaire Forms. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past ten years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 561110) required by the RFP. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

1. Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

2. Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

3. Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to anthony.s.mosley.civ@mail.mil and lian.pino.civ@mail.mil. The offeror shall e-mail to the Contracting Officer a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day).

4. Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

Volume IV – Cost/Price FACTOR C – Cost/Price

1. Complete SF1449: The offeror shall provide complete CLINs identified for base period plus four (4) options. Proposed price will be reviewed to determine if the proposal is adequate, complete, and reasonable to assess the offeror understands of the solicitation.

1. The price proposal shall set forth a summary of the total proposed price for the base year and each option years.

1. The specific direct labor categories and labor rates utilized to price the proposal must be identified in the pricing proposal only.

1. If offeror does not propose any CLIN, offeror shall state zero (0) in the CLIN/SLIN.

2. Proposed prices will be evaluated to determine if the estimate is complete, realistic, reasonable and balance, and has no unbalanced to assess the offeror’s understanding of the solicitation. Any inconsistency, whether real or apparent between proposed performance and price, must be clearly explained in this volume of the proposal. For example, if unique and innovative approaches are the basis for an abnormally low-price estimate, the nature of these approaches and their impact must be completely documented.

3. A separate after-hours pricing sheet is submitted as part of Solicitation W91QEX-17-R-0007, “Surge Support Pricing Sheet.” The Offeror shall fill out the pricing sheet for each proposed Key Personnel for the base and option periods accordingly. The Offeror shall provide a price per hour for all Key Personnel in the event surge support is needed in accordance with PWS Paragraph 1.6.4, Hours of Operation. The prices proposed will not be evaluated as part of the Offerors overall evaluated price; however, the prices will be evaluated, using one or more of the techniques defined in FAR 15.404-1, in order to determine if the prices are fair and reasonable.

NOTE: If an Offeror submits pricing under the “Surge Support Pricing Sheet” that is determined to be materially unbalanced or unreasonable, the contracting officer shall make a determination in accordance with FAR Part 15.404-1(g) -- Unbalanced pricing (2) (i) (ii) & (3).

NOTE: As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8 - Option to Extend Services) by adding one-half of the Offeror’s final option period price to the Offeror’s total price. Thus, the Offeror’s total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and one-half of the 4th option. Offerors are required only to price the base and four (4) options. Offerors shall not submit a price for the potential one-half year extension of services period. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).