A03_DTS_JA_Approved_r_Redacted.pdf

JA-D-17-811

Version – February 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Program/Equipment: Assistant Secretary of the Army (Financial Management and Comptroller) ASA FM&C is seeking services for the support of the Defense Travel System Central Billing Account (CBA) Reconciliation Tool and Process.

Authority: 15 U.S.C. 657f, as implemented by FAR 6.302-5(b)(6)

Amount:

Prepared by:

Date:

Contracting Officer:

Date:

Technical:

Date:

Requirements:

Date:

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Date

Date

10/16/2017

10/19/2017

10/16/2017

10/16/2017

10/16/2017

10/24/2017

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: U.S. Army Contracting Command-Aberdeen Proving Ground (ACC-APG), Aberdeen Proving Ground, MD 21005

2. Description of Action: ASA (FMC) Assistant Secretary of the Army for Financial Management and Comptroller requests a firm-fixed-price new contract with IMMERSION Consulting, LLC. 2200 Somerville Road, Suite 100, Annapolis, MD 21401-4561. The Government projects an IDIQ award to a Small Disabled Veteran Owned Small Business (SDVOSB) for December 2017 and fiscal year 2018, Operation and Maintenance, Army (OMA) funds will be used. Ordering Period: 17 December 2017 to 16 December 2019 Value:

The required acquisition plan in accordance with DFARS 207.103(d)(i)(B) is currently awaiting Chief of Contracting approval.

3. Description of Services: The Centrally Billed Account (CBA) Reconciliation Module is produced by the Defense Travel Management Office (DTMO) and is part of the Defense Travel System (DTS). Using the reconciliation module, the organization will match each line item with the corresponding DTS transaction. The system will create an invoice of matched transactions available for the Army organization certifying officer to certify and submit to the Government Financial Enterprise Business System (GFEBS) for payment. Transactions that do not match/reject will be returned to the originator for correction and resubmission. The contractor will train Army personnel to utilize the DTS CBA Reconciliation Module to reconcile government charge card transactions recorded in DTS and invoices presented for payment by the vendor bank. The contractor will perform the reconciliation process with Army organizations assistance when necessary.

The contractor will establish and staff a Help Desk operation to define, prioritize, and resolve problems encountered by organizations in the day to day process of resolving unmatched/rejected transactions. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the reconciliation process as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

4. Authority Cited: 15 U.S.C. 657f, as implemented by FAR 6.302-5(b)(6)

5. Reason for Authority Cited: The requirement will be awarded under the authority of FAR 6.302-5(b)(6) Sole source awards under the Veterans Benefits Act of 2003, 15 USC 657f. Immersion Consulting, LLC. meets the FAR requirements for a sole source award outlined under FAR 19.1406. The work is not currently being performed under the Small Business 8(a) Program. The contracting officer verified that Immersion Consulting LLC is an SDVOSB under the NAICS code 541519. The Government has no reasonable expectation that two or more capable offers would be received from SDVOSB concerns. Please see paragraph 8 for additional details on market research. The requirement cannot be satisfied through the Federal Prison industries or an Ability One participating non-profit agency for the blind or severely disabled. Immersion Consulting LLC has been performing satisfactorily during previous contract.

6. Efforts to Obtain Competition: Sources sought notice W91CRB-17-R-0032 was posted to the Federal Business Opportunities (FBO) website on 28 April 2017.

Additionally, in accordance with FAR 5.201, this requirement was synopsized through the Federal Business Opportunities (FedBizOpps) website on 5 October 2017, to date no responses have been received.

a. Effective Competition: Since this is a sole source action, effective competition is not applicable.

7. Actions to Increase Competition: The follow-on to this requirement will be competed to the maximum extent practicable was synopsized in accordance with the requirements of FAR 5.202. On 5 October 2017, intent to sole source W91CRB-17-R-0032 was posted to the Federal Business Opportunities website. Breaking the requirement out in the effort to increase competition was considered, however, continuity and consistency is of the utmost importance for contract performance. Based on this, the requirement will be sole sourced to one vendor.

8. Market Research: Market research was conducted in accordance with FAR Part 10.

On 28 April 2017, Source Sought notice W91CRB-17-R-0032 was posted to the Federal Business Opportunities Website (FBO.gov) along with a draft Performance Work statement (PWS) and a comprehensive list of questions to determine if small business concerns were capable of achieving the requirements outlined in the PWS. Responses were received from three small businesses concerns Naval Systems, Inc which was an 8(a), Connexus Hub, and Sehlke of which two were SDVOSB. The requiring activity evaluated each capability statement against the draft PWS and the questions that were provided on the Sources Sought Notice.

Based on an evaluation of the capability statements none of the vendors that submitted responses were found capable of achieving the requirements of the performance work statement. The response from the 8(a) concern did not reflect narrative that met the basic requirements of the performance work statement. Additionally, the two SDVOB’s responses did not show evidence of CBA Reconciliation Modile experience, and one showed experience in DTS however, the response lacked experience in CBA or CBA Reconciliation.

The current vendor does not have any records of negative performance and can perform the requirements outlined in the performance work statement. The contracting officer was contacted by one of the SDVOSB concerns regarding their submission and feedback was provided accordingly. The vendor acknowledged the feedback outlining the lack of experience reflected in their submission. Based on the market research that was conducted the contracting officer does not have a reasonable expectation that an acceptable proposal will be submitted by two or more SDVOSB’s.

9. Interested Sources: To date, no other sources have written to express interest in the acquisition.

10. Other Facts:

a. Procurement History Contract number, awarded Contractor: W91CRB-15-D-0009, Immersion Consulting

LLC

Description of requirement: DTS CBA Reconciliation Module Method of procurement: Serviced disabled veteran owned small business set-aside Contract type: FFP Period of performance: 17-DEC-2014 TO 16-DEC-2017 Total awarded amount: $2,980,800.00 Three year ordering period

10. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date

11. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. This determination will be based upon price analysis as described in FAR 15.404-1(b).

Certified cost or pricing data will not be required as these services are commercial in nature and the price will be determined reasonable through the use of price analysis techniques

This determination will be made using the following: cost analysis price Analysis should cost IGCE audit: other:

As a part of this basis, certified cost or pricing data:

will be required.

Sabrinna Cosom Date Contracting Officer

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Sabrinna Cosom Date Contracting Officer

10/19/2017

10/19/2017

Approval

Based on the foregoing justification, I hereby approve the procurement of DTS CBA Reconciliation Module on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c)(5), subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.

If the proposed contract action is not completed within 180 days from the date below or if there is a change to the substance of this J&A that does not meet the AFARS 5106.303- 1-90 conditions for an amended J&A, the Contracting Officer shall document these changes in a memorandum for file and obtain revalidation from the approval authority below.

Dennis Longo Date Special Advocate for Competition

10/24/2017