Attachment 1 - ASIP SOW - 4 Nov 08 Final.pdf

STATEMENT OF WORK

FOR

AFGHANISTAN

SPRAY INSULATION

PROJECT (ASIP)

04 November 2008 i

AFGHANISTAN SPRAY INSULATION PROJECT (ASIP)

STATEMENT OF WORK (SOW)

TABLE OF CONTENTS

1.0 Background, General, Scope of Work

2.0 Foam Insulation Application

3.0 Period Of Performance (POP)

4.0 General Requirements And Procedures

5.0 Special Requirements

6.0 Points Of Contact (POC)

7.0 USG Directives And Applicable Documents

8.0 Contractor Responsibilities

9.0 Inspection And Acceptance Criteria

10.0 Physical Security

11.0 Installation Smoking Policy

12.0 Emergency Fire And Safety

13.0 Deployment Mobilization

14.0 Government Furnished Property (GFP) And Services

15.0 Theater Specific Directives

16.0 Support Of Afghan Socioeconomic Program

17.0 Reporting A Kidnapping

18.0 Deliverables

19.0 Trafficking In Persons – Afghanistan

20.0 Defense Contractors Outside of the United States

21.0 Replacement Personnel

22.0 Shipping Instructions

ANNEXES

Annex A – Definitions

Annex B – Acronyms ii

ATTACHMENTS

Attachment 1 - Rapid Equipping Force Power Surety Task Force Owners Manual

(REFPSTFOM) for EITS

Attachment 2 - Product Data Sheet (PDS) and Material Safety Data Sheets (MSDS), Dec 2005

Attachment 3 - US Army Test and Evaluation Command (ATEC) Safety Confirmation, 19 Mar 2007

Attachment 4 - Toxicity Clearance and Disposal Guidance, 8 Mar 2007

Attachment 5 - CHPPM Toxicity Clearance Guidance, 22 January 2008

Attachment 6 - Environmental and Hazardous Materials SOP

1.0 BACKGROUND, GENERAL, SCOPE OF WORK

1.1 BACKGROUND – The application of spray foam insulation to temporary structures throughout Afghanistan is an energy saving initiative designed to increase soldier comfort during extreme temperature months and reduce fuel consumption. The application of foam to existing tent (fabric) structures, B-Huts (wooden structures), Relocatable Buildings (RLBs – metal connex or intermodal-type shipping containers) and Stone structures adds insulation, increases the R value, improves thermal insulation and reduces the amount of fuel needed to run air conditioning and heating units. Increased thermal insulation improves the comfort and morale of our combat force, while reduced fuel demand serves as a combat multiplier, reducing the number of trucks and convoys required to deliver fuel into theater.

1.2 GENERAL - The descriptions and SOW contained herein are performance based in nature. There are however, certain external spray insulation standards and processes stated herein, that the Contractor must meet in order to ensure the health and welfare of the Installation’s patrons. Contractor’s proposal must provide for the procedures to meet or exceed these standards. The approved proposal(s), or portions thereof, may be incorporated into the final contract upon award.

1.3 OBJECTIVES - Contractor shall provide all services, materials, supplies, repair parts, supervision, labor and equipment, except those items identified in paragraph 14 as USG furnished, to apply external foam insulation / acrylic weather coating materials on extremities of structures at U.S. and Coalition military bases throughout Afghanistan.

These structures are located throughout the Combined Joint Operating Area (CJOA) of Afghanistan and include but are not limited to: tents, b-huts, RLBs, and stone buildings.

This contract includes the application of foam insulation to the exterior surfaces of structures with a combined exterior surface area of approximately four (4) million Square Feet. The desired end-state is to apply foam insulation to increase the R-value rating by 8 and ensure the end-product is waterproof, fire retardant, and meets color and texture requirements outlined in this statement of work.

2.0 FOAM INSULATION APPLICATION. Contractor shall provide a sufficient number of expert technicians, organized into teams (here in after referred to as foam teams) to apply foam insulation to structures. Contractor shall work with the Contracting Officer (CO), Contracting Officer’s Representative (COR), the location Contracting Officer’s Technical Representative (COTR), Facility Engineer Team (FET), and/or local engineers or their designated representatives of the location, to insure effective application of foam insulation and to coordinate the priorities of structures to be sprayed. The priorities and order of structures and FOBs will be determined by the CJTF-101 CJ7 Section based on operational needs.

2.1 SUPPLIES AND EQUIPMENT Contractor shall have all supplies and equipment necessary to perform this contract in theater and be ready to start conversion NLT 25 days after contract award.

2.2 PREPARATION FOR CONVERSION

2.2.1 STRUCTURE SURFACE. Contractor shall prepare all structures for application of Foam Insulation. This includes repair of all defects and holes in the structure, wash/power wash the surface, remove loose paint, and prime any surfaces as necessary prior to foam application. Contractor shall remove extraneous materials (i.e. sandbags, solar shades, etc.), and detach, or work around, any external wires and conduits. It should be noted that removal of extraneous materials may be time consuming (i.e. sandbags may be stacked several feet high and could be damaged). USG will provide replacement, empty, sandbags for those damaged during movement; contractor will be responsible for filling these sandbags and returning to original position post insulation placement.

USG will remove items that require heavy equipment (i.e. T-walls, Hescos).

Contractor shall reattach removed materials following insulation application.

Contractor shall provide all safety supplies (i.e. dust masks, gloves, goggles, etc.)

to its workers. It should be noted that the process includes blowing dust from structures using compressed air so dust masks are required.

2.2.2 BELOW GROUND CONNECTIVITY OF STRUCTURE. Contractor

shall prepare a 2 to 4-inch trench around the base of each structure to ensure below ground connectivity of the foam. Contractor shall remove extraneous materials from along the junction of the structure and the ground. If the structure is a tent, they are to place the tent skirt into the small trench, and tighten the structure/tent as needed. Following insulation application, the trench will be filled in and any removed materials shall be replaced.

2.3 APPLICATION. Contractor shall apply a polyurethane foam insulation and acrylic coating to structures throughout Afghanistan as designated by the COR in accordance with the CLIN. Movement of contractor personnel throughout Afghanistan in performance of this contract shall be provided by the USG. Coatings shall be, at a minimum, in conformance with the following:

- Shall use GACO Western Polyfoam System 193 (A & B) insulation foam (or equivalent material that has been Army Test and Evaluation Command safety certified). Equivalent materials must meet requirement of year around application

- Contractor shall utilize containerized spray units (standard 20-foot shipping container)

- Apply the foam in accordance with the manufacturer’s recommendations

- Average foam thickness of 2 inches with a minimum of 1.875 inches and a maximum of 2.125 inches allowing for a deviation of 0.25”

- Two topcoats of Tan Color acrylic elastomeric coating to provide enhanced protection against environmental conditions, GACO Western A-32/A-32R (or equivalent material that has been Army Test and Evaluation Command safety certified)

2.3.1 Government Toxicity Clearance (GTC). Detailed descriptions of the materials proposed must be submitted for analysis with the objective of obtaining a GTC for the safety of soldiers. Contractor shall submit this documentation within 30 days of Contract Award.

2.4 INDOOR AIR QUALITY. Contractor shall provide for adequate makeup air IAW ASHRAE standards for the facility as specified in TAB B of Attachment 1, Rapid Equipping Force Power Surety Task Force Owners Manual (REFPSTFOM) for EITS dated May 2008 .

2.5 STANDARD. The resultant structure improvement will meet the minimum requirement per REFPSTFOM, which is contained in Attachment 1 of this document.

2.6 EQUIPMENT AND SUPPORT

2.6.1 Contractor shall provide all services, materials, supplies, supervision, labor and equipment to perform Foam Insulation Application from the ground and by safe climbing on subject structures, or the use of scaffolding, man-lifts or other supporting equipment. Once the foam is installed on the USG facility, it becomes USG property. Items shall be of acceptable industrial grade and quality as prescribed in the REFPSTFOM for EITS.

2.6.2 Contractor shall be responsible for shipping materials to Afghanistan. See Paragraph 22 for specific shipping instructions. The USG will provide specific guidance for arranging military convoy transportation in Afghanistan of equipment between loading and unloading sites and Transportation Movement Request (TMR) process. The transportation of equipment and personnel from site to site for the performance of work will be coordinated and provided by the USG.

Contractor shall provide an in-country Logistics Manager to supervise logistics.

Contractor shall provide a logistics coordination team located at Bagram Airfield, to arrange shipping, coordinate the flow of material to the warehouse (located at Bagram, Kandahar, and other selected airfields), perform supply chain management, and assist in coordination of transportation of materials to the sites.

Contractor shall be responsible for transporting the foam materials into Afghanistan and the USG shall provide transportation from the warehouse to each site.

2.6.3 The USG will ensure foam team members have post/facility authorization/ license to operate non-tactical vehicles, haul equipment, and additional equipment as necessary. It is the contractor’s responsibility to provide all necessary training for access to US installations, equipment operation, etc. Individuals not meeting minimum security or training requirements will not be admitted to installations within the CJOA and returned to their port of origin at the contractor’s expense.

The contractor shall coordinate with the CO and/or COR prior to transporting any members from their port of origin to Afghanistan.

2.6.4. Contractor shall properly store hazardous materials before they applied.

Contractor is responsible for packing materials appropriate for transportation if the material was not pre-packed. Packing shall comply with minimum standards in the Overseas Baseline Guidance Document, 49 CFR for land transportation, HQ AMC guidance for air transportation, and shipping company guidance for sea transportation.

2.7 WASTE DISPOSAL

2.7.1 The Forward Operating Base (FOB) Garrison Command (FOB

Mayor/Commander) and the contractor shall work in together to remove resultant waste material to appropriate disposal site(s) as prescribed by the FOB Mayor/Commander, and/or CO/COR and in accordance with the FOB/CJOA SOP for waste disposal and HAZMAT. If the contractor provides an estimated quantity of hazardous materials, the FOB Garrison Command (FOB Mayor) will provide empty 55 gallon drums for waste accumulation. The contractor shall provide MSDS data and other information necessary for proper characterization of waste streams, which should be segregated, for reuse, recycling, treatment, or disposal, as appropriate.

2.7.2 Contractor will harvest serviceable recyclable material for use at future sites.

2.7.3 During and upon completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself.

Contractor shall clean up and/or remove all debris, excess material, and parts at the end of each working day and upon completion of the job. The Government shall provide solid waste accumulation and disposal for the contractor. With the exception of installed foam insulation, the work site shall be returned to original condition prior to contractor work.

2.8 VERIFICATION OF PERFORMANCE

2.8.1 The FOB COTR will verify that each subject structure is properly spray foam insulated, coated and maintainable using the REFPSTFOM. Insulation may be removed from facility to verify thickness of application. Contractor and COR shall jointly inspect a representative number of structures to ensure that structures have been properly insulated and coated, that all detached items have been reattached, and that requirements for sufficient air exchange have been met.

2.8.2 Whenever feasible, the FOB Garrison will verify that any subject structure is converted IAW standards set forth in this SOW.

2.8.3 The FOB COTR will execute the applicable receiving verification documents such as form DD250 when structure has been satisfactorily insulated and coated, and inspected. Payment schedule will be agreed upon by contractor and CO/COR prior to execution of any portion of the contract.

2.9 NORMAL OPERATING HOURS . Contractor shall be available to provide insulation and coating services 12 hours per day, 7 days a week. Working hours may be adjusted based on operational and security requirements at each individual FOB. An example of a typical work day is from 0800 – 2000 hrs, including meals. Location working hours will be agreed upon by the FOB Mayor/Commander and the CO/COR/COTR, and the contractor. It is anticipated a 24 hour per day, 7 day a week schedule may be required in rare circumstances. Delivery Orders requiring an additional shift will clearly indicate so in writting.

3.0 PERIOD OF PERFORMANCE (POP). This contract shall be in force for a 12-month period with two option periods of performance. Contractor materials and personnel will be staged at Bagram or Kandahar Airfields, Afghanistan NLT 30 days after contract award.

4.0 GENERAL REQUIREMENTS AND PROCEDURES

4.1 Other Contractors and/or USG Forces are engaged in similar and supporting work, which may require close cooperation. Contractor for this contract shall coordinate and cooperate to minimize conflicts with other Contractor's and/or USG Forces performance and work schedules.

5.0 SPECIAL REQUIREMENTS. Contractor shall respond to abnormal situations, special requirements, mobilization, disasters, severe weather conditions, USG in nature training exercises and civil disturbances in order to ensure continuity of all operations as determined by the CO. Associated directives and costs will be negotiated pursuant to the Changes Clause.

5.1 TRAFFIC CONTROL . Contractor is responsible to ensure that nearby roads remain open to pedestrian and vehicular traffic during construction. The Contractor shall submit a plan for maintaining traffic flow during construction at the Pre-Construction Conference, if applicable. Barricades shall be required whenever safe public access to paved areas such as roads or parking areas is prevented by construction activities or as otherwise necessary to ensure the safety of both pedestrian and vehicular traffic.

Barricades shall be securely placed, clearly visible with adequate illumination to provide reasonable visual warning of the hazard during both day and night. It is recommended that persons working on roadways or providing traffic control be issued reflective safety vests to enhance personal safety. Travel to and from the project site shall be restricted to a route approved by the PRT Engineer and/or the Contracting Officers Representative

(COR).

5.2 SAFETY AND LIABILITY. The Government assumes no responsibility for injuries or damages suffered by Contractor, its officers, agents or employees, while engaged in the performance of this Contract. Contractor agrees to take reasonable measures to provide for the safety and security of its own workforce, and for the safety and security of all others present at the work site while engaged in the performance of this Contract. The contractor shall ensure that employees are supplied and use proper personal safety equipment (i.e. hardhats, eye protection, proper hearing protection, gloves, and safety boots) and follow safe work procedures, which protect contractor employees and U.S. personnel in the vicinity of the job site. The contractor shall establish a safety zone around the work area and establish a safety system to prevent worker injuries. The contractor shall assume any liability for any injury incurred by contractor personnel while working on site. On a daily basis, the contractor shall install warning markers and other devises to prevent injuries to vehicles, pedestrians, and others who may be on site.

6.0 POINTS OF CONTACT (POC). The CO for the Afghanistan Spray Insulation Project will be the Principal Assistant Responsible for Contracting - Afghanistan (PARC-A). The Contracting Officer’s Representative (COR) will be nominated by the CJTF-101, CJ7. The Contracting Officer’s Technical Representatives (COTRs) for each FOB Garrison Command will be identified by the CO/COR on the Afghan Theater Plan for the Spray Insulation Program which will be updated throughout the life of the contract by CJ7 and PARC-A in conjunction with the major subordinate commands. The COR will provide a list to the contractor each quarter that identifies the COTRs for each FOB. The quarterly list will include the FOB, COTR’s rank, name, email and phone numbers. The contractor shall provide a list of representatives, on a monthly basis, to the CO/COR, COTR, and FOB Mayor(s) where work is underway. Contractor representatives include, but are not limited to: contractor, logistical manager, superintendant, foreman, and any additional individuals leading work crews on FOBs. Information provided shall include full name, location of work, e-mail address, and phone numbers. The contractor shall provide updated information no later than 2 working days after supervisory individuals have been replaced.

7.0 USG DIRECTIVES AND APPLICABLE DOCUMENTS

7.1 GENERAL. Contractor is obligated to follow and adhere to the governing directives and applicable documents as listed in the contract and the SOW. Supplements or amendments to those documents shall be considered to be in full force and effect upon receipt by the Contractor, except when such document is deemed to cause an increase or decrease in the cost of contract performance. In such event, the Contractor shall inform the CO in writing prior to implementation of such supplement or change. If applicable, a negotiated change in contract price shall be made to the mutual satisfaction of both the Contractor and USG prior to implementation of the change.

7.2 THEATER. Not withstanding any other provisions of this contract, Contractor shall comply with all DoD and Coalition Forces regulations, host country laws, and International standards. In the case of inconsistencies, the contractor shall contact the COR or CO, identify the inconsistency, and seek guidance.

7.3 CITATIONS AND FINES. Contractor shall in the performance of the contract indemnify and hold harmless the USG, DoD, Coalition Forces, the U.S. Army, and the CO for any fines and penalties that are received or issued as a result of contractor’s failure to comply with any Afghan laws, code, or regulations; or International Standards unless such fines or penalties are incurred as a direct result of specific written instructions by the CO, after the contractor has informed the CO of the potential violation. The USG shall have the right to offset any such monies due. If in the conduct of contractor operations any citations are issued to the USG due to Contractor non-compliance with any applicable Afghan laws, code, or regulations; or International Standard the CO shall deduct the fine from any monies due the Contractor.

8.0 CONTRACTOR RESPONSIBILITIES

8.1 PERSONNEL

8.1.1 PROGRAM MANAGER. Contractor shall designate, in writing, five workdays prior to contract start, a Project Manager (PM) that shall be available during duty hours Monday through Sunday. Changes of PMs shall be reported to the COR NLT 24-hours prior to implementation. PM shall have the authority to act on behalf of the Contractor and serve as the single POC with the USG. PM shall also address and settle claims and customer complaints within one hour of notification by the CO or COR. All PMs must be able to communicate in English, both oral and written.

8.1.2 SUPERVISORS. Supervisors shall ensure all Management Methodology related to the Management Application/Approach Program related to task accomplishments, coordination with the FOB and local site POC are completed.

Each Foam Team will be assigned a supervisor. Supervisors will ensure task accomplishment and coordination with the FOB local site COTR. All Supervisors must be able to communicate in English, both oral and written.

8.1.3 FOAM TEAMS (FT). Contractor shall provide FTs including supervision and labor necessary to convert structures to EITS. The FTs will be composed of highly experienced technicians in the field of spraying insulation foam.

8.1.4 LOCAL HIRE VETTING PROGRAM. Contractor shall establish a local hire vetting program. Contractor will conduct interviews and review employment application information for candidates. A background check must be conducted for all Local National (LN) personnel hired by the contractor.

Contractor shall provide an employment roster to the COR NLT 30 days after contract award. Contractor shall provide monthly employment updates identifying new hires, as well as personnel who are no longer employed. Badging process is site specific and may take several days for completion .

8.2 SAFETY. The contractor shall comply with EM 385-1-1 (3 November 2003) and OSHA standards.

8.3 CONTRACTOR IDENTIFICATION. Contractor personnel providing services under this contract while on the installation shall wear a name badge above the waist containing the employee’s last name, the Contractor’s trade name, and the employee’s position. Identification on the badge shall be legible from a distance of five feet. The contractor will coordinate with the COR to obtain the necessary ID and clearances.

8.4 EVALUATION OF CONTRACTORS PERFORMANCE

8.4.1 The CO, through the assigned COTR designated by the Battalions at each FOB, will monitor Contractor performance. Typical procedures include random and planned sampling of testing process, customer comment reviews, and surveys.

8.5 PERFORMANCE EVALUATION MEETINGS. Performance meetings will be held as needed and coordinated by the COR. A meeting will always be held whenever a Contract Discrepancy Report is issued and attended by the PM, CO, COR, and COTR.

9.0 INSPECTION AND ACCEPTANCE CRITERIA

9.1 QUALITY ASSURANCE (QA). The USG will rely on the contractor’s existing QA systems as a substitute for full-time USG oversight and inspection. Any in-process inspections by the USG shall be conducted in a manner consistent with commercial practice and at the USG’s convenience. Contractor shall be responsible for quality, technical, logistical, and financial accuracy, and coordination of all aspects of performance.

9.1.1 QUALITY CONTROL PLAN (QCP). Contractor’s QCP shall be

provided to the COR NLT 15 days after contract award. Contractor shall receive the CO’s acceptance of the QCP, in writing, to include any necessary changes.

Changes must be made (and plan resubmitted) within 5 days of notification. No work shall commence without an approved QCP. USG QA inspections shall use the same contractor checklist provided in the QCP.

9.1.2 QCP MINIMUM REQUIREMENTS

9.1.2.1 An inspection system covering all work tasks stated in the contract. It shall specify areas to be inspected on a scheduled or unscheduled basis, frequency, and the manner in which inspections are to be conducted.

9.1.2.2 A method of documenting, evaluating, and enforcing the results of the inspections that are conducted. Contractor shall maintain adequate records of all inspections to indicate, at a minimum, the nature (when, where, what) and number of inspections made; the name of the inspector;

number, location, and type of deficiencies found; and the corrective action taken for deficiencies.

9.1.2.3 A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

Contractor shall use process control procedures and quality data analysis techniques.

9.1.2.4 The corrective actions will address the deficiency and an action to prevent future deficiencies. Corrective action remarks shall be submitted to the COTR within five workdays of receipt of deficiencies. Additional inspection(s) are not considered a corrective action. The QCP shall be evaluated for adequacy and changed or updated, as required, by the Contractor as a part of all corrective actions by the Contractor.

9.1.2.5 After review by the USG, Contractor shall notify the CO in writing of any proposed changes to the QCP. The COR may also propose changes, in writing, to CO for action. Contractor shall review the QCP at least annually to ensure the plan is current and complete. Results of the review and/or recommended changes shall be submitted to the CO for review and approval.

9.1.3 ACCESS TO PROCEDURES, RECORDS, DATA, AND FACILITIES.

Contractor shall allow the CO or the COR access, at any reasonable time, the right to examine all facilities, records and data to include any of the Contractor’s books, documents, papers, or other records related to this contract. Contractor shall maintain a file of all inspections and tests conducted by the Contractor to include a record of any corrective actions taken. This file will be subject to USG review at Joint Contract Command-Afghanistan (JCC-A) or designated representative’s discretion during the contract term. The file may become property of the USG.

Upon CO request, the file shall be turned over upon completion or termination of the contract.

10.0 PHYSICAL SECURITY. Contractor shall be responsible for the proper use, care and safeguard of all USG property in his possession, regardless of location or origin, to ensure positive property accountability and negate the occurrence of pilferage, damage, neglect or theft pursuant to the property clause. The Coalition will provide normal security/force protection for contractor personnel while operating on a USG installation only.

11.0 INSTALLATION SMOKING POLICY. While on any theater-wide installations, the Contractor, his employees and subcontract employees shall abide by all policies regarding the use of tobacco products. Contractor employees shall not use tobacco products outside of designated smoking areas. Specified smoking areas will be posted.

12.0 EMERGENCY FIRE AND SAFETY. Contractor shall ensure all employees working in or frequenting any structure, building are familiar with the fire prevention and evacuation plan(s) as designated by the facility manager or Mayor Cell. Contractor shall take all precautions necessary to ensure flammables or ignitable materials are properly stored or disposed of IAW FLW fire and safety regulations. Contractor shall indemnify and hold the USG harmless in connection with any loss or liability from damage to or destruction of property from injuries to or death of persons (including the agents and employees of both parties), if such damage, destruction, injury or death arises out of, or is caused by the negligent or intentional acts of the Contractor or its employees in performing work under this contract. Contractor agrees to include this clause, appropriately modified, in all subcontracts to be performed on USG premises in whole or in part.

13.0 DEPLOYMENT MOBILIZATION

13.1 TRAVEL. This is a Fixed Price Contract and the travel expenses will not be reimbursed. All travel costs, to and from the theater of operations (Bagram Airfield) must be included in the mobilization & demobilization costs. Intra-theater transportation will be provided by the USG.

13.2 DEPLOYMENT PROCESSING. In accordance with DA guidance, all US contractor personnel deploying to the Afghan theater of operations are required to process through the Civilian Replacement Center operated by TRADOC at various military installations in the U.S. The USG CO will provide a Letter of Authorization to contractor personnel validating their contractual employment, GS equivalency (GS-13E or GS-12E), and authority to process for deployment at the CONUS Replacement Center (CRC). The contractor shall coordinate directly with the Civilian Replacement Center (CRC) to schedule attendance.

13.2.1 CONUS Replacement Center (CRC). Located at Ft. Benning GA.

Information is provided at the following website:

https://www.infantry.army.mil/CRC/

13.2.2 This processing will provide the following, and therefore these items will not be included as a part of USG support in this contract:

13.2.2.1 Organizational clothing and individual equipment (OCIE) is not available to local nationals. If required by the theater, Chemical Defensive Equipment (CDE), to include protective mask, chemical suits, decontamination kits, and training on their proper use. (NOTE: Changes in the theater protective posture may change the requirement for personnel to deploy with CDE, but the CRC will follow latest guidance).

13.2.2.2 Common Access Card (CAC), which is the DOD identification card, will be issued to U.S. citizens only. The card will include the GS Equivalency grade for contract employees as authorized in the Letter of Authorization from the Contracting Officer, as well as the Geneva Convention category. The CAC will be coded to the time of deployment stated in the contract.

13.2.2.3 Medical Screening, to include dental pantograph, all required immunizations, DNA sampling, and HIV screening, as well as specific medical briefings pertinent to conditions in Afghanistan must be complete prior to deployment.

13.2.2.4 The normal procedure is for the contract personnel processing through the CRC to deploy directly from the CRC site to the Afghan theater through one of several available APODs on military chartered aircraft. Contractor may choose to seek a waiver to this requirement and allow the contract personnel to travel via commercial air to meet urgent schedule and support requirements. If the USG provides a waiver to military charter flights, cost of commercial transportation is allowable under the contract. If the contractor chooses to send employees commercially without a USG waiver, the USG will not reimburse costs for this travel.

13.2.3 Upon arrival in theater, contractor personnel shall register with the AMC civilian support cell located at the arriving APOD. This allows AMC to initiate accountability of the contract personnel in theater, and to coordinate with the sponsor unit for transportation and escort of contractor personnel to the place of duty.

13.2.4 Contractor personnel shall have a valid passport and all necessary country Visas. It is the responsibility of the contractor to obtain these documents prior to processing through the CRC. The letter of authorization provided by the CO will also serve as justification for any necessary Visa.

13.2.5 Contractor must make sure that non-cleared personnel are kept from classified information by means of physical barrier and other measures that conform to USG security practices.

13.2.6 Duty Free Entry. If the Contractor requires items from outside the Afghan Theater of Operations, then the contractor will submit a list(s) of the items, by country, that the Contractor will procure and ship. As appropriate, the COR and the COTR will assist in customs or other official clearance of items duty-free as to the extent provided for by applicable international agreements, coordinating as required with US embassies, the US Diplomatic Office, UN and other international and local national authorities as required.

14.0 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

14.1 WORKSPACE AND STORAGE. Workspace will be provided as well as storage for the equipment and supplies at each FOB prior to commencement of conversions of structures. Access to basic workspace necessities will be provided such as NIPR access, computer, and a desk for daily work requirements. The USG will not pay for rent, lease, purchase or sustainment of personal cell phones or computers for contractor personnel.

The USG will specifically provide the following equipment and/or support:

14.1.1 MATERIAL HANDLING EQUIPMENT (MHE). All MHE for

specified structures that can’t be serviced from the ground or by climbing on them safely. This includes fork-lifts, cherry pickers, and any other MHE necessary to spread insulation that can not be serviced from the ground or by safe climbing.

Transportation of personnel and equipment around each FOB will be provided.

14.1.2 LIGHTING . All support lighting for any case in which the FOB mayor requires spraying during darkness will be provided as needed.

14.1.3 FUEL. Fuel for generators and other equipment necessary to apply insulation and coating will be provided by the USG.

14.1.4 SANDBAGS. USG will provide serviceable sandbags to replace any that are damaged (i.e., rips, tears, holes).

14.1.5 TRANSPORTATION AND SECURITY TO SITES. USG will

provide transportation for the delivery of personnel, equipment, and materials to the FOBs in Afghanistan.

14.1.6 LIFE SUPPORT Life support items will be provided IAW DFARS 252.225-7040 and will be coordinated by the COR. Specifically, those services in Afghanistan shall include:

14.1.6.1 U.S. AND TCNs. This will include: subsistence facilities (DFAC), water, lodging facilities (Billeting), laundry and recreational facilities (Gym, pools, MWR, etc.), and banking and shopping facilities (PX) as available to military personnel.

14.1.6.2 LNs. LNs will only be provided water. No other life support items will be provided.

14.2 UNIFORMS AND WEAPONS. Contractor may choose to designate a company uniform or dress code, but the USG does not require it and will not fund the purchase of such company uniforms. Contractor employees are prohibited from wearing any uniform that resembles a military uniform.

15.0 THEATER SPECIFIC DIRECTIVES

15.1 DEFENSE CONTRACTORS OUTSIDE THE UNITED STATES.

15.1.1 All Contractors in the Afghan theater of operations shall comply with and shall ensure that their personnel supporting CJTF-101 forces are familiar with and comply with all applicable orders, directives, and instructions issued by the CJTF- 101 Commander relating to force protection and safety.

15.1.2 Contractors shall provide an initial report of all weapons firing incidents to the CO/COR/COTR/ FOB Mayor/Commander as soon as practical based upon the situation and shall submit a written report to the COR within 48 hours. The initial report will include the name of the company, where the incident occurred, time when the incident occurred, a brief description of the events leading up to the incident, and a point of contact for the company. A follow-up, comprehensive written report of events surrounding the firing of weapons will be provided to the

CO within 96 hours. It shall be the responsibility of the CO to forward all reports to appropriate personnel on CJTF-101 staff for investigation and/or exploitation as needed.

15.1.3 Contractors will also provide first aid and request MEDEVAC of injured persons, and remain available for Coalition response forces based upon the situation. In the event contractor personnel are detained by US or Coalition Forces, prolonged detention due to lack of proper identification can be alleviated by contractor personnel possessing on their person information that includes the Contractors name, the contract number, a POC in the Contractor management, and the phone number of the CO/COR/COTR, etc.

15.2 MEDICAL DENTAL CARE IN IRAQ

15.2.1 Medical / Dental Care: In accordance with military directives (DoDI 3020.41, DoDI 6000.11, CFC FRAGO 09-1038, DoD PGI 225.74), resuscitative care, stabilization, hospitalization at Level III (emergency) military treatment facilities, and assistance with patient movement in emergencies where loss of life, limb or eyesight could occur will be provided. Hospitalization will be limited to emergency stabilization and short-term medical treatment with an emphasis on return to duty or placement in the patient movement system (DoD Instruction 6000.11). All costs associated with any treatment and transportation of personnel to the selected civilian facility is reimbursable to the Government. Routine and primary medical care is not authorized. Pharmaceutical services are not authorized for routine or known, routine prescription drug needs of the individual.

Contractor personnel must deploy with sufficient amounts of prescription medication for the entire length of deployment or have arrangements for additional medications as needed. Routine dental care, examinations and cleanings are not authorized. Emergency dental (i.e., broken teeth or lost fillings) may be provided, but only to the extent the medical facility can support. When it benefits the Government, the medical facility may provide care beyond these provisions, but the contractor must obtain the approval of the contracting officer.

15.2.2 Notwithstanding any other provision of the contract, the contractor shall be liable for any and all medically-related services rendered. In accordance with OUSD(C) Memorandum dated January 4, 2007, the following reimbursement rates will be charged for services at all DoD deployed medical facilities. These rates are in effect until changed by DoD direction.

15.2.3 Inpatient daily rate: $1,918.00. Date of discharge is not billed unless the patient is admitted to the hospital and discharged the same day.

15.2.4 Outpatient visit rate: $184.00. This includes diagnostic imaging, laboratory/pathology, and pharmacy provided at the medical facility.

15.2.5 The contractor bears the responsibility for ensuring all employees (and subcontractor employees) are aware and comply with these provisions. This is a flow-down requirement that must be included in subcontracts at any tier. The contractor shall ensure that all individuals complete requisite medical and dental screening. If it is determined after arrival that the employee is unfit (or has any of the disqualifying conditions listed in Enclosure 3 of DoDI 3020.41), the contractor will be required to remove the employee and return him/her to the United States and to ensure that his/her function is replaced by a qualified individual at no expense to the Government.

16.0 DELIVERABLES

16.1 WEEKLY STATUS REPORTS. Contractor shall complete status reports.

These reports will detail the contractor’s conversion completions during the previous week to include expenditures. The PM will collect and maintain these reports for compiling in a summary report of monthly activity (see below). Contractor will send the weekly reports to the COR upon completion every week, with weeks ending on Saturdays.

16.2 MONTHLY ACTIVITY REPORTS . Contractor shall provide a monthly activity report to the COR. The report shall include any Insulation Application schedule changes or delays. The report shall be submitted to the COR NLT the 5th day of each month unless extensions are coordinated and approved by the COR.

16.3 QCP. Contractor shall present a detailed QCP to the USG within 15 days after contract award per paragraph 9.1.

16.4 MEDICAL REPORTS. Contractor shall track any and all USG provided medical/dental care and submit monthly reports to the CO through the COR. Monthly reports shall include the following general information: total number and length of hospitalizations, total number of outpatient visits, and total number and type (helicopter or ambulance) of medical evacuations provided. Monthly reports shall also include the following specific information per incident: name of the employee, date and location medical care was provided, and the nature of the injury treated.

Negative reports are required during months with no incidents of care. CO will coordinate with Contractor for reimbursement due the USG for medical services provided.

16.5 EMPLOYMENT ROSTER. Contractor shall provide an Employment Roster to the COR NLT 30 days after contract award. Contractor shall provide monthly employment updates to the COR identifying new hires, as well as personnel who are no longer employed NLT the 5th day of each month.

16.6 MATERIAL SAFETY DATA SHEETS (MSDS). Contractor shall provide MSDS for all materials to be used at time of offer.

16.7 SCHEDULES

16.7.1 INSULATION APPLICATION SCHEDULE. The Contractor in

coordination with the COR shall develop a monthly schedule of activities related to insulating structures. No schedule deviation is permitted without prior KO and COR approval. Schedule must be provided to the KO and COR at any time changes are proposed. Revised schedules must be provided to KO and COR NLT 3 days after identified revisions are approved by the KO/COR. The schedule must be updated monthly to reflect number of structures on which insulation was applied, number of structures scheduled to be insulated and any other changes.

Monthly schedule must be provided to the COR NLT the 5th day of each month.

17.0 TRAFFICKING IN PERSONS – IRAQ AND AFGHANISTAN

17.1 PROHIBITIONS. Trafficking in Persons Prohibition: Prohibition Against Human Trafficking, Inhumane Living Conditions, and Withholding of Employee Passports. All contractors (“contractors” herein below includes subcontractors at all tiers) are reminded of the prohibition contained in Title 18, United States Code, Section 1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document, or any other actual or purported government identification document, of another person, to prevent or restrict or to attempt to prevent or restrict, without lawful authority, the person’s liberty to move or travel, in order to maintain the labor or services of that person, when the person is or has been a victim of a severe form of trafficking in persons.

17.2 Contractors are also required to comply with the following provisions:

17.2.1 Contractors shall only hold employee passports and other identification documents discussed above for the shortest period of time reasonable for administrative processing purposes.

17.2.2 Contractors shall provide all employees with a signed copy of their employment contract, in English as well as the employee’s native language that defines the terms of their employment/compensation.

17.2.3 Contractors shall not utilize unlicensed recruiting firms, or firms that charge illegal recruiting fees.

17.2.4 Contractors shall be required to provide adequate living conditions (sanitation, health, safety, living space) for their employees. Eighty square feet is the minimum acceptable square footage of personal living space per employee. Upon contractor’s written request, contracting officers may grant a waiver in writing in cases where the existing square footage is within 20% of the minimum, and the overall conditions are determined by the contracting officer to be acceptable. A copy of the waiver approval shall be maintained at the respective life support area.

17.2.5 Contractors shall incorporate checks of life support areas to ensure compliance with the requirements of this Trafficking in Persons Prohibition into their Quality Assurance Surveillance Plan.

17.2.6 Contractors shall comply with international laws regarding transit/exit/entry procedures, and the requirements for work visas. Contractors shall follow all Host Country entry and exit requirements.

17.3 Contractors have an affirmative duty to advise the Contracting Officer if they learn of their employees violating the human trafficking and inhumane living conditions provisions contained herein. Contractors are advised that contracting officers and/or their representatives will conduct random checks to ensure contractors and subcontractors at all tiers are adhering to the law on human trafficking, humane living conditions and withholding of passports.

17.4 Contractor agrees to incorporate the substance of this clause, including this paragraph, in all subcontracts under his contract.

18.0 SHIPPING INSTRUCTIONS. It is the full responsibility of the contractor to transport all materials, to include but not limited to, spray foam equipment, foam insulation, safety materials, and all other items essential to successful completion of requirements outlined in this SOW.

ANNEX A

DEFINITIONS

DEFINITIONS

Acceptance inspection. An inspection performed by the COR on all vehicles, trailers and associated equipment prior to the Government accepting use of equipment.

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

Day. All references to days or daily are calendar days.

Defective Service. A service output that does not meet the standard of performance associated with it in the SOW.

May, Could, Should. The use of “may,” “could” or “should” before any performance requirement indicates a preferred or recommended action that is optional on the part of the contractor.

Month. All references to month or monthly are a calendar month.

Quality Assurance (QA). Those actions taken by the government to assure services meet the requirements of the SOW.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Shall, Will, Must. The use of “shall,” “will,” or “must” before any performance requirement indicates a mandatory action on the part of the contractor to be in compliance with this contract.

Statement Of Work (SOW): A specific document regarding the requirements needed of a contract to include all aspects of job needs, performance and assessment.

Theater of Operations. Includes all military locations and designated origins/destinations in Iraq, as directed by the Army. Inclusive but not limited to all commercial and military ports, airports, camps, bases and relay points.

ANNEX B

ACRONYMS

ACO. Administrative Contracting Officer

AOR. Area Of Responsibility

CAC. Common Access Card

CJTF-101 Combined Joint Task Force 101

CO. Contracting Officer

COR. Contracting Officer’s Representative

COTR. Contracting Officers Technical Representative

DFARS. Defense FAR Supplement

EITS. External Insulated Temporary Structures

FAR. Federal Acquisition Regulation

FOB. Forward Operating Base

GTR. Government Transportation Request

IAW. In Accordance With

IDIQ. Indefinite Delivery, Indefinite Quantity

JCC. Joint Contracting Command

LN. Local National

LSR. Logistics Support Requirement

NLT. Not Later Than

NTP. Notice To Proceed

OR. Operational Readiness

PIR. Personnel Injury Report

QASP. Quality Assurance Surveillance Plan

REFPSTF. Rapid Equipping Force Power Surety Task Force

SAF. Small Arms Fire

SITREP. Situation Report

SOP. Standard Operating Procedure

TCN. Third Country National

USG. United States Government