W912WJ-16-Q-0028-0001.pdf

W13G86531483840001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment is necessary to clarify the components of the Limitorque Gate Hoist Assemblies that shall be refurbished. The intent of the Performance Work Statement is to include refurbishment of the control panel that connects the main pow er from the service panel to the gate hoist motor assembly along w ith refurbishment of the three-phase electric motor. See highlighted area of the attached Performance Work Statement. Vendors w ishing to submit a quote must include an acknow ledged copy of this amendment w ith their quote to be considered responsive.

Closing date is extended to 22 January 2016 at 5:00 PM.

1. CONTRACT ID CODE PAGE OF PAGES

1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Jan-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912WJ-16-Q-0028

X 9B. DATED (SEE ITEM 11)

16-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jan-2016

CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

W912WJ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

Sheila.M.Winston@usace.army.milEMAIL:978-318-8159TEL:

SHEILA M WINSTONVINCUILLA / CONTRACT SPECIALIST

W912WJ-16-Q-0028

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Jan-2016 05:00 PM to 22-Jan-2016 05:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

LIMITORQUE GATE HOIST OPERATOR ASSEMBLY SERVICE

U.S. ARMY CORPS OF ENGINEERS

HOPKINTON DAM

HOPKINTON, NEW HAMPSHIRE

Performance Work Statement

A. General

1. Scope – Furnish all labor, materials and equipment necessary to refurbish (2) two Limitorque

Gate Hoist Operator Assemblies with the option to refurbish (2) two additional Limitorque Gate Hoist Operator Assemblies located at the Hopkinton Dam, Gatehouse Building.

2. Location – Hopkinton Dam is located at 2097 Maple Street in Hopkinton, New Hampshire.

3. Site Visit – Contact the Technical Point of Contact to arrange a site visit. The Technical Point of Contact for the project is Project Manager, Stephen Dermody (978-318-8325, 603- 746-3601 or stephen.p.dermody@usace.army.mil).

4. Schedule – The work shall be completed no later than 120 days from the contract award date. Work shall be performed Monday through Friday 7:30 AM to 4:00 PM unless otherwise approved by the Technical Point of Contact. No work shall be done on weekends or Government holidays.

5. Safety – The contractor will comply with all pertinent provisions of the latest edition of the U.S. Army Corps of Engineers Safety and Health Requirements COE EM 385-1-1. A copy of COE EM 385-1-1 is available for reference at the project office or may be viewed at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf.

The contractor shall also comply with all OSHA work safety standards. The project staff can and will order the cessation of work at any time should the safety of employees and visitors become jeopardized.

6. Pre-Work Conference – Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Abbreviated Accident Prevention Plan and Activity Hazard Analysis

(Submitted & accepted prior to start of work on site)

iv. Accident Reporting (ENG Form 3394)

v. Safety Data Sheet (SDS) requirements

vi. Contractor’s Equipment

vii. Correspondence, Communication, Security and Administrative

Procedures.

viii. Invoice and payment.

7. Permits – The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

8. Security – The contractor will comply with all established security policies at Hopkinton Dam. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24 hour notice of any such closure.

9. Contractor Conduct – Alcohol and firearms are prohibited on project grounds. Contractor and employees must comply with CFR 36 Rules and Regulations.

10. Payment – After final inspection and acceptance by the Government, the Contractor must submit an invoice to the Technical Point of Contact. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, and total amount due per line item.

All invoices may be mailed to U.S. Army Corps of Engineers Hopkinton Everett Lakes

2097 Maple Street Hopkinton, New Hampshire 03229

Or Emailed to stephen.p.dermody@usace.army.mil

B. Technical Requirements:

General Requirement:

1. Summary – Furnish all labor, materials, supplies and equipment necessary to refurbish two Limitorque Gate Hoist Operator Assemblies with the option to refurbish

(2) two additional Limitorque Gate Hoist Operator Assemblies including electrical components, gearing, and all external surfaces (to include floor mount pedestal; see Exhibit A-5).

2. Existing Conditions - The existing Limitorque Gate Hoist Operator Assemblies has the following characteristics: See exhibits A-1& A-2.

a. Each electric power actuated mechanism controls 1 (one) Rodney Hunt Sluice type flood gate 6’ x 12’, with push button operation, and a backup manual hand wheel control for lowering or raising the flood gates. Manufactured by Limitorque Corporation, Lynchburg, VA. See exhibit A-3.

b. Limitorque Size: Model L120-800/B320-90, W.P., 3/60/460, 3165 RPM, Class F, H.P. 37.4, electric geared operator mounted on a cast iron pedestal.

c. While lowering and raising the flood gates, the motor drives the worm shaft through helical gears. The sluice gates are approximately 56’ down from the Gatehouse Operating level, connected by the gate shaft.

d. The operators are provided with upper and lower limit switches and torque switches.

e. There is a 25 ton capacity overhead crane for lifting in accordance with EM385-1- 1 to include required operator certifications. It is recommended that if a crane is needed the contractor should set up a temporary unit to meet lifting requirement.

If the contractor utilizes a temporary unit for lifting that requires the insulating panel of the gatehouse doors to be removed to allow both external doors to be opened to admit the lifting mechanism, then the contractor shall coordinate with project personnel who will be responsible for the removal of the insulating panel.

f. There are oil leaks around many of the seals. See exhibit A-5.

NOTE: See Informational Photo Exhibits A-1 through A-11

3. Clean Up and Waste Disposal – The contractor shall keep the work area free from accumulation of waste materials. Any and all disturbed areas resulting from contractor activities shall be restored by the contractor to the satisfaction of the Technical Point of Contact. All waste material will be disposed off site in accordance with all Federal, State, and local regulations.

4. Environmental Protection – Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the contractor at the site, and the site will be inspected/ cleaned on a daily basis. Water, air and land resources shall not be adversely impacted during the course of the work. Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

5. Government Resources – The contractor may use the existing restroom facilities at Hopkinton Dam. If project personnel aren’t available, the contractor should use the Merrimack River Basin office facilities. The government will supply any electricity and water necessary for the project work from points of existing outlets. The contractor shall carefully conserve the use of electricity and water provided. The contractor shall supply his own means of communication (telephone).

6. Omissions – This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

7. Quality Assurance – The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

8. Receiving and Storing Materials – The Government will provide a storage area and parking for contractor personnel. The contractor is responsible for protecting any stored material until it is placed in service. The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive material for supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

9. Requests for information – Requests concerning the work of this project should be directed to the Technical Point of Contact, Stephen Dermody at 978-318-8325 or stephen.p.dermody@usace.army.mil.

10. Submittals – Although the Government technically reviews submissions required by this scope of work, it is emphasized that the Contractor’s work must be prosecuted using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted for review and accepted by the Government prior to the commencement of any field activities.

Abbreviated Accident Prevention Plan (APP) – Prior to the start of field work.

Activity Hazard Analysis – Prior to the start of field work.

Manufacturer’s product data sheets – Prior to ordering.

Manufacturer’s cut sheets for all new and replaced materials.

Warranty information.

Contractor Qualification Documentation Lift Plan Electrician License Documentation

Operational Test Results – Completion of field work and prior to final payment.

Motor Testing Documentation for before and after motor refurbishment.

Replacement Parts List – Prior to ordering Oil/ Grease and Paint Specifications and Color Sample – Prior to application

11. References – All work shall be in conformance with :

a. American Society of Mechanical Engineers (ASME)

i. ANSI/ASME B30.2 Overhead and Gantry Cranes

b. Institute Of Electrical And Electronics Engineers (IEEE)

i. IEEE 100 (2000; Archived) The Authoritative Dictionary of IEEE Standards Terms

ii. IEEE C2 (2012; Errata 2012; INT 1-4 2012; INT 5-7 2013) National Electrical Safety Code

c. National Fire Protection Association (NFPA)

i. NFPA 70 (2014; AMD 1 2013; Errata 1 2013; AMD 2 2013; Errata 2

2013) National Electrical Code

ii. NFPA 70E (2012; Errata 2012)

Standard for Electrical Safety in the Workplace

Service Requirements

1. Safety Equipment: It is the contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment and/or fall protection when and where necessary.

2. Contractor Qualifications:

a. ALL Electrical work shall be performed by Qualified Personnel with verifiable credentials who are familiar with applicable code requirements.

Verifiable credentials consist of State, National and/or Local Certifications or Licenses that a Master or Journeyman Electrician may hold, depending on work being performed

b. The Contractor shall have a minimum of five (5) years of experience with Limitorque Operator repair/service. Alternatively, the Contractor shall have a minimum of five (5) years experience with Electrical Valve Actuator repair/service.

3. Refurbishment of Limitorque Operator Assemblies Refurbishing the operator assemblies shall include, but not be limited to, complete disassembly, thorough cleaning, detailed inspection of all components, replacement of all gaskets, seals, and bearings, replacement of lubricant with manufacturer’s recommendations, testing, preparation and painting, and documentation.

a. Refurbishment of the (3) three-phase electric motor to meet motor nameplate specifications.

i. The Contractor shall perform bench testing of the electric motor prior to any refurbishment work.

ii. The Contractor shall perform bench testing of the electric motor at the completion of the refurbishment work.

iii. The Contractor shall prepare and provide a report for the motor to confirm the motor meets all of its nameplate specifications.

iv. Any defective electrical wiring, switches, and limit switches shall be replaced.

v. The cold weather heating element will also need to be tested, repaired or replaced.

vi. Replacement Parts - Any broken, missing or damaged parts shall be identified at disassembly and inspection. The Contractor shall prepare a parts list (including pricing) and provide the list to the Technical Point of Contact for evaluation and approval prior to ordering. Parts shall meet or exceed original manufacturer specifications. The Technical Point of Contact shall confirm the parts meet or exceed original manufactures requirement and confirm the pricing is fair and reasonable. The Contractor shall assume that the cost of the “Replacement Parts” will not exceed $10,000 for the base contract and $10,000 for the option.

b. All external surfaces of the operator (including the cast iron pedestal that mounts to the floor) shall be media blasted if removed from the site for service, prepared in accordance with paint manufacture recommendation and painted. The paint system shall be epoxy based paint and color must be approved by the Technical Point of Contact before applying. Any portions of the operator that remain on site will not be media blasted or painted due to safety regulations.

c. Before reassembling the operator, the threaded portions of the gate stems shall be greased using a NGLI No.2 lithium grease for extreme pressure.

The grease must be approved by the Technical Point of Contact before applying.

d. Only one Limitorque operator assembly may be out of service at a time.

The second Limitorque operator assembly shall not be removed until first Limitorque operator assembly is fully installed, tested, and fully operational.

e. The sluice gate associated with the Limitorque operator that is out of service shall be in the closed position. Operation of sluice gate will be completed by the Technical Point of Contact.

f. Refurbishment of the control panel that connects main power from the service panel to the Gate Actuator Motor Assembly (see Exhibit A-3).

i. Any defective electrical wiring, switches, or elements shall be replaced.

ii. Any wiring showing excessive wear or brittleness in the wire sheathing shall be replaced.

iii. The heating elements shall be replaced.

4. Operational Test:

The Contractor shall perform an Operation Test of the system at the completion the refurbishment of each Limitorque Operator Assembly.

a. All testing shall be coordinated with the Technical Point of Contact.

b. The Contractor shall set and properly adjust the torque and limit switches to ensure proper opening and closing at the completion of the refurbishment.

c. The Contractor shall provide written documentation of the results of the performance test.

d. The refurbished unit shall be operated through two full cycles in the presence of the Technical Point of Contact.

e. Operational test shall demonstrate the proper operation of both limit and torque switches.

(End of Summary of Changes)