Statement_of_Word_16_Sep_16.pdf

16 September 2016

STATEMENT OF WORK

DESIGN, INSTALLATION, PREVENTIVE AND REMEDIAL MAINTENANCE

FOR GIANT VOICE-EMERGENCY SOUND SYSTEM

1.0 Description of Services: The contractor shall be responsible for designing, providing, installing, maintaining and repairing an Federal Signal emergency alert system (hereafter referred to as “Giant Voice Alert System”) at 106th Rescue (RQW), Gabreski Air National Guard Base, West Hampton Beach, NY. The contractor shall provide all Giant Voice Alert System equipment, management, supervision, transportation, tools, parts, freight, rentals and labor necessary to provide design, installation, and non-personal maintenance and repair services to the Giant Voice Alert System. The contactor shall perform maintenance, both emergent and preventative, for 1 year. Maintenance includes two preventative maintenance inspections per year (semi annually) on the entire system. The semi-annual preventative maintenance also includes a complete functional test of the system.

2.0 Government Furnished Property & Services: This includes installation of existing customer-owned Mass Notification System (MNS) equipment, as well as additional equipment to ensure proper operation of the complete MNS system. The additional equipment includes two additional DSA-2 speakers units for pole #3 at the ball field. This #3 pole unit will require dedicated solar setup, which we have included, but it will not have separate A/C power to it. The heavy duty poles for units #1 and #2, however, will both have A/C power fed from the nearest building, in addition to solar back-up. Also included is a 16.5" bolt kit and template for the standard pole on unit #3.

This proposal also includes two 18.5" bolts kits and templates for the heavy duty poles for units #1 and #2. The system pricing includes installation of the two base station units, three poles and antennas, programming, commissioning, optimization and training. We have also request removal of the existing steel pole unit and Whelen speaker stack. We do not, however, included removing the concrete pier associated with that existing pole.

We have also included are 10 batteries (federal signal deep cycle) needed for RTU's and amplifiers.

Per the attached sound propagation study, the installed system will consist of three steel poles with concrete piers. Pricing must be based on contractor providing conduit, concrete piers and A/C power to poles for units #1 and #2, and solar power to the pole for unit #3. Contractor will provide Federal Signal equipment with head-end terminations, programing and commissioning. All conduit, wire, and boxes will be provided by contractor.

Material

Siren, 2 speaker directional Federal Signal 2 EA Amplifier 400W Federal Signal 2 EA Digital Voice Chip Federal Signal 2 EA DSA mounting brackets 4- 112" steel

Federal Signal 6 EA

Antenna Mounting Bracket, Pole Federal Signal 2 EA Kil, deep cycle batteries Federal Signal 10 EA Solar power module for pole Federal Signal 2 EA AC Power disconnect Federal Signal 1 EA Bolts for each pole 18.5" Federal Signal 2 EA Bolts for each pole 16.5" Federal Signal EA

Labor

Steel w/Concrete pier inst.

Federal Signal

EA

System opt/configuration and setup Federal Signal 2 EA

PRJ.MGMT 1 EA

Encoder and radio package custom Federal Signal 2 EA Digital voice recording Federal Signal! 1 EA Complete site opt test training Federal Signal 2 EA Base station inst Federal Signal 2 EA Solar kit installation Federal Signal 3 EA Remove existing Whelen stake 1 EA

License Smart msg. client profile licenses

Per UFC 4-021-01, in-building systems will be resurveyed, and will be designed per the UFC, but are not included in this proposal. These systems will consist of speaker strobes installed in occupied areas, and a single local operating controller inside the main entryway at each building. They will also include a single UVIC in-building controller (ACU) for listed buildings with RF and IP capability to power and control the speakers to be installed. Speaker strobes would be installed per UFC, which refers to NFPA 72 to achieve audibility and intelligibility requirements.

Warranty on existing equipment is effective, so this contract must include coordinator of record. The Government will acquire the Frequency required to broadcast. The contractor will be responsible to coordinate any permits required for the construction, installation, signatures on drawings, hot work permits, or any other similar coordination within 106th RQW proper.

3.0 Service Summary:

3.1 The contractor is responsible for designing and identifying three locations of the Giant Voice System within the 106th RQW. The Giant Voice system shall be VHF wireless, shall be able to be activated from the Command Post, the Emergency Operations Center and/or from the Base Defense Operation Command. The system shall be powered by a combine of electrical power, solar (as alternate & where electric is not available) and batteries. It shall be able to maintain a charge without sunlight for at least 3 days.

3.2 The contractor is responsible for installing the designed Giant Voice Alert System in accordance with prevailing safety and UFC 4-021-01 standards and regulations.

3.3 Maintenance service shall consist of completely restoring the system to normal operations.

3.3.1. The contractor is responsible for maintaining all Giant Voice Alert System equipment. Siren equipment requires a 24-hour response time and shall be identified in a contractor developed Schedule A. The controlling equipment requires a 72-hour response time and shall be identified in a contractor developed Schedule B.

3.3.2. The contactor shall conduct two preventative maintenance inspections per year (semi annually) to include test of the system. These shall be comprehensive field tests of the entire system and central control tests from both primary and alternate locations. The contractor shall monitor and perform checks on at least one of the three towers bi-monthly on a rotating basis.

3.3.3. The contractor shall be able to maintain this equipment so that it operates within manufacturer specifications and broadcasts the emergency signals and warnings to the site. All emergent requests for maintenance of the Giant Voice System will be initiated by the 106th Communications Flight.

3.4 Damage to equipment caused by accident, misuse, abuse, fire, water, fluctuation of electrical power or acts of God are excluded from the agreement.

3.5 Only new standard parts and/or materials that are the same or are of equal or better quality (without alteration) with new parts shall be used in performing repairs. Installed parts shall become the property of the Government. Parts which have been removed shall become the property of the contractor and must be removed from the installation at the expense of the contractor.

4.0 Safety and Security: The contractor shall conduct all installations and maintenance activities to comply to the maximum extent practicable with the terms and conditions of the commercial market place. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor’s compliance or noncompliance with such responsibilities. The contractor personnel will be required to attend the 106th RQW safety briefing.

5.0 Personnel: The contractor shall ensure that all services under this contract are performed by competent certified personnel who have completed applicable technician requirements. Certifications of all personnel involved must be made available upon request by 106th Communications Flight personnel before beginning any work.

6.0 Inspection, Testing, and Maintenance Tasks: Only personnel trained and qualified in the maintenance and repair of mass notification systems will perform inspection, testing, and maintenance tasks. Most types of mass notification systems use technology commonly found in fire alarm systems or outdoor voice and siren warning systems (hereafter referred to as Giant Voice Alert Systems), and similar maintenance skills are needed.

6.1 Unless specific manufacturer training is available for a mass notification system, personnel shall be considered qualified if they have achieved a National Institute for Certification in Engineering Technologies (NICET) Level III or Underwriters Laboratories, Inc. (UL) certification level.

6.2 Tasks must be performed according to manufacturer’s instructions.

6.3 The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its populations.

6.4 The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would created a conflict of interest nor shall the contractor employ any person who is an employee of the New York Air National Guard.

7.0 Maintenance Approval

7.1 The contractor shall not undertake any maintenance requiring the operation of a crane or perform any digging without the prior written consent of the 106th Communications Flight or Alternate (i.e., Civil Engineering) and any other authority as required by the standards and rules applicable to construction on the Base as prescribed by the government before or after the effective date of this Contract.

7.2 As a prerequisite to obtaining such approval, the Contractor shall submit to the 106th Communications Flight such drawings, plans, and other relevant data as may be requested by the government, including but not limited to three sets of drawings showing typical service entrances, antenna tower sites, technical center location and other related details. Electronic submittal of documents is preferred.

7.3 At the completion of any construction, installation or maintenance resulting in changes in cable routing, wiring or other significant change in facilities and equipment, the Contractor shall submit drawings or other appropriate documents to 106th Communications Flight or alternate indicating such changes.

7.4 The contractor shall verbally notify and receive approval from the 106th Communications Flight or Alternate before any live testing of the system. The POC for notification is Major Stewart A. Morrison and SMSgt Harold Erickson.

7.5 The provisions of paragraph 7.1 shall not apply to routine maintenance and repair not involving the installation, removal or repair of aboveground or belowground cables, poles or conduit.

8.0 Period of Performance. These services are to be performed at 106th Rescue Wing, West Hampton Beach, New York. Period of performance shall begin on the date of award for installation, and maintenance and repair services shall commence upon acceptance of completely designed and installed systems for one year. Four one-year options are included for maintenance.