PWS_for_PR_10812655.pdf

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PERFORMANCE WORK STATEMENT

JFHQ-NY J3 Directorate

Structural Collapse Venue Site (SCVS) – RESET

Region II HRF EXEVAL Support

13 June 2016– 17 June 2016

1. Background:

The NGB-J3/7 provides the Chief, National Guard Bureau (CNGB) with subject matter expertise on joint doctrine, training, education, and exercises to ensure a trained and balanced National Guard force ready to support any mission of the several States or the

Combatant Commander. The New York Army National Guard is tasked to develop and support training and exercise activities aimed at enhancing contingency readiness. The

HRF ensures these functions are integrated and complementary where appropriate.

2. Objective:

This Performance Work Statement establishes performance requirements for contractor support to allow training organizations the maximum opportunity to exercise their personnel under simulated “real world” conditions. The training environment shall provide support for the regional training and exercise activities focused on enhancing domestic contingency readiness embedded within these support efforts - venues designed to assist in the training and readiness of CERFP/HRF teams. Training venues and props will be built so individuals will gain valuable experience and expertise working on a simulated “real world” collapsed structure.

3. Required Tasks:

The contractor shall perform the PERFORMANCE OBJECTIVES below in accordance with the Performance Standard and Acceptable Quality Level. Personnel assigned to this task shall possess the skills and expertise necessary to perform assigned tasks associated with this order.

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Task 1, Program Management: The contractor shall provide materials and services to manage the accomplishment of the tasks in this Performance Work Statement throughout the period of performance of the contract. The contractor must provide a monthly Progress, Status, and Management Report with each invoice submitted for payment. The contractor shall prepare for, conduct, and participate in meetings and reviews. The meeting and reviews require the contractor to prepare minutes for each meeting and submit them electronically for review. The contractor shall resolve action items assigned to the Contractor at these meetings.

Task 2, Reset Structure Collapse Venues Simulators. The contractor will ensure the

SCVS is reset prior to each pre-ExEval Collective Training Event (CTE) and prior to the start of each ExEval. This requires the contractor to perform a site recon/visit to identify and plan for the necessary materials and expected labor required to reset a SCVS. The contractor shall provide heavy equipment; reset labor and construction material for the reset of the SCVS.

Acceptable Quality Level:

The Structure Collapse Venues Simulator (SCVS) must be an adequate size and complexity to allow multiple training venues to occur simultaneously and meets industry, state and local safety standards.

Props must create the appearance of a “real world” collapsed structure, allowing

National Guard Units to develop experience and expertise in real disasters.

Provide a minimum of twenty-five (25) Search and Extraction (S&E) training lanes. 5 physical lanes supporting 5 iterations of each lane. Reset of each lane is dependent upon technical level of tasks, material available, and risk/safety of each task. Subject to technical expertise of training facilitator. All tasks conducted with equipment organic to CERFP (includes rented support packages

– i.e. lumber and concrete material)

Structural Collapse Rescue Operations

1) Technical rescue and Confined space rescue

2) Shoring/Bracing

3) Breaching/breaking/cutting

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4) Lifting/hauling

5) Rope rescue

Training for the S&E will include the following skill areas:

- Lifting and Hauling prop with a minimum footprint of 40ft by 75ft with tactical rock or firm, packed gravel.

- Shoring prop with a minimum footprint of wall surface 12ft tall by 45ft long. A building one or two stories high with smooth surfaces, windows and doors.

- Confined Space prop with a minimum footprint of 3.5 ft tall (inside) by 40ft long. Site must have firm footing for maneuvering and spot shoring.

- Rope prop with a minimum footprint of 25ft tall by 30ft long. Site must have tactical rock or firm gravel to land on and belay from.

- Breaching and Breaking prop with heavy debris to break precisely as directed with a minimum footprint of 60ft by 60ft. Site must have tactical rock or firm gravel and must have good drainage.

Provide personnel to supply input and direction to ensure that the maximum training and exercise value is achieved during the use of the SCVS.

Provide three (3) personnel Subject Matter Experts (SME) to perform as urban search and rescue liaisons within the framework of the Incident Command

System during the External Evaluation.

Provide a covered area with power to stage equipment and people.

Provide a roll off dumpster large enough to remove all waste material and garbage.

Reset venues to maximize exercise goals and maintain a safe work environment.

Pile reset shall include 24 concrete breaching slabs no less than 5ft X 5ft X 6in, PWS Page: 4 with no less than ¼” reinforced rebar.

Provide the Lumber Kit.

Lumber and Material Kit Brand/Type Quantity

12’ 4x4 boards Immaterial 40 ea

12’ 2x4 boards Immaterial 25 ea

16’ 2X6 boards Immaterial 21 ea

16’ 2X4 boards Immaterial 5 ea

4’x8’ plywood ¾” thick Immaterial 2 ea

4’x8’ plywood ½” thick Immaterial 6 ea

8 penny duplex length nails (25 lbs) Immaterial 1 bx

16 penny duplex length nails (25 lbs) Immaterial 1 bx

Lumber crayons Immaterial 1 bx

Task 3, Provide Training Support Personnel for EXEVAL. The contractor will provide staff and subject matter experts to support training venues. Provide three (3) subject matter expert (SME) to assist with the safety, training, and evaluation of the

Search & Extraction. The SMEs must be Rescue Tech level 2 certified. The SMEs shall work approximately twelve (12) hour flexible shifts for five (5) operational training periods depending on exercise dynamics and conditions. In addition, the contractor will:

Acceptable Quality Level

Conduct site recon meeting for EXEVAL planning

Attend other meetings via teleconference as required

Assist in exercise coordination

Provide subject matter expertise

Assist in preparing the Risk Analysis

Provide one S&E and Safety personnel (SME)

Provide training for the S&E in the following skill areas:

o Rope evolutions o Lifting and hauling evolutions

PWS Page: 5 o Confined space evolutions o Breaching and burning evolutions o Shoring evolutions o Technical search evolutions

Ensure training meets industry, state and local safety standards

All personnel involved in the training are certified in accordance with U.S.

certifying agencies for this purpose.

Training audience reports that the training fulfilled their training objectives when questioned or on an end of course evaluation survey.

Task 4, Submit comprehensive After Action Reports

Acceptable Quality Level

Format approved by Government

Complete and acceptable to Government

4. Contracting Officer’s Representative (COR)

TBD Name, (518) 786-XXXX, Xxxxx.X.Xxxxx.xxx@mail.mil for inspection and acceptance of deliverables under this task order. The COR is authorized to represent the contracting officer in interpreting the technical requirements of this task order.

However, the COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition

The Contracting Office Technical Representatives are:

LTC Aron Sacchetti, (518) 786-6035, aron.t.sacchetti.mil@mail.mil

5. Period of Performance: 13 June 2016– 17 June 2016. The period of performance will include a HRF EXEVAL 16 June to 17 June 2016. The period of performance will include reset of the pile prior to and subsequent to the EXEVAL.

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6. Place of Performance:

State Preparedness Training Center, Oriskany, NY; NY HRF EXEVAL

7. Other Direct Charges:

Materials and Supplies (ODC) expense must be included in proposal.

8. Government Property and Furnished Information (GFI): None.

9. Ownership: The NYNG will retain ownership of all products developed under this

Task Order.

10. Security Requirements:

a. Clearance Requirements: None

b. The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/privileged information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability under

Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government. Contractor personnel shall be required to obtain and maintain security badges and adhere to the installation security requirements.

11. Deliverable Guidelines:

a. Inspections and Acceptance: All deliverables must be submitted to and approved by the NGB-J7 Contracting Officer’s Representative.

12. Quality Assurance Surveillance Plan:

The Contracting Officer’s Representative (COR) will monitor contractor performance

PWS Page: 7 and complete the Quality Assurance Surveillance Plan Worksheet at the end of the contract period of performance or annually. However, the COR may submit a Quality

Assurance Surveillance Plan Worksheet at anytime and as often as necessary to document quality levels. If Contractor response to an identified quality deficiency is unsatisfactory, the Contracting Officer or COR will contact the appropriate Contractor representative to implement a plan of action to remedy the identified deficiency.

A quality rating may change from “Green” to “Red” without notice. We anticipate the

COR utilizing the “Yellow” quality rating to alert the contracting office of quality issues that have the potential for a “Red” quality rating if corrective action is not taken. If the performance rating for any task in this order is “Red” during any time in the performance period, the COR will notify the Contracting Officer.

RATING DESCRIPTION

Green Yes. Performance and technical specifications are being met at an Acceptable Quality Level (AQL. i.e., 98% - 100% positions filled or metrics achieved.

Yellow Yes. Performance and technical specifications are being met at the minimum AQL, but the following service/deliverable needs contractor attention: i.e., 96%-98% positions filled or metrics achieved. “Yellow” ratings are approved for full FFP payment. Corrective action is required if staffing falls between

96% - 98% for an average of 15 calendar days of any given month. If a position or metric that caused a “Yellow” rating was not filled by the following month, then unless pre-approved by the COR, then the Government intends to execute a show cause notice and the rating shifts from

“Yellow” to Red.

Red No. Performance and technical specifications are not being met at AQL and the following service/deliverable needs immediate contractor resolution: i.e., 95% and below

PWS Page: 8 positions filled or metrics achieved. If staffing falls to 95% and below for an average of 15 calendar days of any given month, then the assigned rating is “Red”. A “Red” rating month cannot be billed at the full FFP.

QASP:

Performance

Objective

Acceptable Quality Level Metrics

Task 1, Program

Management

Perform IAW Task 1 standards

Reports must be complete and acceptable to Government

100% in accordance with PWS

Task 2 - Reset

Structure

Collapse Venue

Sites

Perform IAW Task 2 standards (AQL).

The Structure Collapse Venues Simulator (SCVS) must be an adequate size and complexity to allow multiple training venues to occur simultaneously

S&E must meet industry, state and local safety standards.

Props must create the appearance of a “real world” collapse structures

Provide 25 S&E training lanes

Provide training for the S&E teams

Structure collapse sites meets specifications

Provide personnel for safety, training and exercise support as specified

Provide training and areas as specified

Provide all equipment as required

Ensure the safe placement of role players and

100% in accordance with PWS and 100% tasks completed within assigned timeframe

PWS Page: 9 mannequins at the urban search and rescue venues

Ensure that venues will be reset to maximize exercise goals and maintain a safe work environment during use.

Ensure the SCVS is reset prior to each pre-ExEval

Collective Training Event (CTE), and prior to the start of each ExEval.

This requires the contractor to perform a site visit to identify and plan for the necessary materiels required for a complete SCVS reset.

The contractor shall provide heavy equipment; reset labor and construction material for the reset of the SCVS.

Task 3 - Provide

Training Support

Personnel for

ExEvals

Perform IAW Task 3 standards (AQL).

Attend all planning meetings as required, assist in exercise coordination, and provide subject matter expertise.

Provide personnel for safety, training and exercise support as specified

Conduct training and ensure training meets industry, state and local safety standards

All personnel involved in the training are certified

Training audience reports that the training fulfilled their training objectives

100% in accordance with PWS and 100% tasks completed within assigned timeframe

Task 4 - Submit an After Action

Report

Perform IAW Task 4 standards (AQL).

Within 5 working days of the completion of each event

Government must approve Format;

Report must be complete and acceptable to Government.

100% in accordance with PWS and 100% tasks completed within assigned timeframe

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Annex – A

New York/New Jersey HRF EXEVAL

Provide training support for NY/NJ HRF EXEVAL

Event: NY/NJ HRF EXEVAL

Location: State Preparedness Training Center

5900 Airport Road, Oriskany, NY 13424

Event Dates: 13 June 2016– 17 June 2016

SCVS Reset Completion NLT: 0800 13 June 2016

Recon Date: TBD (Must be coordinated with COR)

Background: The SCVS located at the State Preparedness Training Center in

Oriskany, NY is an existing SCVS which has been used multiple times for various

CBRN training events. The site is easily accessible by paved roads and the SCVS is located in the middle of an old runway with solid pavement.

General Descriptions:

a. The site is accessible by roads to support construction vehicles and equipment.

b. Wind – the site may experience snow, heavy rainfall, and heavy sustained winds.

c. There is no permafrost in this area.

d. The surface is flat with drainage grading.

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Environmental Considerations:

a. No petroleum products can be used for fill/construction.

b. No subterranean excavating is allowed.

c. No alteration is permitted of the surrounding trees or vegetation.

d. Contactor must abide by all local, state and Federal environmental regulations and laws.

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Time line