2014_PWS_Motorized_Equipment_PM-10_Jun.pdf

Guardian Angel Weapons System (GAWS) Motorized Equipment Project (MEP) Manager Performance Work Statement 10 June 2014

1.0 Organizational Analysis:

Air National Guard (ANG):

Source: (http://www.ang.af.mil/mission.asp)

Vision is to be a "Ready, reliable, and accessible force that maintains its relevancy now and through the millennium"

Mission is "To provide combat capability to the war fighter and security to the homeland.” Specifically, to provide ready units to the state and nation in three critical roles:

• Federal Role: To support national security objectives

• State Role: To protect life and property, and to preserve peace, order, and public safety.

• Community Role: To participate in local, state, and national programs that add value to America

2.0 Technical Specifications

Objective: Provide motorized equipment management services at the 103rd Rescue Squadron. Place of performance will be Westhampton Beach, NY.

Maintenance Performance Standard Acceptable Quality Level (AQL) Method Used /

Frequency

Perform inventories of all 103rd RQS motorized equipment and associated systems.

Technical Specification

2.2.3.1-2.2.3.2

• Satisfactory performance of all equipment to include serviceability status of equipment is 98% complete.

• Equipment is loaded and tracked according to USAF guidelines/instructions 99% of the time.

Periodic Inspection /

Spot Checks / Monthly

Perform functional tests, and analyses of performance and malfunctions of electrical and mechanical assemblies.

Technical

2.1.1-2.1.2, and 2.2.3.3

• Test and analysis are performed as required or scheduled 98% of the time.

Performs routine and field sustainment maintenance.

Technical

2.1.2, 2.2.2.2, 2.2.3.3, and 2.2.3.5

• Maintenance is performed as required or scheduled 95% of the time

• Equipment serviceability status is maintained 95% of the time.

http://www.ang.af.mil/mission.asp

The following technical specifications are provided to demonstrate the task environment in which the services will be delivered. The following specifications are not directives on how the services are to be provided but an example of what traditionally has been required to successfully support the contract objective. The contractor is encouraged to surpass the minimal technical specifications as well as demonstrate technical, operational, and administrative expertise to support the customer in exceeding organizational and departmental objectives.

2.1 Motorized Equipment Specialist:

Guardian Angel Weapons System (GAWS) Motorized Equipment Specialist (MEP) provides maintenance, troubleshooting, testing and management of various motorized equipment at the 103rd Rescue Squadron.

2.1.1 Contractor shall perform in depth equipment checks and provide detailed maintenance and repair, or declare equipment unserviceable.

2.1.2 Contractor MEP will provide detailed maintenance and management of unit’s motorized equipment program, specifically: Guardian Angel Rescue Vehicles (GARV’s), 11 All-Terrain Vehicles (ATV), 8 snow machines, 8 Advanced Rescue Craft (ARC), 2 compressors, 10 generators, 8 chainsaws, 7 rescue saws, 42 boat engines, 15 extraction equipment, over 20 trailers, 1 forklift, and 4 Low-Speed Vehicles (LSV).

2.2 This position is located in the 103rd Rescue Squadron (RQS) Logistics Section (LG). The mission of the 103rd Rescue Squadron is to organize, provide training for, equip, and sustain SERE (Survival, Evasion, Resistance, and Escape), Pararescue, Combat Rescue Officers, and various support personnel to support State and National Civil Search and Rescue, and worldwide employment of Combat Search and Rescue (CSAR) and the full range of Personnel Recovery and Special Operations missions. The force, known as the Guardian Angel Weapon System (GAWS), is required to rapidly deploy in support of joint operations in all physical environments, both at night and day, and to provide the war fighting commanders the ability to project both air and ground forces to any region of the world in support of our national objectives.

Rescue Squadrons provide unique and special skills required for support of these joint operations and are equipped and tailored to support specific missions. To ensure mission success and personnel safety, it is imperative that motorized equipment and associated support equipment is maintained at peak operational readiness levels IAW Department of Defense (DOD) guidelines. If DOD guidelines are not available for certain types of equipment, manufacturer’s specifications will be adhered to. To maintain compliance and insure operational readiness, the 103rd RQS must have a highly qualified and experienced Motorized Equipment Specialist, who will have extensive and practical knowledge of engine repair and operation principles as well as mechanical systems as they pertain to Guardian Angel mission equipment.

2.2.1. Research/Technical. The contractor shall research available and emerging technologies and work with

103rd RQS personnel to identify areas where technology advances can benefit the squadron. Specifically, the contractor should look for solutions to technology gaps, resource protection, and enhanced equipment training methodology that will save training time, funding, or enhance combat survivability of Pararescuemen and Combat Rescue Officers

2.2.2 103rd RQS GAWS Motorized Equipment Specialist required skills and experience pertaining to GAWS motorized equipment:

2.2.2.1 It is required for the Contractor to have actual work experience managing the equipment used for Air

Deployable Equipment Bundle Rigging Process, including Rigging Alternate Method Zodiac (RAMZ), Rigging Alternate Method Quad (RAM-Q), ARC packages, and Rapid Extrication Device (REDS) gear.

Furthermore, MEP Contractor will have experience in the planning, coordinating, and support of Guardian Angel training that requires motorized equipment. Experience may include, but is not limited to waterborne operations (RAMZ airdrop, tethered duck (T-Duck) deployment), land/overland operations (RAM-Q, ATV, Snow Machine training), and confined space rescue.

2.2.2.2 Contractor shall be certified to work on Bombardier and Honda 4 cycle Marine Outboard Engines, and have experience with the full engine rebuild process.

2.2.2.3 The contractor will have experience in small vessel operation, and shall provide Coast Guard (civilian) or DOD equivalent documentation expressing their experience in small vessel operations.

2.2.2.3.1 Contractor may provide boat-master and boat operations support for unit water operations training.

2.2.2.4 Contractor will perform Vehicle Control Officer (VCO) duties.

2.2.2.5 Contractor must provide documentation (e.g., resumes, diplomas, certificates) that shows qualification in the skills required in sections 2.2.2.1-2.2.2.2 with proposal offer.

2.2.3 The contractor will execute the following activities:

2.2.3.1 Contractor will ensure motorized equipment program meets regulatory guidance concerning accountability and maintenance. Contractor will provide a quarterly report on the status of unit’s motorized equipment and accessories.

2.2.3.2 Contractor will be the focal point for motorized equipment and accessories, and will develop an Equipment

Status Database or spreadsheet to track equipment utilization, maintenance time/costs, and repair time/costs. Perform preventative/scheduled maintenance program for assigned equipment.

2.2.3.3 Contractor will inspect all unit motorized equipment and work directly with either base support or local equipment maintenance for the repair and or replacement of unit’s motorized equipment when work cannot be done in house.

2.2.3.4 Contractor will coordinate all funding requirements through the Contracting Officer (COR), Resource

Advisor, and Logistics section.

2.2.3.5 Contractor shall be responsible for ensuring all motorized alert mission equipment is postured to meet the

103rd RQS alert commitments and contingencies.

2.2.3.6 Contractor shall be responsible for maintaining the Material Safety Data Sheet (MSDS) and hazardous material program.

2.3 Deliverables. The contractor shall provide the following:

2.3.1. Monthly Status Report. Contractor shall provide the Government a written monthly progress report containing Contractor progress, status, and maintenance updates by the tenth of the following month. The report shall address at a minimum, the general requirements description, progress during the past month, equipment issues, actions to be taken to resolve the issues, and future plans. The report may be submitted electronically if readable by MS Word, latest version.

2.3.2. Inventory Report. Submit inventory report of all 103rd RQS motorized equipment and accessories and their operational readiness as required by 103rd RQS Logistics.

2.3.3. Maintenance Report. As required, prepare oral/written reports/recommendations to correct deficiencies in all aspects of motorized equipment maintenance.

2.3.4 Equipment Mishap Report. When requested, advise/assist in Air Force investigations and analysis of equipment incidents, and failures. As required, provide inputs in written form. As required, develop briefings and information papers related to maintenance and operational problems for dissemination to GAWS personnel.

2.3.5 Training Policy. When requested, assist the GAWS RQS Training and Standards/Evaluations Sections in the development and drafting of motorized training policies, directives, and regulations for review and approval by the 103rd RQS/Standards and Evaluations and 106th RQW/Standards and Evaluations.

2.3.6 Cost Breakdown Report. The contractor will provide, as requested, a report detailing expenditures.

3.0 Additional Requirements and Notes:

3.1. Contractor shall possess advanced technical knowledge necessary to solve the complex problems of the contract.

3.1.1 Military or civilian small engine repair / vehicle maintenance background is highly desirable. Furthermore, knowledge of engine repairs and detailed operating characteristics to include, but not limited to: four wheel drive and all terrain vehicles, snow machines, watercraft, and power rescue tools. Knowledge of safety regulations and procedures. Ability to work on all terrain vehicles, watercraft, snow machines, and power rescue tools. Ability to perform heavy duty maintenance; specifically on 4 cycle, 2 cycle, and diesel engines. In addition, experience with outboard boat motors, ATV’s, and snow machines using tools and equipment supplied by unit.

3.1.2 Contractor shall have working knowledge of the following computer software:

• Microsoft Word

• Excel

• Unit Level Logistics System-Ground (ULLS-G) program

• Fed Log

3.2 TRAVEL. Travel outside the local area may be required to support the requirements of this contract. All travel must be directed and approved in advance by the COR. Travel shall be reimbursed in accordance with the, Joint Travel Regulation (JTR), Allowable Travel Cost. Contractor personnel are not authorized to travel on Government invitational travel orders.

3.2.1 The Contractor shall fund all travel and expenses for technical training of on-site Contractors related to the operation, repair, and servicing of existing water craft and equipment in inventory at time of contract acceptance or options exercised. The Contractor shall also fund all expenses for routine technical training of other company personnel on any equipment and water craft currently in or added to inventory during the period of the contract.

3.2.2 The 103rd RQS will arrange funding for all travel and expenses for technical training of on-site Contractors for new and/or unusual equipment and watercraft added to inventory GAWS-wide, if required. To qualify for 103rd funding, the technical training must be for a new technology/ability.

3.2.3 The 103rd RQS will fund all travel and expenses for technical training courses related to the operation, maintenance, repair, and servicing of locally purchased unit specific watercraft and equipment.

3.2.4 The 103rd RQS will fund all travel and expenses for maintenance or servicing of equipment and water craft the on-site Contractor is required to perform at an off-site or commercial facility when on-site Government provided facilities are inadequate to accomplish the work. Determination of adequate facilities for servicing and maintenance tasks rests with the Contracting Officer Representative (COR)

3.3 Contractor will be provided with adequate office space located at the 103rd RQS including a complete workstation and chair, expendable supplies, computer hardware and software (and support), internet/intranet/Local Area Network (LAN) (and support), tools for day to day operation, telephone and fax, copy machine and printer, mail service and postage. All government furnished supplies and services shall be for official use only.

3.4 Contractor will be required to operate the following vehicles in order to perform the tasks listed on this statement of work:

• Fork Lift up to 10k

• Up to 10 PAX Van

• Up to F-650 or Dual Wheel Pick-up or equivalent

• Up to Full Size SUV

• Up to Triple Axle Trailer Towing

• GA Rescue Vehicles (GARV’s)

• ATV’s

• Low Speed Vehicles

4.0 Security Requirements:

4.1 A CAC is required for Base access and the LAN:

A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed.

4.2 Contractor shall work with the contracting office for processing into the Contractor Verification System (CVS).

5 Miscellaneous:

5.1 Performance of Services During Crisis Declared by the National Command Authority or

Overseas Combatant Commander is not applicable.

5.2 The contractor is cautioned that if off-duty active military personnel are hired under this contract, they may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The absence of such employees shall not constitute an excuse for nonperformance under this contract.

5.3 Hours of Operation: The contractor shall perform the services required under this contract within core operating hours which are 0700-1630, Monday thru Friday.

5.4 Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

Unit Identification Code (UIC) for the Requiring Activity: FA6326 Issuing Office DoDAAC: W912PQ http://www.ecmra.mil/

6. Appendices:

A. Estimated Workload Data

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM NAME ESTIMATED

QUANTITY

1 Inspection/maintenance of unit’s vehicle/engines/trailers program 140 items 2 Inspection/maintenance of unit’s equipment program 20 items 3 Accountability of vehicles through database Monthly

QUALITY ASSURANCE PLAN – COR INFORMATION

In your role as Contracting Officer Representative (COR) you assume some Quality Assurance duties. You will monitor contractor performance, complete and sign the Quality Assurance Worksheet provided below at least monthly, but you can submit the worksheet more frequently if needed. This worksheet allows you to document compliance with the contract and fill a regulatory requirement to ensure adequate oversight is being performed.

Annotate the number of hours worked and overtime (if applicable) worked, travel and reimbursable costs incurred. Hours worked in excess of the normal work schedule require prior approval by the Contracting Officer. Please annotate only the actual hours worked and approved; do not include holiday, vacation or sick hours. Only the actual time the contract employee was on the job should be submitted as billed hours.

Quality Assurance Plan Worksheets are to be sent directly to the Schedule Holder and Administering Contracting Office, not later than the 5th day of the month following the service (every month).

The quality rating may change from “Green” to “Red” without notice, however we encourage the COR to utilize the “Yellow” quality rating to alert the contracting office and the Schedule Holder of quality issues that have the potential for a “Red” quality rating if corrective action is not taken.

Any time the rating is less than “Green” the COR shall clearly document the worksheet to indicate what did or did not occur per the PWS requirement. When an observation indicates other than a “Green” rating, the COR will require the Contractor to initial the observation.

Initialing the observation does not constitute concurrence with the observation; it only acknowledges that they have been made aware of the defective performance. Notify the Contracting Officer if there is a deficiency. If the Contractor’s response to an identified quality deficiency is unsatisfactory, the Contracting Officer along with the COR will contact the Schedule Holder to implement a plan of action to remedy the identified deficiency.

COR CHANGES: If your supervisor decides to re-assign these COR oversight duties to another Government employee, you must notify the Contracting Officer or Administrative Contract Office immediately, in writing, with their name, position, email and telephone number. Email notification is acceptable. Each COR conducting oversight duties must provide the Contracting Office a copy of the certificates from the required courses below BEFORE services start on the contract or before they can be assigned as the COR.

CONTRACT EMPLOYEE CHANGES: Ensure that all replacement contract employees, to include short-term temporary replacements, are reported to the Contracting Officer listed on the contract.

COR REQUIRED COURSES: The COR must be nominated by their supervisor, appointed in writing by the Contracting Officer and formally trained, which requires the following courses:

1.) DAU CLC106, COR With a Mission Focus – REQUIRED EVERY 3 YEARS

2.) DAU CLC 107, OPSEC Contract Requirements - REQUIRED ONE TIME

3.) DAU CLC 013, Services Acquisition - REQUIRED EVERY 3 YEARS

4.) DAU CLM 003, Overview of Acquisition Ethics - REQUIRED ANNUALLY 5.) Combating Trafficking in Persons - REQUIRED ANNUALLY

a. Air Guard Personnel complete course Human Relations ZZ133080 in ADLS.

b. Army Guard personnel go to http://ctip.defense.gov/ and complete J3TA-

US030 course.

6.) Complete Form OGE 450, Confidential Financial Disclosure Report – REQUIRED

ANNUALLY

a. Go to: HTTPS://WWW.FDM.ARMY.MIL/ within 30 days of appointment and annually by February 15 of each year you are a COR. A copy of the OGE 450 shall NOT be provided to the Contracting Officer as it is a confidential form.

The COR Nomination Letter and Appointment Letter and proof of training certificates are required to be submitted to the contracting office BEFORE services start on the task order.

MONITOR TRAFFICKING IN PERSONS: The COR shall monitor the contractor’s performance for noncompliance with FAR 52.222-50, Combating Trafficking in Persons (CTIP).

At a minimum, the COR shall:

1.) Read and understand the Combat Trafficking in Persons clause, FAR 52.222-50.

2.) Monitor the contractor’s performance for noncompliance with the Combat

Trafficking in Person clause through contractor inspection and reported information or complaints.

3.) Document any observed non-compliance.

4.) Bring any potential issue in this area to the immediate attention of the contracting officer before engaging the contractor in reference to these activities.

CONTRACTS OVER $150,000- VIRTUAL CONTRACTING ENTERPRISE (VCE)

REGISTRY REQUIRED:

1.0 Virtual Contracting Enterprise’s (VCE) Contracting Officer Representative (COR) Module.

The COR, the COR Supervisor, the Contracting Officer (KO), and the Contract Administrator (CA) shall comply with the DoD requirements for participation in the VCE-COR Module. The VCE COR Module can be access at the following link https://arc.army.mil/COR.

http://ctip.defense.gov/ https://arc.army.mil/COR

1.1. The COR, the COR Supervisor, the KO, and the CA shall create an Army Knowledge Online (AKO) email address at www.us.army.mil. An AKO email address is required to access the VCE-COR Module.

1.2. A COR shall be nominated, appointed, and revoked if necessary in the VCE-COR Module.

1.3. A COR shall create a COR Profile and process a nomination package in the VCE- COR Module.

1.4. The COR shall upload and maintain the following documents listed below in the VCE-COR Module:

• Training certificates: See “COR Required Courses” above.

• COR Monthly Surveillance Reports (QAW) starting the first mo. of the task order. THE QAW MUST BE UPLOADED BY THE 5TH DAY OF THE MONTH

FOLLOWING THE SERVICE (EVERY MONTH).

1.5. The COR Supervisor or Commander will review and approve the COR Nomination and Appointment Letters. Contact the contracting office for a sample COR Nomination Letter.

1.6. The KO will review the COR Nomination and appoint the COR.

The COR referred to in this QAP is Capt Bryan Walsh. Office phone number is 631-723-7415.

Rating Description Green Yes performance and technical specifications are being met at AQL.

Yellow

Yes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs contractor attention.

The Customer must identify what component of the deliverable and/or service requires attention.

Red

No, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate contractor resolution.

The Customer must identify what component of the deliverable and/or service is below the minimum AQL.

QUALITY ASSURANCE WORKSHEET

Performance Rating

Deliverable/Service Quality Rating Causative Factors Effect on Mission

Action Required /

Date

Perform inventories of all 103rd RQS motorized equipment and associated systems.

Green Comments Unnecessary for “Green” QA Rating.

Yellow

Red

Perform functional tests, analyses performance and malfunctions of electrical and mechanical assemblies.

Red

Performs routine and field sustainment maintenance.

Red

Note: Attach Time Card Period of Performance: From _______________to____________

Number of Hours Actually Worked: ______ (Include only actual hours worked. Do not include non worked holidays, leave, etc. these are included in the rate the Government pays and are not paid as hours worked.) Overtime_____ (if applicable): ________ Reimbursable Expenses (include receipts): _______ Travel (include approval sheet): _______

Approved by: Date