2014_PWS_Mission_Equipment_PM-10_Jun.pdf

Guardian Angel Weapon’s System (GAWS) Mission Equipment Project Manager

Performance Work Statement 10 June 2014

Objective: Provide Mission Equipment Manager (MEPM) support services at the 103rd Rescue Squadron. Place of performance will be Westhampton Beach, NY.

Maintenance Performance Standard

Acceptable Quality Level

(AQL)

Method Used / Frequency

Perform inventories of all 103rd RQS mission essential equipment and associated systems.

Maintain a computerized equipment database.

Report inventory results.

Technical Specification 2.1, 2.1.1, and 2.3-2.5

• Accountability of all equipment to include serviceability status of equipment is 98% complete.

Periodic Inspection

Spot Checks / Monthly

Manage GAWS Mission Equipment Scheduled Maintenance and Inspection & Repair of Equipment

Technical Specification 2.1, 2.1.1, and 2.2.2-

2.2.3

• Contractor will manage and monitor Mission Equipment IAW the appropriate Sections inspection criteria and manufacturers recommendations in order to ensure 90% operational and ready equipment.

• Contractor will ensure 100% of alert mission equipment operational and ready

Manage functional tests, analyze performance and malfunctions of mission essential equipment

Technical Specification 2.1, 2.1.1, and

2.2-2.2.1

• Coordinate with appropriate unit support sections in order to test and analyze equipment IAW equipment inspection schedules

1.0 Organizational Analysis:

Air National Guard (ANG):

Source: (http://www.ang.af.mil/mission.asp)

Vision is to be a "Ready, reliable, and accessible force that maintains its relevancy now and through the millennium"

Mission is "To provide combat capability to the war fighter and security to the homeland.” Specifically, to provide ready units to the state and nation in three critical roles:

• Federal Role: To support national security objectives

• State Role: To protect life and property, and to preserve peace, order, and public safety.

• Community Role: To participate in local, state, and national programs that add value to America

2.0 Technical Specifications

The following technical specifications are provided to demonstrate the task environment in which the services will be delivered. The following specifications are not directives on how the services are to be provided but an example of what traditionally has been required to successfully support the task order objective. The contractor is encouraged to surpass the minimal technical specifications as well as demonstrate technical, operational, and administrative expertise to support the customer in exceeding organizational and departmental objectives.

2.1 GAWS Mission Equipment Project Manager:

Mission Equipment Project Manager (MEPM) provides management and coordination of maintenance of GAWS Mission equipment at the 103rd Rescue Squadron (103rd RQS).

2.1.1 MEPM Contractor shall assist the 103rd RQS by maintaining accountability and managing maintenance of all GAWS Mission Equipment, specifically:

* Technical / Extrication Rescue equipment (quantity of 100):

*SAVA lift systems – heavy and light, Patriot systems, Vistos, Light Manpowered hydraulic cutter spreaders, Heavy hydraulic cutter spreaders, structural collapse kits, reciprocating saws, cut off wheel saws, generators, gas detectors, drills, chain saws, K12 Rescue saws.

* Tactical Gear (quantity of 100):

* DZ Kits, Jump Master Kits, Shelter Systems, Cameras, Binoculars, Spotting Scopes, ATV’s, Zodiacs, Advanced Rescue Craft (ARCs).

2.2 MEPM Contractor shall ensure the inspection of all Mission Equipment and work directly with either base support units or manufacturer for the repair and/or replacement of unit’s Mission Equipment.

http://www.ang.af.mil/mission.asp

2.2.1 In addition to scheduled/preventative maintenance, contractor MEPM shall respond to operator or end user notification of equipment malfunction and then coordinate with the unit support section or manufacturer to determine extent of maintenance, or declare equipment unserviceable.

2.2.2 Contractor will work directly with the Guardian Angel Requirements Office for repair or procurement of equipment/systems under their purview.

2.2.3 MEPM Contractor shall be responsible for ensuring all alert mission equipment is postured to meet alert commitments and contingencies.

2.3 MEPM Contractor shall be the focal point for Mission Equipment and will develop a

Mission Equipment Database or spreadsheet to track amounts and types of equipment, to include information regarding dimensions of equipment for mobility processing.

Contractor will assist as the unit’s deployment manager with regard to equipment processing and packing for mobility purposes.

2.4 MEPM Contractor shall ensure equipment program meets regulatory guidance concerning accountability and maintenance of unit’s equipment program.

2.5 MEPM Contractor will provide equipment status reports of unit’s mission equipment.

2.6 Contractor will stay attuned to advancements in technology as to the equipment within the unit. Contractor will submit any new advancement to the units’ logistics section for their review.

2.7 MEPM Contractor shall coordinate all funding requirements for the maintenance of

Mission Equipment through the COR, Resource Advisor, and 103rd RQS Logistics.

2.8 MEPM Contractor will act in the capacity of Guardian Angel Bldg. 424 Building

Manager and will be responsible for the input of work-orders to CE for building/facility problems as an IEMS account holder. He will also manage the building key and lock program.

2.9 MEPM Contractor will perform in the capacity as the 103rd RQS Unit Deployment

Manager. He will hold and maintain necessary security clearances and will have access to the SIPR network.

3.0 MEPM contractor will act as the 103rd RQS ART/SORTS/DRRS Monitor.

3.1 Contractor will manage and operate PRMS under the JSETS database to inventory, issue, register, and account for squadron’s personnel locator beacons.

3.2 Contractor Requirements and Notes:

3.2.1 Contractor shall possess advanced technical knowledge necessary to solve the complex problems of the performance objectives.

3.2.2 Prior experience with the equipment listed in 2.1.1 is required. Contractor must provide along with their proposal the documentation (e.g. resume, diploma, and certificate) that reflect these required qualification skills.

3.2.3 Contractor will act as the focal point for operators with requests regarding any of the above equipment as well as other team/mission equipment to include medical equipment, Aircrew Flight Equipment, and land or waterborne equipment.

3.2.4 MEPM Contractor must have intimate knowledge and understanding of Air Force

Equipment Management Program as outlined in AFMAN 23-110. Furthermore, it is required for the Contractor MEPM to have actual military experience as an equipment manager.

3.2.5 Contractor shall have working knowledge of the following computer software:

• Microsoft Word

• Power Point

• Excel

3.3 TRAVEL. Travel outside the local area may be required to support the requirements of this task order. All travel must be directed and approved in advance by the COR. Travel shall be reimbursed in accordance with the, Joint Travel Regulation (JTR), Allowable Travel Cost. Contractor personnel are not authorized to travel on Government invitational travel orders.

3.3.1 The Contractor shall fund all travel and expenses for technical training of on-site

Contractors related to the operation, repair, and servicing of existing water craft and equipment in inventory at time of contract acceptance or options exercised. The Contractor shall also fund all expenses for routine technical training of other company personnel on any equipment and water craft currently in or added to inventory during the period of the contract.

3.3.2 The 103rd RQS will arrange funding for all travel and expenses for technical training of on-site Contractors for new and/or unusual equipment and watercraft added to inventory GAWS-wide, if required. To qualify for 103rd funding, the technical training must be for a new technology/ability.

3.3.3 The 103rd RQS will fund all travel and expenses for technical training courses related to the operation, maintenance, repair, and servicing of locally purchased unit specific watercraft and equipment.

3.3.4 The 103rd RQS will fund all travel and expenses for maintenance or servicing of equipment and water craft the on-site Contractor is required to perform at an off-site or commercial facility when on-site Government provided facilities are inadequate to accomplish the work. Determination of adequate facilities for servicing and maintenance tasks rests with the Contracting Officer Representative (COR)

3.4 Contractor will be provided with adequate office space located at the 103rd Rescue

Squadron including a complete workstation and chair, expendable supplies, computer hardware and software (and support), internet/intranet/Local Area Network (LAN) (and support), tools for day to day operation, telephone and fax, copy machine and printer, mail service and postage. All government furnished supplies and services shall be for official use only.

3.5 Contractor will be required to operate the following GOVs:

• Fork Lift up to 10k

• Up to 10 PAX Van

• Up to F-650 Single or Dual Wheel Pick-up or equivalent

• Up to Full Size SUV

• Up to Triple Axle Trailer Towing

• ATV’s

3.6 MEPM Contractor shall be physically fit in order to be able to lift heavy material and equipment (90 lbs).

4.0 Security Requirements:

4.1 A CAC is required for Base access and the LAN:

A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed.

4.2 Contractor shall work with the contracting office for processing into the Contractor Verification System (CVS).

5 Miscellaneous:

5.1 Performance of Services During Crisis Declared by the National Command Authority or

Overseas Combatant Commander is not applicable.

5.2 The contractor is cautioned that if off-duty active military personnel are hired under this contract, they may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The absence of such employees shall not constitute an excuse for nonperformance under this contract.

5.3 Hours of Operation: The contractor shall perform the services required under this contract within core operating hours which are 0700-1630, Monday thru Friday.

5.4 Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

Unit Identification Code (UIC) for the Requiring Activity: FA6326 Issuing Office DoDAAC: W912PQ

5.5 Contractor will be required to operate the following vehicles in order to perform the tasks listed on this statement of work:

• Fork Lift up to 10k

• Up to 10 PAX Van

• Up to F-650 or Dual Wheel Pick-up or equivalent

• Up to Full Size SUV

• Up to Triple Axle Trailer Towing

6. Appendices:

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM NAME ESTIMATED

QUANTITY

1 Inspection/oversight of unit’s Mission Equipment program Daily

2 Inspection/oversight of unit’s equipment program Weekly 3 Accountability of equipment through database Monthly

QUALITY ASSURANCE PLAN – COR INFORMATION

In your role as Contracting Officer Representative (COR) you assume some Quality Assurance duties. You will monitor contractor performance, complete and sign the Quality Assurance Worksheet provided below at least monthly, but you can submit the worksheet more frequently if needed. This worksheet allows you to document compliance with the contract and fill a regulatory requirement to ensure adequate oversight is being performed.

Annotate the number of hours worked and overtime (if applicable) worked, travel and reimbursable costs incurred. Hours worked in excess of the normal work schedule require prior approval by the Contracting Officer. Please annotate only the actual hours worked and http://www.ecmra.mil/ approved; do not include holiday, vacation or sick hours. Only the actual time the contract employee was on the job should be submitted as billed hours.

Quality Assurance Plan Worksheets are to be sent directly to the Schedule Holder and Administering Contracting Office, not later than the 5th day of the month following the service (every month).

The quality rating may change from “Green” to “Red” without notice, however we encourage the COR to utilize the “Yellow” quality rating to alert the contracting office and the Schedule Holder of quality issues that have the potential for a “Red” quality rating if corrective action is not taken.

Any time the rating is less than “Green” the COR shall clearly document the worksheet to indicate what did or did not occur per the PWS requirement. When an observation indicates other than a “Green” rating, the COR will require the Contractor to initial the observation.

Initialing the observation does not constitute concurrence with the observation; it only acknowledges that they have been made aware of the defective performance. Notify the Contracting Officer if there is a deficiency. If the Contractor’s response to an identified quality deficiency is unsatisfactory, the Contracting Officer along with the COR will contact the Schedule Holder to implement a plan of action to remedy the identified deficiency.

COR CHANGES: If your supervisor decides to re-assign these COR oversight duties to another Government employee, you must notify the Contracting Officer or Administrative Contract Office immediately, in writing, with their name, position, email and telephone number. Email notification is acceptable. Each COR conducting oversight duties must provide the Contracting Office a copy of the certificates from the required courses below BEFORE services start on the contract or before they can be assigned as the COR.

CONTRACT EMPLOYEE CHANGES: Ensure that all replacement contract employees, to include short-term temporary replacements, are reported to the Contracting Officer listed on the contract.

COR REQUIRED COURSES: The COR must be nominated by their supervisor, appointed in writing by the Contracting Officer and formally trained, which requires the following courses:

1.) DAU CLC106, COR With a Mission Focus – REQUIRED EVERY 3 YEARS

2.) DAU CLC 107, OPSEC Contract Requirements - REQUIRED ONE TIME

3.) DAU CLC 013, Services Acquisition - REQUIRED EVERY 3 YEARS

4.) DAU CLM 003, Overview of Acquisition Ethics - REQUIRED ANNUALLY 5.) Combating Trafficking in Persons - REQUIRED ANNUALLY

a. Air Guard Personnel complete course Human Relations ZZ133080 in ADLS.

b. Army Guard personnel go to http://ctip.defense.gov/ and complete J3TA-

US030 course.

6.) Complete Form OGE 450, Confidential Financial Disclosure Report – REQUIRED

ANNUALLY

a. Go to: HTTPS://WWW.FDM.ARMY.MIL/ within 30 days of appointment and annually by February 15 of each year you are a COR. A copy of the OGE 450 shall NOT be provided to the Contracting Officer as it is a confidential form.

http://ctip.defense.gov/

The COR Nomination Letter and Appointment Letter and proof of training certificates are required to be submitted to the contracting office BEFORE services start on the task order.

MONITOR TRAFFICKING IN PERSONS: The COR shall monitor the contractor’s performance for noncompliance with FAR 52.222-50, Combating Trafficking in Persons (CTIP).

At a minimum, the COR shall:

1.) Read and understand the Combat Trafficking in Persons clause, FAR 52.222-50.

2.) Monitor the contractor’s performance for noncompliance with the Combat

Trafficking in Person clause through contractor inspection and reported information or complaints.

3.) Document any observed non-compliance.

4.) Bring any potential issue in this area to the immediate attention of the contracting officer before engaging the contractor in reference to these activities.

CONTRACTS OVER $150,000- VIRTUAL CONTRACTING ENTERPRISE (VCE)

REGISTRY REQUIRED:

1.0 Virtual Contracting Enterprise’s (VCE) Contracting Officer Representative (COR) Module.

The COR, the COR Supervisor, the Contracting Officer (KO), and the Contract Administrator (CA) shall comply with the DoD requirements for participation in the VCE-COR Module. The VCE COR Module can be access at the following link https://arc.army.mil/COR.

1.1. The COR, the COR Supervisor, the KO, and the CA shall create an Army Knowledge Online (AKO) email address at www.us.army.mil. An AKO email address is required to access the VCE-COR Module.

1.2. A COR shall be nominated, appointed, and revoked if necessary in the VCE-COR Module.

1.3. A COR shall create a COR Profile and process a nomination package in the VCE- COR Module.

1.4. The COR shall upload and maintain the following documents listed below in the VCE-COR Module:

• Training certificates: See “COR Required Courses” above.

• COR Monthly Surveillance Reports (QAW) starting the first mo. of the task order. THE QAW MUST BE UPLOADED BY THE 5TH DAY OF THE MONTH

FOLLOWING THE SERVICE (EVERY MONTH).

1.5. The COR Supervisor or Commander will review and approve the COR Nomination and Appointment Letters. Contact the contracting office for a sample COR Nomination Letter.

1.6. The KO will review the COR Nomination and appoint the COR.

The COR referred to in this QAP is Capt Bryan Walsh. Office phone number is 631-723-7415.

https://arc.army.mil/COR

Rating Description Green Yes performance and technical specifications are being met at AQL.

Yellow

Yes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs contractor attention.

The Customer must identify what component of the deliverable and/or service requires attention.

Red

No, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate contractor resolution.

The Customer must identify what component of the deliverable and/or service is below the minimum AQL.

QUALITY ASSURANCE WORKSHEET

Performance Rating

Maintenance Quality Rating Causative Factors Effect on Mission

Action Required

Date

Perform inventories of all 103rd RQS mission essential equipment and associated systems.

Maintain a computerized equipment database.

Report inventory results.

Green Comments Unnecessary for “Green” QA Rating.

Yellow

Red

Manage GAWS Mission Equipment Scheduled Maintenance and Inspection & Repair of Equipment

Green Comments Unnecessary for “Green” QA Rating.

Yellow

Red

Manage functional tests, analyze performance and malfunctions of mission essential equipment

Green Comments Unnecessary for “Green” QA Rating.

Yellow

Red

Note: Attach Time Card Period of Performance: From _______________to____________

Number of Hours Actually Worked: ______ (Include only actual hours worked. Do not include non worked holidays, leave, etc. these are included in the rate the Government pays and are not paid as hours worked.)

Overtime_____ (if applicable): ________ Reimbursable Expenses (include receipts): _______ Travel (include approval sheet): _______

Approved by: Date: