W912PQ-21-Q-0019.pdf

SEE ADDENDUM

(No Collect Calls)

W912PQ21Q0019 21-Sep-2021

b. TELEPHONE NUMBER

518-786-4747

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 18 Oct 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTINE CAMPBELL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011519285

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO NY PURCHASING & CONTRACTING

330 OLD NISKAYUNA ROAD

LATHAM NY 12110-2224

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56Q4X 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FMS 6,UTICA & MATES, FDNY

FMS 6,UTICA & MATES, FDNY

1705 PARKWAY EAST ( MATES, P4900 MAIN TANK RD

UTICA NY 13501

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF90

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912PQ21Q0019

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

NEW YORK ARMY NATIONAL GUARD

CONTROLLED HUMIDITY PROTECTION (CHP) SYSTEM REPAIRS AND

MAINTENANCE

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Corrective Maintenance (CM) repairs and Preventative Maintenance (PM) to the CHP systems at two (2) New York Army National Guard (NYARNG) facilities in New York as identified within this PWS.

1.2 Background: The Army National Guard (ARNG) has been using Controlled Humidity Protection (CHP) as part of an overarching Corrosion Preservation and Control (CPC) Program for over 20 years. The basis of this program is dehumidified storage either in shelters (new or modified existing ARNG buildings) or Operational Preservation (OP) lines used to dehumidify the crew/interior compartments of weapons systems and electronics shelters. The purpose of CHP is to reduce corrective maintenance by eliminating moisture induced failures, to reduce backlog, and to increase readiness rates. Contractor shall make necessary repairs to current CHP systems and provide ongoing maintenance for the duration of the contract.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) 12-month Base Period and one (1) 12-month option periods.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit (TE) #1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth Day

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0800 - 1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at:

Field Maintenance Shop (FMS) 6 1705 Parkway East, Utica, NY 13501-5424

Maneuver Area Training Equipment Site (MATES) P4900 Main Tank Rd, Fort Drum, NY 13602-5036

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Contract provisions for Telework. None.

1.4.6 Unscheduled gate closures by Security or Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.7 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.8 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.8.1 Common Access Cards: Contractor CAC are neither required nor authorized.

1.4.8.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractors and all associated sub-contractors or employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.4.8.3 For contractors not authorized CAC, but requiring access to a State controlled New York National Guard facility, advance notice and coordination are required between the contractor and the facility to which access is required. Specific security and force protection measures are subject to authorities of the facility commander.

1.4.8.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.8.5 Access to Government Information Systems. None.

1.4.8.6 Access to Personally Identifiable Information. None.

1.4.8.7 Antiterrorism (AT) Level 1 Awareness Training. Required.

1.4.8.8 Information Assurance (IA)/Information Technology Training. Not applicable.

1.4.8.9 Information Awareness. Not applicable.

1.4.8.10 iWATCH Training: N/A

1.4.9 OPSEC Training. Formal training is not required. The following caveats, however, apply. Photography, video-taping, audio recording, or sketching of personnel, facilities, equipment or activities at NY ARNG facilities are prohibited, except as needed for performance of contract performance and with approval of the facility commander.

Contractors should, however, report suspicious activities observed at NY ARNG facilities to the facility commander, officer or non-commissioned officer-in-charge.

1.4.9.1 OPSEC Standard Operating Procedures/Plan. Not applicable.

1.4.9.2 Access to Classified Information. None.

1.4.9.3 Threat Awareness and Reporting Program. Not applicable.

1.4.9.4 Homeland Security Presidential Directive (HSPD-12) Considerations:

1.4.9.5 Routine access to Government-controlled facilities is not required.

1.4.9.6 Routine access to government information systems (IS) is not required.

1.4.9.7 Procedures for the return of Government issued identification and building passes upon completion of contract performance or individual employment is not required.

1.4.9.8 Contractor personnel will require Government escort while performing work on the installation or IS.

1.4.9.9 Contractor is required to provide employee and/or vehicle information for an Entry Authorization List (EAL). EAL information shall be provided to each site POC prior to each visit. Information required for the EAL’s is: number of personnel, personnel names, dates of birth, social security numbers, driver’s license numbers with state(s) of issue, vehicle make/model/license plate numbers with state(s) of issue, site location, and approximate hours of operation at each site during visit.

1.4.10 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.11 Special Qualifications: Contractor shall ensure all employees possess all licenses and certifications for maintaining and servicing dehumidification systems.

Certified contractor employees require training in moisture load calculations, methods of moisture removal, sizing and design of dehumidification systems. The Government does not provide training to contractors. Contractors shall ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified to provide services on the brands/models of equipment listed in TE #3.

1.4.12 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.13 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 10 days after award of contract. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.14 Identification of Contractor Employees: Each person providing services at a NY ARNG facility must provide photo identification, such as state issued driver’s license, and business card or other medium demonstrating he or she is a representative of the contracted firm.

1.4.15 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.16 Contractor Travel. Not applicable.

1.4.17 Data Rights. Not applicable.

1.4.18 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms

2.1 Definitions

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

2.2.1 ARNG Army National Guard

2.2.2 CHP Controlled Humidity Protection

2.2.3 CPC Corrosion Preservation and Control

2.2.4 CM Corrective Maintenance

2.2.5 CONUS Continental United States (excludes Alaska and Hawaii)

2.2.6 COR Contracting Officer Representative

2.2.7 DFARS Defense Federal Acquisition Regulation Supplement

2.2.8 DOD Department of Defense

2.2.9 FAR Federal Acquisition Regulation

2.2.10 FST Field Service Technicians

2.2.11 GFP/M/E/S Government Furnished Property/Material/Equipment/Services

2.2.12 IA Information Assurance

2.2.13 IS Information System(s)

2.2.14 KO Contracting Officer

2.2.15 NGB National Guard Bureau

2.2.16 OP Operational Preservation

2.2.17 POC Point of Contact

2.2.18 PM Preventive Maintenance

2.2.19 PRS Performance Requirements Summary

2.2.20 PWS Performance Work Statement

2.2.21 TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: All utilities in the facilities will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Provide preventive maintenance (PM) to ensure mission capability of the CHP equipment, ensure full life cycle serviceability, and to protect the capital investment.

The government requires that on site Preventive Maintenance be performed no less than once per calendar month or as required by the OEM.

5.1.1 The Contractor shall provide scheduled PM services based upon the recommendations of the equipment manufacturer which are designed to extend the useful service life of the equipment and maintain the equipment in an operational state. These preventive maintenance actions (i.e., filter cleaning, belt adjustment, rotor and seal inspections and tool/sensor calibration) are generally based on either hourly or calendar timeframes, but the Contractor shall ensure that the PM schedule supports the environmental conditions of each site above OEM recommendations if required.

5.1.2 The Contractor shall document all system actions and observations on a Field Service Report (FSR) for each site visited. The Contractor shall provide copies of the FSR to the Customer no later than 10 days following each quarterly visit.

5.1.3 On Site Evaluation shall include:

a) The Contractor shall perform on-site system checks beginning with a visual walk through to identify apparent system anomalies. These visual checks shall include inspection of all CHP Systems components, including: dehumidifier, controls, air distribution, adapters, safety devices, exhausting systems, building and power monitoring devices as appropriate.

b) For systems with shelters, the enclosure is inspected for structural integrity, damage, points of moisture intrusion and any other identifiable defects that impact upon the environment envelope.

c) For OP systems, the Contractor shall inspect the air distribution equipment (ADE) for structural integrity, damage, proper application of adapters, connection of a controlling sensor to one vehicle, and for proper storage or application of adapters and controlling sensor devices if the system is currently not being utilized.

d) The Contractor shall visually check the dehumidifier for system faults, damage, rotor rotation, and any other indication of system problems and complete a full system operational inspection to verify performance meets OEM guidelines. Filters will be cleaned and/or replaced.

e) In cases where an identified malfunction is determined to be simple, the Contractor shall attempt to resolve the malfunction and return the system to full mission capable (FMC) status. However, in no case, is a Contractor to bypass, tamper with or otherwise modify or alter explosion prevention, personnel safety and energy conservation devices installed as integrated components of the CHP system. If a Corrective Maintenance (CM) option is not executed or has exceeded cost thresholds, the Contractor shall quote all costs associated with repair action and submit to customer POC for disposition.

f) PM Checklists - The Contractor shall develop and utilize an established set of checklists for the performance of PM. The checklists shall be supplemented by information contained in Original Equipment Manufacturer (OEM) manuals for all CHP system components.

g) Battery Charging Systems (where installed) - The Contractor shall complete the following steps when performing the PM inspections:

1. The Contractor shall perform a visual inspection of each battery charging system power supply for any physical damage.

i. The Contractor shall perform a visual check of all wiring harnesses and reels. Check all system status lights for fault conditions. Initiate corrective actions.

ii. The Contractor shall perform maintenance of the system from the power supply to the end of the plug on the male cord. Any problems with the vehicle battery charging system component or battery connections should be recorded and reported to the equipment owner.

iii. Annually, the Contractor shall perform a random voltage survey of a minimum of four drops per zone and record the results on the survey sheet. If the required voltage is not present, investigate until the problem is determined and document all pertinent repair actions.

h) Personnel and Equipment Safety Devices - The Contractor shall complete the following steps when performing the PM inspections:

i. The Contractor shall perform a visual inspection of each safety device for any physical damage or tampering and document all pertinent repair actions.

ii. The Contractor shall perform a visual check of all wiring. Check for fault conditions or error indications. Initiate corrective actions, perform combustible fume calibration on a quarterly or more often basis as required.

iii. Annually, the Contractor shall perform a full system test of each safety device and record on the FSR.

i) Energy Conservation Devices - The Contractor shall complete the following steps when performing the PM inspections:

i. The Contractor shall perform a visual inspection of each

Energy Conservation device for any physical damage or tampering and document all pertinent repair actions.

ii. The Contractor shall perform a visual check of all wiring or wireless transmitter/receivers. Check and Test lights for fault conditions as indicated by a specific device. Initiate corrective actions, including battery replacement as required.

iii. Annually, the Contractor shall perform a full system test of each energy conservation device and record on the FSR.

j) Damage Reporting

i. If, during the on-site inspection, the contractor identifies damaged system components, the Contractor will evaluate the damage to determine the severity and impact on system operation and if the damaged component can be repaired during the visit or whether it will require another visit.

ii. Minor damage such as torn hoses and cut sensor wire, etc.

will be repaired by the contractor where it will not impact costs of the visit.

iii. Severe damage due to acts of nature, damage caused by any party other than the Contractor and damage to the system due to customer neglect are not covered by the CLS contract unless funded. Examples of damage not covered include but are not limited to: damage to vehicle interface adapters, control system components, OP system posts or metal duct, severe damage to metal building panels (not repairable by the contractor), damage to shelter support structure, damage to doors and locks and damage to the dehumidifier.

iv. All damage will be recorded on a damage report. Following review by the Contractor, if damage is deemed severe, it impacts system operation and repairs will be costly, the Contractor will send the damage report and a quote for repair to the Customer for disposition instructions.

k) Inventory and Modernization Plan - The Contractor shall inventory major CHP system components and present a plan for budgeting to the

Customer for modernization of aging components including but not limited to cellular and control components, dehumidifiers, rotors, hoses and vehicle interface adapters.

l) Annual Consumables - The Contractor shall price and provide to the Customer an annual consumables package required for all PM services needs including, but not necessarily limited to: fuses, filters, lights, patch kits, test and calibration gases, and cleaning supplies.

5.2 Corrective Maintenance Program

5.2.1 Corrective Maintenance (CM): The contractor shall:

5.2.2 Perform CM to correct failures in system components or system performance due to mechanical or electronic failures and to return that equipment back to FMC status.

CM repairs include repairs tasks such as replacement of indicator lights, belts, blower motors, heater banks, gas jet assemblies, fuses, contactors and valves, sensors and controllers, remote monitoring equipment, explosion prevention and energy conservation devices and adjustments to equipment to restore system performance.

5.2.3 CM shall include management of any in-force original equipment manufacturers’ (OEM) warranties for the duration of the contract.

5.3 Annual and Periodic Training on System Usage - Part of the long-term success of the CPC-CHP program has been co-operation between the Contractor and owning units and the continuity such a relationship provides.

5.3.1 The Contractor shall develop a training program on system concepts and usage, including connection instructions and system operation. The Contractor will provide training annually and as needed and when scheduled to units as part of a PM visit.

5.4 Reporting.

5.4.1 Onsite Contacts - The Contractor will always check in and out with and provide a brief outline of services and findings to site POC. Any pertinent POC questions or concerns will be noted in the FSR.

5.2.4 The Contractor shall maintain complete records in a Field Service Report (FSR) for each site visited of repairs and costs and provide to the COR as part of the Quarterly reporting cycle, and upon request, for the duration of the contract.

5.2.5 The FSR shall include the following minimum information:

• Site Name

• Date of Visit

• Type or Reason for Visit

• System Usage Information (Points Used on OP, % of Shelter Utilized)

• Equipment Type

• System Status, Fully Mission, Partial Mission or Non-Mission Capable

• Any Discrepancies or Observations

• Dehumidifier Run Time

• Customer POC if available

5.2.6 In the event a repair or CM service exceeds the $1,000 threshold, the Contractor will submit a cost proposal to the Customer for consideration/action.

Upon approval, the repairs will be completed during the next scheduled PM visit by a certified Contractor technician.

5.3 Inventory and Modernization Plan: The Contractor shall inventory major CHP system components and present a plan for budgeting to the Customer for modernization of aging components including but not limited to cellular and control components, dehumidifiers, rotors, hoses and vehicle interface adapters.

TECHNICAL EXHIBIT #1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.2.1 Corrective

Maintenance

Perform 90% of corrective maintenance within 90 days after issuance of purchase order.

10% failure to perform corrective maintenance within 90 days after issuance of purchase order.

Site manager will physically inspect to ensure completion of repair to 100% functionality.

5.1 Preventative Maintenance

On-site Preventive Maintenance be performed no less than quarterly as required by the OEM 90% of the time.

10% failure to perform PM once per calendar month or as required by the OEM.

Random monitoring / COR, with feedback from site POC

5.2.5 Field

Service Reports

Reports delivered quarterly 100% of the time

100% accuracy Monthly Reports delivered to COR

5.3 Inventory and Modernization

Plan

Report delivered annually 100% of the time

100% accuracy Yearly Report delivered to COR

5.4 Contractor Manpower Reporting

Application

Labor hours reported at least once during the FY 100% of the time

100% accuracy Reported at least once during FY to http://www.ecmra.mil/ http://www.ecmra.mil/

TECHNICAL EXHIBIT #2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of

Copies

Medium / Format

Submit To

1.4.1 Quality Control

Plan (QCP)

Provide within 10 days after contract award

1 Electronic Submission

Contracting Officer, COR

1.4.9 Designation of

Contract Manager

Provide within 10 days after contract award, and within 10 days after appointment of a new/replacement CM

1 Electronic Submission

Contracting Officer, COR

5.2.1.3 Corrective

Maintenance

Provide Field Service Report (FSR) quarterly, within 10 days after each site visit

1 Electronic Submission

COR

5.2.2.3 Preventative Maintenance

Provide Field Service Report (FSR) quarterly, within 10 days after each site visit

1 Electronic Submission

COR

5.3 Inventory and Modernization

Plan

Contractor shall inventory major CHP system components and present a plan for budgeting to the

Customer for modernization of aging components

1 Electronic Submission

COR

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job FY21 CHP Service/PMCS Quarterly Visits

FFP

FY21 CHP Service/PMCS Quarterly VisitsControlled Humidity Program (CHP)

FFP

To provide all labor, material, parts, and travel in accordance with the attached

Performance Work Statement.

Provide labor rate for hours and repairs_________per hour.

Wage Determination applies and is attached.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011519285

PSC CD: J099

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job OPTION FY21 CHP Service/PMCS Quarterly Visits

FFP

FY21 CHP Service/PMCS Quarterly VisitsControlled Humidity Program (CHP)

FFP

To provide all labor, material, parts, and travel in accordance with the attached

Performance Work Statement.

Provide labor rate for hours and repairs_________per hour.

Wage Determination applies and is attached.

FOB: Destination

PSC CD: J099

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-NOV-2021 TO

31-OCT-2022

N/A FMS 6,UTICA & MATES, FDNY

FMS 6,UTICA & MATES, FDNY

1705 PARKWAY EAST ( MATES, P4900

MAIN TANK RD

UTICA NY 13501

W56Q4X

0002 POP 01-NOV-2022 TO

31-OCT-2023

N/A (SAME AS PREVIOUS LOCATION)

W56Q4X

CLAUSES INCORPORATED BY REFERENCE

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JUN 2020

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation

2018-O0021)

JAN 2021

52.214-34 Submission Of Offers In The English Language APR 1991

52.214-35 Submission Of Offers In U.S. Currency APR 1991

52.219-6 (Dev) Notice of Total Small Business Set-Aside (DEVIATION

2020-O0008).

OCT 2020

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-41 Service Contract Labor Standards AUG 2018

52.222-50 Combating Trafficking in Persons OCT 2020

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021

52.225-18 Place of Manufacture AUG 2018

52.225-20 Prohibition on Conducting Restricted Business Operations in

Sudan--Certification

AUG 2009

52.232-19 Availability Of Funds For The Next Fiscal Year APR 1984

52.233-3 Protest After Award AUG 1996

52.237-3 Continuity Of Services JAN 1991

52.242-15 Stop-Work Order AUG 1989

52.247-34 F.O.B. Destination NOV 1991

52.253-1 Computer Generated Forms JAN 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS--REPRESENTATION (JAN 2017)

(a) Definition. As used in this provision--

Internal confidentiality agreement or statement, subcontract, and subcontractor, are defined in the clause at 52.203-

19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(b) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(c) The prohibition in paragraph (b) of this provision does not contravene requirements applicable to Standard Form

312, (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information

Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(End of provision)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS (JAN 2017)

(a) Definitions. As used in this clause--

Internal confidentiality agreement or statement means a confidentiality agreement or any other written statement that the contractor requires any of its employees or subcontractors to sign regarding nondisclosure of contractor information, except that it does not include confidentiality agreements arising out of civil litigation or confidentiality agreements that contractor employees or subcontractors sign at the behest of a Federal agency.

Subcontract means any contract as defined in subpart 2.1 entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders.

Subcontractor means any supplier, distributor, vendor, or firm (including a consultant) that furnishes supplies or services to or for a prime contractor or another subcontractor.

(b) The Contractor shall not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(c) The Contractor shall notify current employees and subcontractors that prohibitions and restrictions of any preexisting internal confidentiality agreements or statements covered by this clause, to the extent that such prohibitions and restrictions are inconsistent with the prohibitions of this clause, are no longer in effect.

(d) The prohibition in paragraph (b) of this clause does not contravene requirements applicable to Standard Form

312 (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information

Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(e) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act, 2015, (Pub. L. 113-235), and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions) use of funds appropriated (or otherwise made available) is prohibited, if the

Government determines that the Contractor is not in compliance with the provisions of this clause.

(f) The Contractor shall include the substance of this clause, including this paragraph (f), in subcontracts under such contracts.

(End of clause)

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 811310.

(2) The small business size standard is $8,000,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or

Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at

52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services--Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased

Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and

III.) This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $83,099, the provision with its Alternate II applies.

(D) If the acquisition value is $83,099 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at

52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification.