FINAL_SOW_-_Myrah_Keating_Smith_Clinic-St_John__28Dec2017_with_OC_Commen.._.pdf

Scope of Work 28 December 2017

Revision 00 Revision Date: NA

Procurement and Installation of Temporary Structures

To provide Critical Public Facility Support Myrah Keating Smith Temporary Clinic, St John, U.S. Virgin Islands

1 SYNOPSIS. The objective of this scope of work (SOW) for the acquisition and installation of temporary structures to meet the needs for supporting public facilities that were destroyed or severely damaged due to the destruction created by Hurricane Irma and Hurricane Maria. The temporary structures shall be used for Medical Clinics. The intent of this SOW is to provide temporary structures, however structures may be used longer than 180 days.

1.1 Existing Conditions. The U.S. Virgin Islands were impacted by Hurricane Irma and Hurricane Maria, during which multiple public facilities were destroyed or severely damaged. The availability of space for the placement of structures is limited. The space identified for location of the temporary structures is located at GPS coordinates 18.341032 -64.774553 and has differing site conditions that vary from placing structure on a paved asphalt lot to having to clear, grub, and grade the site prior to placing any structures.

1.2 Salient Characteristics. All temporary structures shall meet the following requirements:

1.2.1 All structures will be new, prefabricated modular structures with hard-sided exterior walls and roof. Above grade foundations are acceptable.

Contractor will need to obtain building permits by contacting the Department of Planning and Natural Resources (DPNR), Department of Public Works (DPW) and the local Fire Chief to determine permit requirements.

1.2.2 Structures shall comply with all applicable local and international building, plumbing and electrical codes for temporary structures including but not limited to the most recent edition of the International Building Code (IBC), National Fire Protection Association (NFPA) standards 10, 13, 70 and 101, the International Plumbing Code (IPC), ASHRAE 170, OSHA and Uniform Federal Accessibility Standards (UFAS) compliant.

1.2.3 The structures shall be designed as Risk Category II structures in compliance with the American Society of Civil Engineers 7 (ASCE 7-16) standard: Minimum Design Loads and Associated Criteria for Buildings and Other Structures.

1.2.4 Structures shall be insulated to slow heat transfer from outside hot climate to inside controlled climate. The structure shall be properly sealed and insulated.

1.2.5 Structures shall be rated for Seismic Design Category D.

1.2.6 No lattice skirting will be allowed. Skirting shall be aesthetically pleasing and mimic the appearance of a building on a foundation.

1.2.7 All rooms shall have hard walls that extend floor to ceiling, doors and standard 8’ ceilings. All windows and doors shall meet ASTM E 1996 standards.

1.2.8 Structures shall include separate entry points and exit points to address emergency ingress/egress requirements.

1.2.9 Contractor shall install HVAC systems properly sized for the structure accounting for the interior layout that meets the salient characteristics.

1.2.10 Fire extinguishers properly located can be used in lieu of a fire suppression system. Smoke detectors and strobe lights shall be placed in accordance with all applicable codes. The smoke detectors and strobe lights shall be hard wired and shall be able to connect to an alarm system provided by the user. The contract does not require any reporting requirements.

1.2.11 The structure shall be wired for voice/data/telecom and security. The user will install these systems.

2 SCOPE.

2.1 Execution of work shall be in accordance with the SOW, and in accordance with the applicable national and local codes and standards for installations of this type. The clinic shall support key functions and space requirements as identified in Attachment C- Space Requirements. The proposed size of the temporary structure is approximately 3,500 square feet based on attached conceptual design.

2.2 Contractor shall supply all equipment, materials, documentation and labor required to perform the requirements of this SOW. Upon completion of work, Contractor shall turn over complete and usable structures to the Government as described in this SOW.

2.3 All site debris cleared from sites and all installation related debris shall be removed and disposed of as required by local regulations. Debris shall not be placed at the side of the road for local emergency recovery debris removal contractors to remove.

2.4 This is an emergency response/recovery effort, therefore the execution work schedule shall be developed based on a work week of 7 days per week.

2.5 All personnel installing the temporary structures shall be certified by the manufacturer. The contractor shall utilize the local workforce to the greatest extent possible except for key personnel essential to manage the projects and certified personnel required to install the structures.

2.6 The Contractor shall execute the following tasks for the location identified in this SOW. Site Specific information is provided in Attachments A through C.

2.6.1 The required tasks for Myrah Keating Smith Temporary Clinic are:

Task A: Conceptual Design, Planning, and Layout.

Task B: Site Preparation.

Task C: Utility Connections.

Task D: Procurement of Temporary Structures and Interior walls/

Floors/Lighting.

Task E: Installation of Temporary Structures.

Task F: Maintenance Plan, Training and Supplies.

Task G: As-Builts

2.6.2 Task A: Conceptual Design, Planning, and Layout. Contractor shall provide conceptual designs of the site layout, utility plans, and structural floor plans based on the site specific information provided in Attachments A through C. Conceptual design shall be submitted to the Government for review and approval within 10 days of notice to proceed. No on-site work may be started prior to approval of the individual conceptual design.

2.6.3 Task B: Site Preparation. Site location is identified in Attachment A-1.

The specific attachment provides information regarding site preparation, associated pictures, and requirements for the individual location. Location shall include a perimeter security fence installed around the structure(s) to include the generator and air conditioning units. Sites requiring extensive site prep for utilities will be ran underground to minimize safety hazards due to overhead/above ground utilities between temporary structures. The contractor shall treat the site for any pests as required by the local Department of Planning and Natural Resources (DPNR).

2.6.4 Task C: Utility Connections: Contractor shall make all utility connections as required. The approximate location of available utilities are identified in the associated site specific Attachment A-2. If site requires extensive site prep, all utilities will be ran underground to minimize safety hazards due to overhead/above ground utilities between temporary structures.

All structures shall be connected to the local power grid in accordance with local and national codes. In cases where local power is still not available, the contractor shall prepare for connection to local power once it is restored. The local provider of power is Virgin Islands Water and Power Authority (WAPA).

The contractor shall provide a redundant/generator power system to ensure the installed structures will have adequate generated power until local prime power is available, and if, once available, local prime power fails. The generator shall have an automatic transfer switch that will transfer the structures from prime power to generator power within 10 seconds of prime power failure. The generator shall be properly sized to address all power requirements of the systems being installed. The generator shall be diesel powered.

The structure shall be connected to the local water supply. Water cisterns will be used for providing water for bathrooms and sinks. Cistern water will not be used for drinking water. Although it is an option, the Contractor shall assume that a stand-alone pump system will be necessary.

The structure shall be connected to the local wastewater system.

Connections to the local wastewater system shall be in accordance with the requirements of the local provider.

2.6.5 Task D: Procurement of Temporary Structures and Interior Walls/Flooring/Lighting: Contractor shall procure/install the required temporary structure (s) to fit within the area identified in Attachment A-1 and include the interior requirements identified in Attachment C. All interior walls shall be mold resistant finished drywall with metal studs. All flooring shall be able to withstand normal foot traffic and furniture, including typical exam room beds, appliances, and desks. The contractor shall use non-corrosive material whenever possible. Contractor shall install interior lighting systems and power stations as recommended by the manufacture for the identified uses and interior layouts. A conceptual layout has been provided in Attachment C. This is to be used as a reference guide only.

The contractor is responsible for ensuring that all floorplans meets all applicable safety and building codes.

2.6.6 Task E: Transport and Installation of Temporary Structures: Contractor shall transport the temporary structure to the required location and install all structures to the manufacturer’s specified requirements using certified installers at the approved location. Installation of temporary structure shall include the required HVAC.

2.6.7 Task F: Maintenance Plan, Training and Supplies:

Maintenance Plan: Contractor shall provide user manuals and detailed maintenance plans for the temporary structures and all equipment installed including: HVAC systems and Generators. The contractor shall be required to provide printed literature on the structural components and provided equipment to include but not limited to: Maintenance cycle, warranty card, CD, and all requisite information for maintenance in a training binder.

Training: The contractor shall provide training for end user maintenance staff or onsite personnel on proper maintenance of the temporary structure, installed equipment, such as HVAC systems and generators. The training course shall be provided in person by the contractor to the on-site maintenance personnel. The purpose of this instruction will be to train and familiarize personnel in maintenance of the facilities and the component systems

Supplies: The contractor shall provide three months’ worth of materials required for maintenance including HVAC filters, generator oil, and all other items necessary for routine maintenance.

2.6.8 Task G: As-Builts:

Contractor shall provide a complete set of as-builts electronically.

3 SUMMARY OF REQUIREMENTS.

3.1 CLIN 0001 Myrah Keating Smith Temporary Clinic - St. John, USVI

3.2 General Site Information: Attachments A through C provides general site information, specific structure sizes, number of rooms and space requirements for the Myrah Keating Smith Temporary Clinic, St. John which requires approximately 3,500 square feet based on the attached conceptual design.

Attachment A-1 includes a google earth overview of the location. The GPS coordinates for the Clinic are: 18.341032 -64.774553.

4 Safety. Work shall be performed in accordance with United States Army

Corps of Engineers Safety and Health Requirements Engineering Manual (EM) 385-1-1. Guidance for preparing safety plans is contained in EM 385-1- 1 which is available electronically at URL www.hnc.usace.army.mil. Select TECHINFO, and then select Engineer Manuals to find EM 385-1-1.

4.1 Accident Prevention Plan (APP). The Contractor shall be responsible for preparing an Accident Prevention Plan. The APP shall be submitted to USACE within ten (10) days of contract award. The APP shall be accepted by http://www.hnc.usace.army.mil/

USACE prior to mobilization for on-site work. The APP shall be prepared in accordance with the requirements of EM358-1-1, Safety Health Requirements Manual.

4.2 Site Safety and Health Officer. The Contractor shall employ a minimum of one Competent Person at the project site to function as the Site Safety and Health Officer (SSHO). The duties of the SSHO may be fulfilled as an additional job site responsibility (dual hat) by the Competent Person; however, these collateral duties shall not overcome, inhibit or restrict the effective administration of the Safety and Health Program. An additional field SSHO working under the primary SSHO can be approved at the discretion USACE Safety Office, and is not required to be a direct hire employee of the prime.

The Contractor shall declare in the APP and demonstrate, through training documentation, that the SSHO/Alternate SSHO meet the requirements of EM 385-1-1, 01.A.17. The SSHO or Alternate SSHO is required to be onsite at all times during the performance of work.

5 Warranty. Contractor shall provide a minimum one year manufacturer’s warranty for all systems installed under the contract. Warranty shall include standard parts and labor for all components installed during this contract. The contractor shall identify in writing any conditions that are placed on the execution of the warranty. The warranty shall commence upon Government acceptance and beneficial occupancy.

6 Quality Control (QC) and Quality Assurance (QA):

6.1 Quality Control: The Contractor shall be responsible for performing Quality Control during the installation of the temporary structures. The Contractor shall provide the Government their plan for ensuring QC is performed during installation and shall provide proof the QC plan is being followed. The plan shall be submitted to the Government for review and acceptance within 15 days of contract award.

6.2 Quality Assurance: The Government will be responsible for performing Quality Assurance (QA) The Government will perform QA of the Contractor's performance under this contract. The Government will conduct QA inspections on all phases and types of work performed. The Government reserves the right to perform QA inspections at any time.

7 Period of Performance. The Work shall be completed within 90 days of NTP.

Project Schedule Milestones

SUBMITTAL/EVENT DUE DATE

Bonds and Signed Award Document Within 10 calendar days of award

Notice to Proceed Within 10 Calendar days upon approval of signed award document bonds

Abbreviated Accident Prevention Plan (AAPP) Within 10 Calendar days after contract award

Project Schedule

Within 10 Calendar days after award

(Must include all submittal/events listed in

Project Schedule Milestones)

Conceptual Design Within 10 calendar days of award

Quality Control Plan Within 15 calendar days of award

Submittal Review Period Within 5 days of receipt by Government

ATTACHMENT A-1

PROPOSED SITE LOCATION and LAYOUT

Myrah Keating Smith Temporary Clinic, St John, USVI

The area for location of the temporary structure of Myrah Keating Smith Temporary Clinic is located at GPS coordinates 18.341032 -64.774553°.

Contractor shall be required to clear, grub, and grade the site prior to placing any structures.

A-1 Myrah Keating Smith Temporary Clinic Proposed Location – St John

ATTACHMENT A-2

PROPOSED SITE LOCATION with UTILITIES

Myrah Keating Smith Temporary Clinic, St John, USVI

A-2 Myrah Keating Smith Temporary Clinic Proposed Location with Utilities – St John

ATTACHMENT A-3 PROPOSED SITE PLAN

A-3 Myrah Keating Smith Temporary Clinic Site Plan – St John

A-3 Myrah Keating Smith Temporary Clinic Site Plan – St John

ATTACHMENT B

Myrah Keating Smith Temporary Clinic Proposed Conceptual Design – St John

Myrah Keating Smith Temporary Clinic Proposed Conceptual Design – St John

ATTACHMENT C

Myrah Keating Smith Temporary Clinic Space Requirements – St John

MKS Equipment and Room Supply List

MKS PROGRAM AREAS

(APPROXIMATE AREA)

SPACING NEEDS

1 Receptionist/Waiting (2):

1- 134 2- 86

220 Square Feet

Data/Network port Phone port

2 Triage Room:

44 Square Feet

3 Blood Sample Room:

51 Square Feet

4 Laboratory Room

134 Square Feet

Cabinets (Storage) Sink Phone port Data/Network port

5 X-RAY:

134 Square Feet

Data/Network port Phone port Cabinet

6 Cashier Room/ Pay Room:

101 Square Feet

Built-in Safety Deposit Box 3 Data/Network ports Phone port

7 Nurse’s Station:

86 Square Feet

2 Data/Network ports Phone port Wash Sink

8 Exam Rooms (3):

1- 101 SF

2- 101 SF

3- 120 SF

322 Square Feet

Cabinets/Shelves Sink

9 Observation Rooms (2)

1 – 101 2 – 101

202 Square Feet

Drawers Cabinets

10 Laundry Room:

72 Square Feet

Cabinet Racks Linen Storage Rack

11 Administrative Room:

99 Square Feet

3 Data/Network ports Cabinets

12 Supply / File Room:

124 Square Feet

Cabinets/Drawers Data/Network port

13 Break Room:

162 Square Feet

14 Emergency Room

231 SF

15 Rest Rooms (3) 1 – 75 2 – 51 3 – 51

172 Square Feet

Toilets Sinks

16 Freezer Box

211 Square Feet

Space requirement only.

Freezer Box provided by user.