FINAL_SOW_-_St_Croix_DOH_Temp_Fac__09DEC17.pdf

Scope of Work 09 December 2017

Revision 00 Revision Date: NA

Procurement and Installation of Temporary Structures

To provide Critical Public Facility Support Department of Health (DOH) Temporary Facility, St Croix

U.S. Virgin Islands

1 SYNOPSIS. The objective of this scope of work (SOW) for the acquisition and installation of temporary structures to meet the needs for supporting public facilities that were destroyed or severely damaged due to the destruction created by Hurricane Irma and Hurricane Maria. The temporary structures shall be used to support Medical Clinics and Departmental Staff Offices. The intent of this SOW is to provide temporary structures, however structures may be used longer than 180 days.

1.1 Existing Conditions. The U.S. Virgin Islands were impacted by Hurricane Irma and Hurricane Maria, during which multiple public facilities were destroyed or severely damaged. The availability of space for the placement of structures is limited. The space identified for location of the temporary structures is located at GPS coordinates 17°44’45.3”N -64°42’50.0”W and has differing site conditions that vary from placing structures on paved asphalt lots to having to clear, grub, and grade the site prior to placing any structures.

1.2 Salient Characteristics. All temporary structures shall meet the following requirements:

1.2.1 All structures shall be new, prefabricated modular structures with hard-sided exterior walls and roof. Above grade foundations are acceptable. Contractor will need to obtain building permits by contacting the Department of Planning and Natural Resources (DPNR), Department of Public Works (DPW) and the local Fire Chief to determine permit requirements.

1.2.2 Structures shall comply with all applicable local and international building, plumbing and electrical codes for temporary structures including but not limited to the most recent edition of the International Building Code (IBC), National Fire Protection Association (NFPA) standards10, 13, 70 and 101, the International Plumbing Code (IPC), and Uniform Federal Accessibility Standards (UFAS) compliant.

1.2.3 The structures shall be designed as Risk Category III structures in compliance with the American Society of Civil Engineers 7 (ASCE 7-16) standard: Minimum Design Loads and Associated Criteria for Buildings and Other Structures.

1.2.4 Structures shall be insulated to slow heat transfer from outside hot climate to inside controlled climate. The structure shall be properly sealed and insulated.

1.2.5 Structures shall be rated for Seismic Design Category D.

1.2.6 No lattice skirting will be allowed. Skirting shall be aesthetically pleasing and mimic the appearance of a building on a foundation.

1.2.7 All rooms shall have hard interior walls that extend floor to ceiling, doors and standard 8’ ceilings. All windows and doors shall meet ASTM E 1996 standards.

1.2.8 Structures shall include an entry point and separate exit point to address emergency ingress/egress requirements.

1.2.9 Contractor shall install HVAC systems properly sized for the structure accounting for the interior layout that meets the salient characteristics.

1.2.10 Structures shall include a fire suppression system. Smoke detectors shall be placed in accordance with all applicable codes. The contract does not require any reporting requirements

1.2.11 The structure shall be wired for voice/data/telecom and security. The user will install systems.

2 SCOPE.

2.1 Execution of work shall be in accordance with the SOW, and in accordance with the applicable national and local codes and standards for installations of this type. The clinic shall support key functions as identified in Attachment C- Space Requirements. The conceptual proposed size of the temporary structures are approximately 40,000 square feet.

2.2 Contractor shall supply all equipment, materials, documentation and labor required to perform the requirements of this SOW. Upon completion of work, Contractor shall turn over complete and usable structures to the Government as described in this

SOW.

2.3 All site debris cleared from sites and all installation related debris shall be removed and disposed of as required by local regulations. Debris shall not be placed at the side of the road for local emergency recovery debris removal contractors to remove.

2.4 This is an emergency response/recovery effort, therefore the execution work schedule shall be developed based on a work week of 7 days per week.

2.5 All personnel installing the temporary structures shall be certified by the manufacturer. The contractor shall utilize the local workforce to the greatest extent possible except for key personnel essential to manage the projects and certified personnel required to install the structures.

2.6 The Contractor shall execute the following tasks for each location identified in this

SOW. Site Specific information is provided in Attachments A through C.

2.6.1 The required tasks for Department of Health (DOH)Temporary Facility, St Croix are:

Task A: Conceptual Design, Planning, and Layout.

Task B: Site Preparation.

Task C: Utility Connections.

Task D: Procurement of Temporary Structures and Interior walls/

Floors/Lighting.

Task E: Installation of Temporary Structures.

Task F: Maintenance Plan, Training and Supplies.

Task G: As Builts

2.6.2 Task A: Conceptual Design, Planning, and Layout. Contractor shall provide conceptual designs of the site layout, utility plans, and structural floor plans based on the site specific information provided in Attachments A through C.

Conceptual design shall be submitted to the Government for review and approval within 10 days of notice to proceed. No on-site work may be started prior to approval of the individual conceptual design.

2.6.3 Task B: Site Preparation. Site location is identified in Attachment A-1. The specific attachment provides information regarding site preparation, associated pictures, and requirements for the location. Location shall include use of existing perimeter security fence to surround structure(s) to include the air conditioning units. Site will require some clearing and grubbing and minimal grading may be required.

2.6.4 Task C: Utility Connections: Contractor shall make all utility connections as required. The approximate location of available utilities are identified in the associated site specific Attachment A-2. If site requires extensive site prep all utilities will be ran underground to minimize safety hazards due to overhead/above ground utilities between temporary structures.

All structures shall be connected to local power grid in accordance with local and national codes. In cases where local power is still not available, the contractor shall prepare for connection to local power once it is restored. The local provider of power is Virgin Islands Water and Power Authority (WAPA).

The contractor shall tie into the existing generator power system shown on A-3. The contractor will tie in the EMS facility and DOH Temporary Facility.

The structure shall be connected to local water supply. The local water provider is Water and Power Authority (WAPA). If adequate water pressure to support the fire suppression system is not available from the local water supply the contractor shall provide the means to properly pressurize the system.

The structure shall be connected to the local wastewater system.

Connections to the local wastewater system shall be in accordance with the local provider.

2.6.5 Task D: Procurement of Temporary Structures and Interior Walls/Flooring/Lighting: Contractor shall procure/install the required temporary structure (s) to fit within the area identified in Attachment A-1 and include the interior requirements of the salient characteristics identified in Attachment C. All flooring shall be able to withstand normal foot traffic and furniture, typical exam room beds, appliances, and desks. Contractor shall install interior lighting systems and power stations as recommended by the manufacturer for the identified uses and interior layouts. A conceptual layout has been provided in Attachment B. This is to be used as a reference guide.

2.6.6 Task E: Transport and Installation of Temporary Structures: Contractor shall transport the temporary structure to the required location and install all structures to the manufacturer’s specified requirements using certified installers at the approved location. Installation of temporary structure shall include the required

HVAC.

2.6.7 Task F: Maintenance Plan, Training and Supplies:

Maintenance Plan: Contractor shall provide user manuals and detailed maintenance plans for the temporary structures and all equipment installed including HVAC systems. The contractor shall be required to provide printed literature on the structures and provided equipment to include but not limited to:

Maintenance cycle, warranty card, CD, and all requisite information for maintenance in a training binder.

Training: The contractor shall provide training for end user maintenance staff or onsite personnel on proper maintenance of the temporary structures and installed equipment. The training course shall be provided in person by the contractor to the on-site maintenance personnel. The purpose of this instruction will be to train and familiarize personnel in maintenance of the facilities and the component systems

Supplies: The contractor shall provide for three months’ worth of materials required for maintenance to include things such as HVAC filters, and all other items necessary for routine maintenance.

2.6.8 Task G: As Builts:

Contractor shall provide a complete set of as-builts electronically.

3 SUMMARY OF REQUIREMENTS.

3.1 CLIN 0001 Department of Health (DOH) Temporary Facility, St Croix CLIN 0002 Department of Health (DOH) Temporary Facility, St Croix– Parking Lot

3.1.1 General Site Information: Attachments A through C provides general site information, specific structure sizes, number of offices and office sizes for the Department of Health (DOH) Temporary Facility, St Croix, which requires a minimum of 40,000 square feet based upon the attached conceptual design and an proposed Parking Lot. Attachment A-1 includes a google earth overview of the location. The GPS coordinates for the Department of Health (DOH) Temporary Facility, St Croix are:

17°44’45.3”N -64°42’50.0”W. Sites will require clearing and grubbing and minimal grading.

4 Safety. Work shall be performed in accordance with United States Army Corps of

Engineers Safety and Health Requirements Engineering Manual (EM) 385-1-1.

Guidance for preparing safety plans is contained in EM 385-1-1 which is available electronically at URL www.hnc.usace.army.mil. Select TECHINFO, and then select Engineer Manuals to find EM 385-1-1.

4.1 Accident Prevention Plan (APP). The Contractor shall be responsible for preparing an Accident Prevention Plan. The APP shall be submitted to USACE within five (10) days of contract award. The APP shall be accepted by USACE prior to mobilization for on-site work. The APP shall be prepared in accordance with the requirements of EM358-1-1, Safety Health Requirements Manual.

4.2 Site Safety and Health Officer. The Contractor shall employ a minimum of one

Competent Person at the project site to function as the Site Safety and Health Officer (SSHO). The duties of the SSHO may be fulfilled as an additional job site responsibility (dual hat) by the Competent Person; however, these collateral duties shall not overcome, inhibit or restrict the effective administration of the Safety and Health Program. An additional field SSHO working under the primary SSHO can be approved at the discretion USACE Safety Office, and is not required to be a direct hire employee of the prime. The Contractor shall declare in the APP and demonstrate, through training documentation, that the SSHO/Alternate SSHO meet the requirements of EM 385-1-1, 01.A.17. The SSHO or Alternate SSHO is required to be onsite at all times during the performance of work.

http://www.hnc.usace.army.mil/

5 Warranty. Contractor shall provide a minimum one year manufacturer’s warranty for all systems installed under the contract. Warranty shall include standard parts and labor for all components installed during this contract. The contractor shall identify in writing any conditions that are placed on the execution of the warranty.

The warranty shall commence upon Government acceptance and beneficial occupancy.

6 Quality Control (QC) and Quality Assurance (QA):

6.1 Quality Control: The Contractor shall be responsible for performing Quality Control during the installation of the temporary structures. The Contractor shall provide the Government their plan for ensuring QC is performed during installation and shall provide proof the QC plan is being followed. The plan shall be submitted to the Government for review and acceptance within 15 days of contract award.

6.2 Quality Assurance: The Government will be responsible for performing Quality Assurance (QA) The Government will perform QA of the Contractor's performance under this contract. The Government will conduct QA inspections on all phases and types of work performed. The Government reserves the right to perform QA inspections at any time.

7 Period of Performance. The Work shall be completed within 120 days of NTP.

Project Schedule Milestones

SUBMITTAL/EVENT DUE DATE

Bonds and Signed Award Document Within 10 calendar days of award

Notice to Proceed

Within 10 Calendar days upon approval of signed award document bonds

Abbreviated Accident Prevention Plan

(AAPP)

Within 10 Calendar days after contract award

Project Schedule

Within 10 Calendar days after award (Must include all submittal/events listed in Project

Schedule Milestones)

Conceptual Design Within 10 calendar days of award

Quality Control Plan Within 15 calendar days of award

Submittal Review Within 5 calendar days of

Government Receipt

ATTACHMENT A-1

PROPOSED SITE LOCATION and LAYOUT

The area for location of the temporary structure of Department of Health (DOH) Temporary Facility, St Croix is located at GPS coordinates 17°44’45.3”N -64°42’50.0”W

A-1 Department of Health (DOH) Temporary Facility, St Croix

ATTACHEMENT A-2

Proposed Location with Utilities

ATTACHMENTS B1-B7

Proposed Conceptual Design

B.1 – Building 1

B.2 – Building 2

B.3 – Building 3

B.4 – Building 4

B.5 – Building 5

B.6 – Building 6

B.7 – EMS

EMS Parking will be on asphalt.

Parking is required for 7 EMS vehicles.

ATTACHMENT C

Space Requirements

STX PROGRAM AREAS (SQUARE FEET) SPACING NEEDS

1 Chronic Disease (140) (60)

(200)

(60)

(100)

560 Square Feet

1enclosed office that holds 2 persons

1 enclosed office that holds 1person

1 large space to be shared by 4 persons

1 space to be used for storage

1 space to be used for a file room

2 Commissioner's Office (200)

(280)

(450)

(200)

(118)

(100)

(50)

(50)

(100)

1548 Square Feet

1 commissioner's suite w/ bathroom

2 deputy commissioner's offices

9 admin/other

1 small conference room to seat 4

1 IT room

2 Telephone operators

1IT

1 HR

1waiting area

3 Communicable Disease (140)

(450)

(100)

(120)

(100)

(60)

(100)

(100)

1170 Square Feet

1 enclosed space for the director

1 large space to be shared by 9 staff

1 testing room with a sink

2 counselling rooms

1clinical examination room with a sink

1storage room

1confidential file room

1 waiting area

4 Community Health (400)

(150)

(50)

(60)

(60)

(100)

(200)

(60)

1080 Square Feet

4 examination rooms

1 large space to be shared by 3

1space for 1food handler's card staff persons & photo capacity.

1record room

1office for the program administrator

1room for eye clinic

1large space to be shared by 4 nurses

1storage area

5 EMS (420)

(240)

(250)

(300)

(209)

(200)

(800)

3 supervisors offices

2 large storage rooms

5 Admin

2 sleep areas (M & F)

1 employee lounge

2 staff bathroom w/shower

1 training room

2419 Square Feet

6 Epidemiology (280)

(500)

(120)

900 Square Feet

2 enclosed supervisor office

10 admin

1 large storage

Space needs 1upper and lower cabinet with sink

7 Environmental Health (300)

(280)

(60)

(120)

760 Square Feet

1 large space to seat 6 persons

2 enclosed offices

1Meeting area to complete applications, interviews, etc.

1large storage area

8 Family Planning (300)

(140)

(150)

(350)

1340 Square Feet

3 examination rooms with sinks

1enclosed office for the health educator

1enclosed office for the CNA

1large space to be shared by 3 providers

1record room

1bathroom

1large storeroom secured and with refrigerator for medication

1large space to be shared between

Administrator and supporting staff of 6

Space needs 1 vent hood for Autoclave

9 Financial Services (280)

(300)

1440 Square Feet

Payroll- 2 enclosed offices (Payroll

Supervisor and Clerk)

1 File room

Pre-audits/Accounting- 2 enclosed offices (CFO and Assistant)

1large room to be used as shared space for 6 people

1file room

1storage room

Federal Grants- 1enclosed office for 2 for federal grants manager.

1file room

1Storage room

10 Human Resource (140)

(100)

(60)

300 Square Feet

1 supervisor office

2 admin

1storage

11 Immunization (110)

(200)

(120)

880 Square Feet

1 enclosed office for head nurse

3 vaccination rooms with sinks

1 large space to house 3 registry staff persons

1 vaccine room to hold 3 large industrial refrigerators

1 large storage room

12 Infant and Toddlers (140) (50)

(60)

(50)

(100)

400 Square Feet

1 enclosed space for director

1 staff person space

1 records/supply room

1 copy room

1 meeting room

Needs access to running water

13 Laboratory/Vector Control (280)

(490)

(120)

(60)

(50)

880 Square Feet

2 supervisor offices

9 Admin

1 large storage room

1 refrigerator room

1 room for processing samples Space needs 1upper and lower cabinet with sink

14 Facilities & Security (280)

60)

(1000)

(150)

(360)

1850 Square Feet

2 enclosed supervisor offices 1 security room 20 staff 2 bathrooms w/shower (M&F) 3 large supply rooms

15 Menta l Health (500)

(500)

(120)

(200)

(60)

(339)

(300)

2019 Square Feet

10 work stations 5 counselling rooms 2 bathrooms

1 small conference room to seat 4 people

1 mini lab/ med tech

-1reception/registration

1waiting area to hold 15 people

16 MCH (300)

(200)

(300)

(100)

(60)

(60)

(100)

(60)

2240 Square Feet

3 examination rooms (with sinks) for prenatal services

2 2 examination rooms (with sinks) for pediatric services

3 rooms for Dr. Gentius at an end unit.

Quiet needed.

1room (shared space for 2 CNAs)

1 large room for shared space for 3 Pediatric Nurses

1room for 3 prenatal nursing staff persons

1triage room

1bathroom 1registration room

1record room

1storeroom

1room for refrigeration of vaccines

2 enclosed offices (one for the director of the program and the other for the social worker).

2 Offices for VIP

17 MIS (100)

(280)

380 Square Feet

1large space for 2 operators

2 enclosed offices

18 Primary Care (300)

300 Square Feet 1space large enough to accommodate 2 Persons

(director and executive assistant) and filing cabinets

19 Public Health Preparedness (280)

(150)

(60)

(60)

550 Square Feet

2 enclosed offices

1shared seating space for 3 staff persons

1file room

1storage room

20 Professional Licensure (280)

(150)

(60)

490 Square Feet

2 enclosed offices

1shared seating space for 3 staff persons

1file room

21 Revenue (140)

(250)

(200)

(60)

710 Square Feet

1enclosed office space for Administrator

1large space for 5 staff

3 cashier booths

1file room

1storage room

22 Transportation (140)

(60)

(60)

360 Square Feet

1 supervisor office

2 staff

1 storage

1dispatch room

23 Vital Statistics (200)

350 Square Feet

1 secured file room with 40 fireproof cabinets

1 large office for 3 people

Needs to be located in close proximity to the Revenue Office

24 WIC (150)

(500)

(20)

730 Square Feet

1 large seating for 4 persons and space for a file cabinet

3 individually enclosed seating spaces

(IT/Program Director/Breastfeeding)

1 kitchen open to a training room space for 20 people

1 space to be used as a weighing station

25 Public Restrooms (1280)

1280 Square Feet

4 large – 2 men, 2 women

26 Classrooms (500)

500 Square Feet

2 large centrally located within Building