R-3000_Arms_Room_Amend_1.pdf

0010737037-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

a) Add questions and answ ers to solicitation. See text

b) Solicitation is not extended. Solicitations still due 31 Dec 2015 at 1300 Hrs.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Dec-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB-16-R-3000

X 9B. DATED (SEE ITEM 11)

02-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Dec-2015

CODE

ECC RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB-16-R-3000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

Questions and Answers:

1. On page 4 of R-3000 Arms Room.pdf. Item 0001 says Armorer/Supply services however item 002 says Communication Services. Given the information provided in the PWS I'm estimating that the USG is asking for 3 LCATS - Communications tech, Supply tech, and Armament tech; but the information provided is somewhat vague so it's impossible to make a determination as to the exact labor breakdown.

Obviously, if the USG is looking to keep the accountability of the equipment separate from the maintenance piece, 3 LCATS are required, but, if the USG doesn't mind having the tech folks signed for the equipment then it can be accomplished with 2 Labor Categories (LCATS) - can you clarify if the

USG is alluding to 2 or 3 LCATS on the solicitation?

Answer: However many personnel your company feels would be enough to properly account for the equipment in attachments 4 and 5 and still be provide all the functions of the PWS. This is part of your proposal and subfactors 1 and 2 of your technical acceptability.

2. Which electronic inventory system is the USG making reference to in paragraph 5.1.4 and per Factor 1 Technical

Acceptability (page 42/72 of PWS) are proof of certifications required; and for which labor category?

Answer: The system that is referenced is the "WASP scanner". It is a commercial off the shelf system purchased by our S6. The scanners, in conjunction with the software, create and maintain an inventory electronically. It is used to expedite inventories and receipt of equipment. There are no technical requirements or prior certifications required.

"On the job" training will be facilitated by JMRC S6 personnel within the first 90 days of the contract period.

3. In the Instructions to Offerors (pg 42) , the Technical Factor requires bidders to write to Subfactors 1, 2 and 3 only. Yet, in the Evaluation criteria language on pg 15, it is suggested that the Government wants bidders in their

Technical Response to find a place to address and discuss their approach to meet all PWS requirements (not just those elements tied to Subfactors 1, 2 and 3). Will the Government please confirm its intent? Are bidders required to address (write to) all of the PWS requirements in their technical response, or is writing successfully to each of the subfactors alone (as defined in proposal instructions) enough to earn an overall rating of acceptable for the entire factor.

Answer: Writing to each subfactor alone will be enough to earn an overall rating of acceptability for the entire factor.

4. Will the Government please increase the regency definition to 5 years to allow bidders to fully demonstrate the breadth of their relevant experience?

Answer: Your company can submit 5 years worth of regency however only 3 years is required.

The following have been modified:

ADDENDA

Addendum to provision 52.212-1:

The following shall apply to this solicitation in addition to those terms and conditions in FAR provision 52.212-1.

The specific paragraphs of FAR provision 52.212-1 affected are shown below:

Paragraph (a) - Small business size standard does not apply to this solicitation.

Paragraph (b) - A single contract will be awarded on an ALL OR NONE basis. Any exceptions made to any of the items and conditions of the offer must be stated in a separate letter of transmittal that is to accompany the offer.

The person signing the proposal must initial any erasures, cross outs or changes made. All information should be typed or neatly in ink. Exceptions, as offered, if accepted by the Government, become part of the contract.

Paragraph (c) - Period for Acceptance of Offers is changed to read:

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Paragraph (h) - Multiple awards: ONLY ONE CONTRACT AWARD will be made.

Paragraph (i) - Availability of Requirements document cited does not apply to this solicitation.

Paragraph (m) is added to incorporate the following with respect to the information and documents required for submission in response to this solicitation:

- Award of this contract will be on a Low Price Technically Acceptable basis pursuant to the award criteria stated in FAR provision 52.212-2.

Since it is the Government’s intent to award without discussions, per FAR provision 52.212-1(g), offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects. However, the Government reserves the right to conduct discussions, if determined necessary.

Instruction to Offerors:

Factor 1: Technical Acceptability:

Subfactor 1: Certifications and Qualifications: As part of its proposal, offerors shall submit documentation that demonstrates proof of certifications and qualifications that comply with the requirements specified in PWS Paragraph 1.6.15 (Special Qualifications). Only offerors providing documentation supporting this requirement will be eligible for award. Proposals that are received that do not provide the contractors proof of certifications and qualifications that conforms to the requirements outlined in referenced PWS Paragraphs will be rated as “Unacceptable” based on not meeting this standard.

Subfactor 2: Personnel Staffing: As part of its proposal, offerors shall submit a personnel staffing plan that addresses how it will meet the PWS requirement defined in paragraph 1.6.2 (Contractor Management) for the contract manager and alternate contract manager. Also, the contractor must submit documentation on how it will meet the requirements in PWS Paragraph 1.6.18 (Key Personnel).

Subfactor 3: Quality Control Plan: As part of its proposal, offerors shall provide a description of its quality control/inspection system which shall cover the areas addressed in PWS Paragraph 1.6.8 (Quality Control). The Quality Control Plan shall also address procedures regarding the establishment and implementation of the contractor’s Key Control Plan specified in PWS Paragraph 1.6.14 (Key Control).

Factor 2: Past Performance:

a. Offeror shall describe up to three (3) relevant contracts (if available) and/or subcontracts it has performed over the past three (3) years. Relevant contracts include individual contracts that are similar in scope to this solicitation, including contracts performed by a teaming partner or subcontractor. New corporate entities may submit data on prior contracts involving its officers, and proposed key personnel; however, in addition to the other requirements in this section, the Offeror shall describe in detail the role performed by such persons in the contracts cited. The list shall include, for each contract:

(i) Verified contract information for U.S. Government contracts, identifying the Contracting Office, and providing contact information for the Procuring and Administrative Contracting Officers, and the Contracting Officer's Representative for each contract listed.

(ii) For all contracts, provide the name and address of the client firm and name and full contract information (telephone number, fax number, and email address) for a point of contact with knowledge of the contractor’s performance. The contact information must be current as of the date of the submission of the offer.

(iii) Contract Number

(iv) Total contract value (or current and/or estimated total values, if ongoing)

b. The Government reserves the right to gather and consider information from sources other than those identified by the offeror, including the Contractor Performance Assessment Report System (CPARS).

Factor 3: Price:

Offeror shall complete the pricing information in their entirely for the basic and all option years. Offeror shall transfer the total prices from the extended line items to the CLIN prices. The Government will evaluate the offeror’s price for lowest price/ technical acceptable, for reasonableness using price analysis techniques, and for balance in CLINs. The offeror’s price will be calculated by adding the total of all CLIN extended prices. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to the intended offer and the total recomputed accordingly. If the offer provides a total amount for a contract item but fails to enter the unit price, the amount divided by the specified quantity will be held to be the intended unit price.

- Complete block 30 of the Standard Form 1449.

- Enter CLIN (and ELIN, if any) price information in the Schedule. The price proposal shall be prepared in accordance with these instructions, and will be evaluated in accordance with FAR provision 52.212-2 as contained in this solicitation. The offeror’s price will be calculated by adding the total of all CLIN/SLIN/ELIN extended prices.

In the event there is a difference between a unit price and the extended total amount, the unit price will be held to the intended offer and the total recomputed accordingly. If the offer provides a total amount for a contract item but fails to enter the unit price, the amount divided by the specified quantity will be help to be the intended unit price.

- Offerors must complete the annual representations and certifications electronically via the System for Award Management (SAM) website at http://www.sam.gov.

- This request does not commit the Government to pay any costs incurred in the preparation and submission of your proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation on negotiations.

- All questions regarding this solicitation shall be submitted by E-mail to the Point of Contact stated elsewhere herein. All questions must reference the applicable PWS or solicitation paragraph. The Government requests that questions shall be submitted no later than 5 working days after the issuance of the solicitation to allow the

Government sufficient time to respond prior to the closing date. The Contracting Officer may limit the number of questions answered. Answers to questions may be posted as a Solicitation Amendment to Federal Business Opportunities (FedBizOpps) (https://www.fbo.gov/). Offerors are responsible to watch the web site for postings of amendments, answers to questions, and other instructions/information, if any.

- Offers are due at the ISSUED-BY office, shown in block 8 as stated in the “OFFER DUE DATE” block on page 1 of this document. Local Time means Central European Time (or Summer Time, as appropriate).

- Offerors are responsible to provide their proposals to this office before the specified date and time.

Proposals will NOT be picked up by RCO personnel at the Gate. Offerors are encouraged to submit their offers via email. FAX submission is also authorized; however, offerors are responsible for ensuring that the offer is actually received by this office.

Courtesy Translation:

Anbieter sind verantwortlich, ihre Angebote vor dem angegebenen Zeitpunkt zu diesem Buero zu bringen.

Angebote werden NICHT an der Wache abgeholt. Anbieter sind aufgefordert, ihre Angebote via E-Mail zu senden. FAX Übermittelung ist möglich, allerdings sind die Anbieter verantwortlich sicherzustellen, dass das Angebot von diesem Buero erhalten wurde.

- Offers are to be provided with only 2-digit decimals after the Comma. More than 2-digits will to be shortened by this office.

- US Companies are encouraged to provide US Dollar offers only as otherwise serious payment problems may occur.

- Offerors are required to provide their offers/comments in the English language. Non-compliance may result in rejection of offers.

Courtesy Translation:

Anbieter sind gehalten, ihre Angebote in englischer Sprache abzugeben. Nichtbeachtung kann zum Ausschluss des Angebotes führen.

- Please return only those pages where entries have been made.

Courtesy Translation:

Bitte nur die Seiten zuruecksenden, auf denen Eintraege gemacht wurden.

Complete the following clauses:

DFARS Clause 252.229-7001 “Tax Relief” FAR Clause 52.209-5 "Certification Regarding Responsibility Matters" FAR Clause 52.209-7 "Information Regarding Responsibility Matters"

Complete pricing for each CLIN as required without TAXES

Non-compliance may result in rejection of your offer.

REQUEST FOR SITE VISIT

Prospective contractors should visit the site to ascertain pertinent local conditions as prescribed by FAR clause

52.237-1 "SITE VISIT".

Site visits shall be requested by calling/writing to the contract specialist denominated in the face page of this solicitation.

REGISTRATION:

Only contractors who are registered and have an active account at the System for Awards Management (SAM) will be awarded a contract as a result of this solicitation. All contractors offering under this solicitation MUST be registered. Offers from unregistered or inactive contractors will be rejected.

WAWF (Wide Area WorkFlow) Registration:

Contractors MUST also be WAWF registered in order to get invoices be paid. Paper copies will not be accepted.

(Alle Rechnungen muessen in WAWF eingereicht werden !! Rechnungen in Papierform werden nicht akzeptiert und nicht bezahlt !!)

The following information must be provided/completed with your offer:

POC E-mail address: ___________________

DUNS Number: ___________________

CAGE Code: ___________________

TAX ID (US firms only): ___________________

Registered in SAM: Yes _____ No _____ Make sure your status is ACTIVE since no award will be made on an expired registration.

Registered in Wide Area Workflow (WAWF): Yes _____ No _____ WAWF will not work when the SAM registration is inactive. This will cause payment delays!

Registration Instructions:

HOW TO REGISTER IN SYSTEM FOR AWARD MANAGEMENT (SAM)

In order to register, contractors must have a valid Data Universal Numbering System (DUNS) number and a Contractor and Government Entity (CAGE) code.

A DUNS number is a nine-digit number assigned by BISNODE (in Germany) and DUN and Bradstreet to an establishment, is the Contractor Identification Number for Federal contractors.

Foreign vendors can obtain the DUNS number from: http://www.bisnode.de/product/db-d-u-n-s-nummer/

- US vendors can obtain the DUNS number from: http://fedgov.dnb.com/webform

A CAGE Code is a five (5) position unique identifier for entities doing or wishing to do business with the Federal Government. The format and character position of the code vary based on country.

German vendors can obtain their CAGE code by mailing to: ncbge-ncage@bundeswehr.org POC: Mr. Mueller Tel.: 02241-991643

All other foreign vendors can obtain their CAGE codes by reviewing the web site http://www.dlis.dla.mil/nato_poc.asp

US vendors can obtain the CAGE code from: http://www.dlis.dla.mil/cage_welcome.asp

How to register in SAM:

1. Go to the SAM homepage at https://www.sam.gov

2. Click on “Create an Account”.

3. Provide all mandatory information and any applicable optional information.

Non-US companies shall NOT incorporate any TIN numbers or banking data as they are applicable for the US banking system only.

Make sure that SAM states “SUBMITTED” as status. This means everything is completed and the data will be validated before becoming “active”. If a status of “WORK IN PROGRESS” is showing, this means that you have not completed everything yet.

For questions about the registration, click on SAM HELP.

Registration is only valid for one year. Several weeks before expiration, you will be notified by SAM in order to renew/update your registration.

German Version/Deutsche Version: (Courtesy Translation)

Um die SAM Registrierung zu erstellen, brauchen Sie eine D&B DUNS Nummer und einen NATO Cage Code

(NCAGE):

Für Deutschland: DUNS: http://www.bisnode.de/product/db-d-u-n-s-nummer/ Kundenservice: Tel.: 06151-1375789 Fax: 06151-1375675

NATO Cage: LogKdo Brueckberg Kaserne, Luisenstr. 109 (Geb U9/Rm 204) 53721 Siegburg Hr. Mueller, Tel.: 02241- 991643 E-Mail: ncbge-ncage@bundeswehr.org

Fuer weitere Information, bitte unter http://www.dlis.dla.mil/nato_poc.asp nachsehen.

Wie man sich registriert:

1. Gehen zu der SAM Website://www.sam.gov

2. Clicken Sie auf “Create an Account”.

3. Wenn Sie aufgefordert werden, geben sie die DUNS Nummer ein und clicken auf “Submit”.

4. Stellen Sie alle vorgeschriebenen Informationen und alle anwendbaren wahlweise freigestellten Informationen zur Verfügung.

Nicht-US firmen duerfen KEINE Daten in die TIN (Steuernummer) oder Bankverbindungen eingeben da diese daten nur auf das US System abgestimmt sind.

Stellen Sie sicher dass SAM den Status „SUBMITTED“ anzeigt. Das bedeutet, dass alles vollstaendig ist und die daten validiert werden, bevor Ihre Registrierung „ACTIVE“ wird. Sollte der Status „WORK IN PROGRESS“ anzeigen, bedeutet das, dass nicht alles vervollstaendigt wurde.

Bei Fragen zwecks der Registrierung, gehen Sie bitte auf: SAM HELP, Die Registrierung ist nur 1 Jahr gueltig. Mehrere Wochen for Ablauf, werden Sie von SAM wegen Erneuerung/Update per e-mail erinnert.

INSTRUCTION TO VENDORS HOW TO REGISTER IN WIDE AREA WORKFLOW (WAWF)

What is WAWF? WAWF (also called iRAPT – Invoicing, Receipt, Acceptance and Property Transfer) is a convenient online solution that allows vendors to electronically submit invoices and receiving reports; allows the Government to perform inspection and acceptance of goods and services, and interfaces with payment systems to receive transactions electronically.

With WAWF, Vendors Company can:

o Submit invoices and receiving reports real-time, directly via the Internet, or by using File Transfer Protocol or Direct Electronic Data Interchange.

o Be paid in a timelier fashion due to the reduction of lost or misplaced documents, and quicker document routing.

o Have total visibility of document status.

o Receive system-generated e-mails advising you of action taken by the government inspection and acceptance officials, or if an invoice is rejected.

ALL vendors are encouraged to register in WAWF in order to process invoices electronically.

In order to register as a Vendor in WAWF, the Cage Code must be loaded and activated first.

The Cage Code is listed on page 1 of the contract or must be already available if SAM registration has been made.

Please don’t forget that the SAM Registration is only valid for one year and must be renewed annually.

The Electronic Business POC (EB POC) is listed in SAM.

The Vendor needs to either call the OGDEN Help Desk

- Commercial: 001-801-605-7095 or - send an email to: disa.ogden.esd.mbx.cscassig@mail.mil

Telephone requests will be activated online. Email requests will be processed within 48 hours after receipt.

Please use the following template to email requests to WAWF customer support and fill in missing information with your company information.

To: disa.ogden.esd.mbx.cscassig@mail.mil

Subject: WAWF Cage Code Activation.

Ogden support: Please activate the following CAGE CODE in WAWF.

1. Cage Code: 2. EB POC's Name:

3. EB POC's email: 4. EB POC's Phone Number

After cage code is activated in WAWF, you must register as a Group Administrator (GAM), the Vendor Role to process invoices will be added by the help desk (for GAM’s only).

The Group Administrator administered and activate/deactivate the Vendor WAWF user accounts. If the GAM is not the EBPOC, an Appointment Memo needs to be prepared, signed by the EBPOC and attached to the online registration.

Registration website: https://wawf.eb.mil/

Online training is available at: https://wawftraining.eb.mil

NOTE:

Before you submit your invoices via WAWF, please make sure, that the COR/POC is registered and activated in WAWF, otherwise your invoice will not be paid.

Also, if you need assistance in registering or training, please contact Ms. Christine Wenzl, Telephone: 09641-83- 7323 or Ms. Barbara Farago, Telephone: 09641-83-8479.

Step by Step screen shots for registering as GAM, Vendor, how to activate a Vendor Account as a GAM, how to process an invoice 2in1 (services only), a Combo (invoice for supply/equipment) and a construction invoice are available and can be requested by above stated personnel.

VENDOR REGISTRATION: GROUP ADMINISTRATOR

*indicates mandatory field

First Name* Last Name* Commercial Telephone* Hans Mustermann 011 -49 – 9123 – 45678

Rank/Grade (Mandatory for Government users) Organization* Hans Mustermann GmbH

E-mail Address* Confirm E-mail Address* hans.mustermann@mustermann.de hans.mustermann@mustermann.de Title* (Director) Click on continue

Logon Method* (click on User ID and Password) click on continue

User ID* hansmustermann (self created) click on continue

User Profile click on edit and fill out all mandatory fields

User Authentication click on edit and assign your USER ID and password

User Security questions click on edit and choose your questions and answers

Administrative user roles click on add and select Group Administrator – Group name is your CAGE code – click on save

NOTE: It is mandatory for ALL vendors to have a Group Administrator (GAM) to provide user activation and maintenance for you company !! Instructions for the vendors are under box “New User?” click on “Vendor – Getting Started Help” and “Step 6: Designate a Group Administrator (GAM) for your company. (Mandatory step – there must be a GAM registered).”

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

The Ogden Help Desk will activate the account and an email notification will be send. After activation the GAM is able to approve all other WAWF registrations from your company.

VENDOR REGISTRATION: VENDOR (process of invoices)

Registration process is the same as for the GAM, but instead of the Administrative user role - the Vendor User Role needs to be selected.

Vendor user Roles click on add and select Vendor – Location Code is your CAGE code – click save click on add again and select Vendor View Only – Location Cade is your CAGE code – click save

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

NOTE: The Group Administrator will receive an email that a new user registered. Account can be activated by the

GAM.

Addendum to Clause 52.212-4:

Paragraph (a) Inspection/Acceptance: Inspection and acceptance will be performed at the address, shown in block 15 of the Standard Form 1449.

Paragraph (b) Assignment is replaced by DFARS 252.232-7008 ASSIGNMENT OF CLAIMS (OVERSEAS).

Paragraph (k) TAXES is replaced by Clause DFARS 252.229-7000 INVOICES EXCLUSIVE OF TAXES OR DUTIES

Addendum to block 18a “Payment will be made by” of Standard Form 1449:

NOTE TO CONTRACTORS:

Contractors are required to submit their invoices through Wide Area Workflow (WAWF)

Payment inquiries can be submitted to dfas.rheinland-pfalz.jht.mbx.dgk-vendorpay@mail.mil

Payment status can be viewed within WAWF (iRAPT)

“Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

(End of Summary of Changes)