PWS.pdf

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PERFORMANCE WORK STATEMENT (PWS)

FOR

FIRE EXTINGUISHERS (FE) & FIRE HOSE REELS (FHR) MAINTENANCE CONTRACT

AT

USAG BENELUX

Part 1

General Information

1. Introduction: This is a non-personnel services contract to provide full omnium maintenance of fire extinguishers and fire hose reels at USAG Benelux. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: 1199 fire extinguishers and fire hose reels of miscellaneous brand names are installed throughout the USAG BENELUX facilities (Summary List I and Summary List II). The purpose of this contract (Omnium type) is to perform yearly maintenance inspection of these fire extinguishers and fire hose reels according to the regulations in force at the dates of the inspection and to provide technical support if a defect is found during the period of performance. The Contractor shall provide one-time repair service to items identified in paragraph 5.1.1.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Belgian, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section 6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. Belgian and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3 Objectives: To complete Yearly maintenance of Fire Extinguishers & Fire Hose Reels.

1.4 Functional Areas: See attachments, Summary List I and Summary List II.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 15 September 2016 thought 14 September 2017 Option Year I: 15 September 2017 thought 14 September 2018 Option Year II: 15 September 2018 thought 14 September 2019 Option Year III: 15 September 2019 thought 14 September 2020 Option Year IV: 15 September 2020 thought 14 September 2021

1.6 Management and Administration:

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1.6.1 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours. The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the POC, in writing, the name, title, office, home and mobile telephone number of the Project Manager (Deliverable 103R003). A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.2 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the POC, as required by the POC, between 8.00 AM and 16.30 PM, Monday thru Friday. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of POC emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service.

The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.3 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8.00 AM and 16.30 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Recognized Holidays:

US Holidays: Foreign workers shall not/cannot work on Host Nation Holiday. US workers shall not/cannot perform on US Holidays.

U.S. Holidays:

New Year’s Day January 1st Labor Day 1st Monday in September Martin Luther King Jr.’s Birthday 3rd Monday in January Columbus Day 2nd Monday in October President’s Day 3rd Monday in February Veteran’s Day November 11th Memorial Day Last Monday in May Thanksgiving Day 4th Thursday in November Independence Day July 4th Christmas Day December 25th

Belgian holidays:

Whit-Monday Varies yearly New Year’s Day January 1st Independence Day July 21st Good Friday Varies yearly Assumption August 15th Easter Monday Varies yearly All Saints Day November 1s

Labor Day May 1st Armistice Day November 11th Ascension Day Varies yearly Christmas Day December 25th

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1.6.6 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.7 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP will be delivered with the contractor’s proposal and will be used as an evaluation factor. Three copies of a comprehensive written QCP shall be submitted to the KO and POC within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.8 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.9 Place of Performance: The work to be performed under this contract will be performed at:

Chievres Air Base Grand Rue, 56 7950 Chièvres

Quarters # 01 Château Gendebien Chaussée de Binche, 32 7000 Mons

Quarters # 02 Résidence Lemnitzer Domaine Gendebien Chaussée de Binche, 32 7000 Mons

Quarters # 05 Square du Val de la Cambre, 20 1050 Ixelles

Quarters # 10 Conciergerie Chaussée de Binche, 32 7000 Mons

Quarters # 12 Avenue du jeu de Paume, 49 1150 Woluwe St-Pierre

Sterrebeek Annex Avenue John Fitzgerald Kennedy

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1933 Sterrebeek-Zaventem

USAG Brussels Chaussée de Louvain, 13 1940 Woluwé St Etienne

Caserne Daumerie Grand Rue 56

7960 Chievres

1.6.10 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.11 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. In case the contractor personnel finds evidence of forced entry or theft, the Contractor shall notify the Provost Marshall’s Office immediately and cooperate in the investigation. MP Desk:

Tel: 068/27.51.01 or 068/27.53.01 for Chievres Area and 02/717.97.69 for Brussels area.

1.6.12 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.13 Special Qualifications: The contractor is responsible for ensuring the company and its employees possess and maintain the following certifications during the execution of this contract:

• VCA (LSC 2008/5.1), Safety management system (Système de gestion de la sécurité);

• NBN S21-050 (Level 1), Company with at least one specialized person in the maintenance of portable fire extinguishers, one maintenance center and one required installation for the hydraulic testing of the FE’s (Société ayant au moins une personne compétente pour la maintenance d’extincteurs portatifs, un centre de révision et l’installation requise pour les re-épreuves des extincteurs);

• ISO 9001:2008, Company management system (Système de management de l’entreprise).

• All technicians will be personally qualified according to norm S21-050 and will be registered in the

APRAGAZ control firm or any other certified control firm

1.6.14 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Point of Contact (POC), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these

Page 5 of 18 Rev 2 meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.15 Government Point of Contact (POC): The Government POC monitors all technical aspects of the contract and assists in contract administration The Government POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The POC is not authorized to change any of the terms and conditions of the resulting contract.

1.6.16 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8.00 AM and 16.30 PM. , Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.17 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Before starting his work, the contractor’s employee will introduce himself to the building coordinator or the tenants of the buildings. To access the Housing Quarters, an appointment will be requested to the Housing Office thru the POC a minimum of 5 days prior the date scheduled for the performance of the works. The contractor’s employees are required to wear clothes or badges indicating the name of the company during the performance of this service.

1.6.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 Safety: The contractor shall provide safety requirements IAW 52-13C (Access and General Protection) and the necessary Personal Protection Equipment (PPE) (gloves, clothing etc.) to his employees for the possible replacement of powder in the fire extinguishers.

The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

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1.6.20 Environmental Compliance: “It is required that the project manager of this contract reads the USAG Benelux Environmental Policy that is available publicly on the USAG Benelux homepage using the following web link:

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).p df.

All measures will be taken to prevent occurrence of spills during work. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor will proceed to immediately clean-up of the spill. Should the spill characteristics exceed the contractors response capacities, the contractor will immediately contact:

1) The Point Of Contact (POC), will be assigned when contract is awarded

2) The USAG BENELUX-SCHINNEN Environmental Office (360-7225).

Overaged fire extinguishers (containers) and extinguishing agent (dry chemical powder) are considered as Hazardous Wastes. They must be disposed outside of the installations in an authorized public dump in accordance with applicable HN standards, regulation and manufactures instructions.

The contractor is responsible for all hazardous and non-hazardous waste generated on the installations in the performance of this Performance Work Statement (PWS). The contractor is not authorized to use the SORT centers located on the US installations (use of the SORT centers for all waste or recyclables is forbidden and illegal).

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Government Point of Contact (POC) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf

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Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

Building Coordinator: Personnel appointed in writing for their assigned facility(s); responsible for the security, coordination of space, infrastructure evaluations, safety of personnel, identifying and reporting facility deficiencies, requesting new work, and monitoring energy. They are the first person to contact for all DPW-In-House personnel and contractors requiring access to their facility to perform work.

Maintenance report (Rapport de prestation): Report with the name of the technician, with signature, date, place and description of the work performed. Possible remarks concerning the condition of the equipment after maintenance and signature of the customer (Building coordinator, tenant, inspector or POC)

2.2 Acronyms:

APOC Alternate Point of Contact AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) POC Point of Contact COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

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QC Quality Control QCP Quality Control Program TE Technical Exhibit DPW Directorate of Public Works ENG DIV Engineering Division O&M DIV Operation & Maintenance Division RIA Hose Reels (Robinet d’incendie armés) BC Building Coordinator FE Fire Extinguisher FHR Fire Hose Reel

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: The Government will provide an escort to the contractor’s employees to drive him through the various buildings and installations of the USAG Benelux.

3.2 Facilities: The Government will provide necessary workspace for the contractor to provide the support outlined in the PWS to include storage area.

3.3 Utilities: The Government will provide all utilities (water & electricity) in the facility that would be needed for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will not provide any equipment.

3.5 Materials: The Government will provide labels that will be put on the Fire Extinguishers and Fire Hose Reels to indicate when the maintenance has been performed. These labels will be used by the Building Coordinators for them to do the monthly maintenance. The labels will be replaced once a year.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide all the materials needed to meet the requirements under this PWS.

4.3 Equipment: The Contractor shall provide all the equipment needed to meet the requirements under this PWS.

Provide individual protection means for the possible replacement of powder in the fire extinguishers (gloves, etc.…)

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PART 5

SPECIFIC TASKS

5.1 Services: The contractor shall provide yearly inspection/maintenance by qualified personal for:

5.1.1 One time repair of Fire Hose Reels:

Following works will be performed to fix the problems encountered on fire hose reels:

Bldg Location Nr. Brand Problem to be fixed

20003 Storage 21299 Not Available 30m 1” fire hose reel, 1ea 20134 Hallway 21283 Not Available Chrome-plated fire hose 1”, 1ea.

20182 Entr. bloc C/D floor 1 21219 Sicli Proline fire hose reel joints set, 1ea.

20182 Between bloc B/C floor 3 21229 Sicli Proline fire hose reel joints set, 1ea.

20182 Between bloc C/D floor 0 21239 Sicli European fire hose 1”, 1ea.

20186 Auto skill center 21297 Not Available European fire hose 1”, 1ea.

20191 Attic bloc B 21280 Not Available European fire hose 1”, 1ea.

70001 Glass gallery 70517 Somati Chrome-plated fire hose 1”, 1ea.

70001 Hallway ground floor 70516 Somati 30m 1” fire hose reel, 1ea. + elbow M-F, 2ea.

+ sleeve F-F, 1ea.

70010 Hallway 70487 Ansul 20m 3/4” fire hose reel, 1ea. + hydrant

1”/1.2”, 1ea + picto. 1ea.

70010 Hallway 70488 Ansul 20m 3/4” fire hose reel, 1ea. + hydrant

1”/1.2”, 1ea + picto. 1ea.

70024 Ground floor hallway 70450 Somati Proline fire hose reel 3/4”, 20m, 1ea.

70024 Ground floor hallway 70451 Somati Chrome-plated fire hose 3/4”, 1ea.

70024 First floor hallway 70452 Somati Chrome-plated fire hose 3/4”, 1ea.

70024 First floor hallway 70453 Somati Chrome-plated fire hose 3/4”, 1ea.

70030 Basement Adjudant 70431 Not Available Chrome-plated fire hose 1”, 1ea.

80008 Community Recreation

Center 80836 Not Available 30m 1” fire hose reel + hydrant + cabinet, 1ea.

80008 Community Recreation

Center 80837 Not Available 30m 1” fire hose reel + hydrant + cabinet, 1ea.

80008 Community Recreation

Center 80838 Not Available 30m 1” fire hose reel + hydrant + cabinet, 1ea.

80010 Hallway 80841 Not Available 30m 1” fire hose reel + hydrant + cabinet, 1ea.

80011 Hallway 80862 Not Available 30m 1” fire hose reel, 1ea.

These works will be performed within thirty (30) days after the award of the contract. The replaced equipment will be removed outside of the base to an authorized public dump. Contractors may request a site visit to ascertain the nature and location of work to be performed.

Site Visit:

Point of Contact for Site visit is Philippe Noel – Tel # +32 068 127 53 18 -philippe.noel.ln@mail.mil Location : Hangar #6 – 56 Rue Grande, Chievres Air Base 7950 Chievres, Belgium

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5.1.2 Fire Hose reels yearly maintenance:

The hose reel must be fully unrolled and put under pressure. Following elements must be verified:

• The equipment cannot be clogged by any element preventing it from working properly;

• The equipment cannot be damaged (broken cabinet, projecting edges, burrs, etc.);

• No corrosion, no leak;

• If the reel is not visible, it must be marked with appropriate pictograms;

• Wall fastening supports must be adapted to their use and firmly fixed;

• The flow must be sufficient and continuous;

• If there is a manometer, it must work properly in its working range;

• The hose:

1. Is properly rolled up;

2. Is not cracked;

3. Is not distorted;

4. Is not worn out or damaged.

• The reel rolls properly and easily in both rotating directions;

• For pivoting reels, their rotation is sufficient;

• For manual reels, the stop valve must be present and must work properly;

• For automatic reels, the automatic and isolating valve must work properly;

• The condition of the feeding pipe must be perfect;

• The diffuser must be of the appropriate type and must be easy to handle;

• If a guide is present, the hose must pass through it and must be firmly fixed;

• Put label with date checked and initials;

• Fill in the spreadsheet.

During maintenance operations, an “out of service” sign must be put on the R.I.A. or wall-mounted set, and the maintenance worker must inform the maintenance service of the installation, as well as the Building Coordinator. In addition, if the water supply is cut off on several reels, the fire department shall be informed.

During the first year of the contract, the hose must be put under maximum pressure, in compliance with norm NBN

EN 671-3

5.1.3 Dry Chemical and CO2 Fire Extinguishers yearly maintenance:

• Yearly inspection of fire extinguishers by qualified controller;

• Dismount fire extinguisher, : head, pipe, etc.;

• Verify extinguisher inside and outside and control various components : firing pin, tube, plunger, cartridge, etc.;

• Verify all parts;

• Replace all overaged or defective accessories;

• Verify CO2 cartridge weight;

• Verify powder quality;

• Mix powder;

• Verify the firing pin;

• Specific inside marking of verification;

• Weight fire extinguisher;

• Replace O-ring;

• Reinstall fire extinguisher with outside marking of verification (control label);

• Reinstall fire extinguisher on its support;

• Reseal fire extinguisher;

• Put label with date checked and initials;

• Fill in spreadsheet.

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• Put label for monthly maintenance by the Building coordinator;

• Submit a detailed visit statement after each maintenance visit;

• To perform, at no cost (Travel expenses included), the re-loading of the fire extinguishers and equipment used during a fire;

• To perform the hydraulic testing of CO2 bottles according to the prescriptions of the Ministry of Employment

(The testing includes: Sand blasting, painting, decal, standard exchange of valve;

• To re-load CO2 bottles after hydraulic testing.

For the first maintenance, when the contract starts, the fire extinguishers are supposed to be in good condition. If this is not the case, the contractor is bound to make a list of all parts that need to be urgently replaced. He will inform in writing the contracting officer or his representative.

The contractor will not do any replacement of broken or overaged parts without prior approval of the Contracting Officer or his representative. The replacement of these parts will be performed after modification of the maintenance contract.

5.2 Functional Areas: See attached spreadsheet.

5.3 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the POC when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil http://www.ecmra.mil/ http://www.ecmra.mil/ mailto:dodcmra@pentagon.af.mil

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PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

6.1 Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

NBN S 21-050 : Inspection et maintenance des extincteurs d’incendie portatifs

Inspection and maintenance of portable fire extinguishers.

UFC 3-601-02: Operation and maintenance: Inspection, testing, and maintenance of fire protection systems

NBN EN 671-3: Installations fixes de lutte contre l’incendie – Systèmes équipés de tuyaux – Partie 3:

Maintenance des robinets d’incendie armés équipés de tuyaux semi-rigides et des postes d’eau muraux équipés de tuyaux plats

Fixed firefighting systems – Hose systems – Part 3: Maintenance of Hose Reels with semi rigid Hose and Hose systems with lay-flat Hose.

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PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – FE and FHR spreadsheet per installation and per building

Page 15 of 18 Rev 2

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

Monthly POC PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

POC PRS

Inspection Checklist.

2) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

3) PWS Part 3 Government Furnished Item and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services operations.

Monthly POC PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

POC PRS

Inspection Checklist.

4) PWS Part 3 Government Furnished Items and Services Contractor shall comply with PWS provisions relating to Government Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

5) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services operations.

Monthly POC PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

POC PRS

Inspection Checklist.

6) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

7) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks operations.

Monthly POC PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

POC PRS

Inspection Checklist.

8) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

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9) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications operations.

Monthly POC PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

POC PRS

Inspection Checklist.

10) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

11) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing operations.

Monthly POC PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

POC PRS

Inspection Checklist.

12) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

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TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Invoice Annually (After the completion of the maintenance)

1 Copy Internet

To the POC thru WAWF

Certificate of good conduct

At the award of the contract;

Each time the pass has to be renewed;

For new contractor’s employee during the contract time

1 original copy Paper On hands to the POC

Updated Excel Spreadsheet

Annually (After the

1 Copy

Email To the POC & to Design Branch

Quality Control Plan

One time with the contractor’s proposal

Within 5 days when changes are made thereafter

Paper

Paper

US MILITARY FORCES

RCO BENELUX

LEUVENSESTEENWEG 13

1932 SINT STEVENS

WOLUWE

USAG BENELUX, DPW

Attn: the POC 56, Grand Rue 7950 Chievres

Maintenance report (Rapport de prestation)

Annually (After the

1 Copy Paper On hands to the POC

Contractor’s Project Manager/ Point of Contact

At Post Award Conference

1 Copy Paper Government Point of Contact

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TECHNICAL EXHIBIT 3

FE AND FHR SPREADSHEET PER INSTALLATION AND PER BUILDING

Summary List 1

Summary List II