W912L7-12-R-0002.pdf

USPFO FOR TENNESSEE W912L7

PURCHASING & CONTRACTING

PO BOX 41502

NASHVILLE TN 37204-1502

615-313-2653 615-313-2659

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

35.5M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

W912L7-12-R-0002 16-Jan-2012

b. TELEPHONE NUMBER

615-313-2628

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 03 Feb 2012

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

W912L7

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE W90ELR 16. ADMINISTERED BY

W90ELR - W8GS HQ 117TH REGT RTI

OSCAR ESTEP

BLDG 500 B STREET

SMYRNA TN 37167-2092

TEL: 615.355-3739 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RANDAL D HALBROOKS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

722310

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

W912L7-12-R-0002

Section SF 1449 - CONTINUATION SHEET

LABOR AND SUBSISTENCE BREAKOUT

1. The contractor shall provide a percentage breakdown of subsistence costs and labor costs for each menu. These breakdowns of costs shall be used to adjust the subsistence and labor costs at the conclusion of the basic year and each option year thereafter.

This contract will incorporate the following Department of Labor Consumer Price Index (CPI) and Employment Cost Index (ECI):

Table 4: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W); U.S. Category and commodity and service group Available at http://www.bls.gov/news.realease/cpi.t04.htm

Table 5: Compensation (not seasonally adjusted). Employment Cost Index for private industry workers, group, and industry. Available at http://www.bls.gov/news.realease/eci.t05.htm

At the conclusion of the base year and each option year, the contract meal prices will be adjusted based on the above indexes. The contractor’s subsistence price will be adjusted based on the published CPI and the percentage of food cost per meal submitted by the contractor. In addition, the contractor’s labor cost will be adjusted based on the published ECI and the percentage of labor cost per meal submitted by the contractor.

For more detailed information you may access the World Wide Web, Department of Labor, Bureau of Labor Statistics at http://stats. bls. gov or by anonymous FTP at ftp://ftp.bls.gov.

Below is a sample calculation that will be performed at the conclusion of the base year and each option year:

Suppose the contractor submits that 20% of a meal price is labor and 80% of a meal price is food; the contractor bids as follows:

Menu A

Breakfast $1.00 Lunch $1.75 Dinner $2.00

For simplicity, the following example will only be applied to the breakfast bid price. However, the formulas referenced below will be applied to each bid price.

Separate labor and food costs from the submitted price:

Breakfast $1.00 X 20%= $.20’ $1.00 X 80%= $.80

Compute the relative change in the ECI and CPI utilizing the following formula:

Index in T2 X Price in T1 = Price T2 Index in T1

In this formula, T (Time 1) represents the period for which there is an actual price. This would be the bid price for the base year and subsequently, the adjusted price for each option year. T2 (Time2) represents the period for which an adjusted price based on the indexes is desired. This would be each subsequent option year. Given these facts, the ECI and CPI would be applied as follows:

139.4 (ECI as of June 1998) X $.20 (Labor Cost) = $.21 (Labor Cost for New Period)

132.8 (ECI as of June 1997)

163.4 (CPI as of Aug 1998) X $.80 (Food Cost) = $.81 (Food Cost for New Period)

161.8 (CPI as of Aug 1997)

Combining the adjusted labor and food costs reveals a new price of $1.02 for the new period. The above formula will be applied to each bid price.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Meal Menu A Breakfast

FFP

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Meal Menu A Lunch

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Meal Menu A Dinner

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Meal Menu B Less than 15 Breakfast

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Meal Menu B less than 15 Lunch

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED Meal Menu B less than 15 Dinner

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Meal Menu C Field Feeding Breakfast

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED Meal Menu C Field Feeding Lunch

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Meal Menu C Field Feeding Dinner

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED Meal Menu D Box Lunch

UNIT UNIT PRICE MAX AMOUNT

0011 UNDEFINED Meal Menu E Holiday Meal

UNIT UNIT PRICE MAX AMOUNT

0012 UNDEFINED Meal Contract Manpower Reporting

UNIT UNIT PRICE MAX AMOUNT

0013 UNDEFINED Meal OPTION Menu A Breakfast

UNIT UNIT PRICE MAX AMOUNT

0014 UNDEFINED Meal OPTION Menu A Lunch

UNIT UNIT PRICE MAX AMOUNT

0015 UNDEFINED Meal OPTION Menu A Dinner

UNIT UNIT PRICE MAX AMOUNT

0016 UNDEFINED Meal OPTION Menu B Less than 15 Breakfast

UNIT UNIT PRICE MAX AMOUNT

0017 UNDEFINED Meal OPTION Menu B less than 15 Lunch

UNIT UNIT PRICE MAX AMOUNT

0018 UNDEFINED Meal OPTION Menu B less than 15 Dinner

UNIT UNIT PRICE MAX AMOUNT

0019 UNDEFINED Meal OPTION Menu C Field Feeding Breakfast

UNIT UNIT PRICE MAX AMOUNT

0020 UNDEFINED Meal OPTION Menu C Field Feeding Lunch

UNIT UNIT PRICE MAX AMOUNT

0021 UNDEFINED Meal OPTION Menu C Field Feeding Dinner

UNIT UNIT PRICE MAX AMOUNT

0022 UNDEFINED Meal OPTION Menu D Box Lunch

UNIT UNIT PRICE MAX AMOUNT

0023 UNDEFINED Meal OPTION Menu E Holiday Meal

UNIT UNIT PRICE MAX AMOUNT

0024 UNDEFINED Meal OPTION Contract Manpower Reporting

UNIT UNIT PRICE MAX AMOUNT

0025 UNDEFINED Meal OPTION Menu A Breakfast

UNIT UNIT PRICE MAX AMOUNT

0026 UNDEFINED Meal OPTION Menu A Lunch

UNIT UNIT PRICE MAX AMOUNT

0027 UNDEFINED Meal OPTION Menu A Dinner

UNIT UNIT PRICE MAX AMOUNT

0028 UNDEFINED Meal OPTION Menu B Less than 15 Breakfast

UNIT UNIT PRICE MAX AMOUNT

0029 UNDEFINED Meal OPTION Menu B less than 15 Lunch

UNIT UNIT PRICE MAX AMOUNT

0030 UNDEFINED Meal OPTION Menu B less than 15 Dinner

UNIT UNIT PRICE MAX AMOUNT

0031 UNDEFINED Meal OPTION Menu C Field Feeding Breakfast

UNIT UNIT PRICE MAX AMOUNT

0032 UNDEFINED Meal OPTION Menu C Field Feeding Lunch

UNIT UNIT PRICE MAX AMOUNT

0033 UNDEFINED Meal OPTION Menu C Field Feeding Dinner

UNIT UNIT PRICE MAX AMOUNT

0034 UNDEFINED Meal OPTION Menu D Box Lunch

UNIT UNIT PRICE MAX AMOUNT

0035 UNDEFINED Meal OPTION Menu E Holiday Meal

UNIT UNIT PRICE MAX AMOUNT

0036 UNDEFINED Meal OPTION Contract Manpower Reporting

UNIT UNIT PRICE MAX AMOUNT

0037 UNDEFINED Meal OPTION Menu A Breakfast

UNIT UNIT PRICE MAX AMOUNT

0038 UNDEFINED Meal OPTION Menu A Lunch

UNIT UNIT PRICE MAX AMOUNT

0039 UNDEFINED Meal OPTION Menu A Dinner

UNIT UNIT PRICE MAX AMOUNT

0040 UNDEFINED Meal OPTION Menu B Less than 15 Breakfast

UNIT UNIT PRICE MAX AMOUNT

0041 UNDEFINED Meal OPTION Menu B less than 15 Lunch

UNIT UNIT PRICE MAX AMOUNT

0042 UNDEFINED Meal OPTION Menu B less than 15 Dinner

UNIT UNIT PRICE MAX AMOUNT

0043 UNDEFINED Meal OPTION Menu C Field Feeding Breakfast

UNIT UNIT PRICE MAX AMOUNT

0044 UNDEFINED Meal OPTION Menu C Field Feeding Lunch

UNIT UNIT PRICE MAX AMOUNT

0045 UNDEFINED Meal OPTION Menu C Field Feeding Dinner

UNIT UNIT PRICE MAX AMOUNT

0046 UNDEFINED Meal OPTION Menu D Box Lunch

UNIT UNIT PRICE MAX AMOUNT

0047 UNDEFINED Meal OPTION Menu E Holiday Meal

UNIT UNIT PRICE MAX AMOUNT

0048 UNDEFINED Meal OPTION Contract Manpower Reporting

UNIT UNIT PRICE MAX AMOUNT

0049 UNDEFINED Meal OPTION Menu A Breakfast

UNIT UNIT PRICE MAX AMOUNT

0050 UNDEFINED Meal OPTION Menu A Lunch

UNIT UNIT PRICE MAX AMOUNT

0051 UNDEFINED Meal OPTION Menu A Dinner

UNIT UNIT PRICE MAX AMOUNT

0052 UNDEFINED Meal OPTION Menu B Less than 15 Breakfast

UNIT UNIT PRICE MAX AMOUNT

0053 UNDEFINED Meal OPTION Menu B less than 15 Lunch

UNIT UNIT PRICE MAX AMOUNT

0054 UNDEFINED Meal OPTION Menu B less than 15 Dinner

UNIT UNIT PRICE MAX AMOUNT

0055 UNDEFINED Meal OPTION Menu C Field Feeding Breakfast

UNIT UNIT PRICE MAX AMOUNT

0056 UNDEFINED Meal OPTION Menu C Field Feeding Lunch

UNIT UNIT PRICE MAX AMOUNT

0057 UNDEFINED Meal OPTION Menu C Field Feeding Dinner

UNIT UNIT PRICE MAX AMOUNT

0058 UNDEFINED Meal OPTION Menu D Box Lunch

UNIT UNIT PRICE MAX AMOUNT

0059 UNDEFINED Meal OPTION Menu E Holiday Meal

ITEM(S) 0059 - PERFORMANCE WORK STATEMENT

SECTION C.1

GENERAL

C.1.1. Scope of Work. Provide all resources, subsistence, except Government Furnished Property (GFP), to perform Full Food Service (FFS) in the dining facility listed in TE 2, Volunteer Training Site Command, Building 500, Smyrna, TN to meet the performance requirements stated in this contract.

C.1.2. Personnel. The contractor shall hire and staff qualified personnel who can communicate with the government representatives and diners.

Standard: Personnel shall be citizens of the United States (U.S.) or possess a valid U.S. Immigration T-151 or I-94 Alien Registration card. Personnel shall read, write, speak, and understand English. Personnel shall be free of a felony criminal record.

C.1.2.2. Dining Facility Manager. The contractor shall provide an on site Dining Facility Manager, and alternate, and shall be responsible for performance (to include subcontractors) for the Dining Facility listed in (Technical Exhibit TE 2; and also shall meet the specified performance standards.

Standard: The Dining Facility Manager or alternate will be on site full time during dining facility operating hours.

The individual performing the task of Manager will perform only administrative duties, and will not work on the line as a cook. Managers and alternates shall meet qualification requirements. Documents of past performance ratings via written evaluations and commendations will be submitted. The dining facility Manager or alternate shall be readily available to meet with Government representative within 60 minutes of a call.

Qualifications: Within the past 10 years, the Dining Facility Manager and alternate shall have 5 years experience working in a large food service operation providing cafeteria style or multi-entrée operation providing complete meal service (breakfast, lunch, dinner); and shall have served one year as a Manager or Assistant Manager; shall be a High School graduate. Military food service experience in the pay grade E-7 or above may be credited as management experience for this position. Shall have a Current sanitation certificate (with in past 4 years).

C.1.2.3. Name Tags. Employees shall wear identification badges with a minimum of the Contractor’s name and the employee’s last name.

Standard: Name tags are worn 100 % of the time. Name tags for managers and supervisors shall include their job title. Name tags written in English

C.1.2.4. Conduct of Employees. Employees shall conduct themselves in accordance with (IAW) installation policies concerning conduct.

Standard: DOD 5500.7-R Joint Ethics Regulation Personnel policies listed at C.6

C.1.2.5. Personnel Health and Hygiene. Personnel shall maintain compliance with the sanitation and food safety standards.

Standard: TB Med 530

C.1.2.6. Employee Uniforms. Employees shall wear a clean and complete uniform when working.

Standard: TB Med 530 Uniforms are approved by the Contracting Officer’s Representative (COR) No Later than (NLT) 14 Days prior to the start of performance.

C.1.3. Meal Serving Hours. Meal serving hours are listed Technical Exhibit (TE).

C.1.4. Extended Serving Hours. The Government reserves the right to extend serving hours when necessary to meet requirements of units being supported.

C.1.5. Consolidation of Dining Facility. The government holds the right to consolidate any dining facility at any time.

C.1.6. Strike Contingency Plan. Provide and maintain a strike contingency plan for continuation of performance of services under the contract should employees strike or a subcontractor defaults.

Standard: A written plan shall be submitted to the Contracting Officer not later than 20 days after award of contract.

Plan approved by the Government.

C.1.7. Quality Control Plan (QCP). Establish and maintain a comprehensive QCP.

Standard: A written plan shall be submitted to the Contracting Officer with proposal. QCP IAW with TE.

C.1.8. Training. Train employees as described below.

C.1.8.1. Sanitation. Contractor shall conduct sanitation training, and submit a training plan 20 days after award of contract.

Standard: All personnel trained as prescribed by TB Med 530 100 % of the time.

C.1.8.2. Hazard Communication (HAZCOM). Contractor shall train employees in the safe use of chemicals (inventory of products on hand) understanding manufacture’s product labels, and information contained on the Material Safety Data Sheet (MSDS).

Standard: Title 29, Code of Federal Regulation Part 1910.1200, Hazard Communication

C1.8.3. Nutrition. Contractor shall provide menu plan based upon FM 40-25 Nutrition Standards and Education.

Standards: Menus presented to the Food management Board are prepared in accordance with section C.5.of this contract 100% of the time.

Personnel engaged in menu planning trained to develop menus IAW Section C.5 of this contract 100% of the time.

C.1.8.4. Headcount /Cashier. Contractor shall conduct head counting and cashier training.

Standard: Headcounters and cashiers trained IAW Standard Operating procedures (SOP), regulatory policy, menu pricing, computer and power malfunctions, and cash register manufactures operation instructions, 100% of the time.

C.1.8.5. Equipment Operator / Maintenance. Contractor shall conduct equipment operating, cleaning and maintenance training.

Standard: Cooks and maintenance personnel trained IAW with manufacturer instructions and operating manuals 100% of the time. Training conducted IAW with requirements listed in section C.5.

C.1.9. Performance Evaluation Meetings. Contractor shall attend performance meetings with government representatives.

Standard: Dining Facility Manager shall attend meetings with government representatives, at least but not limited to monthly meetings; and as often as deemed necessary thereafter.

C.1.10. Key Control. The Contractor shall establish and implement a method of accounting for all building access.

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall report to the Contracting Officer no later than 2 hours after discovery of such loss. The Contractor shall be responsible for such loss if the action was due to negligence of the contract personnel.

C.1.11. Safety. Upon the contract start date, the Contractor shall initiate a Safety Program, including a Safety Training Plan, for employees performing work under this contract. No later than 14 days after contract award, the Contractor shall furnish to the Contracting Officer for review and approval a copy of the proposed Safety Training Plan which will be used to implement the Safety Program. The plan shall include a Safety Orientation for all employees immediately following employment.

C.1.12. Scheduled Cleaning Plan. The Contractor shall provide a cleaning plan to the Contracting Officer within 30 Days after award of contract.

C.1.13. Accident/Injury Reporting. Immediately upon the occurrence of a job related injury, the contractor shall notify the COR.

C.1.14. Use of Alcoholic Beverages/Drugs. The use of alcoholic beverages or illegal drugs by contractor personnel while on duty is strictly forbidden. The Contractor shall immediately remove and replace employees who are under the influence of alcohol or drugs.

C.1.15. Fire Prevention and Evacuation. The Contractor shall provide an orientation to all employees on Fire Prevention and Protection IAW Installation SOP and AR 420-90 Fire and Emergency Services.

C.1.16. Removal of Contractor Employees. All personnel employed by the Contractor in the performance of this contract or any representative of the contractor entering the Government Installation, shall abide by all security regulations of the installation and shall be subject to such checks as deemed necessary. The Contracting Officer reserves the right to directly remove an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of the Contractor Employee(s) for any reason stated above shall not relieve the Contractor from responsibility for total performance.

C.1.17 Vehicle operators. Contractor personnel operating privately owned vehicles on the installation shall have a valid state driver’s license and proof of insurance, and shall comply with the current Tennessee National Guard Volunteer Training Site Standard Operation Procedures and current security requirements.

C.1.18 Diner Comment Cards. The Government will provide diner comment cards and the comment box at the Headcount Station. The COR and the Contractor’s representative will go over each comment. All results of their findings shall be posted on the dining facility bulletin board with the way to correct or make things better and with any defect reported.

C.2.1. Standard Definitions. Federal Acquisition Regulation (FAR), Dictionary of US Army Terms, AR 310-25 and authorized Abbreviations and Brevity Code, AR 310-50, are the references for the definitions and acronyms not listed below.

Acceptable Quality Level (AQL). The AQL is a designated value (percent) of defective outcomes/service that the Government indicates will be accepted using acceptable sampling techniques and procedures.

Administrative Contracting Officer (ACO). A Contracting Officer who is administering contracts.

Army Federal Acquisition Regulation Supplement (AFARS). The Army’s supplement to the Federal Acquisition Regulation.

Class A Telephone. Telephone service which is unrestricted for use on-post and commercial calls.

Class C Telephone. Telephone service which is restricted to inter-post calls from one post to another.

Commercial and Government Entity (CAGE) Code. An identification code assigned to the Contractor and is required by the Contracting Officer (Property Administrator) and Contractor from the Defense Logistics Service Center. The CAGE code is required on the annual Government Facilities Report. Use DD Form 2051 to request CAGE code.

Contracting Officer. An individual with the authority to enter into, administer, and /or terminate contracts, and make related determinations and findings.

Contracting Officer’s Representative (COR). An individual from the functional activity appointed by the Contracting Officer and delegated specific authority to monitor contract performance and to perform specific contract administration functions.

Contract Discrepancy Report (CDR). A formal method of documenting unsatisfactory Contractor performance (contract deficiencies and defects against the AQL) in the contract file.

Defective Service. A unit of service which contains one or more defects and does not conform to top specified requirements.

Lot. The total number of service outputs in an evaluation period, as defined in the AQL column of the Performance Requirement Summary. The lot size is used to determine the sample size (or number of inspections).

Percent of Sample Found Defective. A percent determined by dividing the number of defects by the sample size.

The resulting number is used to make an equitable deduction from the contract prize or award fee for non performance.

Performance Requirement Summary (PRS). The PRS identifies key performance indicators and standards that respect logical service outputs that can be evaluated by the government to assure the Contractor is fulfilling the terms of the contract.

Performance Standard. A measurable output or result associated with the performance-based description of a requirement found in the PWS.

Performance Assessment Plan (PAP). Defines what the Government must do to ensure that a Contractor has performed IAW specified performance standards. Focuses on the level of performance required by the PWS rather than on methodology used by the contractor to achieve that performance. Sometimes called a Quality Assurance Surveillance Plan (QASP).

Planned Sampling. A sampling (inspection) method used to evaluate tasks and services performed less frequently than daily. Evaluations are scheduled when tasks are performed; e.g. receiving and storage service, field feeding service, and tasks schedules IAW the approved cleaning plan.

Quality Control. Those actions taken by the Contractor to control the in-process performance of goods or services to ensure that quality standards are met.

Random Sampling. A sampling (inspection method) used to evaluate contract tasks and services performed daily. It is the primary method for measuring contract performance. Each service output in a lot has equal chance of being selected for inspection. The results of random inspections are evaluated against the allowable defects to determine the overall quality of the lot (service).

Sample. A sample (inspection) consists of one or more service outputs drawn at random from a lot. The number of outputs in the sample is the sample size.

C.2.2. Technical Definitions Peculiar or Specific to This Contract

Army Food Program. A comprehensive program which encompasses all phases of food service, from procurement, inspection, transportation, storage, distribution, issue and sale preparation, and serving meals in a garrison dining facility and in the field.

Clean. Free from visible signs of food, food residues, ingredients, grease, soap, and foreign matter.

Critical Control Point. An essential point in the flow of food, at which controls can be applied so that a food safety hazard can be prevented, eliminated or reduced to an acceptable level.

Diner Satisfaction. Methods of feedback through a variety of surveys and comment programs, to determine the degree to which the contractor is meeting or exceeding requirements and established quality levels of food service.

Dinner. Typically the third meal of the day, or evening meal of each day, served during late afternoon or early evening.

Dinnerware. Eating, drinking, and serving utensils for table use, such as flatware including knives, forks, and spoons; hollowware including bowls, cups, serving dishes, and tumblers; and plates.

Dining Facility Attendant (DFA) Service. Those activities which comprise janitorial and custodial functions within a dining facility including, but not limited to; sweeping, mopping, scrubbing, trash removal, dishwashing, stripping, waxing, buffing, window cleaning, pot and pan cleaning and related.

Expendable / Durable Supplies. Items which are consumed in use regardless of type classification or unit price.

Facilities. Government furnished buildings provided to the Contractor for use in performing tasks and services of this contract.

Meal Service for Remote Site Feeding. Tasks associated with preparing meals, including beverages, and packaging food for shipping from the garrison dining facility to feed soldiers in the field training sites.

Food-borne Disease Outbreak. The occurrence of two or more cases of a similar illness resulting from the ingestion of contaminated food.

Food Contact Surface. A surface of equipment or utensils with which food normally comes in contact. This includes equipment and utensils from which food may drain, drop or splash back into food, or onto surfaces normally in contact with food.

Food Handlers. Food service personnel who work where unsealed, raw food or drink is handled, processed, prepared or served and personnel who touch food or food contact surface.

Full Food Service. Those activities that comprise the full operation of an Army Dining Facility.

Government Furnished Property (GFP). All facilities, equipment and supplies owned or leased by the Government provided to the Contractor for the performance of this contract.

Government Property. All property owned by or leased by the Government or acquired by the Government under the terms of the contract. Government property includes both Government-furnished property and Contractor acquired property defined in FAR 45.101.

Government Property Administrator. A Government representative who is responsible for the transfer of Government Furnished Property from organizations / units to Contractor and return upon contract completion. The GPA may be the COR.

Hazard Analysis Critical Control Point Plan or HACCP Plan. A written document that delineates the formal procedure for following the Hazard Analysis Critical Control Point (HACCP) principles developed by the National Advisory Committee on Microbiological Criteria for foods.

Hazard. A biological, chemical, or physical property that may cause an unacceptable consumer health risk.

Installation Commander. A Commander of an Army installation, military community for USAREUR, Area Commander for EUSA, State Adjutant General for ARNG, and MUSARC Commander for USAR.

Installation Food Program Manager or Food Advisor. An Officer, Warrant Officer, Non-Commissioned Officer, or Department of the Army Civilian responsible to the installation Commander for matters relating to food service.

Installation Medical Authority (IMA). Installation Medical Authority refers to the unit Surgeon, Commander Chief Surgeon, US Army Medical Centers Commanders, and the Director of Health Services or Center Commanders, and the Director of Health Services or his/her representative responsible for defining, settling and monitoring standards and procedures.

Installation Menu Board. The Installation menu board is a panel of Government personnel that provide plans for the anticipated subsistence requirements for the installation. It provides an interchange of information between food service personnel, TISA and the Contractor concerning menu matters and diner comments. A specific function of the board is to review proposed menus, add or change items, and determine the extent to which it will be implemented.

Leftovers. Leftovers are the un-served portions of any item that was prepared for the specific meal, protected from contamination, and held at proper temperature.

Major Maintenance. The Maintenance and repair of the equipment, including the restoration or replacement of parts, as necessitated by wear and tear, damage, failure of parts, or the like.

Meal Serving Hours. Hours designated by the Government when the dining facility serving lines are open for service.

Minor Maintenance. Normal operator-care of equipment recommended by the manufacturer. Minor maintenance is limited to cleaning, oiling, greasing, tightening of nuts and bolts, and other minor tasks.

National Stock Number (NSN). A number used to identify a Government supply item.

Non-food Surface. All exposed surfaces other than those included in food or splash zones.

Operating Hours. Operating hours for the dining facility are listed on TE. Operating hours specify the time prior to the scheduled start of meal service for the first meal of the day to time following the scheduled close of meal service for the day of operation.

Perishable Subsistence. Those foods with limited shelf life that normally require controlled conditions of temperature, and / or humidity during transportation and storage.

Police. The action or process of cleaning and ‘putting in order’ of a dining facility, to include related areas of responsibility. Tasks include sweeping, raking, and picking up trash and derbies.

Portion Control. Serving of equal amounts to each diner in accordance with prescribed menus and recipes.

Potential Hazardous Foods (PHF). Any food that promotes the rapid growth of bacteria. Maybe characterized as high protein and acid foods with water activity above 0.86 (H2).

Preventive Medicine Activity. The local medical authority responsible for inspecting sanitary conditions of dining facilities and safe food handling protection.

Progressive Food Preparation (Batch Cooking). The continuous preparation of food items at selective time intervals during the entire meal period as the food is consumed. The objective is to match the flow of diners through the serving lines so that freshly prepared, quality food is always provided. Progressive cooking reduces the need to hold foods for long periods of time that the result in loss of flavor, color, texture, and nutritive value. Exceptions to progressive cooking are; baked or prepared desserts, soups, gravies, meat sauce, and other sauce-type items that do not deteriorate in flavor when held throughout the serving period.

Ration. The allowance of food for the subsistence of one person for a day.

Regular Menu. A menu offered at the breakfast, lunch, and dinner meal which provides the diner, as a minimum, with a choice of two meats/entrees, two vegetables, two starches, assorted desserts, beverages, bread/rolls, and appropriate condiments.

Safe Temperatures. The internal product temperature of potentially hazardous food (PHF) shall be at 40 degrees F or below, 140 degrees F or above.

Sanitizing. A chlorine solution “or any other chemical sanitizing agent allowed under 21 CFR 178.1010” as defined in TB Med 530.

Semi-Perishable Subsistence. Food items that do not spoil or deteriorate rapidly, such as canned, dried, dehydrated and other items that may under normal conditions be transported and stored un-refrigerated.

Serving Lines. The locations and equipment within the dining facility where diners are served food, or where food / beverages are offered for self service.

Short Order Menu. A fast food menu offered at the lunch meal which provides the diner, as a minimum, with a choice of prepared to order cold or grilled sandwiches, hamburgers, cheeseburgers, and hot dogs, in addition to other items; e.g. chili, French Fries, baked beans, potato or macaroni salad, potato chips, salads, soups, assorted deserts , beverages and appropriate condiments.

Special Meals. Meals offered outside the normal cyclic menu that support special occasions; e.g. Thanksgiving, Christmas, and the Army’s Birthday, to include special theme meals to honor ethnic and American heritage events.

Subsistence. Food items required for feeding troops. This term includes all foods, nonalcoholic beverages, condiments, accessory foods and ice.

Subsistence in Kind (SIK). An enlisted soldier who is authorized to eat at the Governments expense.

Tableware. Condiment containers, dispensers and napkin holders.

Temperature Danger Zone (TDZ). Unsafe temperatures for food between 41 degrees F and 140 degrees F.

Work Order. A request made to Facility Engineers for maintenance (equipment repair, service, and calibration) and facility renovations.

C.2.3. Acronyms

AFARS Army Federal Acquisition Regulation Supplement.

AQL Acceptable Quality Level

AR Army Regulation

ARNG Army National Guard

BDFA Basic Daily Food Allowance

CM Contractor Meal

COR Contracting Officer’s Representative

DA Department of the Army

DFA Dining Facility Attendant

FAR Federal Acquisition Regulation

FFS Full Food Service

FM Field Manual

FPM Food Program Manager

GPA Government Property Administrator

GFP Government Furnished Property

HACCP Hazard Analysis Critical Control Point

IAW In Accordance With

IMA Installation Medical Authority

KO Contracting Officer

NSF National Sanitation Foundation

NSN National Stock Number

PHF Potentially Hazardous Foods

QA Quality Assurance

QC Quality Control

RC Reserve Component

SOP Standing Operating Procedure

TB Technical Bulletin

TDZ Temperature Danger Zone

TE Technical Exhibit

TB MED Technical Bulletin Medical

TM Technical Manual

USAR United States Army Reserve

SECTION C.3.

GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

C.3.1. General. The Government will furnish facilities, equipment, and the initial quantity of expendable / durable supplies as Government Furnished Property (GFP) specified in this section IAW the “Government Property” clause.

Specified GFP and services shall only be used in the performance of this contract. The Contractor shall not be responsible for fair wear and usage of GFP.

C.3.2. Property Control Plan. The Contractor shall develop, maintain, and implement a Property Control Plan

(PCP).

Standard: IAW FAR subpart 45.5 PCP is submitted in writing to the Government with proposal submission TE.

The Property Administrator (PA) implements approved PCP.

C.3.3. Official Property Records. The Contractor shall accept and account for all GFP listed in this contract.

Standards: DFARS subpart 45.5 Approved PCP.

C.3.4. Change. Change inventories of GFP.

Standard: “Changes” and “Government Property” clauses.

C.3.5. Liability. Report GFP that is lost, damaged, destroyed or consumed in excess quantities.

Standard: FAR Clause 52.245-2 Government property (Fixed- Price Contracts). AFARS 45.503. Notify the GPA by verbal means upon discovery of loss, damage, and unaccountable GFP.

Provide written report within two days of verbal notification. Letter of fact and finding submitted to the Contracting Officer within the 15 days after discovery of lost, damaged, damaged, or consumed in excess GFP.

C.3.5.1 Reconciliation. Reconcile loss, damage, or consumed in excess quantities of GFP.

Standard: AFARS Part 45 Contracting Officer’s determination of liability.

Original acquisition cost of property deducted from contract invoice.

C.3.6. Leased / Rental Equipment. Leased and rented equipment is considered GFP and is identified at TE

C.3.7. Equipment Manuals. The Government will furnish equipment manufacturers operating manuals for equipment on hand.

C.3.8. Equipment Warranties. Equipment manufacturers or dealers will perform warranty repairs to new equipment. Should authorized maintenance or repairs be made which voids the warranty, the Contractor shall be responsible.

C.3.9. Supplies. The Government will furnish an initial inventory of expendable / durable supplies listed at TE.

C.3.11. Services. The Government will furnish all utilities, grease and refuse collection, pest control service.

C.3.11.1. Maintenance. Maintenance, repair, and replacement of GFP will remain the responsibility of the Government with the exception of minor operator maintenance.

C.3.11.2. Emergency Medical Treatment. There is no Government medical treatment available.

C.3.11.3. Performance Assessment. The Government will monitor the Contractor’s performance to determine the Contractor’s quality control program / system. The Performance Assessment Plan (PAP) is an attachment for information.

C.3.11.4. Transportation and Personnel for Remote Site Feeding. The Government will furnish transportation, drivers, and personnel to serve meals at a remote site.

C.3.12. Publications. The government will provide publications and forms listed in section C.6.

C.3.13. Miscellaneous Items. The Government will furnish the following items; replacement light bulbs, menu display boards, educational materials in the form of posters and table display.

SECTION C.4

ANTITERRORISM MEASURES

Security Requirements:

C.4.1.1.The contractor shall be aware that Anti-Terrorism Force Protection Measures are applicable to this contract.

The Department of Defense Force Protection Condition (FPCON) System describes the progressive level of protective measures that are implemented by the Tennessee Army National Guard in anticipation of or in response to a terrorist threat or attack. The FPCON System is the principal means through which commanders apply an operational decision on how to best guard against the terrorist threat. The protective measures identified in the FPCON System assist commanders in reducing the risks of terrorist attacks and other security threats to Tennessee Army National Guard personnel, units and activities."

C.4.1.2 The contractor shall be required to obtain an installation vehicle pass that will require a current driver’s license, vehicle registration, and automobile insurance. Delivery trucks entering any installation of the TNARNG (specifically Volunteer Training Site, Smyrna, and Joint Force Headquarters, Houston Barracks, Nashville) will always be subject to search on entering/departing the site. Search includes the vehicle interior and exterior, backpacks and any other containers and bags.

a. No privately owned firearms will be brought on to any installation or on to any armory grounds at any time

b. On request, the Contractor may be required to provide a listing of all personnel who deliver goods to the

TNARNG. This listing will include complete name, copy of photo ID, type vehicle with TAG number;

current operator’s permit and proof of insurance. This requirement will be executed in the event of an elevated Force Protection Condition (FPCON) due to emergency action or terrorist event. Delivery personnel may require an escort while on government property, as determined by the Security Officer.

c. Any installation or armory location of the TNARNG may be closed without notice due to an elevated Force

Protection Condition (FPCON) as determined by the Security Officer. Elevated Force Protection Condition is defined as a “Terrorist Event” or “Emergency” that may have life threatening effects. Under these conditions access to the location will be extremely limited and would not allow for commercial deliveries.

In this case scheduled deliveries would be turned away, with no government liability

C.4.1.3.On request from the contracting officer, the contractor shall be required to complete National Agency Check (NAC) SF85P. Obtain a Secret Clearance which is required to conduct inventories on ARNG installations.

C.4.1.4 .COMSEC. All communications with DOD organizations are subject to communications security (COMSEC) review. The Contractor will be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations.

Therefore, the contractor is advised that any time they place a call or receive a call they are subject to COMSEC procedures. The contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall be aware of and abide by all Government regulations concerning the authorized use of the Government’s computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

C.4.1.5.During the performance of their contract, contractor employees may have access to or may generate unclassified information of a sensitive nature that is inappropriate for release to the public. Contractor shall implement information control procedures that require Government approval prior to the release of any information derived from the performance on the contract by the contractor or its employees, regardless of forum.

C.4..1.6.Contract employees requiring computer access to the Local Area Network (LAN) shall comply with current Director of Information Management Office guidance. The POC shall coordinate all requests through the assigned Information Systems Security Officer. Contract employees who require access to the LAN shall register through the Contractor Verification System (CVS).

C.4.1.7.Contractor Verification System. The CVS program was implemented under Homeland Security Presidential Directive-12 (HSPD-12): Policy for Common Identification Standard for Federal Employees and Contractors. CVS was developed as a web-based tool designed to automate the application, validation and approval process for issuance for the Common Access Card (CAC) to eligible Department of Defense contractor personnel. The Contractor shall obtain the necessary clearance(s) and comply with all regulatory guidance. The Contractor shall be in compliance with HSPD-12 at all times and is subject to any future requirements to this directive.

http://www.whitehouse.gov/omb/memoranda/fy2005/m05-24.pdf

Requirements vary from State to State but the Tennessee Army National Guard requires contractor application for a Common Access Card (CAC) to be processed through the Contractor Verification System (CVS). Within 10 working days of an awarded contract, the contractor shall submit a list of employees to the Contracting Officer who will be supporting the effort for input into the CVS. The list (on company letterhead) shall include the employee’s full name, address, date of birth, social security number, valid/current email address, security clearance, the contract number and end date. Once the Trusted Agent (TA) inputs their data into the CVS they will receive a system generated email to visit the CVS website and verify and update/add their information. Within a few days after they complete the application (unless there are issues with their registration/NAC, etc.), they will be approved and will receive a second system generated email stating that their registration is complete. At that point they should visit the nearest CAC/DEERS office for issuance of a CAC card. Failure to respond to the first system generated email within five working days will remove them from the system. They will need to resubmit their contact details (any hard copy or electronic documentation will be shredded/deleted once they are input into the CVS). Subsequent listings of additions or deletions will be submitted to the Contracting Officer as employees are hired or released.

The Contracting Officer shall ensure that the Trusted Agent Security Manager (TASM) receives this information and the TASM will provide it to the appropriate TA. The Contractor shall comply with installation requirements for obtaining a CAC as defined in the contract instructions

C.4.1.8.The Government reserves the right to include the requirement of services during a crisis after award of the contract if deemed in the Government’s best interest. In the event of a declared National Emergency, the Contracting Officer may be required to stop work on this contract for security reasons. The contractor shall ensure the Contracting Officer has a current “Off Duty” contact name and telephone number at all times to facilitate notification.

CONTRACTOR MANPOWER REPORTING:

C.4.2 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contracormanpower.army.pentagon.mil The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract Number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor’s name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period

(including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

CONTRACTOR FURNISHED ITEMS

C.4.3.1. General. The Contractor will furnish all supplies, and services to meet the performance requirements, except that specified as Government Furnished Property and service section C.3.

C.4.3.2. Subsistence. The Contractor shall furnish all subsistence and personnel to prepare and serve meals in accordance with the menus. The Contractor shall serve a complete meal to any authorized customer entering the dining facility during meal hours. Subsistence shall be restaurant USDA and or Grade A quality in order to provide a quality meal to the diners. Portion size shall be in accordance with Army standards.

C.4.3.3. Cleaning Supplies. Furnish and maintain cleaning supplies. For information purposes, a list of typical supplies is provided in TE.

C.4.3.4. Expendable / Durable Supplies. Furnish and maintain an inventory of expendable supplies identified at TE. Note

Standard: Supplies are maintained for the dining facility to meet performance requirements.

Contractor furnished supplies are equal to the quality of the items furnished by the Government.

Yearend inventory levels are 100 % in compliance with initial (beginning year) inventories.

C.4.3.5. Decorative Materials. Furnish appropriate decorations for Thanksgiving, Christmas and the Army’s Birthday.

SECTION C.5

SPECIAL TASK FULL FOOD SERVICE (FFS)

C.5.1. Menu Planning.

Plan menus for regular, short order, Holiday menu to meet the following performance requirements:

Standard: DA PAM 30-22, and FM 10-23-2, AR 30-22.

Menus are 100 % in compliance with the following:

#2 The Contractor shall submit for approval a 15 day menu 15 days prior to the start of this contract. Daily menu changes shall be approved by the COR prior to meal and changes posted on Menu Boards.

MENU A

DAILY BREAKFAST:

Eggs grilled to order Coffee / Hot Tea / Cocoa Minimum of 2 types of Juices Minimum of 3 Fruits (Fresh) Minimum of 2 breakfast Meats (from approved list) Assorted (toasted) Breads Bagels or English Muffins Pancakes or French Toast or Pastry Hash Brown Potatoes Hot Cereal and Assorted Dry Cereal 2% White and Chocolate Milk Various flavored Yogurt Appropriated Condiments

BREAKFAST MEAT LIST:

Sausage - Links or Patties Bacon Grilled Ham Slices Creamed Ground Beef Creamed Chipped Beef Sausage & Gravy

DAILY LUNCH

Soup and Salad Bar (as specified) with one soup varied daily.

Short Order Line shall have a minimum of 2 Hot Sandwiches with French Fries (from approved list) and a minimum of 1 Cold Sandwich with potato chips (from approved list).

Service Line: Minimum 1 type of Hot Main Entree Minimum 2 type of Hot Vegetables Minimum 1 Hot Starch Minimum 1 dessert (Above from approved item lists)

Beverages, Fresh Fruits and condiments as per specifications

Note: 1. Entree for the lunch menu may be carried over as an additional item to the dinner meal.

2. A leftover entree may be introduced as an additional menu item only on the next day’s lunch (a 24 hour period).

3. No…