New FTDF.pptx

TENNESSEE

ARMY NATIONAL

GUARD

FULL TIME DINING FACILITY

INTRODUCTION

LTC SAMUEL K. BEARD - CONT OFF

Mr. RANDAL HALBROOKS - CONT SPEC.

PURPOSE

THE PURPOSE OF THIS CONFERENCE IS TO ALLOW PROSPECTIVE OFFERORS THE OPPORTUNITY TO DISCUSS THE RFP, AND TO VISIT THE FACILITY FROM WHICH THE CONTRACT SUPPORT WILL BE PROVIDED.

CONTRACT TYPE

Firm Fixed Price with Economic Price Adjustment Indefinite Delivery - Indefinite Quantity Contract Base Period plus four (4) one year options Delivery Order Issued NTE Subject to Randolph Sheppard Act 100% Set-Aside for Small Business

PRICING SCHEDULE??

The current contract provides a basic daily operating price as long as Subsistence In Kind (SIK) meals are provided.

This solicitation may be modified to allow for a price schedule different from the one we have identified in the solicitation.

What are your thoughts?

WHO ARE AUTHORIZED DINERS?

Subsistence-In-Kind (SIK)

Convenient (Non-SIK)

All Other (Non-SIK)

SIK - A SIK Soldier is an enlisted soldier that is in some type of duty status such as - IDT (Drill) ADT (School) or ADSW (Ordered to RTI to work). This is the only authorized diner the contract will reimburse. These Diners will be identified by military headcount procedures. (See SOW 1.1.4) Example; (1) When RTI hosts a school, they will provide a headcounter to help keep track of the SIK diners, and on drill weekends you may have several units that will be eating here, and they will also provide a headcounter. At the end of the meal being served the headcounter and the contractor shall review and agree by signature the number of meals served. This will be the record from which payment will be made.

NON-SIK - Is an commissioned officer, warrant officer or a NCO. These individuals may also want to eat here, due to the locality and convenience.

All Other Diners - Includes Boy Scouts, Girl Scouts, ROTC, Youth Camps, Civil Air Patrol, Tennessee Hwy Patrol.

The NON-SIK & All Other Diners will pay directly to the contractor. These individuals will pay the going meal rate that you have established for that meal. These rates have nothing to do with the rates in you have listed in section B for the SIK diners. .

Absolute NGB Methodology This Full Time Dining Facility is established to provide support to SIK Diners and Others to the advantage of the Government. The operation is not constituted to serve outside of the dining facility unless the contractor is specifically performing the contract. Authorized Diners consuming a meal in this establishment must do so to the advantage of the Government.

In other words, not just anyone can eat here.

SECTION B

(BID SCHEDULE)

BASE PERIOD (15 MAR 2012 – 31 DEC 2012)

Separate price for each option CLIN Meal Prices shall include a percentage break down of materials, labor, overhead, profit - whatever it takes to provides a quality meal.

Prices shall be subject to economic price adjustment.

Explain Bid Schedule:

Each Meal (Breakfast, Lunch & Dinner) not only has a place for a price for the minimum guarantee, but also a place for a price you may want to charge above the guarantee.

You also have a sack lunch price.

STATEMENT

OF WORK (SOW)

General Information

GFP

Contractor Furnished Items Security Requirements Miscellaneous Requirements

Section 1

1.2 - You will be required to furnish all personnel under this contract

1.2.1 - Dining Facility Manager - Shall be present during operation at all times

1.2.5 - You will be required to be in compliance with TB MED 530.

http://chppm-www.apgea.army.mil/documents/TBMEDS/tbmed530.pdf

1.3.1 - Quality Control Plan - You must establish & follow a quality control plan that will meet all food handling requirements.

1.3.5 - Customer Complaint Forms - You will provide dining comment forms and a comment depository for the patron to use.

1.6.2 - Sanitation Inspection - Subject to Rutherford County Health Inspectors and IAW TB MED 530

1.7 - Physical Security - Safeguarding all equipment Section 2

2.1 - General - The Government will provide the Dining Facility, to include the tables and chairs and the equipment listed in Technical Exhibit No. 2 & 3 on pages 57 - 60 on the solicitation.

2.2 - Accountability - The contractor is responsible and accountable for all GFP

2.2.2 - Inventories - Upon award the contractor and the Government will conduct a joint Inventory so as to record all GFP.

Section 3

3.1 - Contractor to provide all Subsistence and Personnel required to prepare and serve meals.

3.2 - Contractor also to provide the cashier.

3.4 - All other items necessary, ex: cups, plates, bowls, glasses, etc… Section 4

4.1.1 - Daily menus shall be prepared IAW attachment 3 (pages 73 - 76). The contractor shall create menus based on the Armed Forces Recipe Service. Web site: http://www.quartermaster.army.mil/aces/publications/pubs/receipes/cover.pdf

4.4.1 - Hours of operation B - 6:30 - 8:00; L - 11:30 - 1:00; D - 4:30 - 6:00 (unless otherwise noted) Section 5 - Contractor shall work towards a Paperless system (I.e. Invoices, electronic menus, etc.)

5.5 - Payment will be processed through our Commercial Accounts office on a monthly basis.

5.8 - Contract Maximum value is 5 million.

TREND ANALYSIS

Headcount trends for 2010 and 2011 are identified on pages 58 and 59 of the solicitation.

PAYMENT

FULL PAYMENT REQUIRES A QUALITY MEAL IN A CLEAN FACILITY SEE SECTION 7 OF THE STATEMENT OF WORK

MEAL QUALITY WILL BE EVALUATED AGAINST THE ARMED FORCES RECIPE SERVICE

FACILITY CLEANLINESS WILL BE EVALUATED AGAINST THE TB MED 530

COMMENT CARDS WILL BE JOINTLY EVALUATED BY THE CONTRACTOR AND THE COR. PAYMENT FOR SERVICES WILL BE JOINTLY AGREED UPON.

SERIOUS DEFICIENCIES IN EITHER MEAL QUALITY OR FACILITY CLEANLINESS COULD RESULT IN THE CONTRACTOR PROVIDING CATERED MEALS TO SIK DINERS AT THE PRICES IN THE CONTRACT.

SOURCE SELECTION

RANDOLPH SHEPPARD ACT

TRADE OFF PROCESS - Not necessary the low bidder

Price and Past Performance will be equally weighted (50/50)

We will have a Source Selection Board to evaluate the proposals. They will use the criteria as listed in the solicitation.

SOURCE SELECTION

PAST PERFORMANCE EVALUATION

LIMITED TO PREVIOUS 5 YEARS

NO MORE THAN 25 PAGES (exclusive of Past Performance Questionnaires) OTHER CONSIDERATIONS (Awards etc.) (Up to 5)

Questionnaires must be received not later than the proposal due date. Submit via fax to 615-313-2654 or email at barry.baxter@tn.ngb.army.mil

SOURCE SELECTION

PRICE EVALUATION

REASONABLENESS

REALISM

COMPLETENESS

PRICE WILL NOT BE ASSIGNED A RATING

REASONABLENESS -- REPRESENTS A PRICE THAT PROVIDES VALUE TO THE GOVERNMENT WHEN CONSIDERATION IS GIVEN TO PRICES IN THE MARKET, TECHNICAL AND FUNCTIONAL CAPABILITIES OF THE OFFEROR

REALISM -- ASSESSMENT OF THE COMPATIBILITY OF PROPOSED PRICES WITH PROPOSAL SCOPE AND EFFORT. REFLECTS WHAT IT WOULD COST THE OFFEROR TO PERFORM THE EFFORT IF THE OFFEROR OPERATES WITH REASONABLE ECONOMY AND EFFICIENCY. UNREALISTIC HIGH OR LOW PRICES WHEN COMPARED TO MARKET CONDITIONS EVIDENCE BY OTHER COMPETIVIE PROPOSALS MAY BE INDICITIVE OF A LACK OF UNDERSTANDING OF THE REQUIREMENT

COMPLETENESS -- COMPLETE ALL LINE ITEMS. CHECK AND RECHECK YOUR FIGURES

WAGE RATE

DETERMINATION

Service Contract Act of 1965 Posting of the Wage Rates Updated Wage Rates will be incorporated at each Option Year

IAW the Service Contract Act of 1965 - A new wage determination will be issued each year. The contractor will be required to pay the minimum monetary wages and fringe benefits as required by the new determination.

The Wage Rates shall be posted in a conspicuous place, so that contractor employees may review.

Payrolls - We will not require that payrolls be submitted to this office. However, we will from time to time review your payrolls to ensure that you are paying the correct wage rates.

DOCUMENTS SUBMIT WITH YOUR RFP:

SF 1449, Solicitation/Contract/Order for Commercial Items Bid Schedule Representations & Certifications must be completed online Technical Proposal Past Performance Proposal

SF 1449 - Make sure Blocks 30 (a) (b) & c are filled-out.

Section B - Make sure these blanks are filled-out.

Representation & Certifications - Make sure all blanks are filled-out.

RFP DUE DATE

FEBRUARY 3, 2012 BY 4:30 PM local time

RFP’S SHALL BE DELIVERED TO:

USPFO for TENNESSEE

ATTN: RANDAL HALBROOKS

3041 SIDCO DRIVE

NASHVILLE, TN 37204-0748

QUESTIONS???

SHALL BE SUBMITTED IN WRITING TO randal.halbrooks@us.army.mil No later than 4:30 PM Central Time, Wednesday, February 1, 2012 image3.png image4.wmf image1.png image2.png