RFI Log_29Nov22.pdf

Date:

RFI No.

RFP Reference

(Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

11/10/2022 1 Is the november 16th site visit mandatory? Attendance at the site visit is not mandatory.

11/14/2022 2

Is the food truck allowed to leave their truck on site for the duration of the meals needed? Or do they have to come and go every day?

They can stay on site for as long as the vendor needs.

11/14/2022 3 Is there electricity on site they can plug into or do generators need to be used?

Vendors will need to be self sufficient with their own electricity and gas needs.

11/14/2022 4 Is it possible for more than one truck to provide the services?

Yes. There is plently of parking lot space around the dining facility. Recommend that vendors use Google Satellite to take a look at the space available. Vendor has full use of the loading dock space as well.

11/14/2022 5 How many people will be eating at a time? 1100 meals is a lot of meals to be putting out at one time.

The vendor will not be doing any serving on site. The vendor will be packaging all meals into portable bulk containers. The various military units will be picking up the portable containers at the dining facility. The vendor will not be responsible for delivering or serving any meals.

11/15/2022 6

Is electrical access provided or is power for the mobile kitchen to be supplied by generator provided to us by a rental contractor? If generator, that would be our catering group or a

3rd party entity handling diesel refill. Best case scenario it might be able to be a propane powered generator and shared with the propane supply for the mobile kitchen facility. If our responsibility what do we need to know about any rules or regulations regarding this? What do we need to know about service provider access to the facility to service us?

Vendors need to be self-sufficient for their electricity and propane requirements. This will not be provided by the

Government. Please refer to the Fort Riley Environmental

Office at 785-239-6211.

11/15/2022 7

Solid waste disposal (everything from cardboard to organic food waste) to be supplied by Fort Riley or by us, the catering contractor? If our responsibility what do we need to know about any rules or regulations regarding this? What do we need to know about service provider access to the facility to service us?

All waste disposal will be provided at the loading dock. The

Government will be responsible for coordinating for trash pickup.

11/15/2022 8

Propane, is that supply for the mobile kitchen facility to be arranged for by us through a 3rd party supplier? If our responsibility what do we need to know about any rules or regulations regarding this? What do we need to know about service provider access to the facility to service us?

Propane will be the vendor's responsibility. None will be provided by the Government. Please refer to the Fort Riley

Environmental Office at 785-239-6211.

11/15/2022 9

Water, both potable and grey water, are water services available to us on site? Potable water hookup? How will grey water be disposed of?

Water and disposal will only be availble within the dining facility. Vendor will have full access to water and drainage within the facility.

11/15/2022 10

Marmite/Cambro hot and cold hold transportation to the field, are these pieces of equipment that are owned by the military and used to support this work? Or are these pieces of equipment to keep the pans of food at temp during transit to the field to be supplied by us, the catering service provider? All parts of section 5.2.7 make it sound as if these are existing pieces of equipment that are in use at Fort Riley.

Mermites will be provided by the Government. The vendors need to provide the disposal aluminum pans fit inside the mermites. The mermites are used to keep the food at a safe temperature during transportation. Note that this a change from the original PWS to be revised.

RFI Log for W912L6-22-R-0003

Fort Riley Catered Meals

RFP Reference

(Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

RFI Log for W912L6-22-R-0003

Fort Riley Catered Meals

11/15/2022 11

Mobile Kitchen Facility, is a 53 foot semi truck trailer that is a self-contained kitchen acceptable? Does the size pose a problem for the base/location? Support for this piece, trash/solid waste, power/generator, propane storage, how early can the kitchen trailer and the support pieces be placed? The trailer/kitchen technician will need 48 hours to place, hook up, set up, and test the equipment with us and we want that to NOT be at the 11th hour.

The outside parking lots are fully capable of supporting this size. The Government will not provide any resources to support the operation of the semi truck trailer. All electricity, water, propane,etc. required by the semi trailer will have to be provided by the vendor. Again, the vendor has full access to the dining facility for storage, cleaning and water. The dining facility can be made available to the vendor on 25 February.

11/15/2022 12

Storage, is there opportunity to use part of the Devil's Den dining facility for dry goods and refrigerated storage of materials? 5 day/week delivery on base is available to us through our primary food supply partner but storage of such a large quantity of material, especially the 3 day supply dropped on Fridays.

Vendor will have full access to dry and cold storage in the dining facility and it has a fully operational loading dock.

11/21/2022 13 How many incumbents are there performing this work? None.

11/21/2022 14 What are the incumbent names, contract #s, and revenues received under the incumbent contract?

N/A

11/21/2022 15 How many FTEs were on the previous contract? Has the PWS

Changed?

N/A

11/21/2022 16 What did you like about the previous contract? Dislikes? N/A

11/21/2022 17 What are your KPIs?

If you are asking about key performance indiciators, please see the Performance Requirements Summary in the PWS

11/21/2022 18 If we have a teaming agreement with a subcontractor, does the subcontractor's experience count as experience for the prime?

This is a lowest price, technically acceptable small business set aside. Small business prime must account for a minimum of 51% of the work.

11/21/2022 19 Will the government provide a power source? No. See previous replies.

11/21/2022 20 What is the distance between the two DFACs?

There is no delivery requirement for the vendor. The

Government will pick up all meals from the dining facility and is responsible for delivering the meals to the field.

There are numerous training facilities that will be used by the supported unit(s).

11/25/2022 21

Just for clarity-- the kitchen in Fort Riley could be used by my staff, correct? Or would we need to have meals prepped and delivered or have means to cook on site?

Vendors will have access to the dining facility for the purposes of cleaning, food storage, packaging of the food containers and water usage/drainage. Vendors are not authorized to cook or heat meals inside the dining facility.

11/25/2022 22

The combined synopsis says that we need to have meals ready

24 hours a day-- but the initial description on the sam.gov <

Caution-http://sam.gov > page and the meal times just said breakfast and dinner. It would be just serving breakfast and dinner correct?

Vendors will not be serving any meals. All breakfast and dinner meals need to be packaged and ready for delivery by the designated due time every day.

11/25/2022 23

Would we have access to have our food distributor bring 18 wheelers in for food supplies (assuming we can use the kitchen and walk in cooler/freezer)?

Yes. The dining facility has a full loading dock and the cold storage facilities are available for vendor use. Cooking in the dining facility is not authorized.

11/25/2022 24

Would we be able to serve any meal or does it need to be specific to the meals provided in the breakfast and dinner menu attachments?

Meals must be prepared according to the Government specific menus attached with the solicitation. This is to ensure quality and variation of meals.

11/25/2022 25 Would there be housing rental space available for our team for the duration of this event?

No. Housing space is not available at this time. Vendor will need to provide for their own accomodations. There is an

IHG facility on post. Vendors are free to call to inquire at

785-560-3080.

11/25/2022 26 Will you be willing to accept a state Department of Health certificate and a Safe Serv Certificate?

See Amendment 0001. Department of the Army requires all catered meal vendors to be audited and pre-approved. State certificates will not be valid for this requirement.

RFP Reference

(Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

RFI Log for W912L6-22-R-0003

Fort Riley Catered Meals

11/29/2022 27 Is this a new requirement or an existing requirement? This is a new requirement.