Combined Synopsis-Catered Meals.pdf

COMBINED SYNOPSIS/SOLICITATION:

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is W912L6-23-R-0003 and is issued as a Request For Proposal (RFP) in accordance with the requirements of

Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, using the procedures of FAR Part 13, Simplified

Acquisition Procedures, and FAR Part 37, Service Contracting. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06 dated July 12, 2021. The FAC and FAR are available at https://www.acquisition.gov/FAR .

The United States Property and Fiscal Office (USPFO) for Oklahoma intends to make an award for the preparation, delivery, and serving of prepared meals to support units at Fort Riley, Kansas from 1 March – 8 April 2023. The Government's intent is to award a contract to provide breakfast and dinner meals to facilitate Oklahoma National Guard training. The Government is obligated only to the extent of authorized quantities ordered by meal.

This combined synopsis/solicitation is a 100% Small Business set-aside. The North American Industry Classification System (NAICS) code 722320, Caterers with a size standard of $8,000,000.00.

52.232-18 Availability of Funds. Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the

Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

A site visit will be held at Fort Riley to allow contractors access to the Devil’s Den Dining Facility. Site visit will be conducted on 16

November at 1300 CST at 7011 Siebert Street, Fort Riley, Kansas 66442. Coordinate with the Fort Riley Installation Security prior to arrival to ensure that contractors understand access procedures and required credentials. Please let Mr. Kelly know if you intend to attend the site visit.

Responsible offerors shall provide pricing for the following line items:

Line Item 0001: Breakfast Meal - Unit of Issue: Each - Quantity: 52,805

Line Item 0002: Dinner Meal – Unit of Issue: Each – Quantity: 50,763

This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. The award is subject to the Service Contract

Labor Standards statute, Wage Determination KS 2015-5337, Revision 19, dated 3 August 2022. Upon submission of proposals, the

Offeror must have a current and active registration in the System for Award Management (SAM) database at website https://sam.gov.

Questions shall be submitted via email not later than November 28, 2022 sent to Mr. Joseph Kelly at joseph.b.kelly1.civ@mail.mil by

4:00 p.m. CST. Proposals shall be submitted electronically to Mr. Kelly by or before December 14, 2022 at 4:00 PM CST. It is the

Offeror’s responsibility to ensure all proposal documents was received prior to the close date and time.

The Government intends to award a single Firm-Fixed-Price (FFP) contract. Proposals will be evaluated on technical acceptability and price. Offerors must be deemed responsible. Offerors will submit a proposal that addresses their capability in accordance with the

Performance Work Statement (PWS).

The Contractor shall provide all supervision and labor personnel, food safety and food quality control equipment, dining ware to include paper products, serving utensils and equipment, sanitation supplies, condiments and all other supplies that maybe needed.

INSTRUCTIONS TO OFFERORS

1.1 General Instructions: This section provides general guidance for preparing proposals. Throughout this section, the term “Offeror” means the prime contractor submitting the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Proposal will be reviewed for responsiveness prior to being technically evaluation. An

Offeror who submits an incomplete package may be considered non-responsive and will be notified immediately with the reason. The https://www.acquisition.gov/FAR https://sam.gov/ mailto:joseph.b.kelly1.civ@mail.mil proposal shall be compliant with the requirements as stated in the Request for Proposal (RFP). A proposal that is sufficiently documented to support price and technical requirements in a complete, orderly and detailed manner will enable the Government to perform a thorough and fair evaluation. Non-compliance with the instructions and RFP may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

Offeror’s must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale along with providing any assumptions in their proposals.

1.2 The Government intends to award without discussions.

1.3 The Government will not reimburse any costs incurred in relation to the proposal preparation.

1.4 The Offeror shall submit an unclassified proposal, which demonstrates its ability to perform and meet the requirements in the

Performance Work Statement (PWS).

1.5 Proposal shall conform to all the requirements of this RFP IAW FAR Part 15.101-2.

1.7 Proposals will consist of the following:

• Proposal with pricing with the two CLIINs identified above o Proposal must address ability to flex headcounts and a minimum notice to increase or decrease headcounts o Proposal must address the capability to cook on site with a mobile kitchen. Kitchen preparation equipment will not be made available to vendors

• Copy of Current State Health Inspection

• Copy of Mobile Food Establishment License

• Capability Statement of Mobile Kitchen Unit with picture (Two Page Maximum)

EVALUATION FACTORS FOR AWARD

1. Basis for Award

Contract will be awarded to vendors on a lowest price technically acceptable (LPTA) basis. A contract will be awarded to the Offerors whose proposals conforms to the solicitations requirements (to include all stated terms, conditions, representations, certifications, and all other information required by this solicitation) and is judged, based on the evaluation factors and sub-factors, to represent the lowest price technical acceptability.

Evaluation Factors.

Evaluation Criteria:

• Commercial Mobile Kitchen for onsite cooking.

• Ability to provide Government prescribed menus (see Technical Exhibit 1 and 2)

• Valid copy of State Mobile Food Establishment License.

• Valid copy of State Health Inspection.

• Menus priced at fair and reasonable.

2. Evaluation Process.

The Lowest Price Technically Acceptable (LPTA) source selection process will be used. Offeror’s technical proposal will be evaluated on an acceptable/unacceptable basis. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined non-responsive and thereby excluded from further consideration.

4. Solicitation Requirements, Terms and Conditions.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or sub-factors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being determined ineligible for award. Offerors must clearly identify any exception to the solicitation’s terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.

PERFORMANCE WORK STATEMENT (PWS) FOR

Contracted Rations

1.0 General: The Oklahoma Army National Guard (OKARNG) has a requirement for catered meals located at

Fort Riley, Kansas. These menus will be approved by OKARNG. Meal items included in the menus shall be prepared in accordance with Army TB Med 530, which can be found at https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=83563.

1.1 Scope: The Contractor shall provide all equipment, tools, labor, personnel, supervision, incidentals necessary, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished to prepare / serve catered meals for approximately 4000 soldiers out of a dining facility as defined in this PWS. Members of the

OKARNG shall not be tasked to serve meals provided by the Contractor.

1.2 Background: The Oklahoma Army National Guard (OKARNG) has a requirement for catered meals located at

Fort Riley Kansas

1.3 Period of Performance (PoP): The Period of Performance shall be from March 1, 2023, through April 8, 2023.

1.3.1 Place of Performance: A dining facility (DFAC) on Fort Riley will be utilized by the vendor for packing and loading of meals. Coordination for this site will be done through the COR.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements

Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: No Federal Holidays fall in between 1 March – 8 April 2023 and the contactor is required to feed all meals withing this timeline.

1.4.4 Place and Performance of Services: The contractor shall provide services 24 hours a day for the entirety of the PoP except when the Government installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at

Fort Riley, KS. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation;

including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by

Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force

Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist

Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.4.5.2 Communications Security/Information Technology (COMSEC/IT) Security. All communications with

DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use.

At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR

22.17.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure

AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security BI

Background Investigation

CM Contract Manager

CMRA Contractor Manpower Reporting Application COR

Contracting Officer Representative

DA Department of the Army

DD254 Department of Defense Contract Security Classification Specification DFAC Dining

Facility

DFARS Defense Federal Acquisition Regulation Supplement DoD

Department of Defense

FAR Federal Acquisition Regulation

GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA

Headquarters, Department of the Army

HSPD Homeland Security Presidential Directive

IA Information Assurance

IFC Insulated Food Container(s)

IS Information System(s)

KO Contracting Officer

NGB National Guard Bureau

OCI Organizational Conflict of Interest

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SSN Social Security Number

TE Technical Exhibit

USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Dining Facilities. Devils Den Warrior Restaurant 7011 Siebert St. Fort Riley, KS 66442.

3.1.2 Dining facilities will be used for the sole purpose of assembling, heating and maintaining the proper temperature of food served. They MAY NOT be used for cooking purposes.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: None

3.5.1 Potable and Non-potable Water: Refill may be available to the contractor through coordination with the

COR.

3.5.2 Waste Disposal: The water treatment plant at Fort Riley MAY be available to the contractor through coordination with the COR. Contractor will be responsible for discharge hoses of sufficient length to release wastewater into the water treatment plant site being utilized.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The Contractor will have limited Government Furnished Equipment (GFE) available for use in order to increase the quality and / or efficiency of the services delivered to the OKARNG. The Contractor may use the GFE located on site for the sole purpose of assembling, heating and to maintain the proper temperature of food served.

The GFE MAY NOT be used for cooking food.

5.0 Requirements: The contractor shall:

5.1 Meal Requirements:

5.1.1 Provide all table and flatware, cups, napkins, as well as serving utensils, to accommodate all feeding locations to include the meals to be delivered in insulated food containers.

5.1.2 The following meal requirements are provided to assist the Contractor in developing the required menus, as mentioned in paragraph 1 above and 5.3 below.

5.1.2.1 Breakfast Meal Requirements: See Attachments 1 and 2 for prescribed Government menus. The breakfast meal shall, at a minimum, include the following classes of foods and servings per person:

Eggs (2ea) Scrambled or Omelet style

Choice of two meat products (6 oz. serving each)

-Pork

-Non-Pork

Fruit or vegetable (1cup)

Starch, bread, or potatoes (3/4cup) Hot or cold cereal (½ cup)

Drinks shall include but not limited to coffee, juice, and milk

5.1.2.2 Dinner Meal Requirements: See Attachments 1 and 2 for prescribed Government menus. The dinner meal shall, at a minimum, include the following classes of foods and servings per person:

Entrée to include a 6 oz. serving of meat Vegetables- 2ea

(½ cup servings ea.) Starch, bread, or potatoes- (3/4 cup serving)

Fruit or dessert -1ea

Drinks shall include coffee plus choice of two other drinks

-such as flavor aid, tea, juice, soda or punch

5.1.2.2.1 The dates of the serving of these two meals will be scheduled by the Contracting Officer

Representative (COR) with sufficient lead-time needed by the vendor.

5.1.2.3 Contractor will be notified of special diet request within the contractor’s required timeframe.

5.2 Delivery and Serving:

5.2.1 It is the responsibility of the Contractor to set up and serve the prepared meal at the designated Dining

Facility (DFAC) based on the spreadsheet provided in Technical Exhibit 3.

5.2.2 Contactor must be prepared to serve at each location, at the same time.

5.2.3 Government will provide an area to serve from.

5.2.4 Contractor must be prepared to begin serving no later than 0600 for breakfast meals and 1800 for dinner meals.

5.2.5 Contractor must maintain safe food temperature for at least 4 hours after preparation.

5.2.6 All personnel shall wear appropriate attire for food service and preparation. Shorts and sandals are prohibited.

5.2.7 Insulated Food Containers (IFC):

5.2.7.1 IFCs broken down by company in accordance with the feeding scheduled provided to the vendor by the COR. Meals counts will be given to the contractor 72 hours out.

5.2.7.2 Vendor consolidate meals into IFCs can load them into insulated food containers at the DFAC with

Government assistance.

5.2.7.3 Vendor needs to organize the meal deliveries at the DFAC for all IFCs to facilitate for quick packaging of the insulated food containers and their delivery to the field. Vendor will clearly separate all breakfast and dinner meals to be delivered daily via IFCs. Vendor will supply enough plates, cups, flatware, napkins, and condiments to each breakout.

5.2.7.4 Insulated Food Containers Dimensions: The IFC can fit a full size pan (20 3/4" x 12 3/4") or two half size pans (12 3/4" x 10 3/8"). The following disposal food trays should be able to fit inside the IFC:

5.2.7.4.1 https://www.webstaurantstore.com/choice-full-size-foil-deep-steam-table-pan- case/612605070.html

5.2.7.4.2 https://www.webstaurantstore.com/choice-1-2-size-foil-deep-steam-table-pan- case/612613245.html

5.3 Cleaning and COR Release:

5.3.1 The Contractor is responsible to abide by the Fort Riley Environmental Office and the Environmental

Protection Guidelines for Contractors.

5.3.2 Contractor shall be solely responsible for cleaning up all areas of the DFAC to include serving equipment and GFE.

5.3.3 Facilities shall be subject to inspection for cleanliness prior to Contractor’s release.

5.3.4 Contractor shall not leave the DFAC site without a verbal or written release from the COR.

5.3.5 The COR’s release shall constitute confirmation that all facilities and GFE utilized by Contractor, if any, is in clean and satisfactory condition

5.4 Disposition of Leftover Food:

5.4.1 Food prepared and delivered but not served (leftover food) is the property of the Government. Leftovers shall be disposed of in whole or in part as directed by the COR in one or more of the following ways:

5.4.1.1 Food shall be left onsite for Government use.

5.4.1.2 Food shall be donated to a qualifying charity in the locality as directed by FAR Part 52.226-6 http://www.webstaurantstore.com/choice-full-size-foil-deep-steam-table-pan-http://www.webstaurantstore.com/choice-full-size-foil-deep-steam-table-pan-http://www.webstaurantstore.com/choice-1-2-size-foil-deep-steam-table-pan-http://www.webstaurantstore.com/choice-1-2-size-foil-deep-steam-table-pan-

5.4.1.3 Food, due to its quantity or quality, cannot be donated and shall be disposed of as waste.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page) Date of

Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current

/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1

DoD Identification (ID) Cards (Enclosure

2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issuances/dod m/

Federal Information Processing Standards

(FIPS) Publication 201-2 Personal

Identity Verification (PIV) of Federal

Employees and Contractors (paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.2 01-

2.pdf

DoDM 5200.2 Regulation 5200.02

Procedures for the DoD Personnel

Security Program (PSP)

04/03/2017 http://www.dtic.mil/whs/directives/corres/pub1.htm l

Army Directive 2014-05

Policy and Implementation

Procedures for Common Access Card

Credentialing and Installation Access for

Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubForm/

ArmyDir.aspx

AR 190-13

The Army Physical Security Program

02/25/2011 http://www.apd.army.mil/ProductMaps/PubForm/

AR.aspx

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common Identification

Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy Program

10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.html#

DoD 5400.11-R 05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.htm l http://www.acquisition.gov/?q=browsefar http://www.acquisition.gov/?q=browsefar http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current http://farsite.hill.af.mil/ http://www.esd.whs.mil/Directives/issuances/dod http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.2 http://www.dtic.mil/whs/directives/corres/pub1.htm http://www.apd.army.mil/ProductMaps/PubForm/ http://www.apd.army.mil/ProductMaps/PubForm/ http://www.dhs.gov/homeland-security-http://www.dhs.gov/homeland-security-http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.htm

Department of Defense Privacy

Program

DoDD 8140.01 Cyberspace Workforce Management

08/11/2015 OK http://www.dtic.mil/whs/directives/corres/dir.html

DoD 8570.01-M

Information Assurance Workforce

Improvement Program

12/19/2005

(Change 4:

11/10/2015)

OK http://www.dtic.mil/whs/directives/corres/pub1.htm l

AR 25-2

Information Assurance

10/24/2007 OK http://armypubs.army.mil/ProductMaps/PubForm/

AR.aspx

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubForm/

AR.aspx

DoD 5220.22-M

National Industrial Security Program

Operating Manual

02/28/2006

(Change 2:

05/18/2016)

OK http://www.dtic.mil/whs/directives/corres/pub1.htm l

AR 381-12

Threat Awareness and Reporting Program

(TARP)

(Section II, ¶ 2-4.b)

06/01/2016 OK http://armypubs.army.mil/ProductMaps/PubForm/

AR.aspx

Army TB Med 530 09/15/2006 https://armypubs.army.mil/ProductMaps/PubForm /Details.aspx?PUB_ID=83563

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

11/14/16 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-

0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.htm http://armypubs.army.mil/ProductMaps/PubForm/ http://armypubs.army.mil/ProductMaps/PubForm/ http://www.dtic.mil/whs/directives/corres/pub1.htm http://armypubs.army.mil/ProductMaps/PubForm/ http://www.dtic.mil/whs/directives/forms/index.htm http://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective

Performance Standard Acceptable Quality

Levels (AQL)

Surveillance Method / By

Whom

Staff performance of hygienic practices

The contractor shall implement and ensure proper hygienic standards

(QASP Worksheet, Appendix A) through the entirety of the contract.

0% Failure Periodic inspection – COR will observe feeding and preparing operations.

Vendor quality assurance of food preparation, food temperatures and service portions.

Contractor will follow guidance in paragraph 3 of the PWS no less than 98% of the time.

No more than 2% failure to meet standards defined in the PWS.

Periodic inspection – COR will observe feeding, storing, and preparing operations.

Required meals delivered in adequate quantities, set-up and served at the required time.

The contractor shall perform task within the established timeframes 95% of the time throughout the contract.

No more than 5% failure to meet the established timelines provided in the contract.

Periodic Inspection - COR will observe delivery and operations.

Facilities cleaned prior to daily departure.

Facility cleanliness in line with QASP-W (Appendix C)

95% of the time throughout the entirety of the contract. .

No more than 5% failure to meet cleanliness standards.

Periodic inspection – COR will inspect facilities prior to, or immediately after the vendor departs the facility.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference /

Deliverable Title

Frequency Number of

Copies

Medium/Format Submit To

1.4.1 Quality

Control Plan (QCP)

Provide NLT 10 days after contract award.

1 Electronic

Submission

COR

TECHNICAL EXHIBIT 3

Estimated Meal Numbers

This information is provided for estimation only. It is not a guarantee of exact quantities.

Meals schedule / times are: Breakfast 0600-0930 and Dinner 1800-2130.

DFAC Breakfast Dinner Order ‐ 179

1‐Mar‐

Pre‐Mob

2‐Mar‐

3‐Mar‐

4‐Mar‐

5‐Mar‐

6‐Mar‐

7‐Mar‐

8‐Mar‐

9‐Mar‐

10‐Mar‐

11‐Mar‐

4‐day Additional

AT

12‐Mar‐

AT

13‐Mar‐

AT

14‐Mar‐

AT

15‐Mar‐

15‐day Statutory

AT

16‐Mar‐

AT

17‐Mar‐

AT

18‐Mar‐

AT

19‐Mar‐

AT

20‐Mar‐

AT

21‐Mar‐

AT

22‐Mar‐

AT

23‐Mar‐

AT

24‐Mar‐

AT

25‐Mar‐

AT

26‐Mar‐

AT

27‐Mar‐

AT

28‐Mar‐

AT

29‐Mar‐

AT

30‐Mar‐

MUTAs

31‐Mar‐

MUTAs

1‐Apr‐23 1196 1196 MUTAs

2‐Apr‐23 1196 1196 MUTAs

3‐Apr‐23 1196 1196 MUTAs

4‐Apr‐23 1196 1196 MUTAs

5‐Apr‐23 1196 1196 MUTAs

6‐Apr‐23 1196 1196 MUTAs

7‐Apr‐23 1196 1196 MUTAs

8‐Apr‐23 1196 1196 MUTAs

9‐Apr‐23 1196 MUTAs

47840 46644

DFAC Breakfast Dinner Order ‐ 545

1‐Mar‐

56 56 AT Order

2‐Mar‐

56 145 AT Order

3‐Mar‐

145 145 AT Order

4‐Mar‐

145 145 AT Order

5‐Mar‐

145 145 AT Order

6‐Mar‐

145 145 AT Order

7‐Mar‐

145 145 AT Order

8‐Mar‐

145 145 AT Order

9‐Mar‐

145 145 AT Order

10‐Mar‐

145 145 AT Order

11‐Mar‐

145 145 AT Order

12‐Mar‐

145 94 AT Order

13‐Mar‐

94 94 AT Order

14‐Mar‐

94 94 AT Order

15‐Mar‐

94 94 AT Order

16‐Mar‐

94 5 Duty Order

17‐Mar‐

21 21 Duty Order

18‐Mar‐

21 21 Duty Order

19‐Mar‐

21 21 Duty Order

20‐Mar‐

21 21 Duty Order

21‐Mar‐

21 89 Duty Order

22‐Mar‐

89 89 Duty Order

23‐Mar‐

89 89 Duty Order

24‐Mar‐

89 89 Duty Order

25‐Mar‐

91 91 Duty Order

26‐Mar‐

91 91 Duty Order

27‐Mar‐

991 91 Duty Order

28‐Mar‐

91 128 Duty Order

29‐Mar‐

128 128 Duty Order

30‐Mar‐

128 128 Duty Order

31‐Mar‐

128 128 Duty Order

1‐Apr‐23 131 131 Duty Order

2‐Apr‐23 131 131 Duty Order

3‐Apr‐23 147 147 Duty Order

4‐Apr‐23 147 147 Duty Order

5‐Apr‐23 147 147 Duty Order

6‐Apr‐23 131 131 Duty Order

7‐Apr‐23 131 131 Duty Order

8‐Apr‐23 42 42 Duty Order

4965 4119

Total Breakfast Meals: 52,805

Total Dinner Meals: 50,763

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020

52.203-6 Restrictions On Subcontractor Sales To The Government JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirement JUN 2020

To Inform Employees ofWhistleblower Rights 52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT2018

52.204-16 Commercial and Government Entity Code Reporting AUG2020

52.204-17 Ownership or Control of Offeror AUG2020

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-23 Prohibition on Contracting for Hardware, Software, and DEC2021

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities 52.209-2 Prohibition on Contracting with Inverted Domestic NOV2015

Corporations--Representation 52.209-6 Protecting the Government's Interest When Subcontracting DEC2021

With Contractors Debarred, Suspended, or Proposed for

Debarment 52.209-7 Information Regarding Responsibility Matters OCT2018

52.209-9 Updates of Publicly Available Information Regarding OCT2018

52.209-10

Responsibility Matters Prohibition on Contracting With Inverted Domestic

NOV2015

Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax FEB 2016

Liability or a Felony Conviction under any Federal Law 52.212-1 Instructions to Offerors--Commercial Products and DEC2021

Commercial Services 52.212-2 Evaluation - Commercial Items DEC2021

52.212-4 Contract Terms and Conditions--Commercial Products and DEC2021

Commercial Services 52.219-6 Notice Of Total Small Business Set-Aside NOV2020

52.219-8 Utilization of Small Business Concerns OCT 2018

52.222-3 Convict Labor JUN2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN2022

52.222-21 Prohibition Of Segregated Facilities APR2015

52.222-26 Equal Opportunity SEP 2016

52.222-35 Equal Opportunity for Veterans JUN2020

52.222-36 Equal Opportunity for Workers with Disabilities JUN2020 52.222-37 Employment Reports on Veterans JUN2020

52.222-40 Notification of Employee Rights Under the National Labor DEC 2010

Relations Act 52.222-41 Service Contract Labor Standards AUG 2018

52.222-44 Fair Labor Standards And Service Contract Labor Standards-

MAY 2014

Price Adjustment 52.222-50 Combating Trafficking in Persons DEC 2021

52.222-54 Employment Eligibility Verification DEC 2021

52.222-55 Minimum Wages Under Executive Order 13658 JAN 2022

52.222-62 Paid Sick Leave Under Executive Order 13706 JAN2017

52.223-18 Encouraging Contractor Policies To Ban Text Messaging JUN 2020

While Driving 52.229-3 Federal, State And Local Taxes FEB 2013

52.229-3 Federal, State And Local Taxes FEB 2013

52.232-33 Payment by Electronic Funds Transfer--System for Award OCT 2018

Management 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business DEC 2021

Subcontractors 52.233-1 Disputes MAY2014

52.233-2 Service Of Protest SEP 2006

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.242-13 Bankruptcy JUL 1995

52.246-1 Contractor Inspection Requirements APR 1984

52.252-6 Authorized Deviations In Clauses NOV 2020

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD SEP 2011

Officials 252.203-7002 Requirement to Inform Employees ofWhistleblower

Rights

SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD NOV 2011

Officials 252.204-7006 Billing Instructions OCT 2005

252.204-7008 Compliance With Safeguarding Covered Defense Information

OCT 2016

Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber DEC 2019

Incident Reporting 252.204-7016 Covered Defense Telecommunications Equipment or

Services

DEC 2019

-- Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense MAY 2021

Telecommunications Equipment or Services -- Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense JAN 2021

Telecommunications Equipment or Services 252.226-7001 Utilization oflndian Organizations and Indian-Owned APR 2019

Economic Enterprises, and Native Hawaiian Small Business

Concerns 252.232-7003 Electronic Submission of Payment Requests and Receiving DEC 2018

Reports 252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor JUN 2013

Personnel 252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS (JUN 2020)

(a) Definitions. As used in this clause:

Executive means officers, managing partners, or any other employees in management positions.

First-tier subcontract means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services (including construction) for performance of a prime contract. It does not include the

Contractor's supplier agreements with vendors, such as long-term arrangements for materials or supplies that benefit multiple contracts and/or the costs of which are normally applied to a Contractor's general and administrative expenses or indirect costs.

Month of award means the month in which a contract is signed by the Contracting Officer or the month in which a first-tier subcontract is signed by the Contractor.

Total compensation means the cash and noncash dollar value earned by the executive during the Contractor's preceding fiscal year and includes the following (for more information see 17 CFR

229.402(c)(2)):

(1) Salary and bonus.

(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Financial

Accounting Standards Board's Accounting Standards Codification (FASB ASC) 718, Compensation-Stock

Compensation.

(3) Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees.

(4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.

(5) Above-market earnings on deferred compensation which is not tax-qualified.

(6) Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds

$10,000.

(b) Section 2(d)(2) of the Federal Funding Accountability and Transparency Act of2006 (Pub. L. 109-282), as amended by section 6202 of the Government Funding Transparency Act of2008 (Pub. L. 110-252), requires the Contractor to report information on subcontract awards. The law requires all reported information be made public, therefore, the Contractor is responsible for notifying its subcontractors that the required information will be made public.

(c) Nothing in this clause requires the disclosure of classified information.

(d)(l) Executive compensation of the prime contractor. As a part of its annual registration requirement in the

System for Award Management (SAM) (Federal Acquisition Regulation FAR provision 52.204-7), the

Contractor shall report the names and total compensation of each of the five most highly compensated executives for its preceding completed fiscal year, if-

(i) In the Contractor's preceding fiscal year, the Contractor received-

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants

(and subgrants), cooperative agreements, and other forms of Federal financial assistance; and

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants

(ii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.

78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.).

(2) First-tier subcontract information. Unless otherwise directed by the Contracting Officer, or as provided in paragraph (g) of this clause, by the end of the month following the month of award of a first-tier subcontract valued at or above the threshold specified in FAR 4.1403(a) on the date of subcontract award, the

Contractor shall report the following information at http://www.fsrs.gov for that first-tier subcontract. (The

Contractor shall follow the instructions at http://www.fsrs.gov to report the data.)

(i) Unique entity identifier for the subcontractor receiving the award and for the subcontractor's parent company, if the subcontractor has a parent company.

(ii) Name of the subcontractor.

(iii) Amount of the subcontract award.

(iv) Date of the subcontract award.

(v) A description of the products or services (including construction) being provided under the subcontract, including the overall purpose and expected outcomes or results of the subcontract.

(vi) Subcontract number (the subcontract number assigned by the Contractor).

(vii) Subcontractor's physical address including street address, city, state, and country. Also include the nfae-digit zip code and congressional district.

(viii) Subcontractor's primary performance location including street address, city, state, and country. Also include the nine-digit zip code and congressional district.

(ix) The prime contract number, and order number if applicable.

(x) Awarding agency name and code.

(xi) Funding agency name and code.

(xii) Government contracting office code.

(xiii) Treasury account symbol (TAS) as reported in FPDS.

(xiv) The applicable North American Industry Classification System code (NAICS).

(3) Executive compensation of the first-tier subcontractor. Unless otherwise directed by the Contracting

Officer, by the end of the month following the month of award of a first-tier subcontract valued at or above the threshold specified in FAR 4.1403(a) on the date of subcontract award, and annually thereafter calculated from the prime contract award date), the Contractor shall report the names and total compensation of each of the five most highly compensated executives for that first-tier subcontractor for the first-tier subcontractor's preceding completed fiscal year at http://www.fsrs.gov, if-http://www.sec.gov/answers/execomp.htm.)

http://www.fsrs.gov/ http://www.fsrs.gov/

(i) In the subcontractor's preceding fiscal year, the subcontractor received-

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants

(ii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.

78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine ifthepublic has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

(e) The Contractor shall not split or break down first-tier subcontract awards to a value below the threshold specified in FAR 4.1403(a), on the date of subcontract award, to avoid the reporting requirements in paragraph

(d) of this clause.

(f) The Contractor is required to report information on a first-tier subcontract covered by paragraph (d) when the subcontract is awarded. Continued reporting on the same subcontract is not required unless one of the reported data elements changes during the performance of the subcontract. The Contractor is not required to make further reports after the first-tier subcontract expires.

(g)(l) If the Contractor in the previous tax year had gross income, from all sources, under $300,000, the

Contractor is exempt from the requirement to report subcontractor awards.

(2) If a subcontractor in the previous tax year had gross income from all sources under $300,000, the

Contractor does not need to report awards for that subcontractor.

(h) The FSRS database at http://www.fsrs.gov will be prepopulated with some information from SAM and the

FPDS database. IfFPDS information is incorrect, the contractor should notify the contracting officer. If the

SAM information is incorrect, the contractor is responsible for correcting this information.

(End of clause)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(l) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(l) in the provision at 52.204-26, Covered Telecommunications Equipment or

Services- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and

Certifications Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered…