SOW_for_Joint_Repairs.pdf

STATEMENT OF WORK

Joint Repairs

1. LOCATION: Delaware Air National Guard (DANG) Base, New Castle, DE 19720-1615.

Arrangements for entrance onto the Base must be made between the hours of 7:00 a.m. and 4:30 p.m., Monday through Friday. Contact may be made through the Base Contracting Office, at

(302) 323-3474; MSgt Amy Kline.

2. PURPOSE: In order to maintain current aircraft operation, repair of pavement joints on the aircraft parking apron is necessary. The Government requires a solution that is durable, reliable and economical that meets all requirements of the Department of Defense (DOD), Air Force (AF) and National Guard Bureau.

3. SCOPE OF WORK: The work specified consists of furnishing all labor, equipment, tools, materials, travel, licenses, and permits required to repair pavement joints on the aircraft parking apron. The project will be managed by the assigned Contracting Officer Representative (COR) and will be micro-managed due to aircraft flying and the advanced coordination required to move aircraft off parking spots to be painted.

4. WORK SUMMARY:

a. Joint repairs will be completed in accordance with UFC 3-250-08FA and Engineering Technical Letter (ETL) 02-8. Work includes:

(1) Concrete joint repair: Remove approximately 950LF of old joint material, clean joints, replace joint material and reseal joints

(2) Asphalt joint repair: Remove approximately 3600LF of old joint material, clean joints, replace joint material and reseal joints

5. SPECIFICATIONS:

a. Submittals:

(1) The contractor shall submit samples of all materials prior to commencing work on site; submittals shall be on AF Form 3000. Upon approval, the COR will return to the contractor an endorsed copy of the submittal request.

b. Materials:

(1) Submit list of all chemicals that will be used on this project. Provide Material Safety Data Sheets (MSDS) if applicable. Materials delivered to the site shall be in the manufacturer’s original unopened containers, packaging or wrapping, bearing the manufacturer’s brand, name and description of contents. The contractor will have someone on site to accept delivered materials. The government will not accept delivery of contractor’s materials.

c. Execution:

(1) Pre-construction meeting with the Facility Manager, Fire Chief, Base Safety, Contracting Official, Security, Communications, Environmental and Base Civil Engineer.

i. Complete a temporary construction waiver for apron access, and determine what flight ops will be affected and what pattern would be the best approach to complete the work.

(2) Establish a set-up/work area that must be kept clean and orderly. Prevent any and all Foreign Object Debris (FOD) hazards on the aircraft apron. Keep all wastes and rags in metal containers, tightly covered and remove waste from site daily. The contractor will be responsible for cleaning up any spills on the work site. Contractor will take all precautions to avoid fire. Provide a suitable ABC fire extinguisher at the set-up area.

(3) The contractor will ensure all surfaces are clean, remove all old joint material.

Contain all old joint material to avoid infiltration into the Storm Water System. All surfaces will be dry (not wet or damp) during installation of new joint material and sealant.

(4) Joint repair will be completed without damage to pavement surface, or any other government property.

(5) The contractor shall conduct all operations in strict compliance with all local, state and Federal environmental statutes and regulations.

(6) All materials shall be used in accordance with the directions of the manufacturer, subject to the approval of the COR.

d. Close Out:

(1) Joint close out inspection will be conducted by the Contractor Project Manager and the COR to insure all work is accomplished in accordance with this contract. Failure to conduct this inspection will delay payment processing, until the joint inspection is completed.

6. SITE INSPECTION: The Contractor is required to acknowledge, at time of Bid Opening that said contractor has inspected, and is fully cognizant of conditions at the site. No allowance or consideration will be given after award for any condition(s), which was existed at the time of the site visit. All site visits shall be coordinated and scheduled through the Base Contracting Offices during the Request for Quote (RFQ)/Bid period.

7. BASE ACCESS: The contractor shall provide a list of names and their job or trade, to the Contracting Officers Representative (COR), prior to the start of work. Additionally, each person must sign-in and pick-up a security badge, at the beginning of the work day and any time they leave and come back on base. Each person must wear the badge in a prominent location. The badge must be returned anytime departing the base. Access to the Base is limited to travel from the Main Gate to the Civil Engineering Office, Bldg. 2803. All other areas are off limits. All Contractor personnel must be escorted on the aircraft-parking apron, and vehicles on Base must have proof of Insurance and operator must have a valid driver’s license. Violations of these security requirements will revoke any or all passes. The Government reserves the right to deny access to any person, with no consequence to the contract.

8. AIRFIELD CONSTRUCTION: Any and all construction activities/personnel within the boundaries of the DANG apron shall conform to 166AWI 13-201 paragraphs 5.2. and 6.1. as follows:

a. Non-base Assigned Contractor Personnel.

(1) Contractor vehicles are those vehicles other than government or privately owned vehicles purchased, maintained, and operated by a contractor.

(2) Contractors must be escorted in restricted areas. The exception is when an area has been designated as a free zone.

(3) Airfield Management will ensure contractor personnel possess a valid driver’s license.

(4) Airfield Management will provide a local briefing/training and practical orientation when necessary. Training will be documented on Attachment 9 and will be carried with the contractor when operating on the airfield. A temporary AF IMT 483 will be issued once training is complete. The contractor will be restricted to their authorized area of responsibility and not have access to the entire airfield.

(5) Contractor/Venders must submit a request to Airfield Management listing year, make, model, color, and license plate number for all vehicles, names of drivers, driver’s license number and issuing state requiring access to the airfield.

Request should be on company letterhead and signed by a senior field representative.

(6) Contractors must be trained to operate on the airfield or be escorted by the unit representing them.

b. Procedures for Issuing, Maintaining, Disposition and Security of POV/GOV Leased Vehicle Passes/Decals.

(1) POVs on the airfield are highly discouraged and are restricted to an absolute minimum. POVs are not authorized to operate in the CMA.

(2) Personnel requesting airfield POV passes must be certified to drive on the airfield and have an AF IMT 483. See Unit ADPMs or Wing ADPM for training.

The AFM, Wing ADPM or designated AM representatives are responsible for issuing vehicle passes. Authority will not be delegated outside of AM.

(3) The numbered and color-coded passes are issued/used to control and readily identify authorized POVs on the DE ANG ramp. Government vehicles, government leased vehicles with GSA/Government license plates are not required a pass.

(4) POV passes have a unique number assigned to a specific vehicle and may not be used on any other vehicle. The responsibility for securing and safekeeping of the pass lies with the holder.

(5) Passes must be displayed while operating within the airfield environment.

(6) POV passes will only be issued for the time frames required to complete operations. Passes must be returned to Airfield Management upon expiration or no longer required. Vehicle passes/decals must be validated annually.

(7) Base assigned personnel must have their Unit Commander deem that the capability is mission essential and a government owned vehicle is not available.

Submit requests to Airfield Management through the Wing ADPM. All passes for base assigned personnel must be approved by AFM or OSF/CC.

(8) Request for a vehicle pass must be endorsed by the individual’s Unit Commander or Company/Contractor representative. The request MFR (Attachment 10) must have the following items:

(A) Owner/User

(B) Organization

(C) Duty Phone/Company Phone

(D) Vehicle Make, Model, Year, Color, and License/State.

(E) Pass/Permit Number (To be filled out by AM personnel)

(F) Area of Operation(s)/location(s)

(G) Justification

(H) Effective period/date(s).

(9) Airfield Management will coordinate with Security Forces Control Center (SFCC) before privately owned, rented, or contractor vehicles are allowed to operate in the airfield restricted area.

(10) Maintain vehicle passes/decals supportive information in accordance with Air Force RDS, Table 13-01, Rule 01.00.

The Contractor shall attend an additional pre-construction meeting with the airfield management staff and will be responsible for insuring that all construction personnel have attended the above mentioned briefing/training and have completed any and all requirements of the airfield management staff prior to going on site.

9. SAFETY: The Contractor shall conduct his operation in accordance with all Federal, State and Local regulations and/or standards pertinent to "Safe Practices". Base Safety personnel shall inspect the job site to insure safety standards are met. Base Safety, through the COR, shall issue warnings or stop work not in compliance. All contract workers must wear proper personal protection equipment per OSHA requirements.

a. These construction documents, and the joint and several phases of construction hereby contemplated are to be governed, at all times, by applicable provisions of the federal laws.

b. Contractor shall not allow his employees, subcontractors, material, men or any other persons over whom he has control to enter or remain upon or allow any plant or materials to be brought or to remain upon any part of the Airport, which in the opinion of the COR would be a hazardous location. Equipment not actually in operation shall be kept clear of aircraft operating areas.

c. The Contractor will not be permitted to enter upon any area of the active landing strips unless accompanied by a representative of the Contracting Officer designated by the National Guard Bureau to escort the Contractor’s personnel and equipment to the point(s) of operations within the limits of such areas, and he shall not traverse back and forth between points within such areas unless accompanied by said representatives.

d. The Contractor shall furnish, erect, and maintain all barricades, warning signs, “rope-offs”, detours, markings and other protection for hazards. When used during periods of darkness, the protection provided shall be suitably illuminated. The Contractor shall coordinate with the COR to have a man on call 24 hours per day, with means of communication, for emergency maintenance of the hazard lighting, markings and barricades. Open-flame type lights shall not be permitted within the air operations areas of the Airport. Contractor shall place said protection prior to commencing work until their dismantling is directed by the Contracting Officer or his designated representative.

e. Radio Transmitter Restrictions: To preclude accidental actuation of sensitive electronic equipment, under no circumstances shall transmitters be used without prior approval. Cell phones greater than 4 watts, and any cell phone within the munitions compound, shall not be powered on.

f. Loading: No part of any work involved in this contract shall be loaded during construction with a load greater than the vehicle/equipment is rated. In other words, do not exceed the GVW (Gross Vehicle Weight) of your vehicles or other equipment. Should any accidents or damage occur through any violation of this requirement, the Contractor shall be held responsible under his contract and/or bond.

10. FIRE PREVENTION AND PROTECTION: The Contractor shall comply with all fire protection measures prescribed by the base policies and practice. A written fire permit shall be obtained from the Base Fire Department each day for use of open flame devices, such as blowtorches, portable furnaces, tar kettles or gas and electric welding and cutting equipment.

The Contractor shall be liable for any fire loss to Government property attributable to negligence on his part of the Contractor, including failure to comply with fire prevention measures prescribed by terms of this contract.

11. EMERGENCIES: Should tornado, hurricane, gale or heavy wind warnings be issued, take every practicable precaution to minimize danger to persons, to the work and to the adjacent property. Any damage caused by a failure to take every practicable precaution, shall be rectified or replaced to the complete satisfaction of the Contracting Officer and at no expense to the Owner. Injury to personnel, or damage to adjacent property because of the work shall be the complete responsibility of the Contractor, and he accepts exclusive liability for the same.

Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

12. CLEAN-UP: Clean-up and remove debris generated by this contract to an approved off-base location. Debris shall be trucked off site in an enclosed truck to prevent accidental loss of debris. Two (2) copies of the receiving (tipping or dumping) tickets, with a cover letter from the Prime Contractor stating the full name and address of the location to which debris was taken.

Contractor shall keep work area clean at the end of each working day and clean-up entire locations at the completion of contract.

13. GOVERNMENT RESOURCES: No Government resources shall be made available to the contractor beyond the use of restrooms and drinking water for contractor personnel, unless otherwise stated in this Statement of Work. The contractor shall provide for all necessary resources to provide a complete and usable facility or systems as described in the contract documents. The contractor shall not obligate Government resources in any manner. The Government shall seek remedy for any obligation or encumbrance imposed by the contractor’s actions. Government resources include, but are not limited to, government owned materials, equipment, tools, vehicles, personnel and facilities. Contractor shall provide all material handling equipment, properly sized to move all equipment to accomplish the work.

a. Use of the site: Confine operations at the site to the areas permitted under the Contract.

Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction.

(1) Keep existing driveways and entrances serving the premises clear and available to the Owner and his employees at all times. Do not use these areas for parking or storage of materials.

(2) Do not unreasonably encumber the site with materials or equipment. Confine stockpiling of materials and location of storage sheds to the areas indicated. If additional storage is necessary, obtain and pay for such storage off-site.

(3) Lock automotive type vehicles, such as passenger cars and trucks, and other mechanized and motorized construction equipment when parked and unattended, so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place.

14. GOVERNMENT OCCUPANCY: The government will occupy the site during the entire period of construction. Coordinate with the COR and cooperate fully with the occupant(s) during construction operations to minimize conflicts and to facilitate government usage.

Perform the work so as not to interfere with the government’s operations. Immediately report any issues/conflicts to the Contracting Officer or COR.

15. WORK SCHEDULE: Contractor shall submit for review and approval all work schedules with the Contracting Officer or his representative prior to beginning any work. Any deviations are to be submitted, in writing, to the Contracting Officer or his representative for approval.

a. Unavoidable minor delays during construction caused by essential defense activities (alerts, security checks, fire suppression practices, terrorist alerts, etc.) may occur due to mission requirements. These occur at the rate of about four (4) hours per month during the work day.

b. Construct work in stages to accommodate the Government’s use of the premises during the construction period.

c. There may other contractors working on site or in the in this area. Coordinate the construction schedule and operations with all other Contractors and Subcontractors performing work on the project, on site, or in the area.

d. No work shall be done other than during normal 8-hour, 5-day workweek without 48 hours advance notice to the Contracting Officer.

16. Contract Manpower Reporting Application (CMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

The applicable Department of Defense Activity Address Code (DoDAAC) for this contract is FA6081. The applicable Unit Identification Code (UIC) is F6N3CE.

17. AT Level I Training. Contractor employees with an area of performance within an Army/Air National Guard controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army/Air National Guard installations, facilities and controlled access shall complete AT Level I awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer’s Representative (COR). AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at

18. POINTS OF CONTACT:

a. Deputy Base Civil Engineer, Capt Jaymes Ellers 323-3427

b. Project Manager, SMSgt Dan Mitchell 323-3429

c. Airfield Manager, SMSgt Mike Ceselsky 323-3538

d. Contracting Officer, MSgt Amy Kline 323-3474