Design_&_Specs-CES_Rock_&_Pave-Q5092.pdf

161st ARW

Goldwater Air National Guard Base

3200 Old Tower Road

Phoenix, Arizona

VTNB 172039

SUBMITTAL TYPE B-3

18 September 2018

RIP RAP

REPLACEMENT

emarley Typewritten Text 9/18/2018

VTNB172039 1

TABLE OF CONTENTS

Division Section Title

DIVISION 01 - GENERAL REQUIREMENTS

010000 SUPPLEMENTARY CONDITIONS

010100 SUMMARY OF THE WORK

010270 APPLICATIONS FOR PAYMENT

010400 PROJECT COORDINATION

010450 CUTTING AND PATCHING

010900 DEFINITIONS AND STANDARDS

012000 PROJECT MEETINGS

013000 SUBMITTALS

013200 CONSTRUCTION PROGRESS DOCUMENTATION

014000 QUALITY CONTROL SERVICES

015000 TEMPORARY FACILITIES

016000 MATERIALS AND EQUIPMENT

017000 PROJECT CLOSEOUT

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

018000 ENVIRONMENTAL REQUIREMENTS AND REFERENCES

DIVISION 032 – SITE WORK

321216 ASPHALT PAVING

321723 PAVEMENT MARKINGS

END OF TABLE OF CONTENTS

VTNB172039 010000 SUPPLEMENTARY CONDITIONS 1

SECTION 010000 - SUPPLEMENTARY CONDITIONS

A. CODES:

Conform to all codes, standards and regulations having jurisdiction over this project, including

2012 International Building Code, Local codes, and applicable mechanical, electrical and fire protection codes of current edition.

B. CONTRACT DOCUMENT CLARIFICATIONS:

Prior to commencing work, contractor shall carefully examine the drawings, visit the site of work, and fully inform himself of all existing conditions and limitations excepting in underground and inaccessible locations. Should the Contractor, at any time during the course of this project, become aware of any inconsistencies, errors, omissions, or conflicts in drawings, specifications, codes, ordinances or existing conditions, he shall notify the contracting officer in writing to request clarification and direction. In the event of failure to so notify the Contracting Officer, the

Contractor shall correct any deficiencies resulting therefrom as directed by the Contracting Officer at no extra cost.

C. WORKMANSHIP:

If in Contractor's opinion, any work is shown on drawings or specifications in such a manner to make it impossible to produce a high caliber of workmanship, such conditions shall be referred to

Contracting Officer for clarification. Failure to notify Contracting Officer of such conditions and proceeding with work shall be cause for rejection of work and must be reworked or reinstalled in acceptable manner at no extra cost to Government. Should conflict occur between drawings and specifications, Contractor shall be deemed to have estimated the more expensive way, unless certified in writing by Contracting Officer. Cutting or repairing work in place necessary because of progress of work or negligence of Contractor shall be paid for by the Contractor responsible for the work in progress or the negligence.

D. SPECIFICATION HEADINGS:

For convenience of reference, these specifications are separated into titled divisions. Such separations shall not operate to make the Contracting Officer an arbitrator to establish limits to the contracts between Contractor and sub-contractors.

E. SITE PROTECTION:

Protect existing landscaping and exterior materials to remain from damage. Restore any areas damaged during the course of construction to original condition.

END OF SECTION

FBNV172039 010100 SUMMARY OF THE WORK 2

SECTION 010100 - SUMMARY OF THE WORK

A. RELATED DOCUMENTS:

Drawings and general provision of contract, including General and Supplementary Conditions and other Division-1 Specifications section, apply to work of this section.

B. PROJECT/WORK IDENTIFICATION:

1. General: The Project Name is “Remove Rip Rap” as shown on Contract Documents prepared by Swaim Associates, Ltd., Architects, AIA, 7350 E. Speedway, Suite 210, Tucson, Arizona.

2. Contract Documents: Indicate the work of the Contract and related requirements and conditions that have an impact on the project. Related requirements and conditions that are indicated on the Contract documents include, but are not necessarily limited to the following:

Existing site conditions and restriction on use of the site.

3. Abbreviated Written Summary: Briefly and without force and effect upon the contract documents, the work of the Contract can be summarized as follows:

Removal and disposal of existing rip rap , removal of select areas of asphalt paving, new asphalt pavement over base course in selected areas, adjustment of utilities in paved areas crack and slurry seal and installation of protective bollards.

C. CONTRACTOR USE OF PREMISES:

1. General: The Contractor shall limit his use of the premises to the work indicated, so as to allow for Government occupancy and use of surrounding and adjacent buildings and area.

a. Use of the Site: Confine operations at the site to the areas permitted under the

Contract. Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction.

(1) Keep existing driveways and entrances serving the premises clear and available to the Government and its employees at all times. Do not use these areas for parking or storage of materials.

(2) Do not unreasonably encumber the site with materials or equipment.

Confine stockpiling of materials and location of storage sheds to the areas indicated by the Contracting Officer's Representative. If additional storage is necessary, obtain and pay for such storage off-site.

FBNV172039 010100 SUMMARY OF THE WORK 3

(3) Lock automotive type vehicles, such as passenger cars and trucks and other mechanized or motorized construction equipment, when parked and unattended, so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place.

D. WORK HOURS:

1. The Contractor has been given ample performance time by the Government to complete the project without the use of overtime labor.

2. The Government's normal work hours are 6:00 AM to 3:00 PM, Monday thru Friday, with the exception of the Federal Holidays listed below:

New Year's Day

Martin Luther King Jr's Birthday

President’s Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans' Day

Thanksgiving

Friday after Thanksgiving

Christmas

Requests for consideration to allow a Contractor to work hours other than those considered

"normal work hours" as outlined above, must be made to the COR at least 72 hours in advance. The Government will not authorize payment of overtime or require the performance of overtime work at Government expense without the written authorization of the Contracting Officer.

3. All shut-downs of the affected utilities must be coordinated through the Contracting

Officer's Representative and shall be performed on non-training weekends or late night, after all scheduled Government work shifts are completed. Any requirement for overtime costs for utility tie-ins will be included in original bid. Shutdown notifications to the COR shall be no less than 48 working days prior to shutdown.

E. CONTRACTOR ENTRY AUTHORIZATION:

1. The Contractor shall coordinate with the COR to complete a Contractor Entry

Authorization Letter (CEAL) and all requirements for background checks for all their personnel and subcontractors within 14 days prior to requiring access to the base. It is the

Contractor’s responsibility to ensure all personnel meet Base Security Requirements.

VTNB172039 010270 APPLICATIONS FOR PAYMENT 4

SECTION 010270 - APPLICATIONS FOR PAYMENT

1. Drawings and general provisions of Contract, including General and Supplementary

Conditions and other Division-1 Specification Sections, apply to this Section.

B. SUMMARY:

1. This section specifies administrative and procedural requirements governing the

Contractor's Applications for payment.

Coordinate the Schedule of Values and Applications for Payment with the

Contractor's Construction schedule, List of Subcontracts, and Submittal Schedule.

The Contractor's Construction Schedule and Submittal Schedule are included in Section

"Submittals".

C. SCHEDULE OF VALUES:

1. Coordinate preparation of the Schedule of Values with preparation of the Contractor's

Construction Schedule.

a. Correlate line items in the Schedule of Values with other required administrative schedules and forms, including:

Contractor's Construction schedule.

Application for Payment form.

List of subcontractors.

Schedule of allowances.

List of Products.

List of principal suppliers and fabricators.

Schedule of submittals.

2. Submit the Schedule of Values, on AF Form 3064, to the Contracting Officer at the earliest feasible date, but in no case later than 10 days after award of contract.

3. Format and Content:

a. Use the Specifications Table of Contents as a guide to establish the format for the

Schedule of values.

b. Identification: Include the following Project identification on the Schedule of

Values:

Project name and location.

Name of the Architect.

Project number.

Contractor's name and address.

Date of Submittal.

VTNB172039 010270 APPLICATIONS FOR PAYMENT 5

c. Arrange the Schedule of Values in a tabular form with separate columns to indicate the following for each item listed:

Generic name.

Related Specification Section.

Name of subcontractor.

Change Orders (numbers) that have affected value.

Dollar value.

Percentage of Contract Sum to the nearest one-hundredth percent, adjusted to total 100 percent.

d. Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for payment and progress reports. List all expenses/ costs in the amount of $5,000 or more. Break principal subcontract amounts down into several line items.

e. Round amounts off to the nearest whole dollar; the total shall equal the Contract

Sum.

f. For each part of the Work where an Application for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed, provide separate line items on the Schedule of Values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

4. Margins of cost:

a. Show line items for indirect costs, and margins on actual costs, only to the extent that such items will be listed individually in Applications for Payment. Each item in the Schedule of Values and Applications for Payment shall be complete including its total cost and proportionate share of general overhead and profit margin.

b. At the Contractor's option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown as separate line items in the

Schedule of Values or distributed as general overhead expense.

5. Schedule Updating:

a. Update and resubmit the Schedule of Values when Change Orders or Construction

Change Directives result in a change in the Contract Sum.

D. APPLICATIONS FOR PAYMENT:

1. Each application for Payment shall be consistent with previous applications and payments as certified by the Contracting Officer's Representative (COR) and paid for by the

Government.

VTNB172039 010270 APPLICATIONS FOR PAYMENT 6

a. The initial Application for Payment, the Application for Payment at the time of

Substantial Completion, and the Final Application for Payment involve additional requirements. Coordinate such additional requirements with the COR and the

Contracting Officer.

2. Payment Application Times:

a. The date for each progress payment is the 30th day of each month. The period of construction work covered by each Application for Payment is that portion of the calendar month ending 30 days prior to the date for each progress payment and starting the day following the end of the preceding period.

3. Payment Application Forms:

a. Use AIA Document G702 and Continuation Sheets G703 as the form for

Application for Payment, or other self-generated form or invoice providing the same information/certifications as prescribed in FAR clause 52.232-5, Payments under Fixed Price Construction Contracts.

4. Application Preparation:

a. Complete every entry on the form, including notarization and execution by person authorized to sign legal documents on behalf of the Contractor. Incomplete applications will be returned without action.

b. Entries shall match data on the Schedule of Values and Contractor's Construction

Schedule. Use updated schedules if revisions have been made.

c. Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

5. Electronic Submission of Payment Requests:

a. Definitions:

(1) “Contract financing payment” and “invoice payment” have the meanings given in section 32.001 of the Federal Acquisition Regulation.

(2) “Electronic form” means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms.

(3) "Payment request" means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

b. The Contractor shall submit payment requests using one of the following electronic forms:

(1) Invoicing, Recepit, Acceptance and Property Transfer (IRAPT).

Information regarding IRAPT is available on the Internet at https://rmb.ogden.disa.mil.

VTNB172039 010270 APPLICATIONS FOR PAYMENT 7

(2) Web Invoicing System (WInS). Information regarding WInS is available on the Internet at https://ecweb.dfas.mil.

(3) American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats.

(i) Information regarding EDI formats is available on the Internet at http://www.X12.org.

(ii) EDI implementation guides are available on the Internet at http://www.dfas.mil/ecedi.

(4) Another electronic form authorized by the Contracting Officer.

6. Additional supporting data in a form and detail required by the Contracting Officer:

List of subcontractors.

List of principal suppliers and fabricators.

Schedule of Values.

Contractor's Construction Schedule (preliminary if not final).

Submittal Schedule (preliminary if not final).

Copies of authorizations and licenses from governing authorities for performance of the Work.

Initial progress report.

Report of pre-construction meeting

The following must be submitted prior to issuance of NTP:

Certificates of insurance and insurance policies.

Performance and payment bonds.

7. Application for Payment at Substantial Completion:

a. Following issuance of the Certificate of Substantial Completion, submit an

Application for Payment; this application shall reflect any Certificates of Partial

Substantial Completion issued previously for Government occupancy of designated portions of the Work.

b. Administrative actions and submittals that shall proceed or coincide with this application include:

Warranties (guarantees) and maintenance agreements.

Test records.

Maintenance instructions/Operators' manuals.

Start-up performance reports.

Change-over information related to Government's occupancy, use, operation and maintenance.

Final cleaning.

Application for reduction of retainage, and consent of surety.

List of incomplete Work, recognized as exceptions to Government's letter of

Substantial Completion.

VTNB172039 010270 APPLICATIONS FOR PAYMENT 8

8. Final Payment Application:

a. Administrative actions and submittals which must precede or coincide with submittal of the final payment Application for Payment include the following:

Completion of Project closeout requirements.

Completion of items specified for completion after Substantial

Completion.

Assurance that unsettled claims will be settled.

Assurance that Work not complete and accepted will be completed without undue delay.

Transmittal of required Project construction records to Government.

Certified property survey.

Proof that taxes, fees and similar obligations have been paid.

Removal of temporary facilities and services.

Removal of surplus materials, rubbish and similar elements.

Consent of surety for final payment.

Release of claims against the Government.

E. Any disparity between instructions enumerated in this section will not take precedence over any information/requirements contained in FAR Clause 52.232-5, Payments Under Fixed-Price

Construction Contracts, which is a part of this contract.

VTNB172039 010400 PROJECT COORDINATION 9

SECTION 010400 - PROJECT COORDINATION

1. This Section specifies administrative and supervisory requirements necessary for Project coordination including, but not necessary limited to:

Coordination.

Administrative and supervisory personnel.

General installation provisions.

Cleaning and protection.

2. Progress meeting, coordination meetings and pre-installation conferences are included in

Section "Project Meetings".

3. Requirements for the Contractor's Construction Schedule are included in Section

"Submittals".

C. COORDINATION:

1. Coordination:

a. Coordinate construction activities included under various Sections of these

Specifications to assure efficient and orderly installation of each part of the Work.

Coordinate Construction operations included under different Sections of the

Specifications that are dependent upon each other for proper installation, connection, and operation.

(1) Where installation of one part of the work is dependent on installation of other components, either before or after its own installation, schedule construction activities in the sequence required to obtain the best results.

(2) Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

(3) Make adequate provisions to accommodate items scheduled for later installation.

b. Where necessary, prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings. Prepare similar memoranda for the Government.

VTNB172039 010400 PROJECT COORDINATION 10

2. Administrative Procedures:

a. Coordinate scheduling and timing if required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work.

Such administrative activities include, but are not limited to, the following:

Preparation of schedules.

Installation and removal of temporary facilities.

Delivery and processing of submittals.

Progress meetings.

Project Close-out activities.

3. Conservation:

a. Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water and materials.

b. Salvage materials and equipment involved in performance of, but not actually incorporated in, the Work. Refer to other sections for disposition of salvaged materials that are designated as Government property.

4. FAA Requirements: Use of Cranes on this project requires FAA paperwork to be submitted prior to use. Contractor shall coordinate with the COR 35 days prior to the use of Crane.

D. SUBMITTALS:

1. Staff Names:

a. Within 10 days of Notice to Proceed, or prior to starting work on the project site, which ever is earliest, submit a list of the Contractor's principal staff assignments, including the Superintendent and other personnel in attendance at the site; identify individuals, their duties and responsibilities; list their addresses and telephone numbers.

E. GENERAL INSTALLATION PROVISIONS

1. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Manufacturer's Instructions: Comply with Manufacturer's installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents.

3. Inspect materials or equipment immediately upon delivery and again prior to installation.

Reject damaged and defective items.

4. Provide attachment and connection devices and methods necessary for securing Work.

Secure Work true to line and level. Allow for expansion and building movement.

VTNB172039 010400 PROJECT COORDINATION 11

5. Visual Effects; Provide uniform joints widths in exposed work. Arrange joints in exposed

Work to obtain the best visual effect. Refer questionable choices to the COR for final decision.

6. Recheck measurements and dimensions, before starting each installation.

7. Install each component during weather conditions and project status that will ensure the best possible results. Isolate each part of the completed construction from incompatible material as necessary to prevent deterioration.

8. Coordinate temporary enclosures with required inspections and tests, to minimize the necessity of uncovering completed construction for that purpose.

F. CLEANING AND PROTECTION

1. During handling and installation, clean and protect construction in progress and adjoining materials in place. Apply protective covering where required to ensure protection from damage or deterioration at Substantial Completion.

2. Clean and maintain completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

3. Limiting exposures: Supervise construction activities to ensure that no part of the construction, completed or in progress, is subject to harmful, dangerous damaging, or otherwise deleterious exposure during the construction period. Where applicable, such exposures include, but are not limited to, the following:

Excessive static or dynamic loading.

Excessive internal or external pressures.

Excessive high or low temperatures.

Thermal shock.

Excessively high or low humidity.

Water or ice.

Solvents.

Chemicals.

Puncture.

Abrasion.

Heavy Traffic.

Soiling, staining and corrosion.

Rodent and insect infestation.

Combustion.

Electrical Current.

High Speed operation.

Improper lubrication.

Unusual wear or other misuse.

Contact between incompatible materials.

Destructive testing.

Misalignment.

VTNB172039 010400 PROJECT COORDINATION 12

Excessive weathering.

Unprotected storage.

Improper shipping or handling.

Theft.

Vandalism.

VTNB172039 010450 CUTTING AND PATCHING 13

SECTION 010450 - CUTTING AND PATCHING

1. This Section specifies administrative and procedural requirements for cutting and patching.

2. Refer to other Sections for specific requirements and limitations applicable to cutting and patching individual parts of the Work.

a. Requirements of this Section apply to mechanical and electrical installations.

Refer to Division-16 Section for other requirements and limitations applicable to cutting and patching electrical installations.

C. SUBMITTALS:

1. Cutting and Patching Proposal: Where approval of procedures for cutting and patching is required before proceeding, submit a proposal describing procedures well in advance of the time cutting patching will be performed and request approval to proceed. Include the following information, as applicable, in the proposal:

a. Describe the extent of cutting and patching required and how it is to be performed;

indicate why it cannot be avoided.

b. Describe anticipated results in terms of changes to existing construction; include changes to structural elements and operating components as well as changes in the building's appearance and other significant visual elements.

c. If cutting into existing structural floor or roof slab, provide results of scans locating existing post-tension strands.

d. List products to be used and firms or entities that will perform work.

e. Indicate dates when cutting and patching is to be performed.

f. List utilities that will be disturbed or affected, including those that will be relocated and those that will be temporarily out-of-service. Indicate how long service will be disrupted.

g. Approval by the Contracting Officer to proceed with cutting and patching does not waive Contracting Officer's right to later require complete removal and replacement of a part of the Work found to be unsatisfactory.

VTNB172039 010450 CUTTING AND PATCHING 14

D. QUALITY ASSURANCE:

1. Requirements for Structural Work: Do not cut and patch structural elements in a manner that would reduce their load-carrying capacity or load-deflection ratio.

2. Operational and Safety Limitations: Do not cut and patch operating elements or safety related components in a manner that would result in reducing their capacity to perform as intended, or result in increased maintenance, or decreased operational life or safety.

E. MATERIALS:

1. Use materials that are identical to existing materials. If identical materials are not available or cannot be used where exposed surfaces are involved, use materials that match existing adjacent surfaces to fullest extent possible with regard to visual effect. Use materials whose installed performance will equal or surpass that of existing materials.

F. INSPECTION:

1. Before cutting existing surfaces, examine surfaces to be cut and patched and conditions under which cutting and patching is to be performed. Take corrective action before proceeding, if unsafe or unsatisfactory conditions are encountered.

G. PREPARATION:

1. Temporary Support: Provide temporary support of Work to be cut.

2. Protection: Protect existing construction during cutting and patching to prevent damage.

Provide protection from adverse weather conditions for portions of the Project that might be exposed during cutting and patching operations.

3. Avoid interference with use of adjoining areas or interruption of free passage to adjoining areas.

4. Take all precautions necessary to avoid cutting existing pipe, conduit or ductwork serving the building, but scheduled to be removed or relocated until provisions have been made to bypass them.

VTNB172039 010450 CUTTING AND PATCHING 15

H. PERFORMANCE:

1. General: Employ skilled workmen to perform cutting and patching. Proceed with cutting and patching at the earliest feasible time and complete without delay.

a. Cut existing construction to provide for installation of other components or performance of other construction activities and the subsequent fitting and patching required to restore surfaces to their original condition.

2. Cutting:

a. Cut existing construction using methods least likely to damage elements to be retained or adjoining construction. Where possible review proposed procedures with the original installer; comply with the original installer's recommendations.

b. In general, where cutting is required use hand or small power tools designed for sawing or grinding, not hammering and chopping. Cut holes and slots neatly to size required with minimum disturbance of adjacent surfaces. Temporarily cover openings when not in use.

c. Cut through concrete and masonry using a cutting machine such as a carborundum saw or diamond core drill.

d. Comply with requirements of applicable sections of Division-2 where cutting and patching requires excavating and backfilling.

e. By-pass utility services such as pipe or conduit, before cutting, where services are shown or required to be removed, relocated or abandoned. Cut-off pipe or conduit in walls or partitions to be removed. Cap, valve or plug and seal the remaining portion of pipe or conduit to prevent entrance of moisture or other foreign matter after by-passing and cutting.

3. Patching:

a. Patch with durable seams that are as invisible as possible. Comply with specified tolerances.

b. Where feasible, inspect and test patched areas to demonstrate integrity of the installation.

c. Restore exposed finishes of patched areas and extend finish restoration into retained adjoining construction in a manner that will eliminate evidence of patching and refinishing.

I. CLEANING

1. Thoroughly clean areas and spaces where cutting and patching is performed or used as access.

VTNB172039 010900 DEFINITIONS AND STANDARDS 16

SECTION 010900 - DEFINITIONS AND STANDARDS

1. This Section specifies administrative requirements for compliance with governing regulations, codes and standards.

a. Requirements include obtaining permits, licenses, inspections, releases and similar documentation, as well as payments, statements and similar requirements associated with regulations, codes and standards.

b. Refer to General and Supplementary Conditions for requirements for compliance with governing regulations.

C. DEFINITIONS:

1. General: Definitions contained in this Article are not necessarily complete, but are general to the extent that they are not defined more explicitly elsewhere in the Contract Documents.

2. Indicated: Refers to graphic representations, notes or schedules on the Drawings, or other

Paragraphs or Schedules in Specifications, and similar requirements in Contract

Documents. Where terms such as "shown", "noted", "scheduled", and "specified" are used, it is to help locate the reference; no limitation on location is intended except as specifically noted.

3. Directed: Terms such as "directed", "requested", "authorized", "selected", "approved", "required", and "permitted" mean "directed by the Contracting Officer", Requested by the

Contracting Officer", and similar phrases. However, no implied meaning shall be interpreted to extend the Contracting Officer's responsibility into the Contractor's area of construction supervision.

4. Approve: The term "approved", where used in conjunction with the Contracting Officer's action on the Contractor's submittals applications, and requests, is limited to the responsibilities and duties of the Contracting Officer's stated in General and Supplementary

Conditions. Such approval shall not release the Contractor from responsibility to fulfill

Contract Document requirements, unless otherwise provided in the Contract Documents.

5. Regulation: The term "Regulations" includes laws, statutes, ordinances and lawful orders issued by authorities having jurisdiction, as well as rules, conventions and agreements within the construction industry that control performance of the Work, whether they are lawfully imposed by authorities having jurisdiction or not.

6. Furnish: The term "furnish" is used to mean "supply and deliver to the Project site, ready for unloading, unpacking, assembly, installation, and similar operations."

VTNB172039 010900 DEFINITIONS AND STANDARDS 17

7. Install: The term "install" is used to describe operations at project site including the actual

"unloading, unpacking, assembly, erection, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning and similar operations."

8. Provide: The term "provide" means to furnish and install, complete and ready for the intended use.

9. Installer: An "Installer" is an entity engaged by the Contractor, either as an employee, subcontractor or sub-subcontractor for performance of a particular construction activity, including installation, erection, application and similar operations. Installers are required to be experienced in the operations they are engaged to perform.

a. The term "experienced", when used with the term "Installer" means having a minimum of 5 previous projects similar in size and scope to this Project, and familiar with the precautions required, and has complied with requirements of the authority having jurisdiction.

10. Project Site: The space available to the Contractor for performance of the Work, either exclusively or in conjunction with others performing other construction as part of the

Project. The extent of the Project Site is shown on the Drawings, and may or may not be identical with the description of the land upon which the Project is to be built.

11. Testing Laboratories: A "testing laboratory" is an independent entity engaged to perform specific inspections or tests, either at the Project Site or elsewhere, and to report on, and, if required to interpret, results of those inspections or tests.

D. SPECIFICATION FORMAT AND CONTENT EXPLANATION:

1. This Article is provided to help the user of these Specifications understand the format, language, implied requirements, and similar conventions. None of the explanations shall be interpreted to modify the substance of Contract requirements.

2. Specification Format: These Specifications are organized into Divisions, Sections or Trade

Headings based on the construction Specifications Institute's 33-Division format. This organization conforms generally to recognized construction industry practice.

3. Specification Content: This Specification has been produced employing conventions in the use of language and the intended meaning of certain terms, words, and phrases when used in particular situations or circumstances. These conventions are explained as follows:

a. Language used in the Specifications and other Contract Documents is the abbreviated type. Implied words and meanings will be appropriately interpreted.

Singular words will be interpreted as plural and plural words interpreted as singular where applicable and where the full context of the Contract Documents so indicates.

b. Imperative Language is used generally in the Specifications. Requirements expressed imperatively are to be performed by the Contractor. At certain locations in the text, for clarity, subjective language is used to describe responsibilities which must be fulfilled indirectly by the Contractor, or by others when so noted.

VTNB172039 010900 DEFINITIONS AND STANDARDS 18

4. Assignment of Specialists: The Specification requires that certain specific construction activities shall be performed by specialists who are recognized experts in the operations to be performed. The specialists must be engaged for those activities, and the assignments are requirements over which the Contractor has no choice or option. Nevertheless, the ultimate responsibility for fulfilling Contract requirements remains with the Contractor.

a. This requirement shall not be interpreted to conflict with enforcement of building codes and similar regulations governing the Work. It is also not intended to interfere with local trade union jurisdictional settlements and similar conventions.

b. Trades: Use of titles such as "carpentry" is not intended to imply that certain construction activities must be performed by accredited or unionized individuals of a corresponding generic name, such as "carpenter". It also does not imply that requirements specified apply exclusively to tradespersons of the corresponding generic name.

E. INDUSTRY STANDARDS:

1. Applicability of Standards: Except where Contract Documents include more stringent requirements, applicable construction industry standards have the same force and effect as if bound or copied directly into Contract Documents. Such standards are made a part of the

Contract Documents by reference. Individual Sections indicate which codes and standards the Contractor must keep available at the Project Site for reference.

a. Referenced standards take precedence over standards that are not referenced by recognized in the construction industry as applicable.

b. Non-referenced standards: Except as otherwise limited by the Contract

Documents, standards not referenced by recognized in the industry as applicable will be enforced for performance of the Work. The Contracting Officer will decide whether a code or standard is applicable, or which of several are applicable.

2. Publication Dates: Where compliance with an industry standard is required, comply with standard in effect as of date of Contract Documents.

a. Updated Standards: At the request of the Contracting Officer, Contractor or authority having jurisdiction, submit a Change Order proposal where an applicable code or standard has been revised and reissued after the date of the Contract

Documents and before performance of Work affected. The Contracting Officer will decide whether to issue a changer Order to proceed with the updated standard.

3. Conflicting Requirements: Where compliance with two or more standards is specified, and they establish different or conflicting requirements for minimum quantities or quality levels, the most stringent requirement will be enforced, unless the Contract Documents indicate otherwise. Refer requirements that are different, but apparently equal, and uncertainties as to which quality level is more stringent to the Contracting Officer for a decision before proceeding.

VTNB172039 010900 DEFINITIONS AND STANDARDS 19

a. Minimum Quantities or Quality Levels: In every instance the quantity or quality level shown or specified shall be the minimum to be provided or performed. The actual installation may comply exactly, within specified tolerances, with the minimum quantity or quality specified, or it may exceed that minimum within reasonable limits. In complying with these requirements, indicated numeric values are minimum or maximum values, as noted, or appropriate for the context of the requirements. Refer instances of uncertainty to the Contracting Officer for decision before proceeding.

4. Copies of Standards: Each entity engaged in construction on the project is required to be familiar with industry standards applicable to that entities' construction activity. Copies of applicable standards are not bound with the contract Documents.

a. Where copies of standards are needed for performance of a required construction activity, the Contractor shall obtain copies directly from the publication source.

b. Although copies of standards needed for enforcement of requirements may be part of required submittals, the Contracting Officer reserves the right to require the

Contractor to submit additional copies as necessary for enforcement of requirements.

5. Abbreviations and Names: Trade association names and titles of general standards are frequently abbreviated. Where acronyms or abbreviations are used in the Specifications or other Contract Documents they mean the recognized name of the trade association, standards generating organization, authority having jurisdiction or other entity applicable to the context of the text provision. Refer to the "Encyclopedia of Associations", published by Gale Research Co., available in most libraries.

VTNB172039 012000 PROJECT MEETINGS 20

SECTION 012000 - PROJECT MEETINGS

1. This Section specifies administrative and procedural requirements for project meetings including but not limited to:

Pre-construction conference.

Pre-installation conferences.

Progress meetings.

C. PRE-CONSTRUCTION CONFERENCE:

1. The Contracting Officer will schedule a pre-construction conference and organizational meeting at the Project Site or other convenient location as soon as practicable after award of the Contract and prior to commencement of construction activities. The meeting will be conducted to review responsibilities and personnel assignments, outline administrative procedures and provide Contractor means of clarifying any contractual considerations prior to issuance of Notice to Proceed.

2. Attendees: The Contracting Officer, other key Government personnel, the Architect and his consultants, the Contractor and its superintendent, major subcontractor, manufacturers, suppliers and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress including such topics as:

Tentative construction schedule.

Critical Work sequencing.

Designation of responsible personnel.

Procedures for processing field decisions and Change Orders.

Procedures for processing Applications for Payment.

Distribution of Contract Documents.

Submittal of Shop Drawings, Product Data and Samples.

Preparation of record documents.

Use of the Premises.

Office, Work and storage areas.

Equipment deliveries and priorities.

Safety procedures.

First Aid.

Security.

Housekeeping.

Working hours.

VTNB172039 012000 PROJECT MEETINGS 21

D. PRE-INSTALLATION CONFERENCES:

1. Conduct a pre-installation conference, as coordinated with the Contracting Officer, at the site before each construction activity that requires coordination with other construction.

The Installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise the Contracting Officer of scheduled meeting dates.

2. Review the progress of other construction activities and preparations for the particular activity under consideration at each pre-installation conference, including requirements for:

Contract Documents.

Options.

Related Change Orders.

Purchases.

Deliveries.

Shop Drawings, Product Data and quality control Samples.

Possible conflicts.

Compatibility problems.

Time Schedules.

Weather limitations.

Manufacturer's recommendations.

Compatibility of materials.

Acceptability of substrates.

Temporary facilities.

Space and access limitations.

Governing regulations.

Safety.

Inspection and testing requirements.

Required performance results.

Recording requirements.

Protection.

3. Record significant discussions and agreements and disagreements of each conference, along with the approved schedule. Distribute the record of the meeting to everyone concerned, promptly, including the Contracting Officer.

4. Do not proceed of the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene the conference.

E. PROGRESS MEETINGS (WEEKLY SITE MEETINGS):

1. Conduct Progress meetings at the Project Site. Notify the contracting Officer and Architect of scheduled meeting dates.

VTNB172039 012000 PROJECT MEETINGS 22

2. Attendees: In addition to representatives of the Government and Architect, Contractor

Project Manager and Superintendent, each subcontractor, supplier or other entity concerned with current progress or involved in planning, coordination or performance of future activities shall be represented at these meetings by person familiar with the Project and authorized to conclude matters relating to progress.

3. Agenda: Review and correct or approve minutes of the previous progress meeting review other items of significance that could affect progress. Include topics for discussion as appropriate to the current status of the Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine where each activity is in relation to the Contractor's Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review the present and future needs of each entity present, including such items as:

Interface requirements.

Time.

Sequences.

Deliveries.

Off-site fabrication problems.

Access.

Site utilization.

Temporary Facilities and services.

Hours of Work.

Hazards and risks.

Housekeeping.

Quality and Work standards.

Requests for information

Submittals

Change Orders.

Documentation of information for payment requests.

4. Reporting: Architect shall record and distribute copies of minutes of the meeting to each party present and to other parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report.

a. Schedule Updating: Contractor shall revise the construction schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue the revised schedule concurrently with the report of each meeting.

VTNB172039 013000 SUBMITTALS 23

SECTION 013000 - SUBMITTALS

1. This Section specifies administrative and procedural requirements for submittals required for performance of the Work, including:

Contractor's construction schedule.

Submittal schedule.

Daily construction reports.

Shop Drawings.

Product Data.

Samples.

2. Administrative Submittals: Refer to other Division 1 Sections and other Contract

Documents for requirements for administrative submittals. Such submittals include, but are not limited to:

Permits.

Applications for payment.

Performance and payment bonds.

Insurance certificates.

List of Subcontractors.

3. The Schedule of Values submittal is included in Section "Applications for Payment".

4. Inspection and test reports are included in Section "Quality Control Services".

C. SUBMITTAL PROCEDURES:

1. Electronic Submittals: To the greatest extent practical, the contractor shall make all submittals in electronic “PDF” format. All submittals shall be submitted electronically to the Contracting Officer.

2. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities as per instructions in Contract Documents or as otherwise directed by the Contracting Officer.

a. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals and related activities that require sequential activity.

b. Coordinate transmittal of different types of submittals for related elements of the

Work so processing will not be delayed by the need to review submittals concurrently for coordination.

VTNB172039 013000 SUBMITTALS 24

(1) The Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

c. Processing: Allow sufficient review time so that installation will not be delayed as a result of the time required to process submittals, including time for resubmittals.

d. Allow three weeks for initial review. Allow additional time if processing must be delayed to permit coordination with subsequent submittals. The Contracting

Officer's Representative will promptly advise the Contractor when a submittal being processed must be delayed for coordination.

e. If an intermediate submittal is necessary, process the same as the initial submittal.

f. Allow two weeks for reprocessing each submittal.

g. No extension of Contract Time will be authorized because of failure to transmit submittals to the Contracting Officer sufficiently in advance of the Work to permit

Processing.

3. Submittal Preparation: Placed a permanent label or title block on each submittal for identification. Indicate the name of the entity that prepared each submittal on the label or title block.

a. Provide a space approximately 4"x5" on the label or beside the title block on Shop

Drawings to record the Contractor's review and approval markings and the action taken.

b. Include the following information on the label for processing and recording action taken:

Project name.

Date.

Name and address of Architect.

Name and address of Contractor.

Name and address of subcontractor.

Name and address of supplier.

Name of manufacturer.

Number and title of appropriate Specification Section.

Drawing number and detail references, as appropriate.

4. Submittal Transmittal: Package each submittal appropriately for transmittal and handling.

Transmit each submittal from Contractor to Contracting Officer through the Contracting

Officer's Representative and the A/E using AF Form 3000. Submittals received from sources other than the Contractor will be returned without action. Submittals shall be numbered sequentially.

a. On the transmittal record relevant information and requests for data. On the form, or separate sheet, record deviations from Contract Document requirements with

VTNB172039 013000 SUBMITTALS 25

special attention or highlighting, including minor variations and limitations.

Include Contractor's certification that information complies with Contract

Document requirements.

b. Transmittal Form: Use AF Form 3000.

D. SUBMITTAL SCHEDULE:

1. After development and acceptance of the Contractor's construction schedule, prepare a complete schedule of submittals on AF Form 66. Submit the schedule within 10 days of the effective date of Notice to Proceed or as otherwise coordinated with the Contracting

Officer.

a. Coordinate submittal schedule with the list of subcontracts, schedule of values and the list of products, as well as, the Contractor's construction schedule.

b. Prepare the schedule in chronological order; include submittals required during the first 90 days of construction. Provide the following information:

Scheduled date for the first submittal.

Related Specification Section number and Paragraph.

Submittal category.

Name of subcontractor.

Description of the part of the Work covered.

Scheduled date for resubmittal.

Scheduled date of the Contracting Officer's final release or approval.

2. Distribution: Following response to initial submittal, print and distribute copies to the

Architect, Contracting Officer, subcontractors, and other parties required to comply with submittal dates indicated.

a. When revisions are made, distribute to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in construction activities.

3. Schedule Updating: Revise the schedule after each meeting or activity, where revisions have been recognized or made. Issue the updated schedule concurrently with report of each meeting.

E. DAILY CONSTRUCTION REPORTS:

1. Prepare a daily construction report, recording the following information concerning events at the site; and submit duplicate copies to the Contracting Officer's Representative at weekly intervals:

List of subcontractors at the site.

Approximate count of personnel at the site.

High and low temperatures, general weather conditions.

Accidents and unusual events.

Meetings and significant decisions.

Stoppages, delays, shortages, losses.

VTNB172039 013000 SUBMITTALS 26

Meter readings and similar recordings.

Orders and requests of governing authorities.

Change Orders received, implemented.

Services connected, disconnected.

Equipment or system tests and start-ups.

Partial completions, occupancies.

Substantial Completions authorized.

F. SHOP DRAWINGS:

1. Submit newly prepared information, drawn to accurate scale. Highlight, encircle, or otherwise indicate deviations from the Contract Documents. Do not reproduce Contract

Documents or copy standard information as the basis of shop drawings.