Instructions_to_Offerors_Lodging_Ft._Sill.docx

Instructions to Offerors PV Lodging Location: Fort Sill, Oklahoma Date: 12 October 2016 – 01 November 2016

1. Evaluation Factors and Methodology The Government will evaluate each proposal using a Lowest Price Technically Acceptable approach. The following evaluation factors apply:

0. Price – Please submit pricing using the format below: The pricing format below will allow the contracting officer to easily ascertain the extra cost associated with additional guests in the event a contract modification is needed. The total cost must be broken down into sufficient detail to allow the Contracting Officer to ascertain whether or not the lodging and meal prices fall within the allowable per diem rates. The following CLIN structure will be used at the time of award:

CLIN 0001 – Hotel Rooms (19 Double Occupancy Rooms with 2 Beds)

Cost per hotel room/per night without tax: __________________ Cost per hotel room/per night with tax: __________________ Total Cost 19 double occupancy hotel rooms (with 2 beds) for 20 nights: _____________

CLIN 0002 – Hotel Rooms (2 Single Occupancy Rooms with 1 King Size Bed)

Cost per hotel room/per night without tax: __________________ Cost per hotel room/per night with tax: __________________ Total Cost 2 single occupancy hotel rooms (with 1 King Size Bed) for 20 nights: _________

Please always give your best and final pricing; you may not be given an opportunity to adjust your quote.

0. Technical Capability – Overall ability to provide lodging as specified in the statement of work (SOW).Quote must include company’s address, CAGE CODE, and Tax Id Number as proof of active registration with the System for Award Management http://www.sam.gov/ .

1. Basis for Award The Government intends to award a firm fixed price contract. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors (i.e., Technical Capability). Award may not be made to an offeror who fails to meet minimum technical requirements outlined in the SOW.

1. Discussions/Site Visits The Government intends to award without discussions with offerors (except communications conducted for the purposes of clarification). Consequently, each offer should be submitted on the most favorable terms that the offering firm is able to submit to the Government. The Government reserves the right to conduct discussions if they are later determined by the Contracting Officer to be necessary. Additionally, the government may require a site visit to review the hotel prior to award of contract.

4. Questions Questions shall be submitted to jesse.a.searles.civ@mail.mil. I will make every effort to answer questions on the day they are received.

5. Quote Due Date All quotes are due by 16 September 2016 at 1:00 PM Pacific Time. We anticipate issuing an award on or before 21 September 2016 if at all possible, but request that the quote remain valid through 23 September 2016.

6. Applicable Provisions and Clauses

Wage Determination WD 95-0714 (Rev.-35) was first posted on www.wdol.gov on 01/05/2016

FL/HH/MS

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON, D.C. 20210

Daniel W. Simms Division of Wage | Wage Determination No: 1995-0714 Director Determinations | Revision No: 35 | Date Of Revision: 12/29/2015 Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.15 for calendar year 2016 applies to all contracts subject to the Service Contract Act for which the solicitation was issued on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.15 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2016. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

States: Oklahoma, Texas Area: Oklahoma Counties of Comanche, Cotton, Greer, Harmon, Jackson, Jefferson, Kiowa, Stephens, Tillman Texas Counties of Archer, Baylor, Clay, Wichita, Wilbarger

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

Food & Lodging:

07041 - Cook I 10.07 07042 - Cook II 12.08 07070 - Dishwasher 7.69 07130 - Food Service Worker 8.09 07260 - Waiter/Waitress 7.69 11060 - Elevator Operator 7.69 11210 - Laborer, Grounds Maintenance 8.09 11240 - Maid or Houseman 8.09 99030 - Cashier 8.09 99050 - Desk Clerk (see 1) 8.09

Halfway House & Residential Community Treatment:

01011 - Accounting Clerk I 10.16 01012 - Accounting Clerk II 10.93 01111 - General Clerk I 9.30 01311 - Secretary I 11.80 01611 - Word Processor I 9.30 07041 - Cook I 10.07 07042 - Cook II 12.08 07070 - Dishwasher 7.69 07130 - Food Service Worker 8.09 11150 - Janitor 8.09 11210 - Laborer, Grounds Maintenance 8.09 11240 - Maid or Houseman 8.09 23370 - General Maintenance Worker 10.74 27101 - Guard I 9.15 27102 - Guard II 9.88 99050 - Desk Clerk (see 1) 9.30

Moving & Storage:

21020 - Forklift Operator 10.07 21050 - Material Handling Laborer 8.71 21110 - Shipping Packer 10.07 21410 - Warehouse Specialist 10.07 31361 - Truckdriver, Light 10.07 31362 - Truckdriver, Medium 10.74 31363 - Truckdriver, Heavy 11.41 31364 - Truckdriver, Tractor-Trailer 12.08

ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS:

HEALTH & WELFARE: $4.27 per hour or $170.80 per week or $740.13 per month

VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor; 3 weeks after 10 years, and 4 after 15 years. Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR 4.173)

HOLIDAYS: A minimum of ten paid holidays per year: New Year's Day, Martin Luther King Jr.'s Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day. (A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) (See 29 CFR 4.174)

THE OCCUPATIONS WHICH HAVE NUMBERED FOOTNOTES IN PARENTHESES RECEIVE THE

FOLLOWING:

1) Rates are applicable only under the appropriate occupational category.

** UNIFORM ALLOWANCE **

If employees are required to wear uniforms in the performance of this contract (either by the terms of the Government contract, by the employer, by the state or local law, etc.), the cost of furnishing such uniforms and maintaining (by laundering or dry cleaning) such uniforms is an expense that may not be borne by an employee where such cost reduces the hourly rate below that required by the wage determination. The Department of Labor will accept payment in accordance with the following standards as compliance:

The contractor or subcontractor is required to furnish all employees with an adequate number of uniforms without cost or to reimburse employees for the actual cost of the uniforms. In addition, where uniform cleaning and maintenance is made the responsibility of the employee, all contractors and subcontractors subject to this wage determination shall (in the absence of a bona fide collective bargaining agreement providing for a different amount, or the furnishing of contrary affirmative proof as to the actual cost), reimburse all employees for such cleaning and maintenance at a rate of $3.35 per week (or $.67 cents per day). However, in those instances where the uniforms furnished are made of "wash and wear" materials, may be routinely washed and dried with other personal garments, and do not require any special treatment such as dry cleaning, daily washing, or commercial laundering in order to meet the cleanliness or appearance standards set by the terms of the Government contract, by the contractor, by law, or by the nature of the work, there is no requirement that employees be reimbursed for uniform maintenance costs.

The duties of employees under job titles listed are those described in the "Service Contract Act Directory of Occupations", Fifth Edition, April 2006, unless otherwise indicated. Copies of the Directory are available on the Internet. A links to the Directory may be found on the WHD home page at http://www.dol.gov/esa/whd/ or through the Wage Determinations On-Line (WDOL) Web site at http://wdol.gov/.

REQUEST FOR AUTHORIZATION OF ADDITIONAL CLASSIFICATION AND WAGE RATE {Standard Form 1444 (SF 1444)} Conformance Process:

The contracting officer shall require that any class of service employee which is not listed herein and which is to be employed under the contract (i.e., the work to be performed is not performed by any classification listed in the wage determination), be classified by the contractor so as to provide a reasonable relationship (i.e., appropriate level of skill comparison) between such unlisted classifications and the classifications listed in the wage determination. Such conformed classes of employees shall be paid the monetary wages and furnished the fringe benefits as are determined. Such conforming process shall be initiated by the contractor prior to the performance of contract work by such unlisted class(es) of employees. The conformed classification, wage rate, and/or fringe benefits shall be retroactive to the commencement date of the contract.

{See Section 4.6 (C)(vi)} When multiple wage determinations are included in a contract, a separate SF 1444 should be prepared for each wage determination to which a class(es) is to be conformed.

The process for preparing a conformance request is as follows:

1) When preparing the bid, the contractor identifies the need for a conformed occupation(s) and computes a proposed rate(s).

2) After contract award, the contractor prepares a written report listing in order proposed classification title(s), a Federal grade equivalency (FGE) for each proposed classification(s), job description(s), and rationale for proposed wage rate(s), including information regarding the agreement or disagreement of the authorized representative of the employees involved, or where there is no authorized representative, the employees themselves. This report should be submitted to the contracting officer no later than 30 days after such unlisted class(es) of employees performs any contract work.

3) The contracting officer reviews the proposed action and promptly submits a report of the action, together with the agency's recommendations and pertinent information including the position of the contractor and the employees, to the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, for review. (See section 4.6(b)(2) of Regulations 29 CFR Part 4).

4) Within 30 days of receipt, the Wage and Hour Division approves, modifies, or disapproves the action via transmittal to the agency contracting officer, or notifies the contracting officer that additional time will be required to process the request.

5) The contracting officer transmits the Wage and Hour decision to the contractor.

6) The contractor informs the affected employees.

Information required by the Regulations must be submitted on SF 1444 or bond paper.

When preparing a conformance request, the "Service Contract Act Directory of Occupations" (the Directory) should be used to compare job definitions to insure that duties requested are not performed by a classification already listed in the wage determination. Remember, it is not the job title, but the required tasks that determine whether a class is included in an established wage determination. Conformances may not be used to artificially split, combine, or subdivide classifications listed in the wage determination.