Pre-Proposal_Conference_Minutes____Battle_Creek_Bridge_Maintenance.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

1Aug2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation W912JB-19-Q-8002 – Bridge Maintenance - Project No.

MBMV 162006 – Battle Creek ANGB, MI.

1. Site visit held on 1 August 2019 on site (Bridge) commencing at: 11:00am ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Bradley Moehlig, TSgt (127th Contracting) and Jamison Taylor (110th CE) introduced themselves.

A. PROJECT DESCRIPTION:

Contractor will prepare the bridge deck and apply healer sealer to the bridge deck in accordance with the drawings and specification. Apply thermoplastic road markings to match existing after healer sealer install.

Contractor will install repair various concrete pop-outs and joints as identified in the specifications and drawings. Contractor will coordinate with the CN Railroad for work times

Solicitation #: W912JB-19-Q-8002

Location: Battle Creek ANGB, MI

Period of Performance (POP): 30 Days

Set-aside: This requirement will be 100% Set-Aside for Small Business.

Small Business Size Standard: $36.5M

NAICS Code: 237310 Highway, Street and Bridge Construction

Project Magnitude: Between $25,000 and $100,000

Submit Proposals no later than: 8 August 2019 at 2:00pm

Payment Bond or Irrevocable letter of credit.

3. Bids are due NLT 8 August 2019 at 2:00pm ET. A public bid opening will NOT take place.

a. Facsimile transmission of bid is NOT authorized.

b. Electronic submission of bids will be accepted, and is preferred.

i. Email all bids to Bradley Moehlig / Steven Stocking.

c. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

d. A Site Visit was held immediately after this pre-proposal conference at the construction site.

e. When amendments are issued they will be posted to the FBO website.

f. Payment Bond will be required for this project. (At time of Award) If greater than

$150,000.00, a performance bond will be required. (At time of Award)

g. Liquidated damages do not apply to this project.

h. Warranty of Construction clause is incorporated and applies to this project.

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently General Decision Number: MI20190001 07/19/2019.

j. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii. All RFI questions and answers posted to FBO, as soon as possible, and if applicable to all.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is funded. Although there is an Option.

n. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer, in his/her sole discretion, later determines them to be necessary or appropriate.

i. Evaluation Factors for Award:

1. Technical (Schedule)- (acceptable/unacceptable)

2. Past Performance - (acceptable/ unacceptable)

o. RR Insurance is at the Cost of the Contractor. The Government will not negotiate, or reimburse for these costs. This is a FFP Contract, and the Contractor shall plan accordingly.

p. SAM Registration. Awardee will need to be registered in the System for Award Mgmt.

q. An Option is a part of this proposal, and please be sure to review the Addendum for description. If the Option is awarded, it will be No Later than 30 Sep 2019.

4. The project description was stated in the FBO announcement package W912JB-19-Q-8002.

5. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

6. It is extremely important to submit all requirements within quote.

7. The site visit concluded on Thursday 1 Aug 2019 @ 1200 Noon.

BRADLEY M. MOEHLIG

Contract Specialist, 127th MSC