Site_Visit_Minutes_Hangar_7_FY18.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

5 June 2018

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division

43200 Maple St, Bldg. 105

Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W912JB-18-B-5000, Project No. VGLZ 162006:

INSTALL DOOR HANGAR 7.

1. Site visit held this date at the Contracting Division conference room commencing at: 2:00PM in conjunction with subject Request for Proposal. For list of attendees see sign in sheet.

2. Contract Specialist David Brown introduced himself Verene Goulette, and Darren Burton from the government’s team for the project. Steven Stocking was introduced as the Contracting

Officer, but was not in attendance.

A. PROJECT DESCRIPTION:

B. The contractor shall provide the materials, and labor to install a new insulated metal exterior personnel door, frame, threshold, and hardware to be located at the southwestern façade of Hangar 7 and a power motor system to open and close hangar doors located at the south eastern façade of

Hangar 7. Include all associated plumbing, electrical, mechanical, and architectural to make this a complete and usable facility.

3. Bids are due NLT 22 June 2018 at 2:00PM local time. Offerors are to hand carry bids to 127

MSC Lobby/Conference Room and deposit bids in a bid depository. Offerors are advised that this project is not currently funded and that offers must be good for 60 days.

a. Magnitude of project is between $100,000.00 and $250,000.00

b. After the notice to proceed is issued the project has a performance time of 60 calendar days for project completion.

c. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

d. When amendments are issued they will be posted to the FBO website.

e. Payment Bond will be required for this project based on Independent Government

Estimate. A Bid Bond is not required.

f. Liquidated damages are applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA Mod 3 dated 4 May 2018.

i. Safety measures are always a part of Government contracts and the Army Corp of

Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. This requirement is currently not funded.

4. The project description was stated in the FBO announcement package Install Door Hangar 7 project announcement notice sent out with the Notice of Solicitation Form on 22 May 2018.

5. Any project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum. Additional drawings will be sought and posted to FBO.gov. Period of performance will be changed from 30 calendar days to 60 calendar days.

6. The site visit concluded at 3:00pm on Tuesday 5 June 2018.

6/5/2018

X David Brown

David Brown

Contract Specialist

Signed by: BROWN.DAVID.ALLAN.1096981950