Questions_and_Answers.docx

Questions and Answers Solicitation W912J2-20-R-0001 Laundry Service Camp Douglas & Fort McCoy

Reference PWS: **Note for this location: Pickup and delivery will occur as need exists on a call-in basis. Pick up days are Tuesday- Friday. (Pg#8, 5.2) Question: “does it have to be call in?” having a truck on standby would not be feasible. We can most definitely schedule a pick up day once a week, twice a week or we can do a bi monthly or monthly. In summary we can custom tailor a scheduled pick-up and delivery service to meet your needs.

ANSWER: for CIF: We cannot set a specific day or week rotation because we don’t know how often Units will bring in the items. However, we are very flexible and when we call to make an appointment, it does not have to be immediate. It can be the following week if that works for the company. We will work with the company and set up a date and time that works for both.

Reference: Performance Work Statement WMA Fort Mc Coy, Pg#11, Exhibit 3 AND Performance Work Statement CIF Camp Williams, Camp Douglas, Pg#11, Exhibit 3 Question: Is the historical data for these location, historical data for one year? If so which year?

ANSWER: Exhibit 3 for WMA Fort McCoy lists historical data for four years (Fiscal Years 2016 – 2019). Exhibit 3 for CIF Camp Williams listed historical data for three years (Fiscal Years 2016 – 2018). I have added the historical data for Fiscal Year 2019 to the PWS and uploaded the revised document to FedBizOps. Note, the fiscal year runs from 1 October to 30 September each year.

Reference: Price Breakdown Sheet Question: I see an area for the following “price each, “estimated quantity” and total. This reads like a straight purchase order quote. In regards to our services where do I differentiate/state our per cleaning charges for the garments listed on the “price breakdown worksheet”?

ANSWER: You will enter your per cleaning charge for each item in the “Price Each:” column. There are formulas built into the spreadsheet. The amount should be totaled for you.

Question: Am I reading the pickup and delivery locations correctly?

One pickup and delivery location will be at:

USPFO for Wisconsin Supply & Services, Central Issue Facility 1 Williams St (Bldg 1) Camp Douglas 54618-5002 Is this for both Camp Williams and Camp Douglas?

ANSWER: The Central Issue Facility (CIF) where you will pick up the turn in items to be laundered, is located at Camp Williams, which is an Army installation located on Volk Field Air Base, which is in the town of Camp Douglas, WI. One location/stop for the CIF turn in items.

Q2. The other location will be at:

Wisconsin Military Academy Building 90 S 10th Ave Fort McCoy, WI 54656 For the Wisconsin Military Academy? For a total of 2 stops?

ANSWER: Yes, this is the location you will pick up the linens. There are two stops. One stop for the CIF turn in items and one stop for the linens.

Reference: Pg#7, 5.1.4 of Performance Work Statement WMA Fort McCoy. It is stated that starting in December of 2019 WMA will be adding Fitted Sheet Full and Sheet Full to the list of laundered items.

Question: Do you know roughly how many of each are being added?

ANSWER: No, there is no historical data for these items. However to further explain this, some of the twin beds at WMA are being replace with full beds. This usage for twin sheets will go down starting in December when the full sheets are added.

Question: Who is the incumbent?

ANSWER: IDIQ Contract W912J2-16-D-0003, Band Box Cleaners and Laundry, Inc.

Question: What is the current value of the contract?

ANSWER:

Contract W912J2-18-F-0051, task order against the above IDIQ Contract for Wisconsin Military Academy, Period of Performance 22-SEP-2018 TO 21-SEP-2019, was $13,360.00

Contract W912J2-19-F-0004, task order against the above IDIQ Contract for Central Issue Facility, Period of Performance 15-NOV-2018 TO 14-NOV-2019, was $7,300.00 Question: Is there a loading dock for drop off and pick up items?

ANSWER: Yes.

Question: Is the linen government stamped/labeled for identification purposes?

ANSWER: No

Question: Do sheets and pillowcases need to be pressed or fold only?

ANSWER: Pressed.

Question: What is the washing specification for the sleeping modules?

ANSWER: There are no specific washing instructions, other than returning the same number and kind clean and undamaged.

Question: Are delivery carts provided by the government?

ANSWER: Yes at CIF. Not currently at WMA, however carts can be purchased and available by the Government. The incumbent contractor utilizes their carts at this location.

Question: Will the government assist with the counting verification of items picked up?

ANSWER: Yes, the Government will count them prior to them being picked up and after they are delivered.

Question: How many laundry items per bundle?

ANSWER: It varies. It depends on many items are sent out for laundry. Generally sheets 10 per bundle and pillow cases 25 per bundle.

Question: Do laundry delivery items need to be shrink-wrapped, bagged or bundle tied?

ANSWER: Bundle tied and the whole cart is covered with plastic.

Question: Who determines when new linen is placed in the pipeline?

ANSWER: The Government. The Government will only send out serviceable items.

Question: How often is new linen purchased to put in the pipeline?

ANSWER: As needed.

Question: What is the average replacement percentage/cost incurred for lost linen with the current laundry contractor?

ANSWER: This has not been an issue and has not been exercised with the current contractor.

Question: What is the current replacement cost for each item included in the SOW?

ANSWER:

COVERALLS, MECHANICS: $59.19

LINER, WW, PONCHO: $39.38

JACKETS/PARKAS: $67.08-$116.25

TROUSERS: $95.87-$106.25

WOOL BLANKETS: $42.53

MOD SLEEP SYS (5PC): Gray-$98.79 Green-$61.01

SHEET TWIN: $18.00

PILLOW CASE: $4.34

FITTED SHEET TWIN: $17.00

TOWEL BATH: $20.00

HAND TOWEL: $7.42

WASH CLOTH: $4.00

BATH MATS: $13.75

SHEET DOUBLE: $22.51

SHEET DOUBLE FITTED: $22.67

Question: Have funds been appropriated for this opportunity?

ANSWER: This will be an indefinite quantity indefinite delivery contract in which task order contracts are written against. Typically there is one task order for each CIF and WMA written to cover the entire year. The funds are applied at the task order level. Funds are available for both CIF and WMA for the current fiscal year.

Question: Will a physical inventory take place prior to the transition period of contractors?

ANSWER: No for CIF. Yes for WMA.

Question: Who determines when linen is ragged out of the system and new linen is added back in?

ANSWER: The Government. The Government will not send unserviceable items.