PWS Meter Reading Services ERDC SB 04 Aug 2022.docx

PERFORMANCE WORK STATEMENT

METER READING SERVICES

ERDC, VICKSBURG, MS

1.0 INTRODUCTION: This Performance Work Statement (PWS) provides a description of the meter reading services required to support the United States Army Corps of Engineers (USACE) Engineer Research and Development Center (ERDC) at Vicksburg, MS hereafter referred to as ERDC.

2.0 Objectives: The Contractor shall furnish all labor, supervision, tools, materials, equipment and transportation to obtain, record, and report monthly utility meter readings on all electric, natural gas, and water meters located on station.

3.0 Major Requirements: Contractor shall record utility meter readings during normal duty hours, 7:00 a.m. to 5:00 p.m. Monday thru Friday except (a) Federal Holidays and report monthly.

3.1 PERFORMANCE: Contractor shall take readings on all utility meters during the last 5 days of every month. It is requested that the contractor read the meters the same day of every month for consistency in reporting. Meter reading errors shall be less than 1% per month.

3.2 DATA COLLECTING AND RECORDING: The Government will provide a “Utility Metering Spreadsheet” (UMS) for monthly reporting purposes. The UMS will require the contractor to record the Date of reading, Actual Reading, Gallons Used, and the Days in the Reading Period. The Government will provide an updated UMS to the contractor when required. The Government reserves the right to add or subtract meters over the life of this contract up to 5% without change to the cost charged to the Government for these services. No changes shall be made to the UMS without approval by the Contracting Officer Representative (COR)/ERDC Energy Manager. There is one UMS for each type of utility.

3.3 Reporting: The contractor shall submit completed UMS electronically by the fifth (5) working day of each month to the COR/ERDC Energy Manager. Reporting errors shall be less than 1% per month. The contractor is responsible for correcting all incorrect meter readings and data entry errors within 5 working days of the error being reported by the COR/ERDC Energy Manager.

3.3.1 Contractor shall not submit an UMS containing negative meter usages.

3.3.2 Contractor shall highlight and report any meter reading indicating zero usage on said meter for said month. Notation for this information will be made on the UMS for that meter.

3.3.3 Contractor shall record and report any unmetered electrical, gas or water service on station they encounter during the reading of utility meters. Contractor shall record this information on the UMS for the utility associated with that service.

3.3.4 Contractor shall report and record any damage to utility metering and associated equipment including situations making accurate reading impossible. Contractor shall record this information monthly on the UMS for the utility pertaining to damaged equipment until situation has been corrected or equipment replaced or repaired. The recorded information shall report the condition of the meter along with the date the condition was noticed.

4. Station Utility Meters

4.1 Electric Meters:

4.1.1 Contractor shall record electrical meter reading usage in KWH and demand in KW in the Electric UMS (Tech Exhibit 2) using the “FYXX Electric Meter Usage” tab.

4.1.2 Location of ___101___electrical meters requiring monthly reading are shown on station electrical meter utility map (Tech Exhibit 1). Contractor shall read all meters every month. Updated map will be provided as needed during the contract period. The Government reserves the right to add or subtract meters over the life of this contract up to 5% without change to the cost charged to the Government for these services.

4.1.4 Types of electric meters include mechanical, digital, and advanced. Mechanical meters have reading indexes consisting of multiple clock hands pointer style dials. Digital meters have LCD and LED displays consisting of odometer style reading indexes. Advanced meters have a LED display consisting of odometer style reading displays.

4.1.3 Contractor shall report any blank displays, no displays or incorrect displays occurring on any of the electronic electric meters each month. Contractor shall report any “0” value display for voltage, amperage, KW or KWH. Notation shall be made on the UMS for that meter each month.

4.1.5 Contractor shall report any electric metering indexes or displays that are damaged and /or not registering correctly. Notation shall be made on the UMS for that meter.

4.2 Natural Gas Meters

4.2.1 Contactor shall record natural gas meter readings in CF in the Gas UMS (Tech Exhibit 3) using the “FYXX Natural Gas Meter Usage” tab.

4.2.2 Location of __78__natural gas meters requiring monthly reading are shown on station natural gas meter utility map (Tech Exhibit 1). Updated map will be provided as needed during the contract period. The Government reserves the right to add or subtract meters over the life of this contract up to 5% without change to the cost charged to the Government for these services.

4.2.5 Types of natural gas meters include diaphragm and rotary style. Reading indexes consist of multiple clock hands pointer style and odometer style. For meters that have a compensated reading index that reading will be recorded in UMS.

4.2.3 Contractor shall report any natural gas metering indexes or pulse kit wires that are damaged and /or not registering correctly. Notation shall be made on the UMS for that meter.

4.2.4 Contractor shall report any natural gas rotary meter showing oil level below the indicated line in on display gauge. Notation shall be made on the UMS for that meter.

4.3 Water Meters

4.3.1 Contactor shall record water meter readings in gallons in the Water UMS (Tech Exhibit 4) using the “FYXX Water Meter Usage” tab.

4.3.2 Location of __105__water meters requiring monthly reading are shown on station water meter utility map (Tech Exhibit 1). Updated map will be provided as needed during the contract period. The Government reserves the right to add or subtract meters over the life of this contract up to 5% without change to the cost charged to the Government for these services.

4.3.5 Types of water meters include but are not limited to turbine style. Reading indexes consist of multiple clock hands pointer style and odometer style. Some of the odometer style indexes are digital.

4.3.3 Contractor shall pump excess water out of meter pit, remove and clean any dirt residing on reading index to obtain accurate reading.

4.3.4 Contractor shall report any water metering indexes and pulse kit wires that are damaged and/or not registering correctly. Notation shall be made on the UMS for that meter.

4.3.5 Contractor shall record and report any indication of water leaks identified during monthly meter readings. Contractor shall record this information monthly on water UMS.

4.4 Station Utility Meter Count

4.4.1 The number of electric, gas and water meters in and/or near each building are listed in Technical Exhibit 5.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

5.1. AVAILABILTY OF UTILITIES. The Government will furnish the following utility services at existing outlets, for use as may be required for the work to be performed under the contract: electricity and potable water. Information concerning the location of existing outlets may be obtained from the Contracting Officer Representative. If the current available electrical and water outlets do not meet the contractor’s needs it is the contractor’s responsibility to provide these services.

6.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR): The ERDC COR for this task will be appointed in accordance with DFARS 252.201-7000, and a copy of the designation letter will be provided to the Contractor. Although other Government personnel may clarify technical points or supply relevant information to the Contractor regarding this task order, only a Contracting Officer has the authority to revise any requirements in these specifications, including those resulting from verbal clarification. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer.

The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationship exists or will exist under the contract between the Government and the Contractor’s employees.

7.0 MEETINGS AND REVIEWS: The contractor shall attend the following:

a. A kickoff meeting shall be held no later than 14 working days after award.

b. A mid-point progress review meeting to be held at ERDC at Vicksburg, MS approximately 6 months after award.

c. Meet with the with the COR/ERDC Energy Manager as needed, as a minimum requirement, at mutually agreeable times and dates, to discuss progress to date and anticipated problems, and to ensure that the Contractor's work is acceptable.

8.0 TRAVEL REQUIREMENTS : The following travel is required at a minimum:

a. The contractor is required to travel to ERDC to meet the requirements of the PWS.

b. The contractor is also required to travel to ERDC for any meetings or reviews.

9.0 REPORTS/DELIVERABLES : The Contractor shall submit the following reports/deliverables to the COR/ERDC Energy Manager, or to the required reporting system specified, within the time specified:

a. MONTHLY UMS AND INVOICE: The Contractor shall provide each UMS and the monthly invoice by the 5th working day of every month.

10.0 SCHEDULE:

10.1 REGULAR WORKING HOURS: The Contractor shall provide the required services required between the normal working hours of 7:00 AM to 5:00 PM weekdays.

10.2 WORK OUTSIDE REGULAR HOURS: If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular working hours, a request shall be submitted to the COR for approval. If approved, work outside of regular hours shall be conducted at no additional cost to the Government.

11. QUALIFICATIONS: The Offeror must submit evidence of its capability to meet the minimum requirements as specified below. To demonstrate acceptable technical capability, Offeror’s must (a) possess relevant experience on similar projects to that of the solicitation, (b) supply a certificate of Insurance that meets the minimum requirements.

(a) Relevant Experience:

Relevant is defined as projects of a same or similar scope, size, and complexity which requires a commensurate level of activities, labor, equipment, materials, management and supervision, to complete this project. To be deemed relevant, Offeror’s must possess experience with at least one project of a similar type, size, scope and complexity, performed within the last three (3) years from the date of this solicitation.

(b) Certificate of Insurance:

The contractor supplied Certificate of Insurance shall meet the minimum requirements of FAR clause 52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION.

(c) Price The Government will total the monthly cost for the base and all options. The Government will then add these totals together to determine the lowest priced proposal.

12. ANTI-TERRORISM/OPERATIONAL SECURITY:

**-Contractor Personnel must take Antiterrorism Level One Training online.

**-Contractor personnel will be required to meet the security requirements to receive a common access card (CAC) to access some buildings.

13. PERIOD OF SERVICE: This contract includes a Base Period of 12 months with four 12 month Option Periods and one 6 month option period with a total contract period of performance not to exceed 66 months.

14.0 SAFTEY: The Contractor shall adhere to the applicable portions of the current edition of the following publications and directives in performing the services required under this contract:

14.3 U.S. Department of Labor: PL 92-516 Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) as amended.

14.4 U.S. Army Corps of Engineers, Manual (EM): EM 385-1-1 Safety and Health Requirements Manual, Current Edition.

15.0 SECURITY: Vehicles shall not be left unattended at any time unless properly locked and secured.

15.1. Contractor personnel or any representative of the Contractor entering ERDC- shall abide by all security regulations and shall be subject to security checks.

15.2 SEARCH AND SEIZURE. Contractor personnel and property shall be subject to search and seizure upon entering the confines of ERDC in accordance with Army Regulation (AR) 190 13.

15.3 INSTALLATION ACCESS. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access as required by Center Regulation l90 2.

15.4 PERSONNEL SECURITY SCREENING. The Contractor shall conduct a security screening on every employee prior to their performance under this contract. The security screening shall cover the most recent five (5) years or since age 18, whichever is shorter, providing it includes the most recent two (2) years of the applicant's life. **The government will conduct a back grounds screening of Contractor personnel who require a CAC.

15.5 In accordance with Engineering Regulation, ER 380-1-18, Section 4, foreign nationals who work on Corps of Engineers' contracts shall be approved by the HQUSACE Foreign Disclosure Officer or higher before beginning work on the contract. This regulation includes subcontractor employees. The contractor shall submit to the ERDC Contract Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify that he/she was legally admitted into the United States and has authority to work and/or go to school in the US. Such documentation may include a US passport, Certificate of US citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), foreign passport with I-551 stamp or attached INS Form I-94 indicating employment authorization, Alien Registration Receipt Card with photograph (INS Form I-151 or I-551), Temporary Resident Card (INS Form I-688), Employment Authorization Card (INS Form I-688A), Reentry Permit (INS Form I-327), Refugee Travel Document (INS Form I-571), Employment Authorization Document issued by the INS which contains a photograph (INS Form I-688B).

15.6 Access and General Protection/Security Policy and Procedures:

The contractor and all associated subcontractors’ employees shall comply with applicable ERDC installation, access and local security policies and procedures. Policies and procedures will be provided by the ERDC Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

16.0 QUALITY CONTROL: The Contractor shall maintain a quality control plan to manage the total work effort associated with all services required to assure fully adequate and timely completion of these services.

16.1 PERFORMANCE REQUIREMENTS SUMMARY:

PERFORMANCE REQUIREMENTS SUMMARY

DISINCENTIVE

Services

accordance with FAR 52.212-4

ATTACHMENTS

Attachment 01: Technical Exhibit 1, Utility Meter Map Attachment 02: Technical Exhibit 2, Electric UMS Attachment 03: Technical Exhibit 3, Gas UMS Attachment 04: Technical Exhibit 4, Water UMS Attachment 05: Technical Exhibit 5, Comprehensive Meter List **Attachment 06: Technical Exhibit 6, Access method to restrictive access areas

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