Amendment_0001_Solicitation_W912HZ19R0023.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is being issued to correct Section L.3.2 and to include Questions/Answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Aug-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912HZ19R0023

X 9B. DATED (SEE ITEM 11)

23-Jul-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Aug-2019

CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

W912HZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912HZ19R0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS/ANSWERS 0001

QUESTIONS AND ANSWERS AMENDMENT 0001:

QUESTION 1: What is the current contract number, name of the current contractor, and

CAGE Code?

ANSWER 1: W912HZ-14-C-0007

South Dade Air Conditioning & Refrigeration, Inc.

CAGE: 6N1C9

QUESTION 2: Regarding existing contract staff, what is the total number of personnel?

ANSWER 2: This information is not available. The requirement does not specify a specific number of employees necessary to perform the required services. Under a Firm Fixed Price contract, the vendor is responsible for determining the labor quantities, labor mix, and labor disciplines.

QUESTION 3: Discussion - Section 13.5 of the Performance Work Statement requires the

Contractor to provide system balancing services on a service call basis. This section also requires that these services be provided by a firm/technician certified by either NEBB or

AABC. This will require these services to be subcontracted to a certified test and balance firm. The cost associated with service calls is covered by Bid Item 002 for Labor, Bid Item

003 for Parts, or Bid Item 003 for Unit Replacement. These services are clearly not parts or unit replacement, and the man-hour rate for test & balance services will be much higher than a typical man-hour rate for normal mechanical repairs.

How is this to be reimbursed?

ANSWER 3: This will be reimbursed at the rate specified in Item 002.

QUESTION 4: Discussion – The bidding schedule provides dollar amounts for service call labor, parts, and unit replacements. In order to determine the actual manpower requirements to fulfill this requirement, we will also need to know the number of service calls in a given period (Annually or monthly). This will permit us to determine accurately the manning required to achieve the required response time.

Please provide historical service call number in a given period.

ANSWER 4: Service call labor, parts, and unit replacements is not guaranteed by this contract.

Preventive Maintenance calls far outweigh Service calls. The number of service calls alone does not paint a clear picture of the work as these calls can vary greatly in Size, Scope, and cost.

The historical service calls as requested, for the past 12 months, are:

July 2018 42

August 2018 41

September 2018 36

October 2018 41

November 2018 43

December 2018 35

January 2019 60

February 2019 34

March 2019 46

April 2019 41

May 2019 57

June 2019 71

QUESTION 5: Discussion – Performance Work Statement section 2.2 calls for specific qualifications for technicians. 1 Technician is to be certified to perform work on the chillers in Bldg B-8000. 3 Technicians are to be NATE certified.

Is it the Government’s intent that this requirement cover 4 technicians or can the chiller technician also be one of the NATE certified technicians so long as he also holds that certification?

ANSWER 5: One technician can be dual certified in McQuay Mag-Lev chillers and NATE.

QUESTION 6: Discussion – Section L3.4.2.2 Key Personnel states that we shall submit the names and qualifications of the 3 NATE certified technician. No other key personnel are allowed for in this section.

Is the Technician certified to work on the Mag-Lev Chillers key personnel or not? Can the contractor also submit other key personnel or are we limited to only the positions covered by Section L3.4.2.2?

ANSWER 6: Yes, the McQuay Mag-Lev Chiller technician is considered key personnel.

Submit as many key personnel as you like. Remember, this is a best value based award contract.

QUESTION 7: Discussion – Section L.3.2 of the Proposal Preparation Instruction provides conflicting information on the number of Volumes to be provided.

Please clarify the correct number of each volume we are required to submit.

ANSWER 7: The correct number of each volume to be submitted is four (4), an original plus three (3).

QUESTION 8: PWS Section 3.0 outlines the present operating conditions and goes on to state in the last sentence that “Research Laboratory and other mechanical equipment is typically maintained and operated in accordance with the manufacturer’s specifications.”

Is there any requirement to operate any of the equipment outside of normal operating parameters or perform maintenance either on a schedule more frequently than the manufacturer’s standard frequency or to perform maintenance activities in excess of those called for in the manufacturer’s standard maintenance schedule?

ANSWER 8: Not unless specifically stated in the solicitation.

QUESTION 9: PWS Section 4.41 requires that chemical treatment for the closed loop systems and cooling tower be included as part of our firm fixed price preventative maintenance services.

Please provide a description of each loop including the equipment on the loop and the volume of the loop.

ANSWER 9: This information is not currently available. Chemical estimates can be made based on the equipment list provided with this solicitation. Actual chemical requirements will be based on analysis and will vary based on environmental conditions throughout the year.

QUESTION 10: PWS Section 7.3 requires that the contractor submit 3 quotes for any parts whose value exceeds $3,000. PWS Section 7.0 requires that “All replacement parts and components shall be new and from the original equipment manufacturer where available.”

If the Contractor is restricted to purchasing replacement parts and components from the original equipment manufacturer if they are available, how are we to get 3 separate quotes?

ANSWER 10: Although brand name, items may be available from multiple vendors.

QUESTION 11: PWS Section 8.0 covers Unit Replacement and is titled “Equipment

Replacement or Upgrade”. This section makes the following requirement – “Such equipment shall be maintained at no additional cost to the government…” If the replacement equipment is in fact an upgrade over the old equipment it will likely have increase capacity and capability. This increase in capability and capacity will likely come with different maintenance requirements for the new equipment.

In the event that unit replacement results in an identifiable increase in the cost to perform the preventative maintenance, can the contractor submit for an equitable adjustment to cover the increased cost to perform the maintenance on the replaced or upgraded equipment?

ANSWER 11: Upgrade in this statement refers to more reliable systems or components not to an increase in capacity/capability (except for the minor gains that are typical of newer technology) and therefore no additional cost for maintaining this equipment will be considered (newer equipment typically means less maintenance). Section 8.1 covers changes in requirements.

QUESTION 12: Can the equipment list for this solicitation be made available in Excel or

Comma Separated Variable (CSV) format?

ANSWER 12: These formats can be provided to the successful bidder after contract award.

QUESTION 13: Does any or all equipment have internet accessible status monitors? If not, do technicians need to be on site 24/7/365 to monitor critical equipment?

ANSWER 13: No monitors. We do not expect technicians to stay on base 24/7/365. We do expect technicians to check critical equipment 7/365 for as long as it takes to ensure the critical equipment is capable of running until the next check. We also expect technicians to be available

24/7/365 if called to respond to issues.

QUESTION 14: If remote monitoring is not installed, is installation of such equipment allowed on either the internet or intranet?

ANSWER 14: Currently No. This is something that has been discussed for future implementation but, due to security concerns, this will not be implemented anytime in the foreseeable future.

QUESTION 15: Is there information available about the “Non-displacement” individuals currently in place? (Number of people, their qualifications, certifications, salaries)

ANSWER 15: FAR clause 52.222-17(d) states: (1) The Contractor shall, not less than 30 days before completion of the Contractor’s performance of services on the contract, furnish the

Contracting Officer with a certified list of the names of all service employees working under this contract and its subcontracts at the time the list is submitted. The list shall also contain anniversary dates of employment of each service employee under this contract and its predecessor contracts with either the current or predecessor contractors or their subcontractors.

Where changes to the workforce are made after the submission of the certified list described in this paragraph, the Contractor shall, in accordance with paragraph (e) of this clause, not less than

10 days before completion of the services on this contract, furnish the Contracting Officer with an updated certified list of the names of all service employees employed within the last month of contract performance. The updated list shall also contain anniversary dates of employment, and, where applicable, dates of separation of each service employee under the contract and its predecessor contracts with either the current or predecessor Contractors or their subcontractors.

(2) Immediately upon receipt of the certified service employee list but not before contract award, the contracting officer shall provide the certified service employee list to the successor contractor, and, if requested, to employees of the predecessor contractor or subcontractors or their authorized representatives.

QUESTION 16: Can you share the total number of technicians currently performing the duties defined in the Scope for this project?

ANSWER 16: See number 2 above.

QUESTION 17: Are any of the PLCs remotely accessible for troubleshooting and monitoring purposes?

ANSWER 17: No. This is something that has been discussed for future implementation but, due to security concerns, this will not be implemented anytime in the foreseeable future.

QUESTION 18: Does ERDC have and maintain licenses for the versions of Allen Bradley

PLCs currently onsite? If not, is there a list of each brand and version of PLC in service?

ANSWER 18: Yes, ERDC has and maintains all necessary licenses for the versions of Allen

Bradley PLCs on site.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1 PROPOSAL PREPARATION INSTRUCTIONS – GENERAL

L.1.1 Proposals are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the proposal shall be clearly and concisely written as well as being neat, indexed

(cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number to the extent practicable. Proposals shall be submitted to:

U.S. Army Engineer Research and Development Center

Contracting Office

Attention: Traci K. Hoofman

3909 Halls Ferry Road, Bldg. 5000, Rm. 2061

Vicksburg, MS 39180

Reference Solicitation # W912HZ19R0023

L.1.2 Proposals are due on 20 August 2019 at 1500 hours (3:00PM CST)

L.2 COMMUNICATIONS CONCERNING THE SOLICITATION

L.2.1 Solicitation number W912HZ19R0023 is posted to Federal Business Opportunities (FBO), www.fbo.gov.

All questions concerning this solicitation shall be submitted to the Government via email to traci.k.hoofman@usace.army.mil. The Government will accept questions up to fourteen (14) calendar days of the proposal due date. Answers to questions will be provided via amendment to the solicitation document. All communications concerning this requirement, to include responses to submitted questions, will be through FBO and to all vendors simultaneously. It is the vendor’s responsibility to monitor FBO for updates and changes.

L.3 PROPOSAL PREPARATION INSTRUCTIONS –

L.3.1 Overall Arrangement of Proposal –The overall proposal shall consist of four (4) physically separated volumes (Vols. I, II, III and IV) individually titled as stated below.

L.3.1.1. Proposal Volume and Titles

Volume I – Offer and Other Documents

Volume II – Technical Proposal

Volume III – Past Performance Proposal

Volume IV – Price Proposal

L.3.2 Original and Copy requirements.

http://www.fbo.gov/ mailto:traci.k.hoofman@usace.army.mil

Volume I – Original and two (5) three (3) copies

Volume II – Original and three (5) (3) copies

Volume III – Original and three (5) (3) copies

Volume IV – Original and two (5) three (3) copies

CD-ROM containing read-only versions of all volumes. In case of conflict between the CD version and the paper copy of the proposals submitted, the paper copy shall take precedence.

L.3.3 Page Limitation and Volumes:

L.3.3.1 Page Limitation:

L.3.4 Contents and Formatting.

L.3.4.1 - VOLUME I - OFFER AND OTHER DOCUMENTS

Although Volume I may reference other volumes, it does not physically include the other volumes. Volume I has no specific page limitations or formatting requirements. Volume I must include:

L.3.4.1.1 Standard Form 1449

L.3.4.1.2 Offeror’s Representations and Certifications

L.3.4.1.3 Copies of legal documents outlining joint ventures or partnering arrangements.

L.3.4.2 - VOLUME II - TECHNICAL PROPOSAL

Volume II Technical Proposal shall be in three sections:

L.3.4.2.1 Management

Include narrative information related to evaluation criteria outlined in Section M.

L.3.4.2.2.1 Provide a description of the organizational structure proposed from top management down.

Discuss the responsibilities of each management entity and how they contribute to the success of both task and overall contract performance. Include rational for the proposed structure to include prime and subcontractor participation. Include the identification of any teaming and subcontracting partners (Please note inclusion of and restrictions contained in clause 52.219-14 “Limitations on Subcontracting” in this set-aside)

L.3.4.2.2.2 Provide complete resumes of the proposed management team to include: Name; Position;

Education; Professional Licenses, Certifications, etc., Relevant experience including dates and positions held along with responsibilities. Resumes of all proposed persons shall either state that the individual is a full time employee of the offeror or shall have attached a signed letter of intent stating that the individual will join the offeror’s team in the event of contract award.

Volume Number Page Limitation

Volume I – Executed SF 1449 and Representations and Certifications

As Required

Volume II – Technical Proposal

a. Management 25

b. Key Personnel 25

c. Technical Approach 25

Volume III – Past Performance As Required

Volume IV – Price As Required

L3.4.2.2.3 Provide a Quality Control Plan

L.3.4.2.2 Key Personnel

The offeror shall submit a list of the three (3) key personnel proposed to perform on this contract that meet the requirement in Section C that at least three (3) of the offeror’s proposed technicians shall be North American

Technical Excellence (NATE) certified. For each of the proposed persons, provide the following information:

I. Name.

II. Position (including Security Clearance status, if any).

III. Education/Degree Attained and Year.

IV. Professional Licenses, Certifications, and/or Technical Training.

V. Experience, including dates (month and year), position(s) held, and responsibilities (with most recent experience listed first) directly related to the requirements. Experience unrelated to the requirements in this RFP should not be included.

Resumes of all proposed key persons shall either state that the individual is a full-time employee of the offeror or shall have attached thereto a signed letter of intent stating that the individual will join the offeror's team in the event of contract award.

L.3.4.2.3 Technical Approach

Provide a plan/narrative that describes how the Preventative Maintenance, Monitoring of Critical Equipment and

Service Calls will be accomplished. For Preventative Maintenance, address the services, parts, frequency and supplies provided as part of the fixed price monthly rate for various types of ERDC equipment.

L.3.4.2.4 – Formatting Limitations for Volume II:

The technical proposal shall be typed in Times New Roman font type and font size 12 for text pages. Page size shall be 8.5 x 11 inches for text pages, and a maximum of 11 x 17 inches for spreadsheets, charts, tables, diagrams, or design drawings; font type and font size shall be appropriate for spreadsheets, charts, tables, diagrams, or design drawings. Pages larger than 8.5 x 11 inches shall count as two pages for determining page limits. Page margins shall be a minimum of one inch at the top, bottom and each side. Pages shall be numbered sequentially by volume.

L.3.4.3 - VOLUME III - PAST PERFORMANCE

Completed Past Performance Questionnaires should be submitted with your proposal as required by RFP Section L.

Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. This does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for the Past Performance Factor.

Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past

Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed

PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment 1), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Traci K.

Hoofman via email at traci.k.hoofman@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last 3 years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the

Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting

System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract

Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The Offerors shall also include a reference list of all the POC's who were sent a questionnaire. The POC list shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number, Offeror

Company Name, Contract Number, Customer’s Name (that received your services), POC last name, first name, and

POC Title. The responsibility to send and track the completion of the Questionnaire rests solely with the Offeror and shall not be delegated to any subcontractors, team contractors, or joint venture partners. If an Offeror has no relevant past performance history, the Offeror must affirmatively state that it possesses no relevant directly related or similar past performance.

The Government wants to ensure timely contract award. To that end, Offerors are encouraged to submit Past

Performance information before the solicitation close date to enable the Government to begin contacting references.

New Corporate Entities -- New corporate entities may submit data on prior relevant and recent contracts (within the last 3 calendar years) involving its officers and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Past performance information on work for state and local governments, private sector clients, and subcontractors that are similar to the Government requirement will be evaluated equally with similar federal contracts. Offeror may submit information on key personnel, major subcontractors, work performed as part of a team or joint venture and other previous reincarnation of its current organization.

L.3.4.4 - VOLUME IV – PRICE

L.3.4.4.1 Price and Labor Rates -

L.3.4.4.1.1 Complete cost/price and fully loaded labor rates must be provided for the base year and four option periods and 6 months option. In addition, an electronic version should be provided in a recent version of the

Microsoft Excel format on the same CD-ROM as required in paragraph L3.2.

L.4 SITE VISIT

The government will host a single organized site visit at the ERDC Vicksburg, MS campus on 25 July 2019, at

10:00 am Central Time. The purpose of the site visit is to allow offerors the opportunity to view typical ERDC facilities and mechanical equipment. The site visit will last approximately four (4) hours and offerors shall provide their own transportation. Offerors shall not solicit advice or guidance from government personnel regarding proposal preparation. All interested parties who want to attend the site visit are REQUIRED to submit the following information to Traci K. Hoofman via email at traci.k.hoofman@usace.army.mil NO LATER THAN 12:00 pm

Central Time, Tuesday, July 23, 2019 in order to be allowed on base and accompanied through the site:

1. Company Name and Address

2. First and last name, email, and phone number of all employees attending site visit

3. Total number of employees attending site visit

L.5 RESPONSIBLE PROSPECTIVE OFFERORS

L.5.1 The general and additional minimum standards for responsible prospective Offeror set forth in FAR 9.1 shall apply.

L.5.2 The Government may conduct pre-award surveys in accordance with FAR 9.106 and may solicit from available sources such as Dun and Bradstreet, relevant information concerning the offeror’s record of financial capability or past performance and use such information in making determinations of prospective offeror responsibility.

L.5.3 Results of prior reviews conducted by Defense Contract Audit Agency (DCAA) or other cognizant Federal audit services may be considered.

L.6 AWARD WITHOUT DISCUSSIONS

In accordance with 52.215-1, the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the

Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; and waive informalities and minor irregularities in offers received.

(End of Summary of Changes)