Solicitation_W912HZ18R0004_EAP_Services_5_10_18.pdf

SEE ADDENDUM

(No Collect Calls)

W912HZ18R0004 10-May-2018

b. TELEPHONE NUMBER

601-634-4849

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 25 May 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912HZ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TRACI K HOOFMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81EWF80040360

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

621330

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912HZ18R0004

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months BASE YEAR EAP Services

FFP

Furnish all labor and materials necessary to provide Employee Assistance program (EAP) Services at the U. S. Army Engineer Research and Development Center (ERDC) in accordance with the attached specifications.

FOB: Destination

MILSTRIP: W81EWF80040360

PURCHASE REQUEST NUMBER: W81EWF80040360

NET AMT

0002 12 Months OPTION 1st OPTION YEAR EAP Services

FFP

Furnish all labor and materials necessary to provide Employee Assistance program (EAP) Services at the U. S. Army Engineer Research and Development Center (ERDC) in accordance with the attached specifications.

FOB: Destination

0003 12 Months OPTION 2nd OPTION YEAR EAP Services

FFP

Furnish all labor and materials necessary to provide Employee Assistance program (EAP) Services at the U. S. Army Engineer Research and Development Center

0004 12 Months OPTION 3rd OPTION YEAR EAP Services

FFP

Furnish all labor and materials necessary to provide Employee Assistance program (EAP) Services at the U. S. Army Engineer Research and Development Center

0005 12 Months OPTION 4th OPTION YEAR EAP Services

FFP

Furnish all labor and materials necessary to provide Employee Assistance program (EAP) Services at the U. S. Army Engineer Research and Development Center

0006 6 Months OPTION 6-MONTHS OPTION EAP Services

FFP

Furnish all labor and materials necessary to provide Employee Assistance program (EAP) Services at the U. S. Army Engineer Research and Development Center

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

1. SERVICES TO BE PERFORMED. The vendor shall provide Employee Assistance Program (EAP) services, as described herein, to the U. S. Army Engineer Research and Development Center (ERDC).

2. SCOPE.

2.1 EAP services to be performed include:

(a) initial counseling related to problem identification,

(b) referral for treatment and rehabilitation, and

(c) follow-up counseling to aid an employee in achieving an effective readjustment to his or her job during and after treatment.

Long-term treatment and rehabilitation are not within the scope of this contract.

2.2 EAP services shall be provided to the following:

(a) employees of the U.S. Army Engineer Research and Development Center (ERDC),

(b) employees of U.S. Army Corps of Engineers Information Technology (ACE-IT) whose permanent duty station is one of the ERDC facilities, and

(c) immediate family members of employees listed in (a) and (b) above.

2.3 The term "employee" means any civilian Federal employee and any military personnel who are listed in the current Official Personnel Database. It includes permanent, temporary, and term temporary civilian personnel. It does not include others, such as contract students, employees of contractors, visitors, tenants, personnel working under Intergovernmental Personnel Agreements (IPAs) or others who are located at ERDC facilities or who are performing work for ERDC.

2.4 The term "immediate family member" means a spouse, any unmarried children (including stepchildren, foster children, and recognized natural children) under the age 22 if they live in a regular parent-child relationship with the employee.

2.5 Requests for EAP services may be initiated by either ERDC management, ACE-IT management, or by the client.

2.6 Problems of the following types are within the scope of this contract if the problem affects an employee's work performance:

(a) Marital or premarital issues

(b) Divorce or separation

(c) Alcohol or drug abuse

(d) Gambling addiction

(e) Parent-child relationship

(f) Pregnancy or abortion issues

(g) Physical or sexual abuse

(h) Emotional or behavioral disorders

(i) Human or interpersonal relations skills

(j) Stress

(k) Anxiety

(l) Depression

(m)Attention deficit disorder

(n) Learning disorder

(o) Eating disorders

(p) Suicidal tendency

(q) Schizophrenia

(r) Low self-esteem

(s) Child or adolescent behavioral problems

(t) Grief

(u) Co-dependency

(v) Excessive absenteeism (w)Deterioration in work performance

2.7 EAP services to be provided include:

(a) Up to six counseling sessions to each client for each problem, with the specific number of sessions (between one and six) determined by the counselor based upon each individual client’s needs.

(b) A toll-free telephone number for clients to call for scheduling appointments with counselors. The toll-free telephone number shall be answered directly by live, qualified Contractor personnel without extensive submenus of choices, without delays, without transfers, and without voicemail. Toll-free telephone access is required only within the United States.

(c) Individual, face-to-face, counseling during normal business hours through local, qualified, professional counselors within 48 hours of initial contact. Individual, face-to-face counseling is required only within the United States. “During normal business hours” means between 8:00 a.m. and 4:30 p.m., local time, excluding Federal holidays and weekends. “Local” means within a 60- mile driving distance of the client’s workplace. “Qualified” is defined in paragraph 3.1 below.

(d) Special on-site group counseling to meet special needs, upon request.

(e) Confidential client satisfaction and quality assurance feedback.

(f) Quarterly and annual statistical utilization reports to the Contracting Officer's Representative.

(g) With the client's permission, immediately report the following information for the victim of any sexual assault: rank/pay grade, gender, age, race, time and location of the alleged assault. The report shall be furnished to the Contracting Officer's Representative via telephone or email.

2.8 Government Workforce.

(a) Covered Employees. Approximately 2500 employees, plus their immediate family members, are entitled to EAP services under this contract. Covered ERDC and ACE-IT personnel are currently assigned to the following locations in the approximate numbers shown:

LOCATION APPROXIMATE NUMBER OF

EMPLOYEES

VICKSBURG, MS 1578

CHAMPAIGN, IL 299

HANOVER, NH 244

ALEXANDRIA, VA 142

OTHER GEOGRAPHIC LOCATIONS** 207

GRAND TOTAL 2470

** OTHER GEOGRAPHIC LOCATIONS INCLUDE:

AUSTIN, TRAVIS, TX

BELLEFONTE, CENTRE, PA

CHARLESTON, CHARLESTON, SC

EDGEWATER, ANNE ARUNDEL, MD

FORT LEONARD WOOD, PULASKI, MO

HUACHUCA CITY, COCHISE, AZ

LOUISVILLE, JEFFERSON, KY

NAVAL TRAINING CENTER, LAKE, IL

NEWARK, LICKING, OH

DAVIS, YOLO, CA

DUCK, DARE, NC

FOLLY BEACH, CHARLESTON, SC

FORT BELVOIR, FAIRFAX, VA

KILN, HANCOCK, MS

LORTON, FAIRFAX, VA

MOBILE, MOBILE, AL

NEWARK, NEW CASTLE, DE

OXFORD, LAFAYETTE, MS

PALM BAY, BREVARD, FL

PORTLAND, MULTNOMAH, OR

ROCK ISLAND, ROCK ISLAND, IL

SAN DIEGO, CA

SEATTLE, KING, WA

WASHINGTON, DISTRICT OF COLUMBIA, DC

WEST PALM BEACH, PALM BEACH, FL

CORVALLIS, BENTON, OR

MYERSVILLE, FREDERICK, MD

CONCORD, MIDDLESEX, MA

JACKSONVILLE, DUVAL, FL

DELFT, NETHERLANDS

BLACKSBURG, MONTGOMERY, VA

COLORADO SPGS, EL PASO, CO

EUGENE, LANE, OR

FAIRBANKS, FAIRBANKS NORTH STAR, AK

FORT COLLINS, LARIMER, CO

KANSAS CITY, JACKSON, MO

LAKEVILLE, DAKOTA, MN

LONGMONT, BOULDER, CO

MONUMENT, EL PASO, CO

MORGANTOWN, MONONGALIA, WV

NAVAL POST GRADUATE SCHOOL, MONTEREY, CA

PITTSBURGH, ALLEGHENY, PA

SLIDELL, ST TAMMANY, LA

VIENNA, FAIRFAX, VA

CONCORD, MIDDLESEX, MA

CABOT, LONOKE, AR

BOISE, ADA, ID

CHICO, BUTTE, CA

JACKSONVILLE, DUVAL, FL

LARAMIE, ALBANY, WY

SUTTON, MATANUSKA-SUSITNA, AK

OMAHA, DOUGLAS, NE

ATHENS, CLARKE, GA

BATON ROUGE, EAST BATON ROUGE, LA

BOSTON, SUFFOLK, MA

CALHOUN FALLS, ABBEVILLE, SC

CANYON LAKE, COMAL, TX

CARTHAGE, SMITH, TN

CARY, WAKE, NC

CLEMSON, PICKENS, SC

CONCORD, CONTRA COSTA, CA

GAINESVILLE, ALACHUA, FL

ITHACA, TOMPKINS, NY

KILN, HANCOCK, MS

LAFAYETTE, LA

LEWISVILLE, DENTON, TX

LOUISVILLE, JEFFERSON, KY

MISSOULA, MISSOULA, MT

NEW YORK NEW YORK, NEW YORK, NY

PORTLAND, MULTNOMAH, OR

SAN MARCOS, HAYS, TX

SANTA BARBARA, SANTA BARBARA, CA

SEATTLE, KING, WA

WEST SACRAMENTO, YOLO, CA

FORT SAM HOUSTON, BEXAR, TX

BUFFALO, ERIE, NY

JACKSONVILLE, DUVAL, FL

LONDON, LONDON, UNITED KINGDOM

BOULDER, BOULDER, CO

RICHMOND, RICHMOND, VA

DALLAS, DALLAS, TX

EGLIN A F B, OKALOOSA, FL

FORT POLK, VERNON, LA

LAKEWOOD, JEFFERSON, CO

LITTLE ROCK, PULASKI, AR

MERRITT ISLAND, BREVARD, FL

PANAMA CITY, BAY, FL

BALTIMORE, MD

AUSTIN, TRAVIS, TX

CHAMPAIGN, CHAMPAIGN, IL

FORT HUACHUCA, COCHISE, AZ

GREATER PITTSBURGH ARPT, ALLEGHENY, PA

HANOVER, GRAFTON, NH

HUNTSVILLE, MADISON, AL

LOGAN, CACHE, UT

LORTON, FAIRFAX, VA

LOWELL, MIDDLESEX, MA

OCEAN SPGS, JACKSON, MS

RALEIGH, WAKE, NC

SOUTH BEND, ST JOSEPH, IN

CONCORD, MIDDLESEX, MA

CARROLLTON, DALLAS, TX

SUMMERVILLE, DORCHESTER, SC

NICEVILLE, OKALOOSA, FL

SEOUL, KOREA, REPUBLIC OF

COLORADO SPGS, EL PASO, CO

FORT LEONARD WOOD, PULASKI, MO

FORT MONROE, HAMPTON, VA

(b) Changes. These numbers and locations are subject to slight changes without notice. It should also be noted that clients may be located at (and may require EAP services at) temporary duty stations, training sites, and other temporary duty locations.

3. CONTRACTOR PERSONNEL.

3.1 Minimum Qualifications. Counselors performing under this contract shall be either:

(a) licensed marriage and family therapists,

(b) certified Employee Assistance Program professionals,

(c) licensed clinical social workers,

(d) certified alcohol/drug counselors,

(e) licensed psychologists, or

(f) psychiatrists

Requests for exceptions shall be submitted to and approved by the Contracting Officer's Representative in writing.

3.2 Key Personnel. Counselors who will be available to provide local face-to-face counseling services in each of the following geographical areas are designated “key personnel”:

(a) Vicksburg, Mississippi

(b) Champaign, Illinois

(c) Hanover, New Hampshire

(d) Alexandria, Virginia

The Contractor shall provide appropriate personnel meeting the minimum requirements specified in paragraph 3.1, above, to perform the described functions. If the Contractor proposes to substitute key personnel during the duration of the contract, the substitution shall be subject to prior approval by the Contracting Officer’s Representative. In such event, the Contractor shall propose substitute personnel who have qualifications that are equal to or exceed the qualifications required for performance as specified in paragraph 3.1, above.

Contracting Officer’s Representative approval will be conditioned, among other things, upon the qualifications of the proposed substitute key personnel being equal to or exceeding those required for performance as specified in paragraph 3.1, above. The Contractor shall request, in writing, Contracting Officer’s Representative approval at least 30 calendar days prior to the proposed date of any changes in key personnel.

4. GOVERNMENT RESPONSIBILITIES.

4.1 The Government will provide, at no cost to the Contractor, a current list of ERDC employees who are covered by the contract.

4.2 The Government will distribute (but not reproduce) any hardcopy material furnished by the Contractor promoting the EAP program and familiarizing the workforce with the program. The Government will also distribute to the workforce any such material furnished by the Contractor in Microsoft Word or Adobe Acrobat electronic formats (subject to acceptance by the Government Contracting Officer's Representative).

4.3 Employees and eligible family members are not required to notify or obtain approval from the Government in order to obtain services under this contract. Eligible family members are not required to notify or obtain approval from the family member employed by ERDC.

5. MISCELLANEOUS RESPONSIBILITIES OF THE CONTRACTOR.

5.1 The Contractor shall maintain client records and shall monitor those records to ensure that only authorized services are provided under this contract.

5.2 The Contractor shall strictly protect clients' privacy and confidentiality at all times. Information about participants, including their attendance or absence, physical whereabouts, or status as participants, whether or not recorded, is confidential. No information (including implicit or negative disclosures) regarding the client shall be disclosed without the written consent of the client unless disclosure is explicitly authorized by statute or regulation.

Violations are subject to civil and criminal penalties.

6. EXCLUSIONS. This contract does not include:

(a) Long-term counseling or treatment

(b) Specialized diagnostic and assessment testing

(c) Medication

(d) Group counseling

7. UTILIZATION HISTORY. The following information is furnished for information only. Utilization under the contract to be awarded as a result of this solicitation may differ substantially. During the period April 1, 2017 to March 31, 2018, ERDC provided 51 clients with 187 EAP counseling sessions. Sessions were provided to clients in Vicksburg, MS; Champaign, IL; Falls Church, VA; Southern Shores, SC; Salt Lake City, UT; and Hanover, NH.

Work and home stress, anxiety, depression, and resolving marital conflicts were the predominant issues, along with personal client debt issues.

8. ANTITERRORISM/OPERATIONS SECURITY REVIEW.

Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

Section E - Inspection and Acceptance

INSPECTION

E.1. General. The inspection and acceptance procedures specified herein set forth a general policy that only the services performed by the Contractor in strict accordance with the contract requirements will merit payment. This policy will be implemented through close Government inspection of the services performed and acceptance or rejection of the services by the Government. However, neither the presence nor the absence of Government inspection shall relieve the Contractor from any requirements of this contract.

E.2. Quality Control. The Contractor shall establish a quality control plan that addresses the contract performance requirements identified herein. A copy of the Contractor's Quality Control Plan must be provided to the Contracting Officer for approval. As changes occur, the plan shall be updated and provided to the Contracting Officer. The plan shall include, but not be limited to procedures the Contractor will follow to identify deficiencies and prevent recurring deficiencies in the quality of services performed.

E.3. Quality Assurance. The Government will monitor the Contractor's performance using quality assurance procedures established for this contract. However, the Government reserves the right to utilize other methods, as necessary, to assure the Contractor's compliance with the terms and conditions of this contract. Relatedly, the Government may inspect services provided by the Contractor both during and/or after performance is complete. If the Government identifies any performance deficiency, the Contractor will be advised of the deficiency as soon as possible. All such notifications will be confirmed in writing with the Contractor by the Government. Such notification will be made only to the Contractor or his/her designated onsite superintendent and not to any other agents, employees, or subcontractors. Upon receipt of such notification, the Contractor shall correct the deficiency within the time specified by the Government Contracting Officer. However, in the event that the deficiency represents a hazard to health or safety or it serves to jeopardize operational continuity, then corrective action shall proceed immediately and continue uninterrupted until the correction is effected. In all cases, the correction of performance deficiencies shall not in any way adversely affect other contract performance.

E.4. Deficiencies. The Government will monitor the Contractor's performance under this contract using the following deficiency definitions, complaints from clients, and such other procedures as may be necessary to ascertain Contractor compliance with this contract.

• Failure to protect client information.

• Failure to provide up to six counseling sessions per problem, with the exact number of sessions (up to six) determined by the counselor based upon each individual client’s needs.

• Failure to provide face-to face counseling during normal business hours through local, qualified, professional counselors within 48 hours of initial contact and within a 60-mile driving distance of the client’s workplace.

• Failure to obtain Government approval prior to changing designated key personnel.

• Failure to answer telephones promptly.

• Failure to provide quarterly utilization reports.

E.5. Payments. Payment will not be made for unsatisfactory performance. The Contracting Officer will determine whether performance is satisfactory. See contract clause 52.212-4(a) entitled “Inspection/Acceptance”. Payment adjustments for performance deficiencies to the invoice may be based on actual Government costs for correcting deficiencies.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-AUG-2018 TO

31-JUL-2019

N/A N/A

0002 POP 01-AUG-2019 TO

31-JUL-2020

0003 POP 01-AUG-2020 TO

31-JUL-2021

0004 POP 01-AUG-2021 TO

31-JUL-2022

0005 POP 01-AUG-2022 TO

31-JUL-2023

0006 POP 01-AUG-2023 TO

31-JAN-2024

CLAUSES INCORPORATED BY FULL TEXT

52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either--

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage;

provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of clause)

Section G - Contract Administration Data

ADMINISTRATIVE DATA

G.1. Contracting Officer's Representative. The Contractor will be notified in writing of the Contracting Officer's Representative (COR) and the authority which the COR will exercise under the terms of this contract. The COR will be the Government's contact person for the Contractor in all matters relating to this contract.

G.2. Contractor Representative. The Contracting Officer shall be notified in writing of the name, address and telephone number of the person who will represent the Contractor. The notification shall also state the authority which the Representative can exercise under the terms of this contract.

G.3. Invoice Submission and Payment. The Contractor shall provide invoices in accordance with FAR 32.905(b).

Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:

• Name and address of the Contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify this data agrees exactly.).

• Invoice date and number.

• Entire Contract number, contract line item number and modification number as applicable.

• Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the contract description.

• Delivery tracking information to include tracing number and name of the person accepting delivery as applicable.

• In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work.

Read receipts may help substantiate electronic delivery.

• Name and address of official to whom payment will be sent.

All invoices for this contract action shall be emailed to the following location for processing:

CEFC-payments@usace.army.mil

A copy of each invoice shall be emailed to:

Fredrick.Ragan@usace.army.mil

Final invoices with respect to a specific contract shall be clearly marked “FINAL” and submitted within 45 days after period of performance end date specified in contract. NOTE: In some cases, the first invoice may also be the final invoice.

GENERAL INFORMATION

NOTE: Specifications and any amendments, which may be issued to this solicitation, may be obtained from the Federal Business Opportunities (FedBizOpps) Web Page at http://www.fedbizopps.gov/

1. PLEASE SUBMIT ALL PROPOSALS IN RESPONSE TO THIS RFP ON OR BEFORE 25 MAY

2018, 4:00 PM, CST.

mailto:CEFC-payments@usace.army.mil mailto:Fredrick.Ragan@usace.army.mil http://www.fedbizopps.gov/

Proposals are to be submitted via email to: traci.k.hoofman@usace.army.mil

2. DELIVERY FOB: DESTINATION

(See delivery location in specifications)

3. Payment Terms: ____________________________

4. REGISTERED ON SAM.GOV?

YES NO

NOTE: No. 4 is very important (See Clause 52.204-99)! If you are not registered on SAM, an award CANNOT be made to your company. You may register electronically at https://www.sam.gov.

Registering electronically will expedite the registration process.

5. DUN & BRADSTREET NUMBER: _______________________________________

6. CAGE CODE: __________________________________

7. COMPLETE APPLICABLE INFORMATION ON THE FRONT OF THIS FORM (STANDARD FORM

1449), THE BID SCHEDULE, ATTACHMENT A, AND THE ATTACHED REPRESENTATION AND

CERTIFICATIONS INCLUDING 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS (NOV 2017). SEE SECTION L FOR ADDITIONAL REQUIREMENTS.

PLEASE PROVIDE THE FOLLOWING INFORMATION:

a) PHONE NUMBER: ________________________________

b) FAX NUMBER: __________________________________

c) E-MAIL ADDRESS: ______________________________

d) PAYMENT ADDRESS IF DIFFERENT FROM MAILING ADDRESS:

e) POINT OF CONTACT: _______________________________

GOVERNMENT CONTRACTING POINT OF CONTACT:

Traci K. Hoofman

PHONE: (601) 634-4849

EMAIL: traci.k.hoofman@usace.army.mil mailto:traci.k.hoofman@usace.army.mil http://www.sam.gov/ mailto:traci.k.hoofman@usace.army.mil

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

H.1. Contractor's Points of Contact. The Contractor shall, prior to beginning services under this contract and thereafter on a continuing basis, keep the Government informed of the telephone numbers where both he/she and his/her authorized representative (if one is appointed) may be contacted.

H.2. Service Contract Act. Offerors are advised that this procurement is subject to the requirements of the Service Contract Act, as amended, and attention is requested to the obligations of the Contractor under Section 4 (c) of the amended Service Contract Act. Any questions regarding these obligations shall be addressed to the Department of Labor.

H.3. Damage to Property or Injury to Persons. By execution of this contract, the Contractor agrees to hold and save the United States harmless from all claims for damages to property or injuries to persons which may arise from or be incidental to the performance of work under this contract, or for damages to the property of the contractor, or for damages to the property or injuries to the person of the Contractor's officers, agents, employees, or subcontractors, and the United States shall not be responsible for such damages or injuries.

H.4. Wage Rates. Professionals are exempt from Service Contract Act requirements (FAR Clause 52.222-41 and 52.222-42) and the subsequent applicable wage rates. However, there may be some categories of employees that the successful Contractor will employ in performance of this contract that require payment of a certain wage as required by the Department of Labor. Since it is not known during the solicitation process in which state the successful Contractor will be located nor all the labor categories a successful Contractor will use, each Offeror is required to submit, with their proposal a list of labor categories that might be affected by this contract.

Once the successful Contractor is selected and the labor categories and particular state are identified, a Department of Labor Wage Rate will be made a part of the contract award.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-99 System for Award Management Registration (DEVIATION) AUG 2012 52.209-5 Certification Regarding Responsibility Matters OCT 2015 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-14 Disputes Concerning Labor Standards FEB 1988 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.223-6 Drug-Free Workplace MAY 2001 52.223-9 Estimate of Percentage of Recovered Material Content for

EPA-Designated Items

MAY 2008

52.223-10 Waste Reduction Program MAY 2011 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.224-3 Privacy Training JAN 2017 52.227-17 Rights In Data-Special Works DEC 2007 52.233-2 Service Of Protest SEP 2006 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-3 Continuity Of Services JAN 1991 52.239-1 Privacy or Security Safeguards AUG 1996 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 252.204-7006 Billing Instructions OCT 2005 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily https://www.sam.gov/portal business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212- 3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard https://www.acquisition.gov/ applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ .

[Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ___ -.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(8) Women-owned business concern (other than small business concern). (Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) HUBZone small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents, as part of its offer, that--

(i) It [ ___ ] is, [ ___ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It [ ___ ] is, [ ___ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ___ .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Certifications and representations required to implement provisions of Executive Order 11246--

(1) Previous Contracts and Compliance. The offeror represents that--

(i) It ( ___ ) has, ( ___ ) has not, participated in a previous contract or subcontract subject either to the Equal Opportunity clause of this solicitation, the and

(ii) It ( ___ ) has, ( ___ ) has not, filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that--

(i) It ( ___ ) has developed and has on file, ( ___ ) has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR Subparts 60-1 and 60-2), or

(ii) It ( ___ ) has not previously had contracts subject to the written affirmative action programs…