A02.01_W912HZ-16-R-0009.pdf

SEE ADDENDUM

(No Collect Calls)

W912HZ-16-R-0009 11-Jan-2016

b. TELEPHONE NUMBER

601-634-5322

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 29 Jan 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912HZ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAVID S HUMPHREYS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7,500,000.00

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF89

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

SECTION B - BIDDING SCHEDULE

Section B Supplies/ services and prices NOTE: Award will be made as a whole to one offeror. All services shall be in accordance with the attached Performance Work Statement.

BIDDING SCHEDULE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 FFP 12 Months $___________ $_____________

BASE YEAR

Monthly inspection, testing, and maintenance in accordance with the Performance Work Statement FOB: Destination

0002 FFP 1 Annual $___________ $_____________

BASE YEAR

Annual inspection, testing, and maintenance in accordance

0003 COST 1 Lump Sum **

BASE YEAR

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Minor deficiency repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________ Overtime rate - $________ Double time rate - $________

0004 COST 1 Lump Sum **

BASE YEAR

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Routine repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

0005 COST 1 Lump Sum **

BASE YEAR

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Service calls in accordance

FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

TOTAL BASE YEAR $_______________

1001 FFP 12 Months $___________ $_____________

OPTION YEAR 1

Monthly inspection, testing, and maintenance in accordance

1002 FFP 1 Annual $___________ $_____________

OPTION YEAR 1

Annual inspection, testing, and maintenance in accordance

1003 COST 1 Lump Sum **

OPTION YEAR 1

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Minor deficiency repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

1004 COST 1 Lump Sum **

OPTION YEAR 1

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Routine repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

1005 COST 1 Lump Sum **

OPTION YEAR 1

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Service calls in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

TOTAL OPTION YEAR 1 $_______________

2001 FFP 12 Months $___________ $_____________

OPTION YEAR 2

Monthly inspection, testing, and maintenance in accordance

2002 FFP 1 Annual $___________ $_____________

OPTION YEAR 2

Annual inspection, testing, and maintenance in accordance

2003 COST 1 Lump Sum **

OPTION YEAR 2

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Minor deficiency repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

2004 COST 1 Lump Sum **

OPTION YEAR 2

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Routine repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

2005 COST 1 Lump Sum **

OPTION YEAR 2

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Service calls in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

TOTAL OPTION YEAR 2 $_______________

3001 FFP 12 Months $___________ $_____________

OPTION YEAR 3

Monthly inspection, testing, and maintenance in accordance

3002 FFP 1 Annual $___________ $_____________

OPTION YEAR 3

Annual inspection, testing, and maintenance in accordance

3003 COST 1 Lump Sum **

OPTION YEAR 3

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Minor deficiency repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

3004 COST 1 Lump Sum **

OPTION YEAR 3

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Routine repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

3005 COST 1 Lump Sum **

OPTION YEAR 3

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Service calls in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

TOTAL OPTION YEAR 3 $_______________

4001 FFP 12 Months $___________ $_____________

OPTION YEAR 4

Monthly inspection, testing, and maintenance in accordance

4002 FFP 1 Annual $___________ $_____________

OPTION YEAR 4

Annual inspection, testing, and maintenance in accordance

4003 COST 1 Lump Sum **

OPTION YEAR 4

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Minor deficiency repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

4004 COST 1 Lump Sum **

OPTION YEAR 4

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Routine repair in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

4005 COST 1 Lump Sum **

OPTION YEAR 4

**The Government will provide the amount total.

Vendor is to provide the loaded labor rates**

Service calls in accordance with the Performance Work Statement FOB: Destination

Loaded labor rates for service calls:

Regular rate - $________

TOTAL OPTION YEAR 4 $_______________

TOTAL BASE YEAR PLUS ALL OPTION YEARS $_______________

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

SECTION C

PERFORMANCE WORK STATEMENT

C.1 GENERAL INFORMATION

C.1.1 INTRODUCTION

This Performance Work Statement (PWS) provides a description of the Inspection, Testing, Maintenance (ITM) and repair services for the backup power generation systems at the United States Army Corps of Engineers (USACE) Engineering Research and Development Center (ERDC), hereafter referred to as ERDC. The layout of the PWS is as follows:

• Section C-1 (General Information) – Provides general information necessary to understand the requirements of the PWS.

• Section C-2 (Acronyms/Definitions) – Provides the acronyms and definitions used throughout the PWS and in performance of the stated services.

• Section C-3 (Government-Furnished Property and Services) – Provides the property and services the Government will provide to the Service Provider in performing the PWS stated services.

• Section C-4 (Contractor-Furnished Property, Facilities, and Services) – Provides information on the property, services, or support the Government will not provide to the Contractor in performing the PWS stated services and that may be required or necessary for Service Provider performance.

• Section C-5 (Specific Services/Tasks) – Provides the required services the Contractor shall perform to meet the inspection, testing, maintenance and repair of Backup Power Generation Systems.

• Section C-6 (Applicable Publications and Forms) – Provides the mandatory/advisory regulations, directives, policies, instructions, and forms that are utilized in the performance of the PWS stated services.

• Technical Exhibits – Provides greater detail supporting information pertaining to the services/tasks stated in the PWS.

C.1.2 SCOPE

The Contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, and transportation necessary for the inspection, testing, maintenance and repair of the backup power generation systems at ERDC. All services shall be performed in accordance with the requirements herein as shown in the Technical Exhibits 1 through 4.

C.1.2.1 STATEMENT OF WORK

The Contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, and transportation necessary for the maintenance and repair of the backup power generation systems with the requirements herein. The work shall include corrective and preventive maintenance, minor maintenance and repair, report preparation and other services as specified.

C.1.2.2 SYSTEMS

There are a total of 33 backup power generation systems at the ERDC. Each system includes a generator, power train and automatic transfer switch. Of the 33 systems, 26 are driven by diesel powered engines and 7 are driven by natural gas powered engines. A description of each system is given in Technical Exhibit 2.

C.1.3 LOCATION AND DESCRIPTION OF FACILITY

The ERDC lies within the western part of Warren County approximately 2.5 miles south of Interstate Highway 20 at 3909 Halls Ferry Road, Vicksburg, Mississippi 39180-6199.

C.1.4 ERDC REGULATIONS

The Contractor and his/her employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer.

C.1.5 ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable federal, state, and local laws, and with the regulations and standards as requested by the CO. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and all other costs. The Contractor shall also clean up any oil spills that result from the Contractor's operations.

C.1.6 CONTRACT MANAGEMENT

The Contractor shall plan, program, administer, manage, execute and complete the work necessary to provide the specified services. The Contractor shall comply with applicable Federal, State, and local laws, regulations, and directives to include applicable publications in Section C.6., Applicable Publications and Forms. The Contractor shall perform all administrative services, such as material procurement, quality control (QC), financial control, and correspondence, in order to meet PWS service requirements. The Contractor shall maintain accurate and complete records and files. The Contractor shall compile, maintain, and submit to the Government required reports, and information as specified by Contract Data Requirements Lists (CDRLs) in Technical Exhibit 4. The Contractor shall also ensure all services provided are accomplished in accordance with applicable Federal, State, and local laws, standards, codes, regulations, and directives.

C.1.6.1 EXPERIENCE

The Contractor should have three (3) or more years experience related to the inspection, testing, maintenance and repair of the type of equipment designated herein.

C.1.6.2 PERSONNEL

The Contractor shall provide a work force possessing the necessary technical and managerial skills, knowledge, and training to perform the services required by this PWS. The Contractor shall be responsible for the supervision and conduct of his employees.

C.1.6.2.1 SUPERVISING REPRESENTATIVE

The managing or supervising representative will prepare and sign reports and be available for consultation with the Government.

C.1.6.2.2 TECHNICIANS

Technicians shall be trained and experienced on the maintenance , repair and testing they conduct.

C.1.6.2.3 RESUMES

The Contractor shall keep a current resume for all key personnel that will be involved in this scope of work on file.

Resumes shall be provided at any time as requested by the COR.

C.1.6.2.4 EMPLOYMENT OF FOREIGN NATIONALS

In the event, the Contractor chooses to employ a foreign national; they shall follow the procedures outlined in ER 380-1-18 to obtain security clearance prior to allowing access to the installation.

C.1.6.2.5 CONDUCT OF PERSONNEL

In accordance with 5 CFR, Part 2635 Standards of Ethical Conduct for Employees of the Executive Branch, the CO/COR may require the Contractor to immediately remove from the job site a Contractor employee cited for misconduct, security violations, or actual or suspected use of alcohol, drugs, or other incapacitating agents. The removal from the job site shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

C.1.6.2.6 PERSONNEL ROSTER

The Contractor shall submit a list of employee’s names that will be directly involved with the execution of this PWS to the CO within 10 calendar days of award. The list should include each employee’s position and qualifications.

C.1.6.3 LICENSES AND PERMITS

The Contractor shall meet all licensing and qualification requirements of the State of Mississippi. Personnel specifically trained and qualified to work on emergency backup power generation systems and equipment shall perform all work according to manufacturer's instructions. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be made available to the Contracting Officer upon request.

Contractor shall be responsible for obtaining all required permits for performance of work, in compliance with all applicable federal, state and local laws and in accordance with Contract requirements.

C.1.6.4 CONFLICT OF INTEREST

The Contractor shall not employ off-duty COR or Government surveillance personnel (i.e. Quality Assurance Specialist, Technical Monitors, Inspector or other persons), if such employment would create a conflict of interest or be contrary to any law, regulation, Executive Order, or policy of the Department of Defense or USACE.

C.1.6.5 IDENTIFICATION BADGES

The Contractor personnel shall wear their Government-issued identification badges at all times while on duty.

These badges must be in a visible location on their person without hindering safe working habits. The Contractor shall turn in to the Government the identification cards of all employees upon termination of the employee or completion of the Contract. Contractor employees shall not wear any part of a current authorized military uniform while performing work under the Contract. The Contractor shall be responsible for the supervision and conduct of his employees.

C.1.6.6 DRIVING RESTRICTIONS

All Contractor personnel operating vehicles or equipment shall possess a current and valid driver’s license with all class and commodity endorsements required by state law for the type of vehicle operated and commodity being transported. As required by AR 190-5, Contractor personnel shall follow all federal, state, and local laws for continued compliance with inspection and insurance laws. Contractor employees must operate vehicles safely and in accordance with all federal, state, local, and installation traffic laws

C.1.7 CONTRACTOR LIABILITY

Government-owned or privately owned property damaged by the Contractor's operations under this contract shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

C.1.8 NORMAL HOURS OF OPERATION

The normal hours of operation for the ERDC are 7:00 A.M. to 4:30 P.M., Monday through Friday.

C.1.9 LEGAL PUBLIC HOLIDAYS

The Government observes the following public holidays. When a designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

New Years Day 1 January Martin Luther King, Jr. Birthday 3rd Monday in January Presidents’ Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

C.1.10 QUALITY CONTROL

The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

C.1.11 QUALITY ASSURANCE

The Government will inspect and monitor the Contractor’s performance under this contract using the performance requirements matrix specified in the Technical Exhibit 1.

C.1.11.1 QUALITY ASSURANCE SURVEILLANCE

The COR will appoint a Quality Assurance Evaluator (QAE), to monitor performance to ensure services are received under this contract. The QAE will evaluate the Contractor’s performance through close on-site inspections.

The Contractor and the QAE shall coordinate work schedules and inspections to best evaluate Contractor performance. The Government may use a combination of unscheduled, 100%, random and/or planned inspection(s).

C.1.11.2 CONTRACTOR DEFFICIENCY REPORT

When the Contractor fails to perform according to the performance standards, the COR will notify the Contractor in writing by issuing a Contractor Deficiency Report (CDR), stating the nature and extent of the deficiency. The Contractor shall explain in writing, as per the schedule outlined in Technical Exhibit 4, why performance was less than satisfactory and how to prevent recurrence.

C.1.11.3 CONTRACTOR PERFORMANCE EVALUATION MEETING

The COR will conduct performance evaluation meetings at a designated location not more than one full work day after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any problems identified at any meetings between the Contractors, Superintendent(s), COR and/or his/her representative(s). Written minutes of performance evaluation meetings shall be prepared by the COR or his/her representative(s) and signed by the COR and the Contractor or the Contractor Representative(s). Should the Contractor not concur with any decisions, etc. contained within the minutes, the Contractor shall state so in writing, and request a final decision by the COR.

C.1.12 WORK CONTROL

The Contractor shall perform the tasks specified in C.5, Specific Tasks, and provide all services and management required to perform the work described and meet all performance standards as specified. Standards are specified in the PWS, attached Technical Exhibits, and Mandatory Publications for the required work. Where publications containing standards are advisory in nature, acceptance of the work shall be based on the reasonable and logical judgment of the COR using the standards as guidance.

C.1.12.1 SCHEDULING

The Contractor shall schedule, control, and perform all work described in this PWS in accordance with all terms and conditions contained in this PWS. All scheduled services identified in these specifications shall be provided during normal hours of operation.

C.1.12.2 HOLIDAY WORK

The Contractor shall not schedule work on legal holidays.

C.1.12.3 WEEKEND WORK

Weekend work shall only be allowed under extenuating circumstances. The Contractor shall send a written request to the COR for approval of weekend work no later than 1:00 p.m. on the Friday prior. Weekend work will only be allowed at no additional cost to the Government.

C.1.12.4 UNSATIFACTORY PERFORMANCE

Work that does not meet the contract specifications will be deemed unsatisfactory. If the performance of any required service is unsatisfactory, and is the fault of the Contractor, the Contractor will correct the defect immediately. Failure to do so may result in a payment deduction as determined by the PRS. It may also result in the issuance of a Contract Discrepancy Report by the CO.

C.1.12.5 RE-WORK

The Contractor shall, when directed by the COR, perform work that was not performed, or re-perform work that was performed in an unsatisfactory manner. The response time and quality requirements as set forth in this specification shall also apply to rework actions. The Contractor shall not receive additional payment for re-work.

C.1.13 PAYMENT

Payment will be made only for actual services provided by the Contractor as specified in this PWS. Payments will be processed when work is satisfactorily completed and a proper invoice has been submitted

C.1.14 SECURITY

The Contractor personnel and all representatives of the Contractors shall abide by all security regulations referenced in Section C.6., Applicable Publications and Forms, of this PWS and shall be subject to security background investigations at the expense of the Government. The Contractor shall be responsible for the security of his property.

C.1.14.1 SEARCH AND SEIZURE

In accordance with 41 CFR Part 120-74, Facility Management, Contractor personnel and property shall be subject to search and seizure upon entering the federal complex. All persons and vehicles entering the installation will be subject to inspection for firearms, explosive, and dangerous weapons.

C.1.15 SAFETY AND OCCUPATIONAL HEALTH

The Contractor shall comply with all applicable provisions of EM 385-1-1 entitled "Safety and Health Requirements Manual.”

C.1.15.1 ACCIDENT PREVENTION PLAN

The contractor shall prepare an accident prevention plan that provides at a minimum:

• Overview of company’s safety program.

• What to do in case of emergency.

• Location and contact information of Emergency Medical Facilities.

• Lockout/Tag out Procedures.

• Safety meetings.

• Job Hazard Analysis.

The plan shall also include specific items noted in the job hazard analysis such as but not limited to: personal protection gear, arc flash, use of ladders, use of power tools, etc. The plan shall be submitted within 10 calendar days after award. Any proposed changes to the plan shall be submitted to the COR not later than 5 working days prior to the proposed effective date of the change.

C.1.15.2 ACCIDENT REPORTING

The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death, and of accidents resulting in damage to Government property, supplies, or equipment. The Contractor shall report accidents in accordance with the requirements listed in EM-385-1-1 and AR 385-40 to the COR and Safety Office within 24 hours of the accident.

C.1.15.3 FIRE PROTECTION

The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire hazards to persons, facilities, and materials.

C.1.16 SUBMITTALS

The following items shall be submitted by the Contractor for approval by the Government as per the CDRL provided in Technical Exhibit 4.

C.1.16.1 SUBMITTED AFTER AWARD

C.1.16.1.1 INSPECTION, TESTING AND MAINTENANCE PLAN

The Contractor shall submit an Inspection, Testing and Maintenance Plan as per paragraph C.5.3.1.

C.1.16.1.2 PERSONNEL ROSTER

The Contractor shall submit a personnel roster as per paragraph C.1.6.2.6.

C.1.16.1.3 ACCIDENT PREVENTION PLAN

The Contractor shall submit an Accident Prevention Plan as per paragraph C.1.15.1.

C.1.16.1.4 WORK SCHEDULE

The Contractor shall submit a work schedule as per paragraph C.5.3.1.1.

C.1.16.1.5 ITM REPORTS

The Contractor shall submit a sample ITM report as per paragraph C.5.3.3.

C.1.17 CONTRACTOR ORIENTATION MEETING

The COR will conduct a meeting with the Contractor within 10 calendar days after award to review the specifications in the PWS. The Contractor shall provide the submittals required in Section C.1.16.1 at this time.

There will also be an orientation briefing provided by representatives from the Safety Office and the Security Office during the meeting.

C.2 ACRONYMS/DEFINITIONS

C.2.1 ACRONYMS

As used throughout this PWS, acronyms shall have the meanings set forth below. This is not an all-inclusive list.

Other acronyms and abbreviations are listed in applicable publications and in AR 310-50, Catalog of Abbreviations and Brevity Codes.

CDR Contract Discrepancy Report CO Contracting Officer COR Contracting Officer's Representative DA Department of the Army DPW Directorate of Public Works DOD Department of Defense FAR Federal Acquisition Regulation IAW In Accordance with OSHA Occupational Safety and Health Administration POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAI Quality Assurance Inspector QASP Quality Assurance Surveillance Plan QC Quality Control SOW Statement of Work

TE Technical Exhibit

C.2.2 DEFINITIONS

Special terms and phrases used herein shall have the meanings set forth below. This is not an all-inclusive list. The Contractor shall ensure that all terminology used in the PWS are understood by Contractor personnel. In the event that any term needs further explanation, the Contractor should request the COR to provide the necessary information.

Acceptable Quality Level (AQL): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable. As long as the defective performance does not exceed the AQL, the Government will not reject the services. However, performance at an AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner.

Composite Labor Rate: The composite labor rate for each repair or service call category shall consist of direct wages, overhead, profit, health and welfare benefits, FICA, and other fringe benefits.

Contract Discrepancy Report (CDR): A report initiated by the Government, which the Contractor is required to complete whenever performance is unsatisfactory. The CDR requires the Contractor to explain, in writing, why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

Contract Line Item Number (CLIN): Specific line item tasks listed in the contract.

Contracting Officer (CO): A person duly appointed with the authority to enter into and administer Contracts on behalf of the Government.

Contracting Officer Representative (COR): Individual designated in writing by a Contracting Officer to act as his/her authorized representative within the scope and limitations as defined by the Contracting Officer.

Corrective Action: Consists of those efforts required to correct deficiencies, determine that other products are not similarly defective; and ensure deficiencies do not re-occur.

Damage: Ineffective technical assistance that is not readily noticeable at the time of delivery of the technical service.

Deduct: An action taken by the Government to reduce the Contract price when the Contractor does not provide a service or product meeting standards outlined in the specifications.

Defect: Each instance of non-compliance with a Contract requirement. A defect may be caused by either non-performance or poor performance. Each defect is subject to deductions.

Directorate of Public Works (DPW): The directorate with responsibility for maintenance of all facilities and grounds.

Environmental Protection: Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of navigable waters; near-shore, open, and any other surface waters; ground water; drinking water; land surface or subsurface area; and ambient air.

Frequency of Service:

Annual: Services performed once during each 12-month period of the contract at intervals of 350 to 380 calendar days.

Monthly: Services performed once each month during each 12-month period of the contract period.

Intervals between inspections shall not be less than 25 calendar days.

Semi-Annual: Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Hazardous Waste: A solid waste, or combination of solid wastes, that because of quantity, concentration, or physical, chemical or infectious characteristics may: (a) cause, or significantly contribute to, an increase in mortality or an increase in serious irreversible or incapacitating reversible illness or (b) pose a substantial actual or potential hazard to human health or the environment when improperly treated, stored, transported, disposed of, or otherwise managed.

Mileage Rate: The Current US General Services Administration (GSA) mileage reimbursement rate for travel in a personally owned vehicle when no Government Owned Automobile is available. The current mileage rate can be found at the GSA website, Privately Owned Vehicle (POV) Mileage Reimbursement Rates.

One Hundred Percent (100%) Inspection: One hundred percent inspection is surveillance of all of the Contractor's work on a scheduled basis.

Percent of Sample Found Defective: Determined by dividing the number of defects by the sample size. When the reject number has been equaled or exceeded, this percentage is used to calculate an equitable deduction from the Contractor’s payments.

Performance Requirements Summary: Identifies the key product or service outputs of the contract that will be evaluated by the Government to assure contract performance of the Contractor meets established standards. (Other products or services may also be inspected under the authority of the Inspection of Services clause.) The PRS shows representative contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement, the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Performance Work Statement: A statement in the solicitation that identifies the technical, functional, and performance characteristics of the agency’s requirements. The PWS is performance-based and describes the agency’s needs (the “what”), and not specific methods for meeting those needs (the “how”). The PWS identifies essential outcomes to be achieved, specifies the agency’s required performance standards, and specifies the location, units, quality and timeliness of the work.

Procedure: The step-by-step method or way that the policy or plan is to be carried out.

Qualified Person: One having adequate knowledge, and thoroughly conversant in the installation, construction or operation of apparatus or equipment and hazards involved. One who possesses knowledge, skill, and ability to competently, effectively, and safely accomplish a task.

Quality Assurance (QA): Those actions taken by the Government to determine that the services received meet the Contract requirements.

Quality Assurance Evaluators (QAE): Government employees responsible for checking Contractor performance.

Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance. The document contains sampling guides, checklists, and decision tables.

Quality Control (QC): Those actions taken by the Contractor to ensure that the standards and requirements of the Contract are met.

Restricted Area: Areas designated by the Commander that, for security and safety purposes, require the control of personnel and equipment within.

Task Order: An order for services placed against an established contract.

Test: Procedure of obtaining, examining, analyzing and evaluating data to determine conditions or verify performance capability.

Upgrades: Upgrades are additions to, or replacement parts within, an existing piece of equipment. These will improve or add to its functioning over and above its capability as originally configured. Alternatively or as an additional consequence, the function or the useful life of the original unit is extended.

C.3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

C.3.1 GENERAL

The Government will offer the following Government-Furnished Property and Services on the Contract start date.

C.3.1.1 UTILITIES AND SERVICES

The Government will furnish fresh water and electricity at existing outlets for use as may be required for the work to be performed under the contract. Information concerning the location of existing outlets may be obtained from the Government Representative. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

C.3.1.2 MAPS AND DRAWINGS

The Government will furnish installation maps and drawings to the Contractor for information only. These maps will be hard copy or on magnetic digitized medium.

C.4 CONTRACTOR FURNISHED EQUIPMENT AND SERVICES

C.4.1 GENERAL

The Contractor shall provide everything necessary to fulfill the requirements of the Contract, except what is specified in C.3 Government-Furnished Property, Equipment and Services. All Contractor-furnished equipment shall meet all applicable Federal, State, local and Department of Defense and Army laws, codes, and regulations.

Contractor-furnished equipment is subject to Government inspection.

C.4.2 COMMUNICATIONS EQUIPMENT

The Contractor shall provide a system of communication between his main office, all Contractor-furnished vehicles, key Contractor personnel, and the Government. The communications system shall be capable of transmitting and receiving from all locations on the ERDC Vicksburg military reservation where contract work is to be performed.

Cellular telephones are acceptable.

C.5 SPECIFIC SERVICES AND TASKS

The Contractor shall inspect, test, maintain and repair emergency backup power generation systems. This includes but is not limited to system components such as control boards, transfer switches, batteries, belts, hoses, fuses, engines, circuit breakers and switches.

C.5.1 GENERAL

The Contractor shall maintain sufficient off the shelf materials and an inventory of repair parts. At a minimum, the inventory shall include control boards, batteries, belts, hoses, fuses, circuit breakers and switches. Lack of availability of materials or equipment will not relieve the Contractor from the requirement to complete corrective maintenance within the time limits specified.

C.5.2 STANDARDS AND PROCEDURES

All workmanship shall meet the approved and accepted standards of the industry; equipment manufacturers; all applicable activity, local, state, and federal standards; and all applicable building and safety codes, to include but not limited to the National Electric Code.

C.5.2.1 SITE CONDITIONS

During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each day work is in progress.

C.5.2.2 SYSTEM INTEGRITY

When the Contractor completes work on a system or piece of equipment, that system or piece of equipment shall be free of missing components or defects that would prevent it from functioning as originally intended and/or designed.

Repair or replacement work shall be carried to completion including operational checks and cleanup of the job site.

Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design.

C.5.3 INSPECTION TESTING AND MAINTENANCE

C.5.3.1 ITM PROGRAM

ITM at a minimum shall include services as outlined in Technical Exhibit 3. A completed ITM program shall be submitted to the COR for approval within 10 calendar days after the contract award date. The ITM program is to be established based upon manufacturers’ recommendations, handbooks, operating/service manuals, Contractor expertise, and general engineering judgments. The submitted plan shall include components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology.

C.5.3.1.1 WORK SCHEDULE

The Contractor shall submit a schedule for approval for the accomplishment of all ITM work. The schedule must provide the location, system, equipment, work to be performed and the dates that the work will be accomplished.

Once approved by the COR, the Contractor shall strictly adhere to the schedule to facilitate the Government's inspection of the work. Proposed changes to the approved schedule must be submitted for approval by the COR.

C.5.3.2 FREQUENCY OF SERVICE

C.5.3.2.1 ANNUAL ITM

The initial Annual ITM shall coincide with the second Monthly ITM work.

C.5.3.2.2 MONTHLY ITM

The initial Monthly ITM work shall begin within 14 days after the completion of the Contractor Orientation Meeting.

C.5.3.3 ITM REPORTS

Not later than 3 working days after scheduled ITM is complete, the Contractor shall submit to the COR a summary of the ITM inspections. The report shall include a list of all items inspected, replaced, repaired or adjusted for each emergency backup power generation system. A summary of findings and recommendations shall also be included in the report.

C.5.3.4 PAYMENT

Payment will be made only for actual services provided by the Contractor as specified in this PWS. Payments will be processed when work is satisfactorily completed and a proper invoice has been submitted.

C.5.3.4.1 PAYMENT INVOICES

The Contractor shall provide the Government with a monthly invoice for ITM work completed. The invoice should include separate line items for Monthly ITM and Annual ITM when applicable.

C.5.4 REPAIR

Repair is defined as work required to correct deficiencies that are preventing a system from proper operation or may prevent the system from proper operation if left in its current condition.

C.5.4.1 REPAIRS – estimated cost less than $1,000.00.

For repairs with a total estimated cost in this range (including labor and parts), the contractor shall perform the services without prior COR approval.

C.5.4.2 REPAIRS – estimated costs more than $1,000.00 For repairs with a total estimated cost exceeding $1,000.00 (including labor and parts) the Contractor shall submit an estimate to the COR for approval. Also see paragraph C.5.4.3 for additional requirements when the cost of a part(s) exceed $3,000.00. The contractor shall not perform the service or procure any parts without prior COR approval.

C.5.4.3 REPAIRS – estimated cost of parts(s) more than $3,000.00 For any repair requiring a part(s) that exceed $3,000.00 in cost, the contractor shall submit 3 quotes for the part(s) along with the estimate required in paragraph C.5.4.2 to the COR for approval. See contract clause 52.244-5, Competition in Subcontracting.

C.5.4.4 – This section will not be used.

C.5.4.5 MINOR DEFICIENCIES

Minor deficiencies shall be defined as problems that prevent proper operation of emergency backup power generation and/or the transfer of backup power. The Contractor shall repair all minor deficiencies identified during ITM prior to departure from the job site.

C.5.4.5.1 BATTERIES

The Contractor shall replace all dead or weak batteries.

C.5.4.5.2 FLUID LEVELS

The Contractor shall add fluids as necessary to bring levels to proper capacities.

C.5.4.5.3 BELTS, HOSES AND CLAMPS

The Contractor shall replace all damaged, cracked or broken belts, hoses and clamps.

C.5.4.5.4 FILTERS

The Contractor shall replace all damaged, dirty or broken fuel and air filters.

C.5.4.5.5 BATTERY CHARGERS

The Contractor shall replace all damaged or inoperable battery chargers.

C.5.4.6 ROUTINE REPAIR

Routine repair shall be defined as deficiencies identified by the Contractor or as specific work requested by the Government in a written Scope of Work.

C.5.4.6.1 PROVIDING PROPOSALS

The Contractor shall provide a written proposal based upon a scope of work furnished by the COR. Proposals shall include description of work to be accomplished and a detailed breakdown of labor, mileage and material costs.

Labor shall be calculated using the Contractor’s composite labor rate for routine repair work as submitted on the applicable CLIN of the bid sheet. The Contractor shall provide documentation (i.e. quotes, catalog sheets, etc.) to support material costs.

C.5.4.6.2 ACCEPTING PROPOSALS

The COR will review all proposals and determine if they are fair and reasonable and comply with the requirements of the PWS. If the COR determines that the proposal provided is not fair and reasonable, or does not meet the requirements of the PWS, then the COR has the option to negotiate with the Contractor or choose to satisfy the work requirement through other contractual means.

C.5.4.6.3 CHANGES TO SCOPE OF WORK

If the job requirements change after work has commenced, the COR may direct the Contractor to prepare either a new proposal for the whole job or a separate proposal for the changed conditions if they represent additional requirements and are separable from the original scope of work (do not affect the original order). Both the Government and the Contractor are responsible for identifying such changed conditions and in turn immediately notifying the other of the circumstances. The final determination of whether any circumstances constitute changed conditions rests with the Government. The Government shall not accept a circumstance as a changed condition which, in its judgment, should have been realized by the Contractor at the time the proposal was prepared.

During the 5 year period of performance of this contract, the Government may add or remove generators and associated equipment to/ from the equipment inventory that the contractor is responsible for maintaining. Additions may be due to the construction of new buildings, facilities, or equipment; removals may be due to replacement or obsolescence of existing buildings, facilities, or equipment. In the case of adding equipment, the Contractor may request an equitable adjustment to incorporate the new equipment into the Contractor’s preventative maintenance service. Likewise, an equitable adjustment shall be due the Government for equipment that no longer requires maintenance due to obsolescence or other reasons.

C.5.4.6.4 EQUIPMENT REPLACEMENT OR UPGRADE (UNIT REPLACEMENT)

During the term of this contract the Government may deem it more economical to have the contractor replace or upgrade existing equipment versus repair. In these casesthe contractor shall invoice using Contract Line Item Number for Labor and Contract Line Items Number for Unit replacement (unless the unit is provided by the Government). The contractor shall only invoice and be reimbursed for the actual cost of the unit plus the contract markup. Such equipment shall be maintained at no additional cost to the Government and incorporated into the contractor’s preventative maintenance schedule. For unit replacements, the same procedures detailed under paragraphs 5.4.1 through 5.4.3 regarding approval thresholds shall be followed. Government units provided as GFE to the contractor for installation also follow the procedures of paragraphs 5.4.1 through 5.4.3. For all purchases, regardless of price, 3 quotes must be obtained and forwarded to the COR for review and approval.

C.5.4.7 PAYMENT INVOICES

The Contractor shall provide the Government with a separate invoice that includes all minor deficiencies repaired during Monthly ITM. The Contractor shall also provide separate invoices for each routine repair.

C.5.4.7.1 MINOR DEFICIENCIES

The invoice shall include only material costs and cost for labor. Labor shall be calculated using the Contractor’s composite labor rate for routine repair work as submitted on the applicable CLIN of the bid sheet.

C.5.4.7.2 ROUTINE REPAIR

The invoice shall include only the final accepted cost of the Contractor’s proposal or Task Order issued.

C.5.5 SERVICE CALLS

Service calls are defined as repair work requirements which arise when emergency backup power generation systems fail to start or properly transfer power to the designated building system. The contractor shall respond as appropriate to all service calls generated by a designated Government representative. The Contractor shall perform service call work as necessary to determine the cause of system and equipment malfunctions, eliminate the cause(s), and restore the system or equipment to satisfactory working condition.

C.5.5.1 SERVICE CALL CLASSIFICATION

Service calls will be classified at the discretion of the COR.

C.5.5.1.1 ROUTINE SERVICE CALLS

Generally, routine calls will consist of correcting failures or deficiencies which do not immediately impact daily operations and/or critical mission operations.

C.5.5.1.2 URGENT SERVICE CALLS

Generally, urgent calls will consist of a failure of a system to start or properly transfer during the automatic exercise cycle or by manual startup. Failures of this nature will impact daily operations and/or critical mission operations.

C.5.5.2 SERVICE CALL RESPONSE

The Contractor shall have procedures for receiving service calls. A single telephone number shall be provided by the Contractor for receipt of all service calls. An individual fully familiar with the Contractor's work control procedures and the terms and conditions of this contract shall answer all telephone calls. Service calls shall be considered received by the Contractor at the time and date the telephone call is placed by an authorized Government representative.

C.5.5.2.1 ROUTINE SERVICE CALLS

The Contractor shall be on the job site and working within 3 working days of receiving the call.

C.5.5.2.2 URGENT SERVICE CALLS

The Contractor shall be on the job site and working by 12:00 Noon the following business day of all calls received during normal business hours.

C.5.5.3 SERVICE CALL PROCEDURE

1. Respond timely to each service call as required.

2. Check in with COR upon arrival on site.

3. Troubleshoot and diagnose problems with the system.

4. Adjust, calibrate, and lubricate, as necessary.

5. Correct any minor deficiencies as described in paragraph C.5.4.2.

6. If no further action is necessary, the Contractor shall notify the COR that the system is functioning properly, prior to departing the ERDC.

7. If the system requires repair that is considered a deficiency, the Contractor shall immediately notify the COR that the system is not functioning properly. The repairs shall then be accomplished as per paragraph C.5.4.6 Routine Repair.

C.5.5.4 PAYMENT INVOICES

The Contractor shall provide the Government with a separate itemized invoice for each routine repair and service call. The Contractor shall provide a separate invoice that includes all minor deficiencies repaired during Monthly

ITM.

C.5.5.4.1 SERVICE CALLS

The invoice shall include only material costs, cost for labor and applicable mileage at the rate defined in Section C.2.2 Definitions. Actual mileage cannot exceed the round trip distance between the ERDC and the Contractor’s closest service location.