Combined_Synopsis_Solicitation_HVAC.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-94 Effective 19 Jan 2017.

This requirement is set aside 100% for Women Owned Small Businesses and the associated NAICS code is 238220 - Plumbing, heating, and air-conditioning contractors. The size standard for this NAICS code is $15,000,000.

Women Owned Small Business (WOSB) Program Certification All small businesses that are interested in submitting an offer on a solicitation that has been set aside for WOSBs under the WOSB Program must complete this certification prior to submitting the offer. This includes checking all of the boxes and having an authorized officer of the WOSB sign and date the certification. Once the certification is complete, you must upload it to the WOSB Program Repository (go to www.sba.gov/wosb) along with all other required documents

Description: The work to be performed under this project includes the design, fabrication and installation a multi-zone Variable Refrigerant Flow (VRF) heat pump system at Bldg. 2584, Humphreys Engineer Center in Alexandria, VA. The end state shall be a fully functional HVAC system that allows the conditioned air to be customized to the needs of each zone or room.

WORK SHALL BE PERFORMED BY A FACTORY TRAINED AND CERTIFIED

INSTALLER IN ACCORDANCE WITH THE MANUFACTURER'S PUBLISHED

DIAGRAMS, RECOMMENDATIONS, AND EQUIPMENT WARRANTY

REQUIREMENTS.

A site visit will be required for accurate pricing. THE SITE VISIT FOR ALL INTERESTED PARTIES IS SCHEDULED for 06 April 2017 AT 10:00am EDT.

Interested vendors shall provide the following information via email to Paul Pinnock email:

paul.pinnock@usace.army.mil Ph: 703-428-8374, room 2D06 in building 2593.

Required submission of site visit request to be sent to must include the following for each visitor:

(1) Full Name

(2) SSN

(3) Date of Birth

(4) Place of Birth

(5) MUST BE U.S. CITIZEN; U.S. Citizens born abroad must present copy of Passport or Naturalization Papers.

Note: Proof of identification is required at the gate entrance.

Basis for award: The Government will award a contract resulting from this combined synopsis solicitation on the basis of the lowest evaluated price of responsible offers whose product meets the requirements as listed in the statement of work. Offerors must submit the following documents for this solicitation: Quote and Technical information providing enough information to determine whether or not the services being offered meet the requirements of the performance work statement. Offerors must submit a filled in pricing schedule along with quote.

Offerors are required to be actively registered with the System for Award Management (SAM) www.sam.gov prior to award. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting a quote.

Date, Time, and Place Offers are Due: The closing date for the delivery of a response to this combined synopsis/solicitation is on or before 1:00pm Eastern Daylight Time (EDT), on Tuesday, 18 April 2017. All questions regarding combined synopsis/solicitation W912HQ-16-T-0023 must be received in writing at eric.p.thor@usace.army.mil no later than 1:00 pm Eastern Daylight Time (EDT) on Friday, 07 April 2017 in order to allow the Government time to review and respond accordingly. Questions received after 1:00 pm Eastern Daylight Time (EDT) on Friday, 07 April 2017 are not guaranteed to be answered prior to the solicitation closing date. Quotes should be e-mailed or mailed to the Point of Contacts (POCs) shown below by the closing date and time. If quotes are mailed, an electronic version of the quote (i.e. CD, DVD, etc.) should accompany the paper copy. If an offer is e-mailed to the POC, it is the offeror’s responsibility to ensure that the transmission is received by the Government prior to the closing date and time. All emailed correspondence to the POCs listed below shall include the full solicitation number in their subject line. Upon receipt of an electronic offer, the Government will acknowledge receipt of that offer via email to the offeror.

Provide a filled in copy of the attached Pricing Schedule with your quote submission.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0001 1 Job

Bldg. 2584 ‐ HVAC Upgrade

FFP

Labor, Materials and Equipment in accordance with the attached statement of work. Provide a filled in copy of the attached Pricing

Schedule with your quote submission.

SCOPE OF WORK

SCOPE of WORK

United States Army Corps of Engineers

Humphreys Engineer Center Bldg.

2584 - HVAC Upgrade

26-Feb-17

Bldg. 2584 – HVAC Upgrade

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C.1. - Introduction

C.1.2. - References

C.1.3. - Scope

C.1.4. - Period of Performance

C.1.5. - Place of Performance

C.1.6. - Definitions

C.2. - General Requirements

C.2.1. - Post Award Conference/Periodic Progress Meetings

C.2.2. - Submittals

C.2.3. - Key Personnel

C.2.4. - Identification of Contractor Employees

C.2.5. - Security Requirements

C.2.6. - Local Security Policy

C.2.7. - Quality Control

C.2.8. - Quality Assurance

C.2.9. - Accident Prevention

C.2.10. - Warranties

C.3. - General Information ................................................................. Error! Bookmark not defined.

C.3.2. - Hours of Operation

C.3.3. - Recognized Holidays

C.4. - Attachment/Technical Exhibit List

C.1. - Introduction

The work to be performed under this project includes the design, fabrication and installation a multi-zone Variable Refrigerant Flow (VRF) heat pump system at Bldg. 2584, Humphreys Engineer Center in Alexandria, VA. The end state shall be a fully functional HVAC system that allows the conditioned air to be customized to the needs of each zone or room.

C.1.2. - References

The publications listed below form a part of this document to the extent referenced. The publications are referred to within the text by the basic designation only. Where there is a conflict between nationally recognized codes and local codes, the most stringent shall apply.

Industrial Standards and Codes: (latest editions)

Model Building Codes (International Code Council)

Accessibility Laws, Codes, and Standards National

Fire Protection Association (NFPA)

Air-Conditioning, Heating and Refrigeration Institute (AHRI)

ASTM International (ASTM)

American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE)

International Energy Efficiency Code (IEEC)

Environmental Protection Agency (EPA) National Electrical Manufacturers Association (NEMA)

Underwriters Laboratories (UL)

OSHA CFR 1910 and 1926 Compliance

EM 385-1-1

Laws, Regulations, Permits and Policies:

Army Regulation AR 200-1

U.S. Army Garrison Fort Belvoir Permit for Hazardous Waste Storage RCRA Part B

U.S. Army Garrison Fort Belvoir Title V Air Permit

U.S. Army Garrison Fort Belvoir Stationary Source Permit to Modify and Operate

C.1.3. - Scope

Provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and non-personal services necessary to complete the project as defined in this Statement of Work (SOW). The contractor shall be responsible for designing, fabricating, removing, disposing, installing, adjusting and placing into operation all systems, components and related products associated with the new HVAC system to include all incidental items and parts necessary to achieve full functionality. There shall be no exclusions. Work shall be performed by a factory trained and certified installer in accordance with the manufacturer's published diagrams, recommendations, and equipment warranty requirements.

At a minimum, the project shall incorporate the following construction elements, systems, related products and trade activities for the HVAC installation:

A 20-24 Ton, air cooled, two pipe, commercial heat pump system with low ambient operation, ductless indoor air handlers/evaporators, main BC controllers, phased 208/230V electric power for all associated equipment, centralized controllers, software, wall mounted programmable controls, wireless remote controls, refrigerant piping, interior and exterior line set conduits, thermal insulation, condensate piping, rigging, factory assisted startup and commissioning.

Temporary cooling shall be provided for throughout the installation.

Connection to existing Andover Controls Infinity System monitoring points via BACNet IP to Ethernet conversion.

Remove and dispose of existing 12 Ton and 2.5 Ton DX condensing units and air handling units

(AHU).

The Contractor warrants, that he possesses the particular competence and skill in construction necessary to build this project without full engineering and architectural services, and will rely upon his own competence.

The Contractor acknowledges that the Contract Documents may contain errors, omissions, conflicts, or inconsistencies and it is recognized by all parties that the concept drawings and sketches provided are diagrammatic in showing certain physical relationships of the variable elements and systems, and their interfacing with other elements and systems.

Establishment and coordination of these relationships and field verification of dimensions is the exclusive responsibility of the Contractor. No relief will be given if the contractor fails to make this verification. Verification should begin immediately, coordinated with the agency, and be accomplished in the earliest possible time frame prior to bidding.

Construction conditions may require that the Contractor adapt the scope to conform to existing field conditions encountered and make logical adjustments. In the event additional detail, need for clarification or guidance is needed to complete construction of any aspect of the project, immediately notify the Contracting Officer in writing. Any work performed prior to receipt of direction from the Contracting Officer will be done at the Contractor’s risk and no request for added cost or extension of time will be considered.

C.1.4. - Period of Performance

The period of performance is 66 working days after the contract is awarded.

C.1.5. - Place of Performance

The work to be performed under this contract will be performed at the Humphreys Engineer Center, Bldg. 2593 - Kingman Building; 7701 Telegraph Road, Alexandria, VA 22315.

C.1.6. - Hours of Operation

The contractor is responsible for conducting business between the hours of 6:00AM to 5:00PM, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

The contractor shall notify the COR and obtain approval not less than forty-eight (48) hours in advance unscheduled work such as work during nights, Saturdays, Sundays, or federal holidays. Approval is at the sole discretion of the COR at the time of the request.

C.1.7. - Recognized Holidays

New Year’s Day Labor Day

Martin Luther King Day Columbus Day

Presidents Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

C.1.8. - Definitions

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR) or TECHNICAL POC: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

C.1.9. – Acronyms

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

CFR Code of Federal Regulations

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

KO Contracting Officer PIPO

PRS Performance Requirements Summary

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QAP Quality Assurance Program

QCP Quality Control Program

TE Technical Exhibit

C.2. - General Requirements

Standard Products. Provide Materials and equipment that are standard products of a manufacturer regularly engaged in the manufacturing of such products, which are of a similar material, design and workmanship. Submit manufacturer's standard catalog data, at least 2 week prior to the purchase or installation of a particular component, highlighted to show material, size, options, performance charts and curves, etc. in adequate detail to demonstrate compliance with contract requirements.

Data shall include manufacturer's recommended installation instructions and procedures. If vibration isolation is specified for a unit, vibration isolator literature shall be included containing catalog cuts and certification that the isolation characteristics of the isolators provided meet the manufacturer's recommendations. Data shall be submitted for each specified component.

The standard products shall have been in satisfactory commercial or industrial use for 2 years prior to bid opening. The 2-year use shall include applications of equipment and materials under similar circumstances and of similar size. The 2 years’ experience shall be satisfactorily completed by a product which has been sold or is offered for sale on the commercial market through advertisements, manufacturer's catalogs, or brochures. Products having less than a 2-year field service record will be acceptable if a certified record of satisfactory field operation, for not less than 6000 hours exclusive of the manufacturer's factory tests, can be shown.

Where the system, components, or equipment are specified to comply with requirements of AHRI, ASHRAE, ASME, or UL, proof of such compliance shall be provided. The label or listing of the specified agency shall be acceptable evidence. In lieu of the label or listing, a written certificate from an approved, nationally recognized testing organization equipped to perform such services, stating that the items have been tested and conform to the requirements and testing methods of the specified agency may be submitted.

When performance requirements of this project's vary from standard AHRI rating conditions, computer printouts, catalog, or other application data certified by AHRI or a nationally recognized laboratory as described above shall be included. If AHRI does not have a current certification program that encompasses such application data, the manufacturer may self-certify that his application data complies with project performance requirements in accordance with the specified test standards.

Nameplates. Major equipment including compressors, condensers, receivers, heat exchanges, fans, and motors shall have the manufacturer's name, address, type or style, model or serial number, and catalog number on a plate secured to the item of equipment. Plates shall be durable and legible throughout equipment life and made of anodized aluminum Plates shall be fixed in prominent locations with nonferrous screws or bolts.

Safety Devices. Exposed moving parts, parts that produce high operating temperature, parts which may be electrically energized, and parts that may be a hazard to operating personnel shall be insulated, fully enclosed, guarded, or fitted with other types of safety devices. Safety devices shall be installed so that proper operation of equipment is not impaired. Welding and cutting safety requirements shall be in accordance with AWS Z49.1.

Products shall be supported by a service organization. Submit a certified list of qualified permanent service organizations, which includes their addresses and qualifications, for support of the equipment. The service organizations shall be reasonably convenient to the equipment installation and be able to render satisfactory service to the equipment on a regular and emergency basis during the warranty period of the contract. System components shall be environmentally suitable for the indicated locations.

Coordination and On Site Supervision. The contractor shall coordinate scheduling, submittals, and work of the various sections of specifications to assure efficient and orderly sequence of installation of interdependent construction elements. The contractor shall have a designated representative (supervisor) on site during all phases of construction activity. This person shall be responsible for insuring that the requirements of the contract are followed by all contractors.

The Contractor shall verify site conditions and conduct all field surveys and measurements to include a complete and systematic initial inspection of all mechanical, electrical, plumbing and architectural systems necessary to complete this project.

The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

Existing Utility and System Interruptions. Do not interrupt utilities and systems serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements. The contractor shall submit a proposed schedule of all activities involving the interruption of active utility and system services, if any, at least seven (7) days before the action so that a mutually agreed schedule can be determined before the work is undertaken. Do not proceed with utility or system interruptions without Owner’s written permission.

Cutting and Patching. A skilled and experienced installer shall perform cutting and patching new work; restore work with new products except as noted. Submit written request in advance of cutting or altering existing structural or building enclosure elements. Fit work tightly to adjacent structure. Maintain integrity of wall, ceiling, or floor construction; completely seal voids. Refinish surfaces to match adjacent finishes.

Compatibility. Provide products and equipment that are compatible with other work requiring mechanical/electrical interface including electrical connections, control devices, etc.

Dust Control. The contractor shall provide dustproof enclosures or partitions for protection where dusty or dirty work is performed. Debris shall be dampened when removed to avoid dusting. Protection shall be provided to prevent dust from entering return air and supply air system. Furniture, office fixtures and carpets shall be moved as necessary for proper performance of the work, stored on the premises, protected and properly placed.

Noise Control. The contractor shall comply with all applicable state and local laws, ordinances, and regulations relative to notice control.

Cleaning. The Contractor shall at all times keep the site and structures or facilities thereon, free from accumulations of waste materials, debris, or rubbish and shall dispose of all material removed in accordance with all federal, state and local regulations and the contract documents.

In accordance with EO 13514, USACE is required to divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of its operations. In support of meeting this requirement, the Contractor shall divert from landfill or incineration facility disposal a minimum of 50% of non-hazardous waste and 50% of construction and demolition material and debris generated, to the maximum extent feasible. The Contractor shall report non-hazardous waste diversion rates on a regular basis. The Whole Building Design Guide (http://www.wbdg.org) outlines recommended practices for construction waste and debris removal.

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Construction Progress Schedule. The schedule for this construction project shall be coordinated with the COR. All phasing requirements shall be addressed in the schedule.

The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

As Built Drawings. All changes to or additions to buildings, structures, and related equipment and systems made by the Contractor shall be recorded by the Contractor and provided to the COR within fifteen (15) calendar days of the completed work. This data shall include, but is not limited to, dimensioned drawings and/or sketches.

Operation and Maintenance Data. Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item. Detailed written instruction shall be provided for all mechanical, fire protection and electrical systems. Provide three (3) sets of operating and maintenance manuals.

The Contractor and subcontractors and suppliers shall thoroughly instruct the Owner’s representative and maintenance personnel in the proper maintenance and operation of materials and systems. The Contractor shall perform system operation and final testing in the presence of the COR prior to final acceptance.

Punch-list. Prior to actual completion of the work, the contractor shall schedule an installation inspection with the facility manager to identify deficient items. Within five (5) business days, the Vendor shall prepare and provide by electronic means, a list of all deficiencies and the resolution for all outstanding deficiencies resulting from the work.

The contractor shall complete all punch-list items within thirty (30) days of substantial completion. Failure to do so will result in a delay of final payment.

Use of existing facilities. Use of existing facilities including the cafeteria and restroom must be coordinated with and approved by the COR. Such facilities are primarily for use by HECSA personnel.

Access to Existing Building. Access for personnel will be through the existing entrances of the facility. Work in areas other than the designated work site shall be coordinated with the COR and may require an escort.

Obstructing Road and Driveways. Do not obstruct or close roadways and driveways unnecessarily. Coordinate, notify and make arrangements with the COR 7 working days prior to

Page 11 of date when obstruction or closure is required.

Confine operations, activities, storage of materials and employee parking within designated areas.

C.2.1. - Post Award Conference/Periodic Progress Meetings

The Contractor shall attend any post award conference convened by the COR or contracting office. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer may apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

Contractor Coordination Meetings. Contractor shall attend weekly project meetings, not to exceed 3 hours, scheduled by the Government. Contractor's Superintendent shall attend the scheduled coordination meetings. Subcontractor representatives shall attend as required.

Discussion shall address the progress schedule, potential factors of delay, deficiencies, material delivery schedules, submittals, and safety issues.

C.2.2. - Submittals

1. Quality Control (QC) Plan

2. Accident Prevention Plan (APP)

3. Project Activity Schedule

4. Operation and Maintenance Manuals

5. List of proposed products/chemicals or substances

Samples. Submit samples of materials and finishes for the COR's selection as required.

Shop Drawings. Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work; Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project; Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

Submit drawings consisting of:

a. Equipment layouts which identify assembly and installation details.

b. Plans and elevations which identify clearances required for maintenance and operation.

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c. Wiring diagrams which identify each component individually and interconnected or interlocked relationships between components.

d. Foundation drawings, bolt-setting information, and foundation bolts prior to concrete foundation construction for equipment indicated or required to have concrete foundations.

e. Details, if piping and equipment are to be supported other than as indicated, which include loadings and type of frames, brackets, stanchions, or other supports.

f. Automatic temperature control diagrams and control sequences.

g. Installation details which includes the amount of factory set superheat and corresponding refrigerant pressure/temperature.

Product Data. Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties. Spare Parts, Posted Instructions, Verification of Dimensions, Coil Corrosion Protection, System Performance Tests, Demonstrations.

Test Reports. Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.); Refrigerant Tests, Charging, and Start-Up; System Performance Tests

C.2.3. - Key Personnel

The follow personnel are considered key to project completion:

Project Manager Project Superintendent Licensed Electrical Technician Licensed HVAC Technician Quality Control Manager

The Project Manager shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Project Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

C.2.4. - Identification of Contractor Employees

The contractor is responsible for ensuring its employees meet the entry requirements for the Humphreys Engineer Center.

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Provide list of contractor's personnel who will require access to the Humphreys Engineer Center within one (1) day of contract award. Keep list current during project work.

Within 30 days of the contract award, the Contractor shall ensure that all employees wear the appropriate uniform and are properly identified as contractor employees at all times when working on HEC. Employees shall not perform work outside the construction limits.

If applicable, arrange work so contractor's personnel can be escorted inside the building by the COR to certain areas which are considered to be classified. Restrict contractor's personnel to those areas necessary to accomplish work. Violators of any security regulations will be removed from the premises with the right to re-enter revocable.

C.2.5. - Security Requirements

All contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by the HECSA Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed

Page 14 of by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at this facility change, the Government may require changes in contractor security matters or processes.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E- Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the employee candidate has two valid forms of government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible employee candidates must be provided to the COR no later than 3 business days after the initial contract award.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.2.6. - Local Security Policy

All contractor employees who require physical access to government controlled facilities or logical access to government information and or information systems are subject to a fitness determination and appropriate vetting. To assist in the vetting process, the contractor must submit a notice of visit form for each employee who will perform work on the contract, including at the minimum, the name, social security number and date of birth of each employee performing work on the contract that need physical and or logical access.

Documents containing personally identifiable information may only be submitted via encrypted email, by first class mail or it may be hand carried to the security office. Notice of visits must be submitted through the government contracting officer representative (COR) or technical representative who will deliver them to the security office. All notice of visits must be received three business days in advance of the contractor reporting for work.

The contractor will work through the COR or technical representative for the contract who will serve as the liaison between the security office and the contractor. Contractor employees who are not sponsored by a government employee will not be granted access to any facilities under HECSA control nor will HECSA security approve logical access to information systems if a notice of visit containing either the DOD ID number or the social security number is not provided

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Contractor personnel who do not require a common access card may be granted physical access based on favorable results of an NCIC III records check.

Contractors who need a common access card must have the minimum of a favorably adjudicated NACI. If no investigation is on file, the CAC will not be issued until a favorable FBI fingerprints check is received by the security office and the NACI has been initiated in PSIP.

HECSA Security will initiate all NACI investigations. Contractors who require access to classified information must be performing work on a classified contract and the contract company is responsible for initiating all required investigations for the appropriate security clearance.

If an employee has been the subject of a previous favorably adjudicated investigation, it may be reciprocally accepted if there has not been a two year break in service and there is no presence of new and potentially unfavorable information that casts doubt about the subject’s suitability.

When a background check is reciprocally accepted but is more than 5 years old, the security office may initiate an NCIC III check to ensure no new unfavorable information exists.

Contractor employees whose access to classified information has been suspended or revoked will not be authorized logical access to government information systems IAW AR 25-2 paragraph 4-14 b (2) until that investigation is favorably adjudicated. These personnel will also not be allowed unescorted access to government facilities until the investigation has been favorably adjudicated by the Command Security Manager. OPM Final Credentialing Standards allow agencies to deny a CAC or PIV card to any individual who has had their access to classified information denied or revoked. Further due process is not required in these situations. The contractor must provide employees who can be cleared to perform work and must immediately provide replacement employees for those who cannot be cleared.

The contractor will be provided the organizations critical information (CIL) list and OPSEC plan.

The contractor must ensure all employees, including subcontractor employees, are aware of the organizations critical information list and how to protect that information. All new contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training.

OPSEC training can be taken online at the following link http://cdsetrain.dtic.mil/opsec/index.htm . Certificates of training must be provided to the COR.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at .

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C.2.7. - Accident Prevention

In performing this contract, the contractor shall provide for protecting the lives and health of employees and other persons; preventing damage to property, materials, supplies and equipment; and avoiding work interruptions. For these purposes, the Contractor shall:

Comply with all pertinent provisions of the most recent version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation and available at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf, 30 November 2014

Provide appropriate safety personal protection equipment (steel toe safety boots, eye protection, hearing protection, reflective vests, etc.) as required by the Position Hazard Analysis

Comply with the standards issued by the Secretary of Labor in 29 CFR Part 1910 and or 29 CFR Part 1926

Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities

Avoid interruptions of Government operations and delays in project completion dates

Control costs in the performance of this contract

Additionally, for these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall also:

Provide appropriate safety barricades, signs, and signal lights and ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action.

This notice, when delivered to the Contractor or the Contractors representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required.

After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any Stop-Work Order issued under this clause.

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The Contractor shall require any/all subcontractors to comply with these safety requirements.

After receipt of a notice of award, the Contractor will:

Submit in writing (within 10 working days) a proposal for effectuating this provision for accident prevention. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in the contract work performance and a plan for controlling these hazards.

The plan, which will be reviewed by the Humphreys Engineer Center Support Activity, Safety and Occupational Health Office shall include but not be limited to the following:

Identification and signature of on-site contractor safety officer.

Identification and telephone numbers of medical emergency facilities.

Medical emergency response procedures (what to do in a medical emergency).

Plans for initial safety indoctrination and continuing safety training for employees.

Hazard analysis and abatement.

Personal protective equipment.

Procedures to be used for accident reporting and investigating.

Criteria for reprimand due to willful negligence towards safety standards.

Meet in conference with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the overall safety program.

C.2.8. - Quality Control

It is the Contractor's responsibility to provide, inspect and document the level of quality that has been established by all applicable standards, codes and guidelines. The Contractor shall use skilled workers, an adequate number of which are thoroughly trained and have a minimum of 3 years’ experience in the necessary crafts and who are completely familiar with the specified requirements and the methods needed for the proper performance of the work.

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s quality control program (QCP) is the means by which he assures himself that his work complies with the requirement of the contract.

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The Quality Control Plan must be developed and submitted no later than 15 days after contract award. The plan shall identify personnel, procedures, control, instructions, records, and forms to be used. Upon approval, the Contractor must implement the QCP. The QCP is a living document and may be subject to change depending on the needs of the contract. Revisions to the Plan must be submitted to the COR for approval.

The project superintendent will be held responsible for the quality of the work on the job and is subject to the removal by the Contracting Officer for non-compliance with quality requirements.

The site project superintendent in this context shall be the highest-level manager responsible for the overall construction activities at the site, including quality and production. The site project superintendent shall maintain a physical presence at the site at all times, except as otherwise acceptable to the Contracting Officer, and shall be responsible for all construction and related activities at the site.

The Contractor is not authorized to start work until the QCP is accepted.

C.2.9. - Quality Assurance

The COR shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The COR may use a variety of inspection methods to evaluate the Contractor's performance, and more than one inspection method may be used.

Examples of inspections are, planned (periodic) surveillance of service work items (daily, weekly, monthly, quarterly, semiannually, or annually); 100% inspection of service work items;

unscheduled inspections; process monitoring; unscheduled audits; random inspections;

sampling inspections.

C.2.10. - Warranties

A full one-year warranty will begin after completion of a successful performance test and full acceptance of the system by the COR. The contractor’s warranty shall include parts, labor, and associated transportation and shipping costs. This warranty will be at no additional cost to the government. When a malfunction occurs while covered under warranty, the contractor will provide a technician to troubleshoot the problem within 48 hours of notification.

C.3. - Attachment/Technical Exhibit List

Technical Exhibit 1 - Performance Requirements Summary

Technical Exhibit 2 - Drawings

Page 1 of

Performance Requirement Summary (PRS)

United States Army Corps of Engineers

Statements Standards/AQLs Incentive/Remedy

3.1 Develop and

maintain an effective quality control program

a) Comprehensive AQL: Identifies deficiencies

b) Utilizes best practices and available commercial data AQL:

Thorough

c) Independently verifiable AQL:

Supportable

a) Timeliness AQL: Quality Control Program submitted within specified time

b) Complete AQL: Early identification of problems; Compliant with applicable standards

c) Implementable AQL: No negative impact to the mission

Re‐perform at no cost to the Government

Statements Standards/AQLs Incentive/Remedy

3.2 Develop and

maintain an Accident Prevention Plan (APP)

a) Timely AQL: Completes actions within specified deadlines

b) Comprehensive AQL: Clear and Accurate In required format (written, oral, presentation, etc.)

3.3 Provide progress

schedule

a) Timely AQL: Completes actions within specified deadlines

b) Comprehensive AQL: Clear and Accurate In

Page 2 of required format (written, oral, presentation, etc.)

3.4 Provide physical

security certificates of completion

a) Meets Schedules AQL: Completes actions within specified deadlines

3.5 Test and validate

system performance

a) Early identification of problems AQL: Identifies deficiencies and corrective actions

b) Responsive AQL: Early identification of problems

a) Comprehensive AQL: Identifies deficiencies

b) Utilizes best practices and available commercial data AQL: Thorough

c) Independently verifiable AQL: Supportable

Humphreys Engineer Center Support Activity (HECSA)

US Army Corps of Engineers

BUILDING STRONG®

Bldg. 2584

- NIC

SOLICITATION PROVISIONS:

Wage Determination No.: 2015-4281 as attached is applicable to this requirement.

The following provisions and clauses are applicable to this solicitation and can be found in full text at www.acquisition.gov/far or http://farsite.hill.af.mil :

52.204‐9 Personal Identity Verification of Contractor Personnel JAN 2011

52.209‐6 Protecting the Government's Interest When

Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.212‐1 Instructions to Offerors‐‐Commercial Items OCT 2015

52.212‐4 Terms and Conditions ‐‐ Simplified Acquisitions (Other

Than Commercial Items).

JAN 2017

52.222‐6 Construction Wage Rate Requirements MAY 2014

52.222‐7 Withholding of Funds MAY 2014

52.222‐8 Payrolls and Basic Records MAY 2014

52.222‐9 Apprentices and Trainees JUL 2005

52.222‐10 Compliance with Copeland Act Requirements FEB 1988

52.222‐11 Subcontracts (Labor Standards) MAY 2014

52.222‐12 Contract Termination‐Debarment MAY 2014

52.222‐13 Compliance With Construction Wage Rate

Requirements and Related Regulations

MAY 2014

52.222‐14 Disputes Concerning Labor Standards FEB 1988

52.222‐15 Certification of Eligibility MAY 2014

52.222‐22 Previous Contracts And Compliance Reports FEB 1999

52.222‐23 Notice of Requirement for Affirmative Action to Ensure

Equal Employment Opportunity for Construction

FEB 1999

52.222‐27 Affirmative Action Compliance Requirements for

Construction

APR 2015

52.223‐2 Affirmative Procurement of Biobased Products Under

Service and Construction Contracts

SEP 2013

52.223‐5 Pollution Prevention and Right‐to‐Know Information MAY 2011

52.227‐4 Patent Indemnity‐Construction Contracts DEC 2007

52.232‐27 Prompt Payment for Construction Contracts MAY 2014

52.232‐40

Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.236‐5 Material and Workmanship APR 1984

52.236‐7 Permits and Responsibilities NOV 1991

52.242‐14 Suspension of Work APR 1984

52.246‐21 Warranty of Construction MAR 1994

252.201‐7000 Contracting Officer’s Representative DEC 1991

252.203‐7000 Requirements Relating to Compensation of Former

DoD Officials

SEP 2011

252.203‐7002 Requirement to Inform Employees of Whistleblower

Rights

SEP 2013

252.204‐7003 Control Of Government Personnel Work Product APR 1992

252.204‐7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.223‐7004 Drug Free Work Force SEP 1988

252.223‐7006 Prohibition On Storage, Treatment, and Disposal of

Toxic or Hazardous Materials

SEP 2014

252.225‐7001 Buy American And Balance Of Payments Program—

Basic (Nov 2014)

NOV 2014

252.225‐7021 Trade Agreements —Basic (DEC 2016) DEC 2016

252.225‐7036 Buy American—Free Trade Agreements‐‐Balance of

Payments

NOV 2014

252.232‐7003 Electronic Submission of Payment Requests and

Receiving Reports

JUN 2012

252.232‐7010 Levies on Contract Payments DEC 2006

252.236‐7000 Modification Proposals‐Price Breakdown DEC 1991

252.236‐7001 Contract Drawings, and Specifications AUG 2000

252.243‐7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

ADDENDA to 52.212‐1, Instructions to Offerrors – Commercial

Offerors must submit the offer in accordance with 52.212‐1 to verify the technical description of the item being offered. Items (a); (b) 1‐11

52.212‐2 EVALUATION‐‐COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will award a contract resulting from this…