B.08 - Second Memo for Record regarding Amendment 0001(revised PWS attached).pdf

CESAS-CTC 9 5 December 2025

MEMORANDUM FOR RECORD

Note: Due to a technical issue with the new Army Contract Writing System (ACWS), W912HN26RA0003 SF30 Amendment 0001, is currently unable to be posted to PIEE and SAM.gov. This and the past memo will serve as an official amendment 0001 until the issue has been resolved. All documents issued under memorandums for W912HN26RA0003, will be included under Amendment 0001.

1. A revised PWS is attached with this memorandum.

Please continue posting your questions and or concerns in Projnet.

Rohan Bryan

Contract Specialist

Attachments

• PWS (Revised)

SAD O&M Contract

Performance of Work Statement (PWS)

Firm Fixed Price Contract

CLINS Description Technical Provisions (TP)

Notes

CLIN 1 Level I Firm Fixed Price Services

TP 1-18 Monthly payment schedule according to seasonal requirements established with acceptance of contract proposal

CLINs X201- X224;X227- X281;

X286- X294

Level II Firm Fixed Price Services

TP 1-18 Payment per occurrence according to Unit Pricing for additional quantities or frequencies of within-scope tasks established with acceptance of contract proposal.

CLIN 3

Option 1

HVAC Replacement TP 7.3.6 Replace 15 Ton Heat Pump, Item 2 on Appendix N of solicitation.

CLIN 4

Option 2

HVAC Replacement TP 7.3.6 Replace 5 Ton Heat Pump, Items 3 and 10 of Appendix N representative of unit to be replaced.

CLIN 5

Option 3

HVAC Replacement TP 7.3.6 Replace 3 Ton Heat Pump, Items 6 and 9 of Appendix N representative of unit to be replaced.

CLIN 6

Option 4

HVAC Replacement TP 7.3.6 Replace 10 Ton Heat Pump, Item 11 on Appendix N of solicitation

CLIN 7

Option 5

HVAC-Chiller Replacement

TP-7.3.6 Replace 20 Ton Liquid Chiller, Item 13 on Appendix N of solicitation

CLIN 8

Option 6

HVAC-Chiller Replacement

TP-7.3.6 Replace 15 Ton Liquid Chiller, Item 15 on Appendix N of solicitation

CLIN 9

Option 7

HVAC Replacement TP-7.3.6 Replace Heat Pump, Item 12 on Appendix N of solicitation

CLIN 10

Option 8

HVAC Replacement TP-7.3.6 Replace Heat Pump, Item 19 on Appendix N of solicitation

CLIN 11

Option 9

HVAC Replacement TP-7.3.6 Replace Heat Pump, Item 16 on Appendix N of solicitation

CLIN 12

Option 10

Shower house Replacement

TP-15.1 Purchase/Construct/Install one approx. 810 sq.ft.

concrete prefab shower house (CXT model "Cheyenne". Includes demolition/disposal of similar sized existing structure being replaced.

CLIN 13

Option 11

Restroom Replacement

TP-15.1 Purchase/Construct/Install one approx. 240 sq.ft.

concrete prefab restroom (CXT model "Kodiak".

Includes demolition/disposal of similar sized existing structure being replaced.

CLIN X225

Option 12

Stove/Oven Replacement

TP-7.3 Option to be exercised if needed. Anticipated one replacement per 5-year contract

CLIN X226

Option 13

Microwave Oven Replacement

TP-7.3 Option to be exercised if needed Anticipated one replacement per 5-year contract.

CLIN X282

Option 14

Industrial Cleaning – Other Equipment

TP-17.2 Option to be exercised when needed. Anticipated twice per 5-year contract.

CLIN X283

Option 15

Industrial Cleaning – Turbine Pits

TP-17.3 Option to be exercised when needed. Anticipated twice per 5-year contract.

CLIN X284

Option 16

Elevator Repair - Dam

TP-18.1 Option to be exercised if needed. Anticipated one repair per 5-year contract.

CLIN X285

Option 17

Elevator Repair – Power Plant

TP-18.1 Option to be exercised if needed. Anticipated one repair per 5-year contract.

Hartwell Project Performance Work Statement

Technical Provisions

TABLE OF CONTENTS

Section Section Title Page

TP-1 General Information C-4

TP-2 Staffing, Uniforms and PPE C-14

TP-3 Cleaning Services C-15

TP-4 Mowing Services C-20

TP-5

TP-6

Preventive/Routine Maintenance

Operations of Visitor Centers (Not applicable to this contract)

C-22

C-22

TP-7 Repair Buildings, Structures, Mechanical, Electrical, Water Supply and Sewage Disposal Systems

C-22

TP-8 Upkeep of Grass, Trees, and Landscape Areas C-27

TP-9 Upkeep and Repairs to Government Owned Equipment, Boats, Trailers, and Attachments

C-29

TP-10 Preservation and Repair of Earthen Dams, Dikes, Riprap, Ramps, Beaches, Berms and Bulkhead Walls

C-30

TP-11 Preservation and Repair of Signs, Trails, Walkways, Roads, Barricades, Gates, Parking Areas, Wheel Stops, Fencing and Posts

C-31

TP-12 Natural Resource Management C-33

TP-13 Boundary Line Clearing and Marking C-34

TP-14 Aids to Navigation, Refuse Removal, and Courtesy Dock Repair

C-35

TP-15 Minor Construction and Shoreline Stabilization C-36

TP-16 Emergency Spill Response Support C-37

TP-17 Industrial Cleaning C-38

TP-18 Elevator Maintenance and Inspections C-40

TP-1, GENERAL INFORMATION

TP-1.0 PURPOSE: The purpose of this contract is to provide the maintenance, repair, minor construction, and operation of the Hartwell Project to include the Project Manager’s Office, campgrounds, day-use parks, boating access areas, dams, Power Plant, Clemson Pumping Station, and other project resources as specified in the following technical provisions.

TP-1.1 Performance of Work: This contract is a firm fixed price contract consisting of 18 technical provisions with routine Level I and non-routine Level II services as outlined in TP 1.2 and TP 1.2.1 below. (NOTE: TP-6 is not applicable to this contract). All routine staffing will be included in CLIN 1 under TP-2, unless it is associated with Level II after-hours call-out work, in which case it will be invoiced as a fully burdened rate to the AFTER HOURS CALL-OUT

SERVICES CLIN.

TP-1.1.1 The contractor shall furnish all necessary management, personnel, materials, supplies, parts, tools, equipment, storage and working facilities, office space, utilities, vehicles, and fuel to perform these services except as otherwise provided for herein. All contractor-furnished items are required to be as specified and in strict accordance with all terms, conditions, general, specific, and technical provisions, drawings, attachments, appendices, etc., contained herein, incorporated by reference, or approved by the Contracting Officer's Representative (COR).

Managing and determining the work required for maintaining and repairing project facilities, buildings, structures, and systems in a safe and efficient operating condition is the responsibility of the Contractor. The Contractor is also responsible for correcting any deficiencies found during quality control and assurance. The COR may request the Contractor to perform repairs or maintenance under Level II Services as outlined in TP 1.2.1 to meet additional Government requirements within the scope of the technical provisions. The contractors’ responsibility includes all planning, programming, administration, and management necessary to assure that all work is conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall ensure all work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents and applicable publications in TP-1.3. The contractor shall perform all related contractor administrative services necessary to perform the work such as supply, procurement, quality control, contractor financial control, and maintenance of accurate and complete records, files, and data bases.

Areas of work to be performed, facility listings and various other information applicable to the contractor are referenced throughout the TPs as appendices or attachments.

TP-1.1.2 Additional Cost Information: All non-government owned vehicles/equipment (including lawn mowers, blowers, weed eaters, etc.) and materials required to service, maintain and repair such, e.g. oil, lubricants, filters, batteries, belts, tires, brake pads, alternators, fuel lines, etc. to complete the tasks under this contract will be charged to TP-1. Tools are addressed under TP-

1.10.4. Materials, supplies, and services required to fulfill Level I work will be charged to the appropriate TP. Other Direct Costs such as insurance, postage, drug testing, recruiting, vehicle tax/tags, etc. will be charged to TP-1. Reference TP-1.13 for additional office related items to be charged to TP-1. All uniform costs and personal protective equipment will be charged to TP-2. All costs listed above will be included in Level I price.

Staffing, materials, supplies, and services associated with requested Level II services will be invoiced to the specified Level II CLIN associated with that technical provision per awarded unit pricing. Level II after-hours call-out work will be invoiced as a fully burdened rate to the

AFTER-HOURS CALL-OUT SERVICES CLIN.

. The contract will be awarded assuming all Level II services, as estimated in the solicitation, are needed. However, if the Government’s estimate is inaccurate, additional modifications may be needed to increase or decrease the estimated quantities.

TP-1.2 Definition of Services: Firm fixed price work requirements are grouped into two (2) categories; Level I, Routine Standard Services, and Level II, Non-Routine Services. Level I services are defined as the effort necessary to meet the standard requirement of each technical provision and include routine, preventive maintenance, and minor repairs such as inspections, testing, cleaning, adjusting, calibrating, and other minor maintenance corrections, including all scheduled and preventative maintenance recommended by the manufacturers of the systems and equipment referenced in the technical provisions. Level II work is defined as additional quantities or frequencies of tasks associated with all technical provisions or unanticipated incidences that occur, including but not limited to, theft, vandalism, severe weather and related acts of God/nature and will be generated by the government as a service request (see TP-1.2.1 for detail). Reference Table 1 of the PWS for expected routine quantities related to Level I services. Table also identifies the technical provisions where Level II non-routine services may be requested and the anticipated quantity of such potential additional service.

TP-1.2.1 Level II - Service Requests: Upon request by the COR, the contractor will provide non-routine service in accordance with established unit rates for the service requested.

Individual service requests related to Level II services mentioned above are considered within the scope of this contract, and the contractor will be compensated using a separate Contract Line- Item Number (CLIN) (and corresponding CLINs if the option years are exercised). They are not part of the Level I CLIN pricing.

• The COR will request any additional Level II work as necessary. The KO and Contractor will modify the contract at the originally awarded unit price for any amount exceeding the original contract quantities.

• Upon COR request, the contractor will perform services requested and invoice separately against the specified Level II CLINs (and corresponding CLINs if the option years are exercised).

TP-1.2.2 After Hour Callouts: Upon request by the COR, the contractor will respond to after hour services. Level II after-hours call-out work will be invoiced as a fully burdened rate to the AFTER-HOURS CALL-OUT SERVICES CLIN. After-hour callouts will not exceed $2500 without prior approval from contracting officer.

TP-1.2.3 Emergency Response: Upon request by the COR, the contractor will respond to an Emergency Response. EMERGENCY RESPONSE SERVICES Level II CLIN will be used for Emergency Response. The contractor will provide sufficient trained personnel at their fully burdened rate and materials/subcontractors (ODC) to respond to the emergency. Examples include but are not limited to breach of earthen dam and major storm event with trees blocking access. Within 3 hours the contractor must be able to provide an initial response. Emergency response will not exceed $10,000 without prior approval from contracting officer.

TP-1.3 Applicable Documents and References: The contractor shall perform technical work in accordance with the following individual standards and codes, manuals, and other documents as applicable.

a. National Electrical Code

b. National Fire Protection Association

c. American National Standards Institute

d. OSHA Safety Standards

e. National Plumbing Standards Code Illustrated

f. American Society for Testing and Materials

g. Vehicle and Equipment Manufacturer's Repair and Operating Manuals

h. EM 1110-1-400 Recreation Facility and Customer Services Standards

i. ER-1130-2-550 - "Recreation Operations and Maintenance Policies"

j. ER1130-2-540 “Environmental Stewardship Operations and Maintenance Policies”

k. EM 385-1-1 - "Safety and Health Requirements Manual"

l. ER-700-1-1 - USACE "Supply Policies and Procedures"

m. EP-1165-2-316 - "Rules and Regulations Governing Public Use of Corps of Engineers Water Resource Development Projects"

n. EP-310-1-6a & EP-310-1-6b USACE "Sign Standards Manual”

o. USACE Environmental Review Guide for Operations

TP-1.4 Location of Work Sites: The Hartwell Project, U.S. Army Corps of Engineers, Savannah District, is located within Hart, Franklin, and Stephens counties in Georgia and Anderson, Oconee, and Pickens counties in South Carolina. The Hartwell Power Plant and Dam are located on the Savannah River eight miles out of Hartwell, Georgia, on U.S. Highway 29 (North). The Project Manager’s Office is also on U.S. Highway 29 North about seven miles out of Hartwell Georgia. The Clemson Pumping Station is on the shoreline of Hartwell Lake, adjacent to the Clemson University Campus at 604 Lake Drive, Clemson South Carolina. The remaining work sites, such as campgrounds, day-use parks, boating access areas, and other project lands are located throughout the Savannah River Basin within the above referenced six-county area.

Reference Appendix A for further information on project and park locations.

TP-1.4.1 Other Potential Work Areas: The contractor may be required to provide work at the Richard B. Russell Dam and Lake Project, J. Strom Thurmond Dam and Lake Project, and potential support to other mission critical elements in the event of emergency situations or at the discretion of the Contracting Officer. The Technical Provisions applicable to the Hartwell Lake Project will be applicable to this work. Because the quantities that might be needed under this TP are unknown, this work is not included in the estimated quantities and should not be included in the contractor’s technical or cost proposal.

TP-1.5 Other Contracts: The government may undertake or award other contracts. The contractor shall fully cooperate with such other contractors and government employees and carefully fit their own work to such other additional work as may be requested by the COR. The contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by government employees. The COR can alter the work schedules of the other contractors, government employees, or the contractor, to avoid possible conflicts.

TP-1.6 Inclement Weather: The contractor shall maintain the schedule of services regardless of inclement weather. Exceptions can be approved by the COR when severe conditions make it impractical or dangerous to perform the work.

TP-1.7 Transition/Mobilization: At both contract commencement and closeout, the contractor will ensure the continuity of service while implementing its transition plan for all affected activities to preclude any adverse impact on the mission. The contractor will implement the actions necessary for a smooth transition of operations. During this period, which will not exceed fourteen (14) calendar days, the contractor will make all preparations and conduct as many on site investigations as deemed necessary to commence or conclude full performance of work under the contract. The contractor will provide sufficient personnel to ensure effective transfer of all work in progress so as not to impact mission accomplishment. A government and contractor inspection and documentation of the condition of all government furnished equipment and facilities will be completed during this time so that an accurate account of all items can be documented. In relation to commencement, contractor will provide a plan for the mobilization of equipment, personnel, and inventory necessary for the performance of services immediately following award of contract.

TP-1.8 Interruptions to System: All work that would necessitate an interruption to the use of the project facilities or system or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated, and advance approval obtained from the COR prior to the commencement of the work.

TP-1.9 Safeguarding Government and Contractor Property: The contractor shall cooperate with government personnel in safeguarding government property. The contractor shall be responsible for reporting to the COR and appropriate local law enforcement agencies, all acts of vandalism, larceny, pilferage, or other damage on the day of occurrence. In all instances where government property and/or equipment is damaged by contract employees, a full written report of the incident and extent of such damage shall be submitted to the COR within two workdays (less weekends and holidays) of the occurrence. The contractor shall be held responsible for the costs (for which he may not be reimbursed) of any repairs and/or replacements caused by negligence on the part of the contractor or contractor employees.

TP-1.10 Facilities/Equipment Available for Contractor Use

TP-1.10.1 Facilities: Listed below are the government owned facilities that will be available for contractor use. The contractor may modify these facilities to meet work requirements after prior approval of the COR. The facilities are located at one of the three sites described:

a. The Hartwell Project Manager’s Office/Compound (PMOC) is located seven miles north of Hartwell, GA, on US Highway 29.

b. The Contractor's Work Area (CWA). The CWA is located within 1/2 mile of the PMOC and the Hartwell Dam and Power Plant.

c. The Clemson Pumping Station (CPS). The CPS is located approximately 35 miles northeast of the PMOC near Clemson, S.C.

NOTE: The location of each facility is shown in () in the description column below.

Quantity Description Size Age

1 Carpenter Shop w/attached open shed 35' x 100' (PMOC) 26' x 40' 1961

1 Building, Metal, Storage w/wash bay (PMOC) 24' x 130' 1957

1 Rest Room attached to Government used computer storage area (PMOC) 24' x 20' 1973

Building (insulated), Metal (40' x 80') containing office space, inventory warehouse, kitchen, and training/meeting room (CWA)

40' x 80' 1984

Building, Metal (50' x 50') enclosed and insulated vehicle/equipment maintenance shop with office and restroom and attached 50' x 50' open sided storage (CWA)

50' x 100' 1990

1 Building, Concrete, Flammable Storage (CWA) 13' x 18' 1990

Building, Concrete, Equipment Washing w/attached concrete wash pad and oil separating sump (pressure washer not included)

(CWA)

8' x 8' 1991

1 Building, Metal, Storage (CPS) 30' x 100' 1985

TP-1.10.2 Equipment: The following listing describes the equipment available for use by the Contractor. The contractor is responsible for maintenance, repair, and replacement of equipment as necessary to fulfill contract obligations:

GOVERNMENT FURNISHED EQUIPMENT

Quantity Description Age

1 AUGER POST HOLE, LOWE 1200 (USED WITH SKID

STEER LOADER) 1984

1 TRAILER, SINGLE AXLE, ALL-AMERICAN 1987

1 TRAILER, TANDEM AXLE, KRONKHITE 1986

3 FLAMMABLE STORAGE CABINETS (CWA) UNKNOWN

1 VISE, SNAP-ON 4" (CWA) UNKNOWN

1 VISE, WILTON STEEL, TALE MOUNT, 6" (CWA) 1979

1 BENCH GRINDER, BALDOR (CWA) 1997

1 AIR COMPRESSOR, NAPA 60 GAL 1996

1 WHEEL DOLLY, BLACKHAWK 1980

DEVILIBLISS PAINT SHAKER UNKNOWN

1 VISE, REED 6" (No. 404 1/2 R) (PMOC) 1980

1 WELDER, MILLER, BLUE STAR, TRAILER MOUNTED 1987

NOTE: The facility equipment (eight items) listed below is used in the Storage/Carpenter Shop Building located at the PMOC

Quantity Description Age

PLANER, WOOD,

ROCKWELL, 3 PHASE,

5HP, 22-434

SAW, MODEL 20 VERTICAL BAND SAW

1 ROUTER, CUT-A-LETTER

SYSTEM

1 SANDER, 6" BELT/ 12"

DISK, ROCKWELL/DELTA

31-73

1 SAW, RADIAL ARM, 6,

DELTA 33-893

1 SAW, TABLE, 13",

ROCKWELL-INVICTA 34791

1 SAW, WORM DRIVE, 8",

PANEL JIG MOUNTED,

SKILSAW 826

1 SHAPER, WOOD, HEAVY

DUTY, ROCKWELL 3-

PHASE 43-361

TP-1.10.3 Materials: The government will retain materials on-hand, which were not utilized by the incumbent contractor or government, for use on future contracts. The contractor will be provided a complete listing of the materials on-hand and will be responsible for verifying the inventory within 30 days of the award. The contractor will be responsible for the storage and usage of the unused inventory. Replacement and additional inventory is addressed in paragraph TP- 1.11.

TP-1.10.4 Durables: The contractor will be provided with additional government furnished equipment that is considered expendable or durable property and thus is not listed on property records as accountable property. This equipment includes items such as power tools, hand tools, specialty mechanic tools, etc. that are currently being used on the project by the existing Operations and Maintenance (O&M) contractor. Inventory will be completed prior to existing contract close-out and then issued to the new contractor after award.

Appendix B, Durable Tools and Equipment, provides a representative list of durable property available. Durable tools and equipment repairs, replacement, and/or purchase of additional necessary items, as approved by the COR will be accomplished as a Level II service under

TP-9.

TP-1.11 Inventory Control and Property Management: Within 30 days of award, the contractor shall submit their recommendation for stock items and levels for approval to the COR. Their inventory management and control plan, including control of government property, shall be implemented upon approval.

TP-1.11.1 The inventory shall be complete and accurate. The contractor shall create a computer automated inventory program to include, as a minimum, the item description, unit price, quantity and use, and location for all items. A copy of this program shall be provided to the COR. The contractor shall submit to the government (thru the COR), no less than monthly, a computer media that will update the government’s copy of the inventory database. (Printed copies of the inventory will be provided upon request). The contractor shall be subject to monthly property management audits by the government.

TP-1.11.2 In the event that emergency repair parts are required, the contractor is required to procure all parts necessary to effect immediate repair to protect personnel and/or property.

Emergency Repairs will be a Level 1 service for repairs under $2,500 cumulative for each contract year. Major Equipment Repairs are those where the repair parts are estimated to exceed $2,500.

Major Repairs are Level II Services. The request may be initiated by the COR or by the contractor after evaluating a required repair, but the Level II service must be approved by the COR. For major repairs that exceed $2,500, the contractor will provide necessary parts/materials. Major repairs will not exceed $10,000 without prior approval from contracting officer.

TP-1.12 Non-Government Owned Vehicles and Equipment:

TP-1.12.1 The contractor will ensure an appropriate number and type of vehicles are available to complete the tasks under this contract and is also responsible for maintaining a continuous supply of baseline equipment. (Reference TP-1.1.2) Vehicles will be maintained according to manufacturers’ recommendations and federal and state regulations.

TP-1.12.2 Contractor owned or leased items should be appropriately marked as such.

Within thirty days of award, the Contractor shall identify all contractor owned/leased vehicles with company name or logo.

TP-1.13 Contractor's Office: The contractor will be provided the office space described in paragraph TP-1.10.1. The COR must approve any additional office facilities. The contractor is responsible for providing all office furniture, office machines, supplies, and communications equipment. Contractor will be responsible for establishing and maintaining telephone and internet services to all facilities located within the Contractor’s Work Area located at 6636 Anderson Hwy., Hartwell, Georgia. The government will provide water and electric services and pay the associated costs for all areas identified under TP-1.10.1.

TP-1.14 Pre-work Conference: The contractor shall attend a pre-work conference at which the COR shall establish the line of authority and government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed.

a. Contractor Items: The contractor shall submit in completed form at or before the time of this conference, the following items:

i. Certificate of Insurance (Reference FAR 52.228-7 Insurance-Liability to Third Persons)

ii. Letter of Authority for the Superintendent

iii. Letter(s) Appointing Quality Control Personnel

iv. The contractor shall also submit, in either draft or completed form, the following items: Accident Prevention Plan

v. Quality Control Plan

vi. Inventory Control/Property Management Plan (including purchasing plan)

vii. List of Proposed Subcontractors

viii. Cost/schedule with Work Breakdown Structure

b. A letter of record, documenting all pre-work conference discussions, will be furnished by the government to all attendees.

TP-1.15 Contractor Quality Control (CQC): The contractor shall develop and maintain an effective quality control plan. This plan shall be submitted for approval at the pre-work conference. If the CQC plan submitted is not approved prior to the contract start date, the plan will be considered a draft and will be used for routine work (i.e., clean-up, grass cutting, minor vehicle repair, etc.) pending final approval. All work permitted, prior to the approval of the CQC plan, must be authorized by the COR. The plan shall identify personnel and procedures which will be used to maintain acceptable productivity and quality levels. Following initial approval, any contractor proposed changes to the plan shall be submitted to the COR and approved prior to implementation.

TP-1.15.1 CQC will provide for inspection of all items of work and rework to ensure conformance to specifications, drawings, and referenced documents. Inspection activities performed shall also include monitoring of subcontractor performance, inventory control, and procurement of materials, supplies, parts, tools, vehicles, and equipment.

TP-1.15.2 Government quality assurance inspectors will assure that contractor quality control is complete, but the presence or absence of a government inspector shall not relieve the contractor of his responsibility for the proper execution of work in accordance with the contract.

TP-1.15.3 All compliance inspections shall be recorded on a form approved by the COR. All contractor documentation developed to monitor quality control, to include records of deficiencies observed and corrective action(s) taken shall be furnished to the government.

TP-1.15.4 If recurrent deficiencies indicate that the quality control system is inadequate, corrective action will be taken as requested by the COR.

TP-1.15.5 The Quality Control system shall be organized with a chief and supplemental personnel as necessary to perform quality control. The Chief and/or his assistant(s) shall:

i. Be employed directly by the contractor.

ii. Be independent of the contractor's supervisory and field organization.

iii. Be responsible only to the contractor's top-level managers and/or owners.

iv. Have minimum experience of five (5) years in quality control work

(Chief only).

TP-1.15.6 Meeting of Mutual Understanding: Before work commences, the contractor and CQC staff shall meet with the COR. Discussion will be held to develop mutual understanding of quality control requirements, details of the reporting requirements, interrelation to the accident prevention plan, the interrelationship of the government's quality assurance inspection system to the CQC plan, and property administration. A thorough review, discussion and understanding of the Level I and Level II services will be reached.

Copies of the proceedings will be furnished by the government to all attendees.

TP-1.16 Job Order Accounting System: The contractor will establish a system to effectively prioritize and schedule the performance of tasks, whether initiated through the contractor’s own initiative or through a COR initiated request. The system will incorporate a method by which the contractor provides feedback to the COR that the work order has been scheduled and/or services have been performed.

TP-1.16.1 The system will be capable of establishing a price per service as well as capturing all actual contractor effort associated with the completion of the above work tasks. Work will be appropriately charged to the applicable CLIN, technical provision, and business line and submitted with monthly invoice. In addition, work will be charged to the appropriate park or location, and reports will be submitted with monthly invoice. Man-hour reporting will be submitted with the monthly invoice to meet safety reporting requirements

TP-1.16.2 Completion and price per service data for each work order, including all staffing and materials, will be entered by the contractor into the Facilities and Equipment Management System (FEM), a Maximo database, utilizing a government furnished computer. The contractor will enter all contractor-initiated and a portion of Corps-initiated work orders in FEM as requested.

TP-1.17 Reports and Records: The contractor shall maintain daily written records of all operations maintenance, repair, and minor construction activities.

TP-1.18 Employee Safety Requirements: The contractor shall comply with all current provisions of the Occupational Safety and Health Act (OSHA) in addition to the standards of the Corps of Engineers Manual, EM385-1-1, "Safety and Health Requirements Manual". OSHA-approved hearing, eye, foot, and other personal protection equipment shall be worn during all repair, replacement, maintenance, and minor construction as applicable.

TP-1.19 Accident Prevention: The contractor shall submit a detailed plan in accordance with the latest edition of EM-385-1-1. The contractor will incorporate any changes in the EM 385- 1-1 into the Accident Prevention Plan. Interim approval of this plan must be submitted and approved prior to the start of work. All accidents shall be verbally reported to the COR immediately. The contractor shall maintain an accurate record of and shall report to the COR, in the manner and on the forms prescribed by the COR, all accidents within 24 hours of the occurrence.

TP-1.19.1 Monthly Exposure Report: The contractor shall submit to the COR accident exposure and experience incident to this work, in accordance with EM 385-1-1.

TP-1.19.2 Public Safety: The contractor will be responsible for safeguarding construction and repair sites in all operational areas. Contractor employees should be encouraged to identify and report or correct any unsafe activities or facilities that are within the scope of this contract. Appropriate signs, warning devices, and barriers will be used to protect the public, contractor employees, and government employees.

TP-1.20 Herbicide/Pesticide Application: All applications of herbicides and pesticides shall be in coordination with the COR. All vegetation and pest control products and methods shall be in accordance with industry practice and Federal, State, and local regulations pertaining to such methods. (Reference TP-8.6 for additional guidance.)

TP-1.21 Determination of Work To Be Performed: Determination of all work required to maintain and repair all facilities, buildings, structures, and systems in a safe, functional, and efficient operating condition, is the responsibility of the contractor, in coordination with the COR. The COR may also request the contractor to perform repairs or maintenance if deficiencies are observed. The contractor shall respond with 3 hours to repair such work items. Such deficiencies, if repetitive, may be counted against the contractor as evidence of unsatisfactory performance.

TP-1.21.1 Schedules: Within the first 30 days of each contract year, the contractor shall submit an annual work schedule to the COR. The annual work schedule will include long range plans for all routine maintenance covered by the specifications and is subject to the approval of the COR. The contractor will submit quarterly schedules 15 days prior to the beginning of each quarter. The quarterly schedules will be used to update/annotate the annual schedule and for detailing all planned activities. The annual and quarterly schedules will include projected cost data for the work scheduled. Advance weekly schedules shall be submitted each Friday for approval by the COR. The contractor will submit daily schedules at the beginning of each workday, Monday thru Friday (Saturday and Sunday schedules may be required during heavy work periods). The daily schedules will include work planned for the day and work accomplished (complete or incomplete) the previous day. All schedules shall be updated or annotated to reflect actual work performed.

TP-1.21.2 Incidental Work: Work incidental or related to contract work items, but not specifically identified or described in each section, may be required of the contractor. This work will be accomplished by the existing work force utilizing existing equipment and will be performed by rescheduling the contractor's long-range and weekly schedules, as approved by the COR.

TP-1.21.3 Improvement or Modification: An improvement or modification is defined as any change to the original design of a building or structure or installed systems. Improvements and modifications shall not be initiated without the approval of the COR. Improvements or modifications not specifically approved in advance shall be considered unauthorized and the contractor may be required to make restoration at no cost to the government. Improvements and modifications shall be governed by the procedures and limitations outlined below for major repairs.

TP-1.21.4 Major Infrastructure Repairs: If the contractor determines that any major infrastructure repairs or replacement items are required, he should promptly coordinate with the COR prior to purchase. The contractor may be required to procure major infrastructure repairs/replacements.

Major infrastructure repairs/replacements are those where the repair parts/materials/subcontracts (ODC) are estimated to exceed $2,500. Major Repairs are Level II Services. The request may be initiated by the COR or by the contractor after evaluating a required repair, but the Level II service must be approved by the COR. For major repairs that exceed $2,500, the contractor will provide necessary parts/materials/subcontracts (ODC). Major infrastructure repairs will not exceed $25,000 without prior approval from contracting officer. For any TP addressed where a “Not to Exceed” (NTE) costs is required the contractor must provide the COR with at least 3 price estimates for approval. Note that there are three Major Infrastructure Repairs CLINs for separate applicable business lines (recreation, hydropower, and flood damage reduction (Hartwell/Clemson Dams & Clemson Pump Station). Major repairs may be accomplished by government hired staff or by another contract or purchase order. The government reserves the right to award other contracts or purchase orders for work at the Hartwell Project during the performance period of this contract, and the contractor agrees to cooperate with such contractors in the performance of this work.

TP-1.22 Security Processes and Training Requirements: The contractor shall comply with all the following security training and process requirements.

a. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures as provided by the COR. The contractor shall also provide information required for background checks to meet installation/facility access requirements to be accomplished by installation Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

b. For Contractors Requiring Common Access Cards (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014- 05 and Homeland Security Presidential Directive – 12 (HSPD-12). The contractor and all sub-contractor employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access (via logon) to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or

(3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

c. Suspicious Activity Reporting Training (e.g., iWatch and/or CorpsWatch): The contractor and all associated subcontractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract start date and all new employees within 30 days of hiring date. Confirmation of employee training to be provided to the COR no later than 5 calendar days after completion of the training.

d. Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certificate Tracking System) at commencement of services and must successfully complete the DOD Information Assurance training prior to access to the information and then annually thereafter IAW personnel security standards listed in AR 25-2 (Information Assurance). Background check information provided in TP-1.23 (b) above applies.

e. Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working with IA/IT functions must comply with DOD and Army training requirements in DoD 8570.01-M, DFARS 252.239-7001 and AR 25.2

f. E-Verify Program: The Contractor must pre-screen candidates using the E-Verify program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E- Verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award and within 3 days of new hires.

TP-2, STAFFING, UNIFORMS, AND PERSONAL PROTECTIVE EQUIPMENT

TP-2.0 Staffing: The contractor will provide adequate staff at all times with consideration to seasonal changes in contract requirements, allowing for increased volume of work during the period of 1 April to 30 Sep. Reference Appendix I for exact facility operation schedules. All routine staffing will be included in CLIN 1 under this TP. Any additional staffing, not already included as Level I routine, will be included in the specified Level II CLIN associated with the applicable technical provision. Reference TP-1.1 through TP-1.2.2.

TP-2.1 The contractor is required to compensate employees meeting wage requirements as identified by Service Contract Labor Standards.

TP-2.2 Uniforms: Within thirty days of award, the contractor shall provide employees (management and clerical optional) uniforms, which must be approved by the COR. Uniforms will consist of long pants (same color for all employees) and a button down short or long sleeve shirt.

Special consideration may be approved for short-term, temporary employees. Company identification will be accomplished by a patch on the breast pocket or left shoulder. Uniforms http://www.uscis.gov/e-verify shall also be provided to subcontractors working on the project full time. Uniforms are to be charged to this TP.

TP-2.3 Personal Protective Equipment (PPE): PPE for work within all TPs, including but not limited to, safety boots, safety glasses, hard hats, hearing protection, gloves, chaps, first aid kits, etc. should be accounted for/charged to this TP.

TP-2.4 Supervision: The contractor will give his or her personal superintendence to the work or have a competent superintendent on the site. The superintendent must have access to the necessary budgetary information and available manpower allocation to effectively plan and manage on-site work, including accurate budget projection and personnel management. The superintendent will possess authority to act on behalf of the contractor. Such authorization will be submitted in writing to the COR.

TP-2.4.1 Minimum Personnel Qualifications: Service mechanics, technicians and consultants shall have the education and/or experience to enable them to comprehensively understand the systems and components to be operated, maintained, and repaired under these specifications. Only trained and fully qualified employees shall be used in the performance of this contract. All employees shall be subject to such government regulations as are applicable during the time spent on government property. Subcontractors may be utilized to perform highly specialized or infrequent repair work.

TP-2.4.2 Removal of Contractor's Employees: The COR may request the immediate removal of any contractor employee who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee's ability to perform work. Notification for removal shall be in writing. However, notification may be made telephonically and later confirmed in writing if time and circumstances warrant. The contractor shall take immediate action to replace any dismissed employee.

Personnel changes, regardless of cause, shall not reduce the contractor's obligation to perform all work required under this contract.

TP-2.4.3 Minimum Manpower Requirements: The contractor shall provide an adequate number of fully qualified and licensed (where applicable) personnel to supervise, maintain, repair, and operate the Hartwell Project as required. A minimum number of personnel required to accomplish these tasks and to handle emergency situations must be available, on call, 24 hours per day, 7 days per week. The contractor shall provide the COR with telephone numbers to call when the government, in the absence of contract personnel, recognizes the need for emergency repairs, after-hours call out services & emergency response services. The contractor, when notified, shall have such personnel as will be required to effect necessary repairs and services present within 3 hours of receipt of the notification. The contractor is required to provide the basic 8-hour workday/services between the core hours of 0700-1630, Monday through Friday, year-round, and park cleaning on Saturday and Sunday during the period 1 May through 31 October.

Modifications and/or deviations to schedules must be approved by the COR. Also, during the period of 1 May through 31 October, maintenance personnel will be requested to work 0900-1730 each Friday through Sunday, and in addition, Memorial Day, July 4th, and Labor Day holidays. The contractor will provide cleaning services on the following federal holidays as part of Level I services: Memorial Day, Juneteenth, July 4th, and Labor Day.

TP-3, CLEANING SERVICES

TP-3.0 Performance of Work: The contractor will furnish all staffing, supervision, equipment, materials, and supplies needed to clean and service sanitary facilities as applicable. The contractor will satisfactorily clean, remove refuse, and provide bulk trash removal at all Corps areas as identified in Appendix C. All cleaning and bulk trash removal services identified in this TP will be considered Level I services. Any requests by the COR for cleaning services and bulk trash removal in addition to those outlined below will be considered Level II services as described in TP-1.2.1 and Table 1.

TP-3.1 Schedule of Work: The contractor will submit to the COR for approval a schedule of services for cleaning and bulk trash removal for each location identified in Appendix C and in accordance with Appendix I. New schedules will be provided as updated in response to seasonal changes. Reference TP 3.15 concerning bulk trash removal schedule.

TP-3.1.1 Cleaning: Schedules should indicate site location; days of the week and time of the day services will be provided. Services in day use recreation areas and campgrounds will not commence before 7:00 a.m. and must be complete within the normally scheduled workday. Any variation for performing work outside these hours must be approved in advance by the COR.

TP-3.1.1.1 Holiday Work: The contractor will provide cleaning services on federal holidays as referenced in TP-2.4.3.

TP-3.2 Cleaning for Opening and Closing Recreation Areas: All seasonally closed recreation areas and facilities will be cleaned in preparation for the start of the peak season. Likewise, facilities will be cleaned immediately following the seasonal closure.

TP-3.2.2 Gate House Cleaning Services: During park open season (reference Appendix I), it is the contract park attendant’s or volunteers’ responsibility to keep the gate houses clean. However, the contractor will provide one (1) scheduled carpet cleaning service at each campground and day-use gate house at least one (1) week prior to the scheduled opening day. The contractor is not required to supply cleaning supplies/paper products for any gatehouse. Modifications and/or deviations to schedules must be approved by the COR.

TP-3.3 Park Sanitary Facilities (Comfort Stations, Shower Buildings and Vault and Portable Toilets): The Contractor shall ensure that all facilities are clean, disinfected, free of objectionable odors, and contain an adequate supply of tissue paper.

TP-3.3.1 Cleaning duties will include, but not be limited to, inspecting, disinfecting, deodorizing, and cleaning all inside fixtures, partitions, floors, walls, ceilings, doors, and windows. Recently cleaned surfaces are to be dried before use of facility by the public. Remove all insects, insect nests, and webs from louvers, screens, doors, and windows, inside and outside walls, ceilings, recesses, and eaves. Shower stalls, curtains, and other interior areas subject to wet or damp conditions will be kept free of mold, mildew, fungi, and other biological formations. Unclog sinks, toilets, showers, and water fountains. All drains and drain lines should be inspected and clogs removed. All light fixtures will be cleaned ensuring there are no spider webs, dust accumulations and/or bugs inside the fixture. Water fountains, sinks, showers, urinals, and toilets will be kept clean, free from foreign matter and sanitary.

TP-3.3.2 Furnish and distribute roll toilet tissue as necessary to make a continuous supply available to the public. Care will be exercised during cleaning operations to protect toilet tissue from becoming wet. If toilet paper becomes wet, dry rolls will be placed in the dispenser.

TP-3.3.3 Detergents: Only soap, soap compounds, cleansers and/or biodegradable detergents will be used. If the contractor uses a cleaning compound containing disinfectants and deodorants in lieu of applying these materials separately, the label must state that the compound is biodegradable and contains disinfectant or deodorizer. Non-abrasive cleansers will be used on all stainless steel and porcelain fixtures and mirrors. The manufacturer’s instructions will be followed in mixing proper strength solution for application.

TP-3.3.4 Disinfectants: Only standard commercial disinfectants will be used. The manufacturer’s instructions will be followed to mix the proper strength solution for application. The disinfectant may be mixed with cleaning solution if the manufacturer’s instructions on the disinfectant’s label do not prohibit it. NOTE: Bleach will not be approved as a regular disinfectant for floors due to potential safety hazards.

TP-3.3.5 Deodorizers: Deodorizers must leave a pleasant residual odor. The manufacturer’s instructions will be followed to mix the proper strength for application. The deodorant may be mixed with cleaning solution if the manufacturer’s instructions on the deodorant’s label do not prohibit it.

TP-3.3.6 In conjunction with the cleaning of buildings, all outside grounds and facilities associated with each building shall be cleaned, including walks, paved parking areas, water fountains, and benches.

TP-3.4 Impact Sites (Picnic Sites and GA River campsites): Clean all tables including seats, tops, and base slabs. Impact sites shall be raked as necessary to remove debris and level screenings.