W912EK20T0052-0003.pdf

96514701211421

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the due date for receipt of offers and to revise the performance period. See page 2 and follow ing for further information.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912EK20T0052

X 9B. DATED (SEE ITEM 11)

18-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jun-2020

CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

W912EK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912EK20T0052

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Jun-2020 02:00 PM to 30-Jun-2020 02:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

Services for Submersible Vertical Pump and PLC Repairs

Hannibal PL84-99 Pump Station Repair Project Mississippi River Levee District Marion County, Missouri 63401

3 March 2020

PART 1 SUMMARY OF WORK

A recent flood event damaged the PLC and submersible vertical pump assemblies #1, #2, and #3 at the Hannibal, Missouri Local Flood Protection pump station. Technical information pertaining to the PLC and submersible vertical pump assemblies is outlined in the Hannibal KSB Pump Manual and Hannibal Controls Manual attachments. The PLC is currently inoperable. All submersible vertical pump assemblies are inoperable. Preliminary teardowns and inspections of submersible vertical pumps #1, #2, and #3 have been performed. Pump #1 tear down included impeller removal, volute removal, and disassembly of the bearing housing assembly. Pumps #2 and #3 tear downs included impeller removal and volute removal. The bearing housings were not torn down for pumps #2 and #3. The results of the teardowns and inspections are detailed in the Pump Repair Technical Report attachment. The Contractor shall perform the following work:

a. PLC Evaluation

b. PLC Repair/Replacement

c. Submersible Vertical Pump Transport

d. Submersible Vertical Pump Evaluation

e. Submersible Vertical Pump Repair

f. Submersible Vertical Pump Installation

g. Submersible Vertical Pump Testing

h. Electrical As-Built Drawings

PART 2 GENERAL INFORMATION

2.1 PROJECT LOCATION

The Hannibal pump station is located to the northeast of the intersection of Lyon and Main in downtown Hannibal, Missouri.

2.2 REFERENCES

(1) Hannibal KSB Pump Manual- Detailed information pertaining to the vertical submersible pumps and motors at the time of original installation. Updates/changes to the vertical submersible pump assemblies may have occurred and not been documented since the original installation. Contractor is required to verify/validate all information for accuracy.

(2) Hannibal Controls Manual- Detailed information pertaining to the pump station controls including controls drawings and electrical schematics at the time of original installation.

Updates/changes to the controls/electrical system may have occurred and not been documented since the original installation. Contractor is required to verify/validate all information for accuracy.

(3) Pump Repair Technical Report - Preliminary report outlining potential deficiencies with submersible vertical pump #1, #2, and #3. The report is supplied for reference only. The contractor is required to perform their own analysis, as required.

2.3 PERFORMANCE PERIOD

Work shall be completed in accordance with the following schedule:

a. One pump installed, operational, and tested within (70) calendar days from date of contract award.

b. Two pumps installed, operational, and tested within (84) calendar days from date of contract award.

c. All work completed including three pumps installed, operational, and tested within (98) calendar days from date of contract award.

a. All work completed, including three pumps installed, operational, and tested within 120 calendar days from date of contract award.

b. The pump station needs to have pumping capability as soon as possible. Each individual pump is to be installed, made operational, and tested as soon as repairs have been completed on the individual pump.

2.4 ADDITIONAL PHYSICAL DATA INFORMATION

Data and information furnished or referred to is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

2.5 SAFETY REQUIREMENTS

2.5.1 EM 385-1-1

Contractors are required to comply with the safety regulations of EM 385-1-1 2014 version for all on-site work at Hannibal, MO. EM 385-1-1 website address:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

2.5.2 Regulations

Any employee of the Contractor who disregards safety regulations or displays unsafe attitudes and actions shall be removed from the job site by the Contractor, as directed by the Contracting Officer.

2.6 ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

2.6.1 E-Verify Program

The Contractor must pre-screen Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements.

The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. Documentation of company enrollment in E-verify, via a print screen of the company profile within the E-verify system, must be submitted to the Security Office no later than three

(3) business days after contract award.

3 SUBMITTALS AND QUALITY ASSURANCE

3.1 SUBMITTALS

Government approval is required for submittals. The submittal process is intended to be paperless unless otherwise directed by the Contracting Officer in writing. Each electronic submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. The following shall be submitted:

Submittal Reference Paragraph

Erecting Engineer 3.2 PLC Evaluation Report 4.1

Submersible Vertical Pump Evaluation Report 4.4 Submersible Vertical Pump Test Report 4.7.3

Electrical As-Built Drawings 4.8

Government review of submittals will be completed within fourteen (14) calendar days after date of submission. The Government will electronically approve/disapprove the submittal, initial the submittal, and e-mail the completed package back to the Contractor. Submittals will be returned to the Contractor with the following notations:

(1) Submittals marked "approval recommended" authorizes the Contractor to proceed with the work covered.

(2) Submittals marked "approval recommended subject to corrections in red" authorizes the Contractor to proceed with the work covered provided there are no exceptions to the corrections.

(3) Submittals marked "approval not recommended" or "approval recommended subject to corrections in red, resubmittal required" indicate noncompliance with the Contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work to proceed for this item until resubmittal is approved.

For disapproved submittals, make corrections required by the Government. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the Contract, the Contractor shall notify the Contracting Officer Representative (COR) or Contracting Officer before taking any further action. The Contractor is responsible for the dimensions and design of details and construction of work. Failure to point out deviations may result in rejection and removal of such work at the Contractor's expense. If changes are necessary to the submittals, make revisions and re-submit in accordance with the procedures above. Accomplish no item of work requiring a submittal change until the changed submittals are approved.

The Government's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor is responsible for dimensions, the design of adequate details and the satisfactory construction of all work. After submittals have been approved or accepted by the Government, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

3.2 QUALITY ASSURANCE

The Contractor shall have overall responsibility to evaluate, remove, inspect, repair, re-install, and test the PLC and submersible vertical pumping assemblies (submersible vertical pump/motor, electrical cables/conductors, instrumentation and accessories) to meet the requirements of the contract documents. During the work, the Contractor is the sole responsible party. Submersible vertical pump repairs shall be completed by a service center certified by the submersible vertical pump manufacturer. PLC repairs are not required to completed by a service center certified by the submersible vertical pump manufacturer.

The Contractor shall furnish an erecting engineer authorized by the submersible vertical pump manufacturer to direct the removal and re-installation of the submersible vertical pump assemblies. The erecting engineer is to be fluent in the English language. The Contractor shall submit for approval the erecting engineer’s qualifications.

PART 4 SCOPE OF WORK

4.1 PLC EVALUATION

Evaluate and perform troubleshooting of the existing PLC that is used to control the operation of the submersible vertical pump assemblies at the Hannibal station. Evaluation and troubleshooting is to include, but not limited to: sensors, probes, wiring, programming errors, PLC configuration, terminal blocks, grounding, and I/O modules. Prepare and submit a PLC Evaluation Report detailing the repair work required or replacement options if repair is not feasible due to obsolescence, etc.. Submit the inspection report to the COR within (14) days after award of contract. The evaluation is to include the following:

a. Summary of PLC and associated component conditions/failure causes

b. Photographic evidence of any damage to components, if applicable

c. Any required testing/measurements to determine component condition.

d. Recommended itemized list of any repairs/items. Include labor and material costs as a part of the itemized list. Indicate manufacturer part numbers for all items.

Vendor part numbers are not acceptable

4.2 PLC REPAIR/REPLACEMENT

Upon notice-to-proceed from the COR, perform the necessary repairs as outlined in the PLC Evaluation Report.

4.3 SUBMERSIBLE VERTICAL PUMP TRANSPORT

Submersible vertical pump assemblies #1, #2, and #3 have already been removed and are currently stored off-site. Crate (if required), load, and transport submersible vertical pump assemblies #1, #2, and #3 from the Hannibal pump station to the Contractor’s facility. Notify the COR (3) days before transport of the submersible vertical pump assemblies from Hannibal pump station to allow for delivery by others of submersible vertical pump assembly #1, #2, and #3 to the pump station. Protect any exposed mechanical or electrical connection points at the pump station from potential weather/water damage. Store submersible vertical pump assemblies indoors until they are re-installed at the Hannibal pump station.

4.4 SUBMERSIBLE VERTICAL PUMP EVALUATION

Disassemble and evaluate submersible vertical pump assemblies #1, #2, and #3. Include pump motors and cabling as a part of the evaluation. The COR may witness the evaluation of the pumps. Prepare and submit the Submersible Vertical Pump Evaluation Report detailing the repair work required for each submersible vertical pump assembly. Submit the Submersible Vertical Pump Evaluation Report to the COR within (14) days after removal of the submersible vertical pump assemblies from the Hannibal pump station. The evaluation is to include the following:

a. Summary of submersible vertical pump/component conditions/failure causes

b. Photographic evidence of any damage to components.

c. Evalutation of motors for condition including Megger testing.

d. Cost and leadtime to rewind motors.

e. Any required testing/measurements to determine component condition.

f. List of replacement consumable items such as seals, bearings, retaining rings, etc..

Include repair leadtimes, labor costs, and material costs as a part of the itemized list. Indicate manufacturer part numbers for all items. Vendor part numbers are not acceptable.

g. Recommended itemized list of any non-consumable repairs/items. Include repair leadtimes, labor costs, and material costs as a part of the itemized list. Indicate manufacturer part numbers for all items. Vendor part numbers are not acceptable.

h. Paint restoration to like-new condition for all painted components including leadtimes, labor costs, and material costs.

i. Overall schedule to complete all repair work.

4.5 SUBMERSIBLE VERTICAL PUMP REPAIR

Upon notice-to-proceed from the COR, perform the necessary repairs as outlined in the Submersible Vertical Pump Evaluation Report. The COR may witness submersible vertical pump repairs, if requested.

4.6 SUBMERSIBLE VERTICAL PUMP INSTALLATION

Coordinate submersible vertical pump installation with the COR. Crate, transport, and unload the repaired submersible vertical pump assemblies #1, #2, and #3 at the Hannibal pump station.

Perform mechanical and electrical re-installation of submersible vertical pump assemblies #1, #2, and #3.

4.7 SUBMERSIBLE VERTICAL PUMP TESTING

Perform dry and wet testing of the submersible vertical pumps after installation. The testing may be witnessed by the COR, if requested. Submit Submersible Vertical Pump Test Evaluation Report after completion of pump testing.

4.7.1 Dry Test. Dry test each submersible vertical pump to determine if it has been installed properly in accordance with the manufacturer’s recommendations. Perform the following evaluations:

a) Operate each submersible vertical pump assembly at full rated speed. Correct any design or installation deficiencies at the expense of the contractor.

b) Verify operation of all push button/switch controls. Correct any design or installation deficiencies at the expense of the contractor.

c) Verify the operation of the level, thermal, moisture, and any other sensors via forcing the sensors to trigger. Correct any deficiencies at the expense of the contractor.

4.7.2 Wet Test. Wet test each submersible vertical pump under load for a period no less than (4) hours of operation per submersible vertical pump assembly. Perform the following evaulations for each pump assembly:

a) Measure and record submersible vertical pump noise in accordance with HI 9.1-9.5 at the (1), (2), (3), and (4) hour marks. Ensure compliance with the manufacturer’s published limits. Correct any deficiencies at no cost to the government.

b) Measure and record motor bearing temperatures at the (1), (2), (3), and (4) hour marks. Ensure compliance with the manufacturer’s published limits. Correct any deficiencies at no cost to the government.

c) Measure and record motor voltages at the (0), (1), (2), (3), and (4) hour marks. Ensure compliance with the manufacturer’s published limits. Correct any deficiencies at no cost to the government.

d) Measure and record motor amperages at the (0), (1), (2), (3), and (4) hour marks.

Ensure compliance with the manufacturer’s published limits. Correct any deficiencies at no cost to the government.

e) Perform vibration measurements at the top of the discharge tube at the (0), (1), (2), (3), and (4) hour marks. Ensure compliance with HI 9.6.4 recommended limits. Correct any deficiencies at no cost to the government.

f) Perform water flow measurements utilizing a Doppler-type flow meter. The COR may approve other flow meters upon request. If it is not practical to utilize a Doppler-type flow meter to perform water flow measurements, propose an alternative to determine water flow measurements.

g) Perform flow measurements at the (0), (1), (2), (3), and (4) hour marks. Record water elevations in conjunction with the flow measurements so an indication of pump operating head parameters may be made from the pump curves. Ensure compliance with the manufacturer’s published limits. Correct any deficiencies at no cost to the government.

h) Verify the level, thermal, moisture, and any other sensors are sending out output signals at the (1) and (3) hour marks. Correct any deficiencies at the expense of the contractor.

4.7.3 Submersible Vertical Pump Test Report. Prepare Submersible Vertical Pump Test Report summarizing the results of the Dry Tests and Wet Tests. Submit Submersible Vertical Pump Test Report no later than (14) days after the completion of the submersible vertical pump testing work.

4.8 ELECTRICAL AS-BUILT DRAWINGS

Verify all existing electrical conditions and prepare a new complete set of as-built electrical drawings in both PDF and DWG format. All line and annotation work must be done electronically through CAD- it is unacceptable to include scanned/inserted drawing information. Submit electrical as-built drawings for approval upon completion. Correct any drawing deficiencies at the expense of the contractor. Electrical as-built drawings are to include the following:

a. Electrical Schematics

b. One-line Diagrams

c. Wiring Diagrams

d. Controls Drawings- including sequence of operation

PART 5 GOVERNMENT COORDINATION AND AUTHORIZED CHANGES.

The Contractor shall accept instructions only from a warranted Contracting Officer. Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, the Contractor shall not proceed with the change and shall immediately notify the Contracting Officer. For contractual matters regarding this service procurement, the Government’s Contract Specialist is Mr. INPUT NAME HERE and the COR will be Mr. INPUT NAME HERE. Their contact information is as follows:

INPUT NAME HERE, CEMVR-CT INPUT NAME HERE, CEMVR-EC-C

Contract Specialist Contracting Officer Representative USACE, Rock Island District USACE, Rock Island District P.O. Box 2004, Clock Tower Building P.O. Box 2004, Clock Tower Building Rock Island, IL 61204-2004 Rock Island, IL 61204-2004

(309) 794-PHONE (309) 794-PHONE

INPUT NAME HERE@usace.army.mil INPUT NAME HERE@usace.army.mil

-- End of Section –

The Quality Assurance Survellience Plan has also been updated.

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract. Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self-Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor. The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance-Based Matrix, Attachment A

Performance Element

Performance Requirement

Surveillance Method Frequency Acceptable Quality Level

Contract Services Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by COR

Monthly 100% accuracy

Combating Trafficking in Persons

Adherence to FAR clause 52.222-50.

Assessment by COR Random inspection of contract services.

100% Accuracy

Disincentives:

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212-4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

(End of Summary of Changes)