Solicitation_W912EF18R0004.pdf

W68SBV72512338

TITLE: Ice Harbor Surge Arrester & 115kV Line Disconnnect Upgrades

CYNTHIA H JACOBSEN 509-527-7203

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

26-Mar-2018

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________ calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________00 70 00

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________25 Apr 2018 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USAED, WALLA WALLA - CONTRACTING DIV.

CYNTHIA H JACOBSEN

201 N. THIRD AVE

WALLA WALLA WA 99362-1876

W912EF

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

(509) 527-7802FAX:TEL: (509) 527-7203 TEL: FAX:

W912EF18R0004 76

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

INDEX

Section 00 10 00, Solicitation Contract Form Section 00 21 00, Instructions Section 00 45 00, Representations and Certifications Section 00 70 00, Contract Clauses Section 00 73 00, Special Contract Requirements Technical Specifications Drawings

This Page Intentionally Left Blank

Section 00 21 00 - Instructions

BID SCHEDULE

Walla Walla District Corps of Engineers Ice Harbor Surge Arrester & 115kV Disconnect Upgrades

The magnitude of construction is estimated to be between $1,000,000 and $5,000,000.

UNRESTRICTED

ITEM DESCRIPTION QUANTITY U/M U/P AMOUNT

Items

0001 Replace Disconnect and Grounding Switches

- Lines 1, 2, and 3 1 JOB XXXXX $________

0002 Replace Potential Transformers - Lines 1, 2, and 3 1 JOB XXXXX $________

0003 Furnish and Install Surge Arresters - Lines 1, 2, and 3 1 JOB XXXXX $________

0004 Replace Bus Sectionalizing Switches 1 JOB XXXXX $________

0005 Replace Disconnect Switches - Turbine Units 1-6, and Station Service 1 JOB XXXXX $________

0006 Switch Control Panel and Miscellaneous Work 1 JOB XXXXX $________

0007 Replace Switch Operator Platforms 1 JOB XXXXX $________

SCHEDULE TOTAL $__________

IMPORTANT

1. See Section 01 22 00.00 28; MEASUREMENT AND PAYMENT; Paragraph; Retainage of Payment, for withholding of payment for final deliverables.

ATTENTION TO OFFERORS

Offeror shall provide the following information for the Government’s use in the determination of offeror(s) responsibility, pursuant to FAR Part 9.

1. Current Balance Sheet and latest Profit and Loss Statement prepared from the most recent fiscal/calendar year and certified by an officer of the company.

2. The name of your banking institution, telephone number and the name of the individual to contact for a line-of-credit reference.

Bank Institution ________________________________

Telephone Number ______________________________

Contact ________________________________________

Email Address __________________________________

3. Tax Identification Number ________________________

4. List of present work to include agency or firm name, address, telephone number, and email address of primary point of contact responsible for inspection and acceptance of the work. (Attach list)

Will performance of the present work inhibit your ability to perform this contract?

5. Offeror’s email address: ____________________________________

Return completed form with all attachments to:

Email: cynthia.h.jacobsen@usace.army.mil

OR

Physical/Mailing Address: Walla Walla District Corps of Engineers, ATTN: CT Cynthia Jacobsen, 201 North Third Avenue, Walla Walla, WA 99362-1876.

mailto:cynthia.h.jacobsen@usace.army.mil

INSTRUCTIONS

PRICE BASIS

Offerors shall price all line items of the Bid Schedule.

OFFER QUANTITIES

Proposals for less than the specified quantities of each item in Section 00 21 00 of the Schedule will not be considered.

NOTE: Prices must include all Federal, state, and local taxes in accordance with FAR Clause 52.229-3, FEDERAL, STATE, AND LOCAL TAXES.

SUBCONTRACTING PLAN

ALL LARGE BUSINESS OFFERORS MUST SUBMIT A SUBCONTRACTING PLAN WITH THEIR

PROPOSAL. THE SUBCONTRACTING PLAN MUST BE REVISED AND INCLUDED WITH ANY

SUBSEQUENT PROPOSAL REVISION(S), as applicable. See Section 00 70 00, Federal Acquisition Regulation Clause 52.219-9, Small Business Subcontracting Plan. For information on the evaluation of subcontracting plans, see Army Federal Acquisition Regulation Supplement, Appendix DD.

CONTRACTOR RESPONSIBILITY, PREAWARD SURVEY

In order to determine a contractor’s responsibility for purposes of contract award the contractor is required to provide a statement regarding previous experience and past performance in performing comparable work, information related to the business organization, financial resources, and/or plant to be used in performing the work.

(See the Attention to Bidders form included in this solicitation.) In accordance with FAR 9.104-1, to be determined responsible, a prospective contractor must –

(a) Have adequate financial resources to perform the contract, or the ability to obtain them;

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(c) Have a satisfactory performance record. (A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history except as provided in FAR 9.104-2);

(d) Have a satisfactory record of integrity and business ethics;

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them;

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them; and

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

BIDDER INQUIRY:

Bidder/Offeror Solicitation Questions:

All inquiries regarding this solicitation must be submitted via the PROJNET Bidder Inquiry System. Telephone and email inquiries will not be accepted. Bidder Inquiry is a web-site that allows bidders to post questions regarding the solicitation and view all questions by other bidders and responses by USACE. Bidder Inquiry can be accessed through ProjNet at (https://www.projnet.org)

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an acknowledgement of their comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

https://www.projnet.org/

TIMING OF BIDDER INQUIRIES: Bidders/Offerors are encouraged to submit their bidder inquiries promptly.

The Government will make every effort to answer all bidder inquiries; however, the closer to the bid or proposal due date an inquiry is received, the less likely it is that a timely response can be provided

The Bidder Inquiry Key is: Q37S7T-WANVQR Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for Entering Questions:

1. After you are logged in click on the "post new inquiry", it is on the left side of the window under the Word "Submit" a.) This is the window where you will enter your questions b.) Comment Classification: Click on the down arrow to the right of the words “Please select from below”, select “Public” c.) Discipline: This is where you select who this question should be directed to. Example; if the question is about an electrical drawing or specification select: “Electrical” from the pull down list.

d.) Sheet. Enter the sheet number of the drawing you are asking about.

e.) Detail. Enter the detail name of the detail shown on the drawing that you are asking about.

f.) Specification. Enter the Specification number and paragraph number.

g.) File. Use this if you are going to attach a pdf file.

h.) Question. Enter your question here.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

For questions about the ProjNet Bidder Inquiry, please contact the Call Center help desk toll free at 1-800- 428-HELP, which operates from 8AM to 5PM (Central US time zone). Bidder inquiry help questions can also be emailed to the helpdesk at staff@rcesupport.com.

mailto:staff@rcesupport.com

REQUIRED LIABILITY INSURANCE PURSUANT TO FAR 28.306

In accordance with the clause 52.228-5 Insurance – Work on a Government Installation, the Contractor shall procure and maintain during the entire period of performance on the Government Installation the following minimum insurance:

(i) Coverage complying with state laws governing insurance requirements pertaining to Workmen’s Compensation and Employers” Liability Insurance.

(ii) Bodily injury liability insurance with minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

(iii) Automobile bodily injury and property damage liability with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury liability; and $20,000 per occurrence for property damage liability shall be required.

(iv) The coverage required under Longshore and Harbor Workers Compensation Act, if applicable.

(v) The Insurance Certificate will name the Walla Walla District, U.S. Army Corps of Engineers, 201 N. Third Avenue, Walla Walla, Washington 99362 as the Certificate Holder.

ARITHMETIC DISCREPANCIES:

(a) For the purpose of evaluating proposals, the following will be used to resolve arithmetic discrepancies found on the face of Bid Schedule as submitted by the bidder/offeror:

(1) Obviously misplaced decimal points will be corrected;

(2) In a discrepancy between unit price and extended price, the unit price will govern;

(3) Calculation errors in extension of unit prices will be corrected;

(4) Calculation errors in the addition of lump-sum and extended prices will be corrected.

(b) For the purpose of bid/proposal evaluation, the government will proceed on the assumption that the bidder/offeror intends his bid/proposal to be evaluated on the basis of the unit prices, the totals arrived at by resolution of arithmetic discrepancies as provided above and the bid/proposal will be so reflected on the abstract of bids/offers.

(c) These correction procedures shall not be used to resolve any ambiguity in the proposal.

EVALUATION FACTORS

A. BASIS FOR AWARD

The Government will award a contract to the responsible Offeror whose offer conforms to the solicitation with the lowest price proposal that is determined to be technically acceptable with appropriate consideration given to the three (3) evaluation factors: Experience; Past Performance; and Price. For a proposal to be considered technically acceptable, an Offeror shall submit a proposal that clearly meets the minimum requirements of the solicitation and receive a rating of acceptable for all non-cost factors. Contract award will be made as a whole to one Offeror.

B. FACTORS TO BE EVALUATED

The following evaluation factors will be used to evaluate each proposal. Award will be made to the Offeror whose proposal provides the Government the best value on the basis of the lowest evaluated price of proposals that meet or exceed the acceptability for the non-cost evaluation factors described below.

Further description of each factor and additional information pertaining to evaluation standards are provided in Section C below. The information requested for each of the factors shall be included in the appropriate volume and tab as indicated in Section D:

FACTOR 1 – EXPERIENCE

FACTOR 2 – PAST PERFORMANCE

FACTOR 3 – PRICE

C. EVALUATION APPROACH

All proposals shall be subject to evaluation by the Source Selection Evaluation Board (SSEB).

FACTOR 1 – EXPERIENCE

Proposals will be evaluated to determine experience with replacement of group-operated disconnect switches rated for electrical systems operating at 115,000 volts AC or higher. Offeror shall provide sufficient information to clearly demonstrate the breadth and depth of the Offeror’s replacement experience.

Demonstrated experience shall be indicated by providing at least two (2) and up to five (5) projects completed within the past ten (10) years in which the Offeror and/or subcontractors can demonstrate:

• Replacement of group-operated disconnect switches rated for electrical systems operating at 115,000 volts AC or higher.

• At least one (1) of the projects included a motor-operator for the disconnect switch.

• At least one (1) of the projects included a ground switch with the disconnect switch.

Submit all information relating to this Factor on the attached Offeror Experience Form (Attachment B). If the prime contractor proposes self-performing the experience, ensure the proposal is clear that the Offeror will be performing this function. If the prime contractor proposes to use a subcontractor for experience, the offeror shall submit a Letter of Commitment from the subcontractor with the proposal in order for the experience to be evaluated.

Evaluation Standard

The methodology for assigning a rating for Factor 1 is noted below:

Rating Description Acceptable Proposal meets the requirements of the solicitation Unacceptable Proposal does not meet the requirements of the solicitation

FACTOR 2 - PAST PERFORMANCE

There are three aspects to the past performance evaluation: Recency, Relevancy (including context data) and Quality (including general trends in the contractor performance and source of information).

The Government will evaluate the Offeror’s record of current and past performance to ascertain the probability of successfully performing the required efforts of the scope of work.

a. The Government will focus its inquiries on the Offeror’s (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including price, schedule, performance and management of subcontractors. Major subcontractors are defined as members of an Offeror’s overall team who are expected to perform ten (10) percent or more of the proposed effort. A significant achievement, problem, or lack of relevant data in any element of the work can become an important consideration in the evaluation process. Therefore, Offerors will be reminded to include the most current and relevant efforts (within the past ten (10) years) in their proposal.

The Government may use data provided by the Offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services as compared to the North American Industry Classification System (NAICS) 238210, Electrical Contractors and Other Wiring Installation Contractors.

Data submitted by the offeror or gathered from other sources by the government in conducting performance risk assessments shall not extend past ten years prior to the issue date of the RFP, but may include performance data generated during the past six years without regard to the contract award date.

b. Offerors shall submit all Government and/or commercial contracts for the prime Offeror and each major subcontractor in performance or awarded during the past ten years, from the issue date of this RFP, which are relevant to the efforts required by this RFP. The Government may consider a wide array of information from a variety of sources, but is not compelled to rely on all of the information available.

c. The past performance factor considers each Offeror’s demonstrated record of recent and relevant past performance in supplying products and services that meet the contract requirements.

RECENCY: The Government will conduct a performance assessment based on the recency of the Offeror’s relevant past performance, of which work shall be current and/or have been performed within the past ten years from issue of the date of this RFP.

RELEVANCY: The Government will conduct a performance assessment based on the relevancy of the Offeror’s current and relevant past performance, as well as that of its major subcontractors, as it relates to the probability of successful accomplishment of the required effort. These efforts include all aspects of schedule, performance and customer support, including the Offeror’s submitted subcontracting plan for this project.

d. QUALITY: The third aspect of the past performance evaluation assesses the quality of the offeror’s past performance on those recent efforts that were determined relevant by determining how well the contractor performed on the contracts. Documented results from Past Performance Questionnaires, interviews, CPARS, and other sources form the support and basis for this assessment.

Rating Description Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown. (See note below)

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

Note: In accordance with FAR Part 15.305(a)(2)(iv), in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Offeror Submission Instructions for Factor 2:

A PPQ is included in this solicitation at Attachment A. Submit one Attachment A for each project narrative submitted under Factor 2. When completing the PPQ, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. However, if the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal due date, the Offeror shall, at a minimum, submit with the proposal the first page of the PPQ with blocks 1 through 5 completed. This will allow the Government an opportunity to contact the client directly. Please contact the client to notify them of the Government’s intent to contact them regarding Past Performance on the project listed. Additionally, if the client requests, PPQs may be submitted directly from the client to the Government’s point of contact listed in Block 7 of Standard Form 1442.

Offerors shall not incorporate by reference into their proposal any PPQs previously submitted for other Solicitations/Requests for Proposals. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

All documentation for this factor shall be contained in Volume 1 “Technical Proposal.”

FACTOR 3 - PRICE

Offerors must submit completed Contract Line Item Numbers (CLINS). An evaluation will be performed on the proposed prices. The evaluation will not be assigned an adjectival rating, yet it will be evaluated for completeness and reasonableness as follows:

a. Completeness - To be complete, the Offeror shall provide all data that is requested and necessary to evaluate the price. The Government will assess the extent to which the proposed prices comply with the content and format requirements set forth in this solicitation.

b. Reasonableness - The Offeror's proposal is evaluated through price analysis techniques as described in FAR Subpart 15.305(a) (1). For Price to be reasonable, it shall represent a Price that provides best value to the Government when consideration is given to prices in the market, (market conditions may be evidenced by other competitive proposals), technical and functional capabilities of the Offeror. The Offeror's price will be evaluated to determine if any are unreasonably high or low in relation to the anticipated work under the contract, as well as with current industry standards.

D. PROPOSAL SUBMISSION

1. Introduction The offerors’ proposal shall be submitted in hard copy, with accompanying digital copies, as set forth below. The RFP shall provide the Government address and receipt date for proposal submittal.

All proposals received in response to this solicitation will be evaluated in accordance with source selection procedures. Contract award will be made to the offerors whose proposal meets all of the technical criteria and offers the lowest evaluated price.

Each offerors’ ability to perform the work set forth in this solicitation will be evaluated. This will be determined by evaluating non-price factors and price. The Government will not award a contract to an offeror whose proposal contains a deficiency, as defined by FAR 15.001.

Offerors shall propose on all line items in the schedule in order to be considered for award. Offerors that do not propose on all line items will be eliminated from competition and will not be considered.

In accordance with FAR 15.306(a)(3), the Government intends to evaluate proposals and make award without discussions. If, however, after initial evaluation the Contracting Officer determines that no offer is acceptable for award, the Contracting Officer may establish a competitive range. The Government reserves the right to limit the competitive range for purposes of efficiency.

The Government reserves the right to conduct a pre-award survey on the offeror under consideration for award to make an affirmative determination of responsibility (see FAR Part 9, Contractor Qualifications). This determination is made independent of the evaluation factors for award.

The offerors’ proposal shall consist of two (2) volumes. The Volumes are:

Volume I – Technical Proposal

(Technical Experience and Past Performance) Volume II – Price & Administrative Proposal

(Price, Solicitation, Offer and Award)

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited. Proposals shall be submitted in hard copy AND electronically. The electronic files shall contain identical information to the hard copy files.

Offerors are cautioned that “parroting” of the Technical requirements with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. The Government will not make assumptions concerning intent, capabilities or experiences. Clear identification of proposal details shall be the sole responsibility of the offeror. The Government may reject incomplete proposals after initial evaluation without further consideration. Proprietary information shall be clearly marked.

Any costs related to proposal preparation and submission will not be reimbursed by the Government.

2. Proposal Submission Requirements

a. Each volume shall be submitted in a separate three-ring binder. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 4).

b. Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required.

Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

c. The following volumes of material shall be submitted:

VOLUME TITLE PRINTED

COPIES

ELECTRONIC

COPIES

Volume I – Technical Proposal Original +4 1 Volume II – Price & Administrative Original +1 1

3. Proposal Files

a. Format The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations

The following additional restrictions apply:

b. File Packaging. All of the proposal files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., and provided on CDs or DVDs. Zip disks are not permitted. Files shall be in read-only format, using PDF files. All price breakdown information to aid in the Price evaluation shall be submitted in Microsoft Office Excel Read/Write format. Each disc shall be externally labeled with the volume number, date, and the Offeror’s name. **Please note – Self extracting exe files are not acceptable. **The electronic files shall contain identical information to the hard copy files.

c. Content Requirement. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

(i) Volume I, TAB 1 – Technical Proposal DO NOT SUBMIT PRICING INFORMATION IN

VOLUME I. The Technical proposal shall be submitted in a binder and include the following order with tabs dividing each section

i. Table of Contents

ii. Cover Letter containing: solicitation number; name, address, telephone number and email addresses of the Prime Offeror; DUNS number, CAGE code and Tax Identification Number (TIN) of the Primer Offeror.

iii. Joint Venture (JV) documentation/agreement, if applicable. See information below.

iv. Documentation for each factor, as described in the RFP, tabbed by the factor and sub-factor.

(2)

(ii) Volume I, TAB 2 - Past Performance. This tab shall contain current and past performance information regarding similar contracts. This volume shall not exceed 25 pages plus five pages for each major subcontractor and fabricator, excluding Past Performance Questionnaire Forms.

Offerors shall submit all Government and/or commercial contracts for the prime Offeror and each major contract currently in performance or awarded during the past ten years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the RFP. Data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

Section 1 – Contract Descriptions. This section shall include the following information in the following format. Ensure all information is current and accurate.

a. Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

b. Government contracting activity, (or private firm) and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

c. Technical representative/COR and current email address, telephone and fax numbers.

d. Government contract administration activity and the Administrative Contracting

Officer’s name, current e-mail address, telephone and fax number.

e. Government contract administration activity’s Pre-Award point of contact name, and current e-mail address, telephone and fax numbers.

f. Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

g. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time

& Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

h. Awarded price.

i. Final or projected final price.

j. Original delivery schedule, including dates of start and completion or work.

k. Final or projected final, delivery schedule, including dates of start and completion of work.

Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 2 - Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

a. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

b. For all contracts, the Offeror shall provide data on all manufacturing warranty returns.

Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to GFE component failures, and number and nature of failures attributable to the Offeror’s delivered product.

Section 3 – Subcontracts. Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the Offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government technical specification. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed price.

Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

Section 5-Past Performance Questionnaire. For all contracts identified in Section 1 - Contract Descriptions, complete a Past Performance Questionnaire, Attachment A, for any project that has not received a formal Contractor Performance Assessment Reporting System (CPARS) evaluation. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to the technical representative responsible for the current and past contract. The Point of Contacts (POCs) shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to cynthia.h.jacobsen@usace army.mil. The Offeror must submit, with its proposal, a list of all the POCs who were sent questionnaires. The POC List shall be submitted in Word for Windows Table Format to include the following fields Solicitation Number; Company Name; Contract Number;

Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number;

POC E-mail Address; and Date E-Mail to POC (month/day).

Section 6-Submissions Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an Offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement.

Offerors shall provide and submit the prime contract number and all Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

(iii) VOLUME II, TAB 1 – Price Proposal. This volume shall consist of all information, required to support proposed prices. Certified pricing data is not currently required; however, the Government reserves the right to request such data prior to award. There are no page limitations for this tab.

The Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF1442 and continuation sheets.

(iv) VOLUME II, TAB 2 – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each Offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF1442 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section 00 21 00 – Standard Form 1442 Solicitation, Offer and Award (Construction, Alteration or Repair)

Section 00 45 00 – Representations, Certification and Other Statements of Offerors

Solicitations, Offer and Award Documents, and Certifications/Representations shall not be submitted separately from that submitted in VOLUME II – SOLICITATIONS, OFFER AND

AWARD DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS.

mailto:cynthia.h.jacobsen@usace

E. DISCUSSIONS

1. GENERAL INFORMATION. In accordance with FAR provision 52.215-1, the Government intends to evaluate proposals and award a contract without discussions with Offerors. Therefore, the Offerors’ initial proposal should contain the Offerors’ best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Encl. 2 (Attachment A)

PAST PERFORMANCE EVALUATION QUESTIONNAIRE FORM

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary)

OFFEROR…