Amendment_7_Modification_Copy.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment (0007) is to: (a) update the CLIN structure; (b) provide Price Worksheet R2 and (c) extend the solicitation due date. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 77

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DY17R0071

X 9B. DATED (SEE ITEM 11)

17-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jun-2018

CODE

US ARMY ENGINEERING & SUPPORT CENTER

HUNTSVILLE ENGINEERING & SUPPORT CENTER

P.O. BOX 1600

HUNTSVILLE AL 35807-4301

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DY17R0071

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Jun-2018 02:00 PM to 05-Jul-2018 02:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0013

The CLIN type priced has been added.

The CLIN description has changed from RESERVED to Base Labor - P&P.

The CLIN extended description has changed from:

To:

Program Office Current and Legacy Business Management Support, Program Documentation Support., and Workforce Development Coordination Support. Refer to sections 4.4.4, 4.2.1 and 4.2.2.5 of the PWS The pricing detail quantity 1.00 has been added.

The unit of issue Job has been added.

The FOB Destination has been added.

CLIN 0014

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P Admin & Meeting Support shall be funded as SubCLINs with the appropriate accounting classifications.

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P Admin & Meeting Support shall be funded as SubCLINs with the appropriate accounting classifications.Refer to section 4.7.1.5 of PWS

CLIN 0037

The CLIN type priced has been deleted.

The CLIN description has changed from Base Labor- P&P Workforce Dev to RESERVED.

OPTIONAL TASK: Workforce Development Coordination Support IAW 4.2.2.5 of the PWS. Support the HPCMP Internship Program to include facilitating meetings, managing and drafting all necessary paperwork and calls for government approval. Complete and brief case for mentors that include checklists and forms to fill out. Collect and track all incoming data, then perform analysis upon completion of each year to review lessons learned, and facilitate continued process improvement.

The pricing detail quantity 1.00 has been deleted.

The unit of issue Job has been deleted.

The FOB Destination has been deleted.

CLIN 1013

Workforce Development Coordination Support. Refer to sections 4.4.4, 4.2.1 and 4.2.2.5 of the PWS

CLIN 1014

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P Admin & Meeting Support shall be funded as SubCLINs with the appropriate accounting classifications.Refer to

CLIN 1037

The CLIN description has changed from Base Labor- P&P Workforce Dev to RESERVED.

OPTIONAL TASK: Workforce Development Coordination Support IAW 4.2.2.5 of the PWS. Support the HPCMP Internship Program to include facilitating meetings, managing and drafting all necessary paperwork and calls for government approval. Complete and brief case for mentors that include checklists and forms to fill out. Collect and track all incoming data, then perform analysis upon completion of each year to review lessons learned, and facilitate

CLIN 2013

Workforce Development Coordination Support. Refer to sections 4.4.4, 4.2.1 and 4.2.2.5 of the PWS

CLIN 2014

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P Admin & Meeting Support shall be funded as SubCLINs with the appropriate accounting classifications.Refer to

CLIN 2037

The CLIN description has changed from Base Labor- P&P Workforce Dev to RESERVED.

The CLIN extended description has changed from:

OPTIONAL TASK: Workforce Development Coordination Support IAW 4.2.2.5 of the PWS. Support the HPCMP Internship Program to include facilitating meetings, managing and drafting all necessary paperwork and calls for government approval. Complete and brief case for mentors that include checklists and forms to fill out. Collect and track all incoming data, then perform analysis upon completion of each year to review lessons learned, and facilitate

CLIN 3013

Workforce Development Coordination Support. Refer to sections 4.4.4, 4.2.1 and 4.2.2.5 of the PWS

CLIN 3014

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P Admin & Meeting Support shall be funded as SubCLINs with the appropriate accounting classifications.Refer to

CLIN 3037

The CLIN description has changed from Base Labor- P&P Workforce Dev to RESERVED.

The CLIN extended description has changed from:

OPTIONAL TASK: Workforce Development Coordination Support IAW 4.2.2.5 of the PWS. Support the HPCMP Internship Program to include facilitating meetings, managing and drafting all necessary paperwork and calls for government approval. Complete and brief case for mentors that include checklists and forms to fill out. Collect and track all incoming data, then perform analysis upon completion of each year to review lessons learned, and facilitate

CLIN 4013

Workforce Development Coordination Support. Refer to sections 4.4.4, 4.2.1 and 4.2.2.5 of the PWS

CLIN 4014

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P Admin & Meeting Support shall be funded as SubCLINs with the appropriate accounting classifications.Refer to

CLIN 4037

The CLIN description has changed from Base Labor- P&P Workforce Dev to RESERVED.

The CLIN extended description has changed from:

OPTIONAL TASK: Workforce Development Coordination Support IAW 4.2.2.5 of the PWS. Support the HPCMP Internship Program to include facilitating meetings, managing and drafting all necessary paperwork and calls for government approval. Complete and brief case for mentors that include checklists and forms to fill out. Collect and track all incoming data, then perform analysis upon completion of each year to review lessons learned, and facilitate

CLIN 5013

Workforce Development Coordination Support. Refer to sections 4.4.4, 4.2.1 and 4.2.2.5 of the PWS

CLIN 5014

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P

OPTIONAL TASK: The Contractor shall provide labor/services in support of the High Performance Computing Modernization Program in accordance with the Performance Work Statement. All services for HPCMP – P&P

Admin & Meeting Support shall be funded as SubCLINs with the appropriate accounting classifications.Refer to

CLIN 5037

The CLIN description has changed from 6mo Extension - P&P Workforce Dev to RESERVED.

The CLIN extended description has changed from:

OPTIONAL TASK: Workforce Development Coordination Support IAW 4.2.2.5 of the PWS. Support the HPCMP Internship Program to include facilitating meetings, managing and drafting all necessary paperwork and calls for government approval. Complete and brief case for mentors that include checklists and forms to fill out. Collect and track all incoming data, then perform analysis upon completion of each year to review lessons learned, and facilitate

The unit of issue Job has been deleted.

The FOB Destination has been deleted.

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for CLIN 0013 has been changed from:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A N/A

To:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The Acceptance/Inspection Schedule for CLIN 0037 has been changed from:

N/A N/A N/A Government

To:

N/A N/A N/A N/A

The Acceptance/Inspection Schedule for CLIN 1037 has been changed from:

N/A N/A N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 2037 has been changed from:

N/A N/A N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 3037 has been changed from:

N/A N/A N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 4037 has been changed from:

N/A N/A N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 5037 has been changed from:

N/A N/A N/A Government

To:

The following have been added by full text:

PWS R2

Performance Work Statement

(PWS)

High Performance Computing Modernization Program Professional Administrative Support Services

(H-PASS)

14 December 2018

North American Industry Classification System (NAICS) 541611: Administrative Management and General Management Consulting Services

Size Standard: $32.3 M

High Performance Computing Modernization Program (HPCMP)

10501 Furnace Road Lorton, Virginia 22079

3909 Halls Ferry Road

Vicksburg, Mississippi 39180

TABLE OF CONTENTS

1.0 General Information

2.0 Period of Performance

3.0 Scope

4.0 Requirements

4.1 Program and Project Management Support

4.2 Program Analysis

4.2.1 Program Documentation Support

4.2.2 Program Outreach Activities

4.2.3 Network Support

4.2.4 Senior Executive and Enterprise-Wide Meeting Support

4.3 Requirements Analysis, Data Analysis and Resource Allocation Management

4.3.1 Systems Performance Metrics Analysis and Documentation

4.3.2 User Requirements Analysis and Documentation

4.3.3 Resource Allocation Analysis and Documentation

4.4 Business Analysis Support

4.4.1 HPCMP Business Objective Support

4.4.2 Program Management and Administration Business Support

4.4.3 HPC Centers Financial Management Support

4.4.4 Program Office Current and Legacy Business Management Support

4.4.5 Defense Research and Engineering Network Financial Management

Support

4.4.6 Security Financial Management Support

4.4.7 CREATE Financial Management Support

4.4.8 Software Application Financial Management Support

4.4.9 Financial Reports and Required Documentation

4.5 Reserved

4.6 Security Support

4.6.1 Physical Security

4.6.2 Personnel Security

4.7 Administrative and Meeting Support

4.7.1 HPCMP Component Senior Administrative Support

4.7.2 Daily Administrative Office Support

4.7.3 Facilities and inventory Management

4.7.4 Senior Executive and Enterprise-Wide Meeting Logistics Support

5.0 Required Workload Requirements

6.0 Reserved

7.0 Performance/Deliverables Criteria Matrix

8.0 Contract Administration

9.0 Past Performance Information

10.0 Reserved

11.0 Reserved

12.0 Applicable Documents

13.0 Contract Terms and Conditions

14.0 Government Furnished Equipment (GFE)

15.0 Reimbursable Costs

16.0 Privacy Act

17.0 Personnel Security

18.0 Personal Service

19.0 Contract Funding

20.0 Contract Administration Data

21.0 Antiterrorism Operational Security (AT OPSEC)

1.0 GENERAL INFORMATION

1.1 INTRODUCTION. Work is to be accomplished for the High Performance Computing Modernization Program (HPCMP), through the Huntsville Engineering and Support

Center, US Army Corps of Engineers, Huntsville, AL North American Industry Classification System (NAICS) code 541611.

1.2 BACKGROUND. The Department of Defense (DoD), High Performance

Computing Modernization Program, herein after referred to as (HPCMP) is a technology-led innovation focused program committed to extending high performance computing to address the DoD’s Research, Development, Test and Evaluation(RDT&E), Science & Technology and Acquisition communities’ most significant challenges in a timely fashion. The HPCMP consists of three major areas: (1) DoD Supercomputer Resource Centers, (2) Networking, and (3) Software Applications. In addition, the program has extensive activities in business, financial analysis and management support, user requirements analysis, resource utilization and HPC system performance metrics analysis, program management support, congressional liaison support, outreach support, oversight support, and security support. Execution of the program includes development and implementation of plans developed for all program initiatives and activities.

1.3 OBJECTIVE. The objective of this acquisition is to acquire services to support the DoD HPCMP in all phases of planning and execution of its mission, including administrative support business analysis and financial management support program management support, meeting facilities support and planning, logistical support, including inventory, and office environment maintenance and physical security in all areas of the program activity. All Contractor work shall be performed in such a manner that will protect the environment and assure the safety and health of the public and workers.

This Performance Work Statement (PWS) focuses on the HPCMP’s desired results and outcomes for this professional administrative support services contract. The Contractor shall be responsible for determining the most effective means by which to fulfill these objectives. The PWS performance objectives are expressed in the following elements, which will, as a minimum, address timeliness, quality and cost:

A statement of the outcome or results expected;

The critical characteristics or aspects of achieving the objective that will be monitored by the Government (each objective may have one or more measures); and The target level or range of levels of performance for each performance measure.

The Contractor shall possess one or more of the following credentials; ISO 9001:2008, ISO 9001:2015, CMMI Level II (or higher) – DEV or CMMI Level II (or higher) – SVC.

1.4 ACRONYMS. The following table is a key of acronyms used throughout this PWS.

ACRONYMS DEFINITIONS

ADC Allocated Distributed Center AFARS Army Federal Acquisition Regulation Supplement ARL Army Research Laboratory AASD Assisted Acquisition Services Division ASC Aeronautical Systems Center C&A Certification and Accreditation CISSP Certified Information Systems Security Professional CPCM Certified Professional Contracts Manager CPSM Certified Professional In Supply Management CCNP Cisco Certified Network Professional CARD Cost Analysis Requirements Document CERT Computer Emergency Response Team COEA Cost and Operational Effectiveness Analysis COR Contracting Officer’s Representative CREATE Computational Research & Engineering Acquisition Tools and Environments CTA Computational Technology Area CTO Command Task Order DHPIs Dedicated HPCMP Investments DFAR Defense Acquisition FAR Supplement DoD Department of Defense DREN Defense Research and Engineering Network DSRC DoD Supercomputing Resource Center DIACAP DoD Information Assurance Certification and

Accreditation Process DIARMF DoD Information Assurance Risk Management

Framework DTS Defense Transportation System ERDC Engineer Research Development Center FAR Federal Acquisition Regulations FAS Federal Acquisition Service HBSS Host Based Security System HPC High Performance Computing HPCMP High Performance Computing Modernization Program HPCMPO High Performance Computing Modernization Program

Office IAM Information Assurance Manager IT Information Technology ITIL Information Technology Infrastructure Library IPT Integrated Product Team IAVA Information Assurance Vulnerability Alert IAVM Information Assurance Vulnerability Management INFOCON/CYBERCON Information Operations Condition

JPAS Joint Personnel Adjudication System KO Contracting Officer LAN Local Area Network MCSE Microsoft Certified Systems Engineer MCSD Microsoft Certified Software Developer MIPR Military Interdepartmental Purchase Request MOA Memorandum of Agreement NAVO Naval Oceanographic Office OR Operational Requirements OSD Office of the Secretary of Defense POC Point of Contact PWS Performance Work Statement PM Project Manager PMP Project Management Professional PgM Program Manager PgMP Program Management Plan QAP Quality Assurance Program QCP Quality Control Plan R & D Research and Development RDT&E Research, Development, Test and Evaluation RMF Risk Management Framework RMF SAR Risk Management Framework Security Assessment

Report S&T Science and Technology SAR Situational Awareness Report SAV Site Assistance Visit SDREN Secret Defense Research and Engineering Network SIPR Secret Internet Protocol Router ST&E Security Test and Evaluation Security Detection, delay and response Section 508 Section 508 of the Rehabilitation Act of 1973 SOPs Standard Operating Procedures Specification Technical characteristics or parameters that describe the operational characteristics of a system or product T&E Test and Evaluation Timeliness Within the time specified by the performance objective UAG User Advisory Group VMS Vulnerability Management System VPN Virtual Private Network VS Vulnerability Scanning WAP or AP Wireless Access Point WNC Wireless Network Access

1.5 GENERAL REQUIREMENTS. Contractor Personnel Requirements:

1.5.1 Contractor Program Manager and Alternate. The contractor shall provide a

Program Manager (PM) and an Alternate Program Manager (APM) who shall be responsible for the performance of the work specified in accordance with the: terms and conditions of the resulting contract. The PM and APM shall have full authority to act on behalf of the contractor for all issues pertaining to contract administration for subject contract. The PM and APM will possess at least a Bachelor's degree in finance, business administration, supplemented with a computer science and/or information systems or other related discipline with a minimum of five

(5) years management experience plus a minimum of five (5) years IT organizational support management experience similar to the size and scope reflected in this PWS. The experience can be Federal or private industry. Qualifications of the PM and APM are subject to Government review and concurrence.

The PM and APM shall be available during normal working hours to meet at the HPCMP office in person and/or via teleconference with Government personnel designated by the Contracting Officer (KO), HPCMP Program Manager (PM) or Contracting Officer's Representative (COR) within two (2) hours of notification. The PM and APM must be able to read, write, speak and understand English.

1.5.2 Key Personnel. The Government has determined that certain personnel are key to successful completion of the contract. These Key Personnel will be designated in the contract and are subject to the provisions of this PWS. Resumes shall be submitted detailing the qualifications and experience of Key Personnel. The personnel specified below are considered to be essential to the work being performed under this contract. Prior to diverting any of the specified individuals to other projects, the contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the contractor without the written consent of the Contracting Officer. Key personnel shall perform as follows:

Position PWS Section Program Manager 4.1 Alternate Program Manager 4.1 Senior HPC Centers Business Analysis Support 4.4 Senior CREATE Business Analysis Support 4.4 Senior DREN Business Analysis Support 4.4 Senior Security Business Analysis Support 4.4 DREN Program Management Support 4.2 Senior HPC Centers Administrative Support 4.7 Senior DREN Administrative Support 4.7 Senior Security Administrative Support 4.7

1.5.3 Administrative, Managerial, and Supervisory. The contractor shall provide qualified personnel with administrative, managerial, and supervisory capabilities to assure the effective performance of the contract. An on-site representative(s) of the contractor such as a

Task or Team Lead will perform supervision and will be responsible for monitoring the work assignments of contractor personnel on individual tasks. At no time shall the Government supervise contractor personnel. Qualifications of the on-site representative(s) are subject to Government review and approval under any Special Projects and/or if designated as Key Personnel.

1.5.4 Security Investigation. Contractor personnel shall be required to perform duties requiring a security investigation. At a minimum all contractor personnel are required to have and maintain a secret clearance. The scope of the investigation required and the forms to be completed shall be in accordance with DoD personnel security directives. The contractor shall be responsible for the preparation and submittal of the required forms to the HPCMP facility Security Office. The contractor personnel shall not be required, nor permitted to perform work prior to receipt of the required approval unless a temporary waiver is granted by the appropriate Government official.

The contractor shall take all necessary steps to assure that contractor or subcontractor personnel who are selected for assignment to the resulting contract are persons of professional and personal integrity and trust and meet all other requirements stipulated herein.

The contractor shall submit a monthly staffing report (CDRL A021) providing a listing of the names of all contractor personnel who had access to an HPCMP facility, sensitive information and/or resources anytime during the reporting period. Copies shall be submitted to the Government Physical Security Point of Contact and the COR/KO. In furtherance of the above report, the contractor shall also include any employment changes made during the reporting period to the KO. Examples of such changes are terminations, new hires, and name changes.

1.5.5 Substitution or Addition of All Personnel. The contractor shall fill vacancies within 28 calendar days after the vacancies occur. The contractor shall maintain adequate staffing levels and report number of days vacant for all open positions on Weekly Situational Awareness Report (CDRL A003) to ensure performance and delivery requirements are met.

All new positions (key or non-key) on this contract must be staffed within 30 calendar days, and all replacement positions must be staffed within 28 calendar days. The KO must be notified is vacancies have not being filled in allotted time period and approve any exceptions to this staffing requirement.

1.5.6 Qualifications. The Contractor shall provide personnel with expertise to successfully perform this contract with minimal oversight by the Government. The Contractor shall maintain a qualified staff at all times. The Government restricts access or work hereunder to United States citizens only. The Contractor shall maintain a training program to ensure their staff is adequately trained and current on required skills, certifications and qualifications.

Contractor personnel shall demonstrate good communication skills and shall be flexible and adaptable in a dynamic environment. The Contractor shall effectively participate in planning and strategy sessions. The Contractor shall effectively interact with customers, resolve complaints and problems, and keep management properly informed as to issues, problems, future needs, and technological developments. The contractor will work effectively alongside contract personnel supporting other HPCMP mission requirements.

1.5.7 Meetings and Training. The contractor shall provide fully trained employees, be required to have and maintain an ongoing training program, and be responsible for contractor employees acquiring the knowledge and skills necessary to support new technology. Contractor personnel may be required to attend functions such as seminars, conferences, workshops, educational courses, and training unique to the HPCMP or directed/mandated by the HPCMP.

The requirement to attend said functions will be identified in individual requests, approved by the COR/KO and may include activities such as attendance at a conference to give a technical presentation, attendance at meetings to obtain information necessary to perform tasks included in this PWS, or to present information obtained in performing a task related function. The contractor is responsible for all approved costs associated with the training and travel. The Contractor, at their own expense, shall provide training of Contractor employees, unless the Government has given prior approval for training to meet special requirements that are particular to its environment and/or operation.

1.5.8 RESERVED

1.5.9 Quality Control Program. The contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the services performed conform to stated requirements. The contractor shall include an initial QCP with their proposal. The KO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications at no additional cost to the Government and obtain acceptance of the QCP by the KO before the start of the initial performance period. The contractor shall submit an updated QCP (CDRL A027) to the COR/KO for approval six (6) months after contract award, assuming the benefit of lessons learned over the initial six month period. Thereafter, the plan shall be reviewed, updated, and submitted annually, or as changes occur, for acceptance by the Government. The QCP shall describe the inspection system for the requested services listed in the PWS and shall include the following:

a. A description of the contractor's quality control system. The system shall cover all services, specify work to be inspected on either a scheduled or unscheduled basis, frequency, and describe how inspections are to be conducted.

b. The name(s) and qualifications of individual(s) responsible for performing quality control inspections, and the extent of their authority.

c. A description of the methods used to record the quality control inspection and corrective actions taken.

d. A description of the methods used for identifying and preventing defects in the quality of service performed.

e. The approach for filling vacancies in a timely manner, providing qualified personnel and documenting and maintaining an ongoing training program to ensure contractor employees acquire the knowledge and skills necessary for new/emerging technology, managing changes in workload requirements and providing timely and accurate invoices. The contractor shall maintain a file of all scheduled and performed Quality Control inspections, inspection results, and dates and details of corrective actions. The file shall be made available to the KO and COR upon request.

1.5.10 Quality Assurance. The Government will evaluate the contractor's performance under this contract in accordance with established quality assurance policies and processes. The Government will record all activities. When an observation indicates defective performance, the Government representative will request acknowledgement of the deficiency. The Government’s quality assurance is not a substitute for Quality Control (QC) by the contractor. All findings of unsatisfactory, or non-performed work will be resolved in accordance with the Quality Assurance Surveillance Plan (QASP). Failure to Agree as to what constitutes defective performance under these clauses shall be handled under the procedures of the Disputes clause included in the resulting contract.

1.5.11 Contract Management. The contractor shall submit a Program Management Plan (PgMP) to the KO for approval within 60 calendar days of contract award (CDRL A012).

Thereafter, the plan shall be reviewed, updated, and submitted annually, or as changes occur, for acceptance by the Government.

1.5.12 Contract/Task Meetings. The contractor PM and/or alternate shall be required to meet, at the discretion of the KO, during the term of the contract. These meeting minutes shall be documented as designated by the KO. The contractor may also request a meeting with the COR.

The COR will coordinate any such meeting request through the KO.

1.5.13 Contract Review. Twice yearly contract review meetings may be coordinated by the Government to disseminate information and discuss any contract or operational issues, including contract activity. These program reviews, if conducted, will be at a time and location of the Government's choice. The contractor shall submit any agenda items to the COR and KO no later than five (5) days prior to the scheduled contract review. Costs associated with the attendance at these reviews will be at no direct cost to the Government.

1.5.14 Hours of Operations. The contractor shall observe the normal work hours of the HPCMP. The HPCMP’s normal work hours, Monday through Friday, are 0730 to 1800 Eastern and Central Time. Specific tasks may require variations from this schedule as a result of the type of work performed only and shall be approved by the Contracting Officer Representative or Contracting Officer. The contractor shall optimize personnel staffing and manning to match the specific task requirements and performance criteria during the operating hours. In addition, weekend and evening support may be required to accommodate HPCMP activities. Teleworking is not permitted on this contract if the contractor has been provided a seat to perform their duties at a designated place of performance, unless otherwise approved by the Contracting Officer Representative or Contracting Officer.

1.5.15 Observance of Legal Holidays and Administrative Leave. Generally, the contractor shall not be required to work, nor will payment be made by the Government for holidays and administrative leave. The contractor will identify any exceptions where contractor support may be required during holidays, administrative leave, and facility closure. In the event contractor personnel work during these periods, the Government will not provide additional reimbursement, outside of the regular labor rate for hours worked. This does not preclude the contractor from providing holiday/premium time compensation to their employees.

The following is a list of Federal holidays and other events that might lead to closure of the facility:

a. New Year's Day

b. Martin Luther King's Birthday

c. Washington's Birthday

d. Memorial Day

e. Independence Day

f. Labor Day

g. Columbus Day

h. Veteran's Day

i. Thanksgiving Day

j. Christmas Day

k. Any other day designated by Federal statute, executive order, or presidential proclamation.

There may be local determinations relating to adverse weather conditions, national emergencies, energy conservation, HPCMP determinations, furloughs, etc., which may require the facility to close. During such periods of closure, contractor employees will not be allowed to work at the facility nor are such hours chargeable under the contract. Work may be performed at an alternate location, only with prior approval by the KO or COR, where strict accountability of work performed shall be provided to the COR or KO by the contractor program manager, should such off-site work be approved.

1.5.16 Travel. Travel shall be in accordance with the Federal Travel Regulations.

1.5.17 Physical Security. The contractor shall be responsible for safeguarding all Government property for Contractor use at the close of each work period, Government facilities, equipment, and materials shall be secured in accordance with applicable local policies and procedures.

1.5.18 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include:

a. Lights shall be used only in areas where, and when work is actually being performed.

b. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor, or by contractor employees unless authorized.

c. Water faucets or valves shall be turned off after the required usage has been accomplished.

d. Computer equipment shall be powered down during off hours, unless otherwise coordinated.

1.5.19 Off-Site Space Requirements. In the event adequate space is not available at a Government facility to house the personnel required for specific task(s), the Government shall provide required space including all utilities, telephone, janitorial services, workstations;

associated hardware and software; office equipment/ furnishing(s), telecommunication connectivity, as required for Information systems access, and supplies. However, the Contractor, with the direction and assistance of the Government representative(s), shall provide the appropriate space for Contractor personnel during natural disasters, and unforeseen Government facility closures, as discussed in section 1.5.15.

1.5.20 Transition Period. It is essential to the Government that services required under this PWS are performed without interruption. Consequently, it is imperative that transition to full contract performance be accomplished in a well-planned, orderly manner. The transition period shall begin at the time of award. Full contract performance is expected within thirty (30) calendar days of contract award, or as required by the solicitation. The purpose of this orientation is primarily to:

a. Observe work accomplished by current contractor personnel

b. Complete personnel requirements including the hiring of personnel to ensure satisfactory performance beginning on the contract start date (Note: Soliciting personnel for employment during their duty hours is prohibited. Contractor shall abide by applicable recruitment governance regulations.)

c. Obtain security clearances.

d. Accomplish necessary training of contractor employees.

e. Establish workstations.

f. Transfer Government Furnished Property / Equipment.

1.5.21 Transition activities. At the conclusion of option periods or extensions, the services provided under this PWS may be awarded to another contractor. The contractor in place shall be required to assist in the transition activities.

1.5.22 Monthly assessment reports (CDRL A003). The contractor shall prepare and submit a monthly assessment report describing the progress achieved during the past month, plans for the forthcoming month, any anticipated problems. Monthly Assessment Reports shall include staffing numbers, to include number of employees and number of FTEs of the month assessed, staffing changes, vacancies, and extended dollar expenditures. The monthly assessment reports shall describe accomplishments, as addressed above and in paragraph 7.2.3.

The contractor is required to submit the monthly assessment report by the tenth (10th) calendar day of the following month, allowing government customers to review contractor performance in a timely manner without delaying prompt payment of invoices.

1.5.23 Labor Categories. The labor categories listed in Section 5.0 (Workload Requirements), represent the Government's best estimate of the skill category/level of personnel necessary to achieve the required support. The contractor shall use these descriptions in developing their price/cost for the contract issued hereunder. The fully-burdened labor rates shall include all direct, indirect, general and administrative costs and profit associated with providing the required skill. Although the contractor is expected to map from the contract categories to the contractor's own categories, for the purpose of matching resources to requirements the use of additional labor categories not currently contemplated may be necessary over the term of the contract. Certain unique labor categories, as well as consultants, may be required under specific work orders. These additional labor categories, rates and descriptions will be negotiated on a case-by-case basis.

2.0 PERIOD OF PERFORMANCE (POP)

December 2018 – December 2023 (Base Year and 4 Option Years)

3.0 SCOPE

The scope of this contract is to acquire professional administrative support services to include program office management support, project management support, business systems analysis, financial management support, outreach and marketing, physical security, facilities management, procurement and inventory management and meeting management, at the HPCMP Lorton, VA and Vicksburg, MS facilities and other locations as specified in paragraph 13.2 -13.4 in support of the HPCMP. The scope also includes monitoring HPCMP financial execution for work performed by other organizations executing various tasks in support of the program; adhering to program oversight documentation requirements and review processes; supporting a variety of outreach activities; determining and validating user requirements; collecting and analyzing system performance metrics data.

Professional administrative support services required by the HPCMP are high-level business and requirements analysis for supercomputer resource allocation and study, high-level business and financial management, high-level program analysis, followed by high-to-mid-level administrative and logistical support to provide program office-level support, resource management support, project management support, government financial and contract management support, administrative support, and inventory and meeting logistics support to ensure smooth operation of the HPCMP at the level that would support a program office that hosts and shares information with executive level officers, government officials, senators, congressman and their staffers. Activities include interpreting the financial management regulation (FMR) and federal acquisition regulation (FAR) in supporting the management and allocation of $300 million per year in RDT&E, procurement appropriations and buy-in funding.

This contract will also perform complicated supercomputer resource utilization analysis for over 1400 supercomputer users, allocating over 7 billion core-hours on 855,472 total cores and growing, gathering large data sets to gain complicated statistical insights on the usage of the supercomputers. These activities provide deep insight and have great impact on the strategic direction of this joint program as the Army Corps of Engineers serves the DoD scientific community. The contractor shall be cognizant of the many interrelationships between the management units of the HPCMP and their respective contracts and ensure these are fully supported and considered in devising their deliverables as the program evolves. Contract Deliverables such as the HPCMP public and private website design, program briefings, statistical, financial execution analysis, meeting and logistical support will be used for high-level briefings that will support justifications and program reviews at executive levels, such as

AS(ALT), PARC, OSD, senate committee meetings, congressional reviews and staffer enquiries, and be published in highly technical documents and annual reports for program and budget justification.

4.0 REQUIREMENTS

All of the task areas to follow are considered integral and necessary to the performance of the HPCMP mission. The tasks delineated in this PWS were developed based on prior program experience advanced to reflect future HPCMP program requirements for a fully functional service-based solution for operation of the HPCMP. These PWS components represent the minimum primary and ancillary service solution required to sustain HPCMP operations. These support service task areas have been evaluated by the Government and determined to be in compliance with FAR 7.503(a) (non-inherently government responsibilities). The Contractor shall provide integrated administrative, and general technical support services, by providing qualified personnel in order to perform the tasks and produce the deliverables identified in this

PWS.

4.1 PROGRAM AND PROJECT MANAGEMENT SUPPORT. The Contractor shall provide program management support for all facets and functions of the HPCMP, which will fully integrate, manage, control and document all phases of the contract requirements. There shall be a lead Program Manager (PgM) and an Alternate Program Manager (APgM) who will be the focal point for the issues of this contract, and shall keep the Government fully informed both verbally and in writing.

Program and Project Management Support shall include preparation of planning documents associated with organization of the contract as they support program budgets, schedules, reports and documentation.

The contractor shall also have oversight, and provide meeting management and conferencing support for the HPCMP, in all program activities. This support includes, but is not limited to, the following:

4.1.1 Provide recommendations, program management, and external support for all program activities. The contractor shall be cognizant of the many interrelationships between the various elements of the HPCMP and ensure these are fully considered as the program evolves.

4.1.2 Provide senior level technical support in preparing administrative policy and procedures for correspondence intra- and inter-agency.

4.1.3 Maintain an Integrated Master Schedule (CDRL A018) to be submitted to the

COR/KO and presented monthly no later than 10 calendar days after the end of the month. This document will log all projects, milestones, dependencies, and due dates for each section of the contract on one document. This document will display all interdependencies between the projects and include all areas of the program. It will coordinate deadlines, schedules, meetings, conferences, and documentation management, as needed to complete each project. Quad Charts will be used to define and update each project. Due dates may not be modified in cases of schedule slip. In case of cost or schedule variances, new values may be appended with narrative discussion to explain change.

4.1.4 Manage and oversee the preparation of presentations, graphics, and spreadsheets in support of HPCMP activities. Provide comprehensive, accurate quality assurance and quality control for all official documents and publications of the HPCMP. Generate executive summaries for official documents destined for higher level DoD organizations.

4.1.5 Coordinate with all other task areas to submit a Weekly Situational Awareness Report (WSAR) – (CDRL A003) prior to each Weekly Contract Status meeting. This document will include an action tracker, staffing updates, accomplishments and issues. The WSAR will be presented to the government in a Weekly Contract Status meeting.

4.1.6 Interact will all government customers to maintain a Program Master Calendar (CDRL A019) tracking schedules, milestone, meetings, conferences, and major events (e.g., Microsoft Projects, Outlook, etc.) for all of the program on a monthly basis. Newest versions must also be in a presentation form to be submitted prior to large HPCMP meetings to include the High Performance Computing Advisory Panel (HPCAP), User Advocacy Group (UAG), and Executive Steering Group (ESG) meetings.

4.1.7 Schedule and coordinate meetings, dialogue, and correspondence with all entities on issues and/or problems as necessary to produce quality plans, documents, and various briefings (approximately fifteen (15) per month).

4.2 PROGRAM ANALYSIS. The Contractor shall provide senior executive level support to the High Performance Computing Modernization Program Office in support of all program initiatives.

4.2.1 Program Documentation Support. The Contractor shall support planning, analysis, technical writing, technical editing, and revising of all program documentation for senior HPCMP management review and approval. The Contractor shall prepare documents, organize data, and perform analyses. This includes, but is not limited to:

4.2.1.1 Maintain and update program archival and reference documents as called for in the DoD 5000 Series of Regulations.

4.2.1.2 Maintain the existing Single Document Repository and Office file system, installed at the Lorton, VA location accessible to customers and contractors as necessary.

4.2.1.3 The filing system that holds the Single Document Repository shall include all program documents and correspondence.

4.2.1.4 Facilitate, track and submit monthly the documentation distribution clearance process and submit tracking report (CDRL A024). Create and track all existing programmatic and contractual SOPs for review and annual update by providing a Standard of Practice (SOP) Documentation Report (CDRL A023) tracking dates completed, updated, and next review, and short description of changes on last SOP.

4.2.1.5 Maintain an archive of the Program’s slides, viewgraphs, videotapes, motion pictures, publications and documents.

4.2.1.6 Compile, draft and coordinate administrative publications, Program histories and annual reports. Support authors in the preparation and publication of articles and documents. (CDRL A024)

4.2.1.7 CREATE Program Documentation Support. Supports CREATE in acquisition program documentation in taking the lead on Annual Program Baseline processes.

Facilitates CREATE Business Strategy and Practices. Develop and maintain the Technology Transfer/Export Control Plan, Management the Intellectual Property and Export Contract Processes. Recommend, draft, and provide project management of Technology Transfer agreements (such as the CRADA). Provides contributions regarding program management to CREATE articles for technical presentation and journals.

4.2.2 Program Outreach Activities – Marketing Team. The Contractor shall provide program analysis, web design, slide design and/or creation, and graphical art support for all program outreach activities. The Contractor shall provide technical expertise that includes, but is not limited to the following areas:

Option 4.2.2.1 Professional Marketing and Communication Support. Performs as team lead of Marketing Team by gaining a deep understanding of the program. Support website content, documentation and plans that convey the importance of HPCMP to the Department of Army, United States Army Corps of Engineers, Congress, Office of the Secretary of Defense (OSD), DoD Services and Agencies, industry, academia, and other Government agencies.

Perform market research, devise strategies and gain program insights from internal and external resources to gain customer buy-in, publish and maintain the revision of the HPC.mil website.

Perform the planning,…