B.08.02 Published Solicitation W912DR21Q0009-Amendment 0002- JANITORIAL SERVICES JRL.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to include a revised Performance Work Statement (PWS) and answ er RFI questions. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912DR21Q0009

X 9B. DATED (SEE ITEM 11)

12-Jan-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jan-2021

CODE

USACE, BALTMORE DISTRICT

2 HOPKINS PLAZA

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DR21Q0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

REVISED PWS

PERFORMANCE WORK STATEMENT JANITORIAL SERVICE

JENNINGS RANDOLPH LAKE

P.O. BOX 247

ELK GARDEN, West Virginia 26717

ARTICLE NO. 1 - PUBLIC USE FACILITIES

1. A. The Contractor shall furnish all necessary labor, tools, equipment supplies and transportation equipment required to clean the public bathhouse, vault latrines, public restrooms, and other facilities provided by the United States Government for public use at Jennings Randolph Lake. All cleaning services within picnic areas and campgrounds shall be performed so as not to interfere with the users.

1. B. Following is a list of the public use facilities and a description of the type of facility to be cleaned:

(1) WEST VIRGINIA OVERLOOK AND VISITOR CENTER – Men and Women's restroom with cold running water, flush toilets, electricity, drinking fountain. Approximately 150 square foot in size.

(2) HOWELL RUN PICNIC AREA - Men's and Women's restrooms with cold running water and flush toilets, no electricity. Three covered shelters in the area with concrete or wooden floors. Each are approximately 400 square foot in size.

Robert W. Craig Picnic Shelter is a covered shelter with concrete floor located in the Robert W. Craig Campground. Approximately 800 square foot in size.

(3) HOWELL RUN BOAT LAUNCH - Men's and Women's restrooms (vault latrine type), no running water, no electricity. Approximately 484 square foot in size.

(4) ROBERT W. CRAIG MEMORIAL CAMPGROUND:

a. COMFORT STATION - Men's and Women's restrooms with flush toilets, cold running water, electricity. Approximately 288 square foot in size.

b. WASHHOUSE - Men's and Women's shower facilities, restrooms with flush toilets, hot and cold running water, electricity. Approximately 1,824 square foot in size.

(5) SHAW BEACH – Men’s and Women’s restrooms with flush toilets, changing area, cold running water, no electricity, two drinking fountains.

Approximately 504 square foot in size.

1. C. The following definitions describe the different types of janitorial and cleaning services to be performed for COMPLETE, and SEASONAL Cleanings:

(1) All items below are to be performed every COMPLETE cleaning. The following materials will be furnished by the Government but will be installed by the contractor. (Toilet tissue, paper roll towels, garbage can liners, and hand soap).

a. Clean partitions, doors, ledges, windows, walls, floors, ceilings and all light fixtures including outside light fixtures to be free of insects, nests, cobwebs, dust, mud, dirt, mold, mildew, and other inappropriate materials. The inside of all light covers/globes shall be cleaned of insects on an as needed basis or as directed by the COR.

b. Wipe shower curtains to be clean and free of soap buildup, mold, and mildew, using approved cleaners, to maintain their original color and texture. Stained, worn or damaged curtains will be reported to the COR for replacement.

c. Clean shower seats to remove soap buildup, cobwebs, mold and mildew. Seats and supports will be dried.

d. Clean using approved cleaners, and dry all sinks, toilets, and urinals, to disinfect and be free of stains, trash mold and mildew, cobwebs, and fecal material inside and outside. Toilet seats will be dried.

e. Sweep, mop with approved cleaners, and dry mop all floors. Clean walls and floors of all shower stalls. Stalls will be swept, cleaned, mopped, and disinfected to be free of mold, mildew and soap scum. Disinfect benches with an approved cleaner to remove dirt, mold, and mildew. Clean insects, habitat and other inappropriate material from underneath all benches, shelves, and supports.

f. Clean change area floors at the Beach Change and Campground shower house. Floors will be swept clean, mopped, litter picked up and disposed of, insects, habitat, cobwebs, and other inappropriate materials removed. Benches will be swept clean, all litter will be picked up and disposed of which includes, but is not limited to, cigarette butts, drink ware, trash, etc.

g. Clean and shine mirrors and hand dryers to remove streaks, dirt, and smears. Clean and shine stainless steel surfaces using approved chemicals or methods to be free of dirt and streaks.

h. Replenish toilet tissue, paper towels and antibacterial liquid hand soap in dispensers to capacity.

i. Disinfect and clean Baby Changing Stations using approved cleaner.

j. Sweep entryway, sidewalks, and center passageways of restrooms of trash, litter, cobwebs, dirt, leaves, and inappropriate materials. Materials shall not be swept into the grass or adjacent areas. Shaw Beach has approximately 600 feet of concrete sidewalk.

k. Clean water fountains. Metal surfaces will be cleaned, disinfected, and polished. Remove mud, dirt, insects, etc.

l. Empty trash cans and insert new liners. Dispose of trash in area dumpsters.

m. Report graffiti, vandalism, broken, and any malfunctioning fixtures to the Contracting

Officer’s Representative (COR) for removal, replacement and maintenance.

n. Clean and sweep out three shelters at the Howell Run Picnic Area and one at the Robert W.

Craig Campground. Floors will be swept clean, mopped, litter picked up and disposed.

Render clean each table top and seat or park bench. Inspect and clean the legs and underside of all tables and park benches, and remove all insect nests such as spider webs, mud dauber nests, and wasp nests, and other inappropriate materials removed. All litter within a ten foot perimeter around each shelter shall be picked up and disposed of. Empty trash cans and insert new liners. Dispose of trash in area dumpsters. This work shall be performed before 9:00am on scheduled work days.

(2) The following definitions describe the different types of janitorial and cleaning services to be performed for a SEASONAL Cleaning: The following materials will be furnished by the Government but will be installed by the contractor. (Toilet tissue, paper roll towels, garbage can liners and hand soap).

Seasonal cleanings should not be confused with complete cleanings. The seasonal cleanings are those items below ADDED to the course of a complete cleaning. Thus, on the day of the seasonal cleanings, the contractor will perform all specifications assigned to a complete cleaning PLUS those required in a seasonal cleaning.

The following services are to be provided in the spring of each year. Actual date must be scheduled and coordinated at least two (2) weeks in advance with the Project Operations Manager. There will not be any complete cleanings the week prior to and after a seasonal cleaning.

All items below are to be performed every SEASONAL cleaning in addition to COMPLETE cleaning items.

a. The inside of interior light fixtures shall be cleaned of insects, habitat, dust and dirt.

b. Screens will be removed, washed, cleaned, and replaced. Outside window ledges and frames will be cleaned of dust and dirt.

c. All windows and door glass interiors and exterior, including interior/exterior frames will be cleaned using approved glass cleaner, removing dirt and streaks resulting in a polished glass surface. Polish stainless steel surfaces to a shine using an approved polish.

d. Carpet runners shall be lifted and the wood/carpeted floors underneath vacuumed to remove accumulated dirt and debris.

1. D. FREQUENCY OF SERVICE FOR EACH FACILITY: Actual start and end dates for the base year and each option year will be scheduled during the pre-work meeting with the designated COR for the entire year. Due to the vagaries of visitation and the opening/closing dates are subject to change due to weather, construction, or circumstances beyond the Government control, the actual start and end dates may vary from year to year for each facility.

(1) WEST VIRGINIA OVERLOOK AND VISITOR CENTER

a. COMPLETE – Wednesday and Saturday, HOLIDAYS INCLUDED for a total of 54 cleanings.

b. SEASONAL - One thorough cleaning around mid-March. (TBD)

(2) HOWELL RUN PICNIC AREA:

a. COMPLETE – Wednesday, Saturday and Sunday, HOLIDAYS INCLUDED, for a total of 78 cleanings.

b. SEASONAL - One thorough cleaning around mid-April. (TBD)

(3) HOWELL RUN BOAT LAUNCH:

a. COMPLETE – Wednesday, Saturday and Sunday, HOLIDAYS INCLUDED, for a total of 74 cleanings.

b. SEASONAL - One thorough cleaning around mid-March. (TBD)

(4) ROBERT W. CRAIG MEMORIAL CAMPGROUND:

a. WASHHOUSE

1. COMPLETE – Monday, Wednesday, Friday, Saturday and Sunday, HOLIDAYS INCLUDED, for a total of 111 cleanings.

2. SEASONAL - One thorough cleaning around mid-April. (TBD)

b. COMFORT STATION

1. COMPLETE - same as for washhouse.

2. SEASONAL - one thorough cleaning around mid-April. (TBD)

(5) SHAW BEACH:

a. COMPLETE – Monday, Wednesday, Friday, Saturday and Sunday, HOLIDAYS INCLUDED, for a total of 110 cleanings.

ARTICLE NO. 2 - ADMINISTRATIVE OFFICE FACILITIES

2. A. The Contractor shall furnish necessary labor, tools, equipment supplies and transportation equipment required to clean the administrative office facilities of the United States Government at Jennings Randolph Lake.

2. B. Following is a list of the administrative facilities and a description of the type of facility to be cleaned:

(1) PARK MANAGER’S OFFICE - this is a small three bedroom house converted to office space. In addition to the three bedrooms used as offices there is a living room (used as a conference room), a dining room (used as a receptionist's office), a kitchen, a full bath, and a half bath. The floors are wall to wall carpeting throughout except for the kitchen (vinyl tile) and the baths (ceramic tile).

Approximately 1,512 square foot in size.

(2) DAM TENDER’S OFFICE - this is a small portion of the maintenance building that is partitioned into four small office areas and a half bath. The floor is wall to wall carpeting throughout except for the half bath and a short hallway which are both vinyl tile. Approximately 700 square foot in size.

(3) RANGER’S OFFICE - This is a small three bedroom house converted to office space. In addition to the three bedrooms used as offices there is a living room, a dining room (used as a receptionist’s office), a kitchen, a full bath, and a half bath.

The floors are wall to wall carpeting throughout except for the kitchen (vinyl tile) and the baths (ceramic tile). Approximately 1,512 square foot in size.

(4) CAMPGROUND ENTRANCE STATION - This is a small three room facility used to register campers entering the campground. It is comprised of the reception area, a small storage area and a small lavatory. The floor is vitreous clay tile or concrete throughout. Approximately 576 square foot in size.

2. C. The following definitions describe the different types of janitorial and cleaning services to be performed for a COMPLETE Cleaning: The following materials will be furnished by the Government but will be installed by the contractor. (Toilet tissue, paper roll towels, garbage can liners and hand soap).

All items below are to be performed every COMPLETE cleaning.

a. Clean, sweep, and mop all tile floors with approved cleaner to remove dirt, marks and stains.

Clean all baseboards in mopped areas to be free of accumulation of residual from mopping and waxing. Vacuum carpets with a heavy-duty vacuum cleaner with motorized beater bar brush. Carpet stains and spots will be removed with an approved carpet spot remover.

b. Clean entrance doors, door kick plates of stains, marks and dirt and glass in doors with approved glass cleaner to remove dirt, spots, and streaks.

c. Sweep entrance walks. Remove all cobwebs and dead insects and other inappropriate materials from corners, floors, walls, doorways, entry ways, and lights, including outside light fixtures to be free of insects, nests, cobwebs, dust, mud, dirt, mold, mildew, and other inappropriate materials. The inside of all light covers/globes shall be cleaned of insects on an as needed basis or as directed by the COR.

d. Empty all trashcans and replace plastic liners. Disinfect with a commercial disinfectant the insides of cans and clean outsides of dirt, marks, etc. Trash will be deposited in an area dumpster.

e. Clean restroom sinks. Clean other fixtures of dirt and stains, cleaning all piping and fixtures to a shine.

f. Wipe down restroom walls with an approved cleaner and mop floors with a commercial disinfectant to remove dirt and water marks. Mirrors cleaned of streaks and spots using a commercial glass cleaner. Clean using approved cleaners, and dry all sinks and toilets to disinfect and be free of stains, trash mold and mildew, cobwebs, and fecal material inside and outside. Toilet seats will be dried.

g. Replenish toilet tissue and paper towel rolls.

h. Clean water fountains. Metal surfaces will be cleaned, disinfected, and polished. Mud, dirt, insects, etc. will be removed.

i. Dust and clean windows with approved glass cleaner to remove dirt, spots, and streaks, dust pictures (frames and glass), shelves, doors, bookshelves, counters, cabinets, chairs, telephones, copy machines, and computers using approved cleaners, light fixtures and associated furniture to remove dirt, smudges, spills, etc., using an approved commercial cleaner. Remove marks, scuffs, and other dirt from walls, light switch plates, baseboards, vents etc. windows shall be thoroughly washed, inside and out, once per month.

j. The Contractor may be required to move tables and chairs in the Administration multipurpose room. Furniture will be replaced as found unless directed otherwise.

k. Wipe clean tables and/or chairs set up in the multipurpose room. Clean, wash and dry table surfaces to be free of dirt, smudges, spills, insect habitat, etc.

2. D. The following definitions describe the different types of janitorial and cleaning services to be performed for a SEASONAL Cleaning: The following materials will be furnished by the Government but will be installed by the contractor. (Toilet tissue, paper roll towels, garbage can liners and hand soap).

Seasonal cleanings should not be confused with complete cleanings. The seasonal cleanings are those items below ADDED to the course of a complete cleaning. Thus, on the day of the seasonal cleanings, the contractor will perform all specifications assigned to a complete cleaning PLUS those required in a seasonal cleaning.

The following services are to be provided during mid- April and mid-October of each year. Actual date must be scheduled and coordinated at least two (2) weeks in advance with the Project Operations Manager. There will be no complete cleanings the week prior to and preceding a seasonal cleaning.

All items below are to be performed every SEASONAL cleaning in addition to COMPLETE cleaning items.

a. The inside of interior light fixtures shall be cleaned of insects, habitat, dust and dirt.

b. Screens will be removed, washed, cleaned, and replaced. Outside window ledges and frames will be cleaned of dust and dirt.

c. All vinyl composition tile floors will be waxed and buffed.

d. Polish desk and wood surfaces with appropriate approved commercial polish.

e. All windows and door glass interiors/exterior, including interior/exterior frames will be cleaned using approved glass cleaner, removing dirt and streaks resulting in a polished glass surface. Polish stainless steel surfaces to a shine using an approved polish.

f. Table and chair frames will be dusted and cleaned to remove dust, cobwebs, dirt, etc.

g. Remove, clean and reinstall all vertical and horizontal blinds.

h. Shampoo carpets including runners and mats.

i. Carpet runners shall be lifted and the carpeted floors underneath vacuumed to remove accumulated dirt and debris.

2. D. FREQUENCY OF SERVICE:

(1) OPERATIONS PROJECT MANAGER’S OFFICE

a. COMPLETE – Tuesday and Friday, HOLIDAYS EXCLUDED, for a total of 104 cleanings.

b. SEASONAL - One cleaning sometime during each of the months of

April and October for a total of 2 cleanings. There will be no regular cleaning the week prior to and preceding a seasonal cleaning.

(2) DAM TENDER’S OFFICE

a. COMPLETE - Same as Operations Project Manager’s office.

b. SEASONAL - Same as Operations Project Manager's office.

(3) RANGER’S OFFICE

a. COMPLETE - Same as Operations Project Manager’s Office.

b. SEASONAL - Same as Operations Project Manager’s Office.

(4) CAMPGROUND ENTRANCE STATION

a. COMPLETE - Wednesday, HOLIDAYS INCLUDED for a total of 22 cleanings.

ARTICLE NO. 3 - CONTRACTOR CAPABILITY REQUIREMENTS

3. A. The contractor must furnish sufficient labor, equipment and supplies to perform all work required. Materials, equipment and supplies furnished by the contractor will be subject to the approval of the Operations Project Manager.

3. B. Unless otherwise directed all work is to be performed between the hours of 7:30 a.m. and 12:00 p.m.

3. C. The contractor will be subject to extensive visitor contact while performing duties. All contractor employees shall be clean and neat in appearance and wear appropriate clothing subject to the approval of the Operations Project Manager. Questions from visitors to contractor personnel regarding policy or management of the facilities shall be referred to Park personnel.

3. D. The Contractor and Employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations of this contract or giving the public the appearance of same. During an on duty status, the Contractor and contractor representatives must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. Unacceptable behavior, deemed so by the Project Operations Manager, that brings discredit to the Government or the contractor may be grounds for termination of the contract.

3. E. The Contractor or employees shall not carry or possess firearms or weapons in the park or maintain them in their vehicles or work areas while in a duty status.

3. F. All work shall be performed in an orderly and workmanlike manner and shall meet the approval of the Operations Project Manager. If services are found to be deficient in workmanship or otherwise unacceptable, the Government reserves the right to reject such services and require that the work be performed again at no additional cost to the Government.

3. G. Prospective quoters are encouraged to visit and inspect the actual locations of the facilities and to discuss the contract requirements with the Operations Project Manager prior to submitting a bid.

ARTICLE NO. 4 – SECURITY/ANTI-TERRORISM

4. A. Keys. The Government will provide a form that the Contractor must complete in order for employees to receive necessary keys to enter areas normally restricted from the general public.

These keys are to be used exclusively for completing the duties prescribed in this contract. Any use of Government keys for other than the performance of this contract is strictly prohibited. Such improprieties shall include recommending the termination of the employee(s). Employees are subject to rules and regulation of Title 36 CFR part 327. Any loss of keys will be reported to the Project Operations Manager within 24 hours. Loss of keys and/or failure to report the loss may result in the contractor accepting the burden of reestablishing the integrity of the Jennings Randolph Lake lock and key system.

4. B. Equipment and vehicles will be parked at locations designated by the Operations Project Manager. Trucks or other vehicles will not be driven or parked in unsafe positions or off designated roadways and parking areas. Drivers of all contractor vehicles will comply with all applicable local, state and federal laws and regulations.

4. C. Lost and Found. The contractor shall turn in to the Park Office or to a Park Ranger all items found in the Public Use Areas and Facilities.

4.D. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204- 9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

4. E. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

4. F. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

4. G. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

4. H. The Contractor shall follow all manufacturers’ recommendations and label instructions when using cleaning agents and disinfectants.

4. I. Special care must be exercised to avoid damaging any facility and the contractor will repair or restore any damage to said facilities, buildings, signs, trees, shrubbery, etc., resulting from the contractor's failure to exercise reasonable care in the performance of the work. If the contractor fails or refuses to repair any such damage promptly, the Operations Project Manager may have the work performed by others and charge the cost thereof to the contractor. The contractor will exercise extreme care to protect all visitors from injury and their property from harm and/or damage. The contractor shall turn in to the Park Office or to Park personnel all items found in the public use areas and facilities.

4. J. Visitor safety is just as much a concern as any other feature of the work. The contractor will exercise extraordinary and extreme care to assure that his operations do not endanger the visiting public.

4. K. All wet floors and areas closed for cleaning shall have proper signs to alert Government employees and the public to the condition. Signs shall be professional in appearance and have the proper coloring and wording to denote such hazards. Signs will be approved by the COR prior to being used. COR must be immediately notified when facilities are out of order. Signage will be provided by COR to be hung in areas stating that a fixture.

Each day cleaning services are schedules, the Contractor shall report the following to the COR:

Malfunctioning or damaged fixtures (turn off water to that fixture).

Damaged toilet paper holders, broken windows, screens, mirrors, or any damage. If injury could result from the use of a damaged item, the Contractor shall remove the item from service and report such action immediately to the COR or Inspector.

Leaks in plumbing.

Damaged door latches.

Floor, sink, and shower drains and toilets which cannot be unplugged by a plunger or snake.

Damaged receptacles, can holders, tables, grills, signs, fountains, park benches, and all other items serviced.

4. L. The Contractor shall notify the COR immediately of any damage to Government and private property and/or injury to any person resulting from his/her operations. In the event that an accident or an injury should occur on Government lands, the Contractor shall immediately notify the appropriate local emergency service organization and the COR. The Contractor shall make a written report of each incident. These reports shall include, but not be limited to, date, location, nature of the injury or accident, authorities notified, and the action taken, if any. Sketches, drawings, and/or photographs will be utilized as needed, and all information shall be forwarded to the COR within one working day of the incident.

4. M. The Contractor will submit an Accident Prevention Plan to the COR prior to work start.

4. N. The Contractor shall comply with all applicable Occupational Safety and Health Act (OSHA) Standards, as well as the Corps of Engineers Safety Requirements EM 385-1-1, revised November 2003, as amended. (A copy of EM 385-1-1 is available from the project office.)

Material Safety Data Sheets (MSDS) will be available at the work site for Government furnished materials. All waste products and containers will be disposed of in accordance with the applicable MSDS.

4. O. The contractors are hired contract labor not directly in the employ of the Corps, but in essence they represent the Corps as an agency in general and the Jennings Randolph Lake project specifically. The visiting public rarely makes any distinction, however, and they usually assume a contractor is a Corps employee whether this is actually the case or not. For this reason janitorial workers shall be required to conduct themselves in a manner that shall enhance the image of the Corps. Tact, diplomacy, courtesy, and a friendly and outgoing manner shall be required any time the attendants are dealing with the public. Personal cleanliness and appropriate attire shall be required of all contractors while on the project. While working the contractor shall be required to wear appropriate clothing. Examples of unsuitable attire include but are not limited to men going shirtless, tank tops, ladies in very short or very tight shorts or brief halter tops, smoke covered or any other departure from attire normally worn and generally accepted.

All Federal buildings are non-smoking areas.

ARTICLE NO. 5 – PRE-WORK MEETING

5.A The Contractor will attend a Pre-work meeting no later than ten (10) working days after the initial year of the award of the contract, and the third (3rd) or fourth (4th) week of January for each subsequent award year.

5. B During the pre-work meeting the Contractor shall provide a Quality Assurance Plan to include, but not limited to, the following:

1. Method that the Contractor will employ to complete and document successful completion of employee training in regards to cleaning, knowledge of the contract specifications and safety.

2. Communication method that will be utilized for contacting crews while performing their cleanings.

3. Proposed list of cleaning supplies to be used with chemical labels and SDS sheets.

4. Letter designating the on-site representative.

5. Accident Prevention Plan. Plans must be approved prior to start of work.

6. Current Certificate of Insurance.

ARTICLE NO. 6 - CONTRACT MANAGEMENT/QUALITY ASSURANCE/ON SITE

REPRESENTATIVE

6. A. The Contractor will designate an On-site Representative to perform the following quality assurance functions:

a. Track and document the day to day activities of the contract. Documentation of employees, times, areas and performed on each area must be recorded. The Government reserves the right to review these documents upon request.

b. Perform formal random inspections to insure that the contract specifications are being met by the cleaning crews. These inspections will be documented on a weekly inspection sheet, signed and dated, and furnished to the COR on a weekly basis for review. Each facility must be formally inspected, randomly determined to encompass all shifts and cleaning areas, to insure that crews are performing services according to contract specifications during both morning and evening cycles, no less than one time per week.

c. Complete weekly inspection check sheets, master copy provided by the Government, and provide to the COR or their representative no less than one time per week. These check sheets will be used to verify Contractor invoices. Contractor is responsible for making additional copies of the inspection check sheet.

d. Attend a mandatory meeting once a month or on an as needed basis with the COR. The meetings will be held at the Ranger Office. Dates and times will be set by the COR.

ARTICLE NO. 7 – INSPECTIONS

7. A Selection of Facilities for Inspection: Any and all facilities are subject to daily Government inspection at any given time. At a minimum, a random sampling of 10% of the facilities can be expected based on random sampling procedures. At a maximum, 100% of the facilities can be inspected.

ARTICLE NO. 8 - BASIS OF PAYMENT

8. A. Payment shall be made on a bi-weekly basis unless otherwise authorized by the Operations Project Manager.

8. B. The contractor SHALL submit typed itemized invoices on a bi-weekly basis based on work completed. Invoices shall accurately reflect work completed within the time frame specified in the PWS. The invoices shall be on company letterhead with the companies name correctly identified to match the SAM registration. ALL Incorrect invoices, not legible will be returned to the Contractor immediately for correction before processing. This will delay the timely processing procedure of your invoices. All Invoices will be processed electronically for payment. Total number of man hours worked per month will be submitted with the bi-weekly invoices per the PWS.

8. C. Invoices for payment are to be submitted to:

Operations Project Manager Jennings Randolph Lake P.O. Box 247 Elk Garden, West Virginia 26717 Telephone (304) 355-2346

8. D. Bids will be submitted on the attached Unit Price Schedule. Due to the vagaries of visitation and the opening/closing dates subject to change due to weather, construction, or circumstances beyond the Government control, the estimated frequency and estimated number of services for each facility will be subject to significant variation. However, prospective bidders are advised that no adjustment in contract unit prices will be considered for deviations of less than 50% above or below the estimated number of services shown in the Unit Price Schedule. All work shall be performed in an orderly and workmanlike manner and shall meet the approval of the Operations Project Manager. If services are found to be deficient in workmanship or otherwise unacceptable, the Government reserves the right to reject such services and require that the work be performed again at no additional cost to the Government.

ARTICLE NO. 9 - CONTRACT PERIOD

10. A. This contract shall begin on January 01, 2021 or the date of contract award, whichever is later, and shall end on December 31, 2021, both dates inclusive, unless terminated sooner under the provisions of this contract.

10. B. In addition to the period set forth above, the Government may elect to renew the contract in yearly increments not to exceed a total of four additional increments. If the Government elects to renew the contract, the same contract conditions and contract unit prices will prevail in the renewal period as in the initial period. The option for renewal of any (or none) of the additional periods is solely at the discretion of the Government and the contractor shall make no claim for any reason as a result of the Government exercising or failing to exercise this option.

10. C. The period of service for Option Year 1, if exercised, shall be from January 01, 2022 through December 31, 2022.

10. D. The period of service for Option Year 2, if exercised, shall be from January 01, 2023 through December 31, 2023.

RFI QUESTIONS AND ANSWERS

Request for Information

JANITORIAL SERVICES JRL

Q1. I am hoping to find out if there is an incumbent contractor currently performing these services, if similar services have been performed in the past, or if this is a new requirement.

If this is a follow-on requirement, could you please provide the previous contract or task order number?

A1. This is a new requirement.

Q2. Who is the incumbent contractor on the project?

What is the total sq.ft of the building?

What is the price of the incumbent contractor?

A2. You can request a foia request at foia-nab@usace.army.mil for any previous contractor's information and the Sq footage information is located in the revised PWS of the solicitation.

Q3. What are the sizes (square footage) of the areas to be cleaned?

Is their an incumbent? If so, what is the contract # and PoP?

A3. See the answer to Q2.

Q4. Can you provide the square footage and the building name/location of where the janitorial services will be performed?

A4. See the answer to Q2.

(End of Summary of Changes)