W912DR17Q00560001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

THE PURPOSE OF THE AMENDMENT IS TO PROVIDE A RESPONSE TO REQUESTS FOR INFORMATION (RFI) AND INCLUDE A REVISED PERFORMANCE WORK STATEMENT (PWS) DATED 28 NOVEMBER 2017. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

1. CONTRACT ID CODE PAGE OF PAGES

1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Nov-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR17Q0056

X 9B. DATED (SEE ITEM 11)

06-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Nov-2017

CODE

USACE, BALTIMORE DISTRICT

10 S. HOWARD ST

ROOM 7000

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DR17Q0056

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFI RESPONSE

(RFI) Request for Information Janitorial Services for Tioga-Hammond & Cowanesque Lakes Project

Solicitation # W912DR17Q0056

Q1. What is the current contract award amount?

A1. Please submit a FOIA request in writing to -

CENAB-OC

P.O. Box 1715 Baltimore, MD 21203-1715 Phone: 410-962-3385 Fax: 410-962-0779 foia-nab@usace.army.mil Electronic mail subject or on the front of the letter envelope and at the beginning of the letter should include the notation "Freedom of Information Act Request".

Q2. What is the name of the current contractor?

A1. Please see question one (1) response.

Q3. Are there any incumbent employees currently performing?

A3. Please see question one (1) response.

Q4. If yes, how many?

A4. Please see question one (1) response.

Q5. Would incumbent employees have 1st right of refusal under this opportunity?

A5. Please see question one (1) response.

Q6. Is there a wage increase every option year per line item?

A6. Please submit bids per the attach Bid Sheet, pg. 11.

Q7. Do you have historical data on cleanings?

A7. Please see question one (1) response.

Q8. Do we provide the Suspicious Activity Report Training, or do we have to find it on our own?

A8. We will be able to provide the training packet to you if the contract is awarded to your company.

Q9. How does the quality assurance procedure take place?

A9. Please see the attach QASP, pg. 32.

Q10. Will we be provided a storage unit on the premise for supplies?

A10. We have small locations in the Visitor Information Center as well as pipe chases in-between restroom facilities that are currently used.

mailto:foia-nab@usace.army.mil?subject=FOIA

Q11. Do you have Wi-Fi so we can send our employees cleaning schedules for them to print?

A11. We have public Wi-Fi at the Visitor Information Center; however, we cannot guarantee a staff member will be there at all times to provide the username and password. The hired individuals would have to have other means to receive schedules from the contractor.

Q12. Do we degrease the cooking grills during regular cleaning of pavilions?

A12. No, degreasing is not required. Please see PWS Section 4.1.2.4.

Q13. Does the government provide a space for contractor's central staging, other than the pipe chases in the restroom buildings?

A13. No.

Q14. The monthly labor hours for each CLIN are required to be included in the invoice. This requirement seems excessive and deviate from the spirit of the firm-fixed price, performance based contract. Please advise.

A14. Please see PWS Section 4.2.4.

Q15. The work schedule is to be submitted to the COR at what frequency and how far ahead of the actual work?

Also, does this schedule have to be approved before contractor can proceed with doing the work, or is it submitted for the government's information only?

A15. Please see PWS Section 4.1.1.2.

Q16. Do we start the contract with Special Services to clean up all accumulations around the facilities?

A16. Please see PWS Section 4.1.2.5 & 4.1.2.6.

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement U.S. Army Corps of Engineers

Baltimore District Tioga-Hammond Lakes Project

Janitorial Services

Date: 31 July 2017 Revised Date: 28 November 2017

Technical POC:

Molly Wilson at (570) 835-0112 Molly.a.wilson@usace.army.mil

OPM:

Robert J. Schnell

(570) 835-0101 Robert.j.schnell@usace.army.mil file://nab-fs1opt.nab.ds.usace.army.mil/opt_share/Contract%20Management/Service%20Contracts/Janitorial/2018-2021/2018-2021%20Contract/For%20Contracting/PWS/Robert.j.schnell@usace.army.mil

Performance Work Statement For USACE Baltimore District

Tioga-Hammond & Cowanesque Lakes Project Janitorial Services

1. Introduction: The Tioga-Hammond & Cowanesque Lakes Project is located in Tioga County in North Central Pennsylvania, South of Corning, NY and North of Williamsport, PA. This is a non-personal services contract to provide for a Firm-Fixed Price order for janitorial services at the Project.

2. Background: The contractor shall be responsible for and provide management, planning, supervision, labor, equipment and maintenance thereof, materials and supplies necessary to provide janitorial services at the Tioga- Hammond & Cowanesque Lakes Project for the period specified in this contract. Locations of facilities under this order are located throughout the project. Inventory and location of areas are designated in Exhibits A and B.

3. General Requirements: The Baltimore District, Tioga-Hammond & Cowanesque Lakes Project furnishes recreational services to the public that include day use and overnight facilities. Work will involve cleaning facilities that serve the public as well as the projects administrative buildings. All work will take place within the Tioga- Hammond & Cowanesque Lakes Project boundaries.

Non-personal Services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.1 Period of Performance: The period of performance for the base year is January 1, 2018 to December 31, 2018 with three (3) option years.

3.2 Site Security. All personnel working on this project will be required to follow all security and access rules and regulations (i.e. physical access and/or network access requirements) as set forth by the US Government in order to gain access to the USACE offices and/or systems to perform work assignments and/or for the delivery of equipment.

The Government shall provide a form that the Contractor must complete in order for employees to receive keys to access Project facilities. These keys are to be used exclusively for executing necessary functions to complete the duties prescribed in this contract. Any use of these keys for other than the performance of this contract is strictly prohibited. Such improprieties shall include recommending the termination of the employee(s). Any loss of keys will be reported to the COR within 24 hours. Failure to do so may result in the contractor accepting the burden of reestablishing the integrity of the Tioga-Hammond & Cowanesque Lakes lock and key system.

Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

3.3 Location of Work Performance. Locations of facilities under this order are located in multiple areas within developed recreation areas of Tioga-Hammond & Cowanesque Lakes.

3.4 POC. The POC shall inspect all services performed by the Contractor under this PWS through the final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

Requesting Unit Technical POC:

Molly Wilson at (570) 835-0112

Email address: Molly.a.wilson@usace.army.mil

4. Performance Requirements:

4.1 Purpose: The contractor shall be responsible for and provide management, planning, supervision, labor, equipment and maintenance thereof, materials and supplies necessary to provide Janitorial services at the Tioga- Hammond & Cowanesque Lakes Project, Baltimore District, U.S. Army Corps of Engineers for the period specified in this contract. Location of facilities are provided in the attached exhibits.

4.1.1. Scope of Work: Services include, but are not limited to, washing, cleaning, vacuuming, sanitizing, polishing, trash removal, recycling collection, and dusting. The Contractor must bid all line items to be considered for award.

4.1.1.1. The Contractor shall maintain a daily cleaning log sheet at each facility within the pipe chases of comfort stations. Each time it is serviced, the person cleaning the facility shall document the cleaning time, crew members performing the cleaning, and the time the cleaning was completed. The Contractor shall, on a weekly basis, provide a list of all services that were performed during that period, logged on a weekly check sheet provided by the Government. The weekly check sheets will be utilized to verify invoices and will attest that all required services were performed at each facility. Invoices will not be paid until all of the billing period weekly check sheets have been received and verified against the invoice amount.

4.1.1.2. The Contractor shall submit a work schedule to the COR two weeks before performing work after the contract is awarded. Throughout the duration of the contract, a new work schedule shall only be submitted to the COR if staffing changes occur two weeks prior to performing work.

4.1.1.3. All trash removed from the public comfort stations shall be deposited in a dumpster located in the recreation areas or the maintenance area.

mailto:Molly.a.wilson@usace.army.mil

4.1.1.4. The Contractor shall place a physical barrier, approved by the COR, to block the entrance to facilities noting that facility is closed for cleaning. This is to prevent the visitor from delaying cleaning.

4.1.1.5. Special care shall be exercised to avoid damaging any facilities. The Contractor shall repair or restore any damage to such facilities resulting from failure to exercise reasonable care and judgement during the performance of work. The Contractor shall repair or restore any damage to such facilities, buildings, signs, etc. resulting from the Contractor’s failure to exercise reasonable care during the performance of the work. If the Contractor fails or refuses to repair any such damage promptly, the Government may have the necessary work performed and charge the cost thereof to the Contractor.

4.1.1.6. The Contractor will not perform services under any conditions where the task cannot be completed properly to obtain the Government’s goal. The Government, based on independent judgment, may halt work based on inappropriate weather.

4.1.1.7. The Contractor and all Contractor employees shall be subject to the rules and regulations provided in Title 36, Code of Federal Regulations, Part 327, during the performance of this contract. Upon request a copy of these provisions can be provided by the Government.

4.1.1.8. The Contractor shall provide all equipment, materials, and supplies and shall be responsible for making his/her own arrangements for all needed equipment, materials, and supplies required for providing janitorial services. Cleaning equipment shall be kept in proper working order. Dilapidated or malodorous equipment must be replaced. Sweepers must be equipped with working beaters, belts and attachments. The sweeper bags must be replaced before the bag has surpassed its efficient working level and must emit a fresh scent or no scent at all. The Contractor shall provide all plastic trash liners, paper products and hand sanitizer (as approved by the Government), all cleansers, furniture polish, and any other supplies which may be necessary to fulfill the requirements of this contract. In comfort stations and bathhouses with storage facilities and offices with restroom facilities, the government will require a minimum of one week and a maximum of two weeks supply of essential supplies to be stored. All storage space will be approved and allocated by the Government.

4.1.1.9. All supplies and materials required for cleanup shall be submitted and approved before use by an authorized representative. Safety Data Sheets (SDS) shall be submitted for each applicable product used and will be made readily available to all contract employees.

4.1.1.10. All Contract employees shall wear Government approved, recognizable uniforms and identification insignia, with the Contractor name visibly displayed. Because employees come in frequent contact with the public, employees must maintain acceptable levels of cleanliness and personal hygiene. All vehicles when in use by the Contractor and all employees, in the performance of services under this contract, shall be marked on two (2) sides with the Contractor name and be readily identifiable. Approved magnetic signs are acceptable.

4.1.1.11. Any work performed outside the scope of this contract must be negotiated in advance. Failure to acquire advance approval will result in the Contractor not being compensated for the work performed outside the scope.

4.1.2. Work Task Description: The Contractor must bid all line items to be considered for award. Maps for each line item are available upon request.

4.1.2.1. Regular Cleaning of Visitor Information Center/Ranger Station (entire building), Project Office (entire building) and Ives Run Maintenance Building (Office spaces, lunch room, kitchen area, and bathroom.

Workshop area is not included.) -Tioga-Hammond.

Beginning 1 January up to and including 31 March and 1 November up to and including 31 December one regular cleaning on Thursdays. Beginning 1 April through 31 October, two regular cleanings on Mondays and Thursdays. Cleanings to be performed after 4:00 PM. Scheduled cleanings must take place on the summer holidays of Memorial Day, Labor Day and Independence Day.

• Regular Cleaning of Visitor Information Center/Ranger Station (entire building), Project Office (entire building) and Ives Run Maintenance Building:

2018-249 2019-249 2020-249 2021-248

1. Clean, sweep and/or hose exterior of facilities to include walls, soffits, entrance pads, and light fixtures as needed to remove spider webs, bird nests and droppings, and bee nests, to assure a neat, clean, well maintained appearance.

2. Sweep and clean the exterior overlook patio area and the rectangular walk area immediately in front of the front doors and remove all litter in the pea gravel area next to the overlook patio.

3. Sweep and clean exterior sidewalks from parking lot to doors to remove leaf litter and debris.

4. Clean four (4) exterior lobby doors and the trim inside and out. Clean doors and glass with an approved glass cleaner to remove dirt, spots, and streaks.

5. Clean, sweep, and mop all hard floors with approved cleaner to remove dirt, stains, scuff marks and spills.

Clean all baseboards in mopped areas to be free of accumulation of residual from mopping and waxing.

6. Clean all walls to remove dirt, fingerprints, insect habitat, spills, etc.

7. Remove all insect habitat, cobwebs, dead insects, and other inappropriate materials from corners, floors, walls, doorways, entryways, etc.

8. Polish all chrome, aluminum, and stainless steel surfaces.

9. Vacuum all carpets including entrance mats with a heavy-duty vacuum cleaner with a motorized beater bar brush and active brush edge cleaner. Carpet stains and spots shall be removed with an approved carpet spot remover.

10. Dust and clean all window ledges, shelves, doors, door kick plates, cabinets, chairs, pictures, signs, tables and other furniture, fixtures, and appliances. The contractor is not responsible for cleaning individual employee desktops.

11. Empty and clean all trash cans and replace liners. Empty recycling containers as needed placing items in appropriate bins located at the recycling dumpster. Disinfect the insides of cans and clean outsides of dirt, marks, etc. Trash and recycling shall be deposited in an area dumpster.

12. Thoroughly clean six (6) bathrooms including cleaning and disinfecting toilet bowls and sinks to white, replenishing supplies with approved toilet paper, hand soap, and paper towels. Clean and polish all bathroom mirrors, fixtures and metal surfaces to a shine. Empty and clean all trashcans and replace liners.

Disinfect the insides of cans and clean outside surfaces to a shine.

13. Clean, disinfect, and polish the drinking fountain.

14. Dust and vacuum the lobby displays.

15. Clean all glass on lobby displays. Dust exhibit surfaces to remove dirt, fingerprints, smears, etc.

16. Cleaning of kitchen area: the contractor is not required to clean dishes, refrigerators, microwaves, coffee pots, or any items of personal employee use. However, all other cleaning requirements apply to the kitchen area including countertops and sinks.

4.1.2.2. Regular Cleaning of Campground Comfort Stations

Tompkins Bench Comfort Station (Flush), Tompkins Knoll Comfort Station with Showers (Flush), Tompkins Cove Comfort Station with Showers (Flush), Tompkins Hike-In Comfort Station (vault), Tompkins Meadow Comfort Station (Vault), Cowanesque Lake

Beginning 15 May through 30 September, one regular cleaning daily with a second cleaning occurring on Fridays, Saturdays, and Sundays. First cleaning shall occur between 5:00 AM and 8:00 AM and the second shall occur between 3:00PM and 6:00PM.

• Tompkins Campground Comfort Station Cleaning (each facility):

2018-995 total, 2019-995 total, 2020-995 total, 2021-990 total

Hawthorn Comfort Station with Showers (flush), Beech/Birch Comfort Station (flush), Hickory Comfort Station with showers (flush), Pine Camp Comfort Station (vault) Tioga-Hammond Lakes

Beginning 1 May through 31 October, one regular cleaning daily with a second cleaning occurring on Fridays, Saturdays, and Sundays. First cleaning shall occur between 5:00 AM and 8:00 AM and the second shall occur between 3:00PM and 6:00PM.

• Ives Run Campground Comfort Station Cleaning (each facility):

2018-1048 total, 2019-1048 total, 2020-1056 total, 2021-1056 total

1. Clean, sweep and/or hose exterior of facilities to include walls, soffits, entrance pads, walkways, entrance blinds, changing stalls and light fixtures as needed to remove stones, spider webs, bird nests and droppings, bee nests, graffiti, mud, dirt, stains, and litter to assure a neat, clean, well maintained appearance. Pick-up and remove litter to include leaf and pine needles as well as debris within a minimum 100 foot radius.

2. Remove insect habitat, dust, dirt, cobwebs, and other inappropriate materials from ceilings, fixtures, light fixtures, ledges floors, window areas, and doors.

3. Clean walls to be free of insect habitat, cobwebs, mold, mildew, dirt and other foreign and inappropriate matter.

4. Clean to white and disinfect sinks, toilets and urinals, using approved chemicals to remove stains, mold, mildew and fecal matter inside and out. Toilet seats will be dried. Free minor clogs in sinks, toilets and urinals.

5. Sweep, mop (using a clean mop head and approved cleaners) and dry all floors.

6. Clean and shine stainless steel surfaces using approved cleaners to be free of dirt, streaks, stains, and all other matter. Clean and shine mirrors and hand dryers to remove streaks, dirt and smears.

7. Wipe shower curtains to be clean and free of soap buildup, mold and mildew using approved cleaners, to maintain original color and texture. Stained, worn, damaged or missing curtains will be reported immediately to the Government for replacement. Drains shall be cleaned of any surface debris.

8. Clean shower seats and supports to remove soap buildup, cobwebs, mold and mildew.

9. Empty and clean all waste receptacles. Replenish receptacle liners, toilet paper, hand sanitizer. Disinfect the insides of cans and clean outsides of dirt, marks, etc. Trash shall be deposited in an area dumpster.

10. Clean deep sinks in maintenance and storage rooms after each use. Materials stored are to be kept in a neat and clean manner. Doors will be closed and locked after each use.

11. Promptly report all acts of vandalism; broken, leaking or missing fixtures; inoperative lights, heaters, switches, or receptacles; broken or inoperative doors, windows, louvers, screens, locks, or door closers or any other item and graffiti, verbally and in writing to the Park Ranger on duty, authorized representative or the Project Office. In case of an emergency the contractor should report to the nearest US Army Corps of Engineers employee on duty.

4.1.2.3. Regular Cleaning of Day Use Comfort Stations

Beginning 01 April through 31 October, one regular cleaning daily between 5:00AM and 11:00AM.

Lawrence Comfort Station (vault), South Shore Oneida Comfort Station (flush), South Shore Iroquois Shelter (flush), South Shore West Launch (vault), South Shore Beach House Comfort Station with showers (flush), North Tail Race Comfort Station (vault), Cowanesque Lake

** North Tail Race Comfort Station shall be cleaned once weekly (Thursdays) between 5:00AM and 11:00AM from 1 January to 30 March and 1 November to 31 December.

**South Shore Beach House Comfort Station with showers (flush) shall be cleaned daily beginning the Thursday before Memorial Day to the Day after Labor Day.

• Cowanesque Lake Day Use Comfort Station Cleanings (each facility):

2018-1196 2019-1195 2020-1196 2021-1195

Ives Run Boat Launch Comfort Station (flush), Ives Run South Comfort Station (flush), Lakeside Comfort Station/Fish Cleaning Station (flush), Beach House Comfort Station with showers (flush), Lambs Creek Shelter Comfort Station (vault), Connecting Channel Comfort Station (Vault), Stephenhouse Comfort Station (flush), Tioga-Hammond Lakes.

**Stephenhouse Comfort Station shall be cleaned as noted above as well as once weekly (Thursdays) between 5:00AM and 11:00AM from 1 January to 30 March and 1 November to 31 December.

**Lambs Creek Shelter Comfort Station shall be cleaned daily from 1 May to 30 September.

**Ives Run Beach House Comfort Station with showers (flush) shall be cleaned daily beginning the Thursday before Memorial Day to the Day after Labor Day.

• Tioga-Hammond Day Use Comfort Station Cleaning (each facility):

2018-1186 2019-1185 2020-1187 2021-1185

1. Clean, sweep and/or hose exterior of facilities to include walls, soffits, entrance pads, walkways, entrance blinds, changing stalls and light fixtures as needed to remove stones, spider webs, bird nests and droppings, bee nests, graffiti, mud, dirt, stains, and litter to assure a neat, clean, well maintained appearance. Pick-up and remove litter to include leaf and pine needles as well as debris within a minimum 100 foot radius.

2. Remove insect habitat, dust, dirt, cobwebs, and other inappropriate materials from ceilings, fixtures, light fixtures, ledges floors, window areas, and doors.

3. Clean walls to be free of insect habitat, cobwebs, mold, mildew, dirt and other foreign and inappropriate matter.

4. Clean to white and disinfect sinks, toilets and urinals, using approved chemicals to remove stains, mold, mildew and fecal matter inside and out. Toilet seats will be dried. Free minor clogs in sinks, toilets and urinals.

5. Sweep, mop (using a clean mop head and approved cleaners) and dry all floors.

6. Clean and shine stainless steel surfaces using approved cleaners to be free of dirt, streaks, stains, and all other matter. Clean and shine mirrors and hand dryers to remove streaks, dirt and smears.

7. Empty and clean all waste receptacles. Replenish receptacle liners, toilet paper, hand sanitizer. Disinfect the insides of cans and clean outsides of dirt, marks, etc. Trash shall be deposited in an area dumpster.

8. Clean deep sinks in maintenance and storage rooms after each use. Materials stored are to be kept in a neat and clean manner. Doors will be closed and locked after each use.

9. Beach Houses Only. Wipe shower curtains to be clean and free of soap buildup, mold, and mildew using approved cleaners, to maintain original color and texture. Stained, worn, damaged or missing curtains will be reported immediately to the Government for replacement. Drains shall be cleaned of any surface debris.

10. Beach Houses Only. Clean shower seats and supports to remove soap buildup, cobwebs, mold and mildew.

11. Empty two trashcans and replace liners. Cans are located within 550 feet of each beach house.

12. Fish Cleaning Station Only: Clean and disinfect all exterior hardware and fittings associated with the fish cleaning station.

13. Promptly report all acts of vandalism; broken, leaking or missing fixtures; inoperative lights, heaters, switches, or receptacles; broken or inoperative doors, windows, louvers, screens, locks, or door closers or any other item and graffiti, verbally and in writing to the Park Ranger on duty, authorized representative or the Project Office. In case of an emergency the contractor should report to the nearest US Army Corps of Engineers employee on duty.

4.1.2.4. Regular Cleaning of Pavilions and Amphitheaters

Beginning 1 May through 30 September one cleaning Fridays, Saturdays, Sundays and Mondays between 5:00AM and 8:00AM.

Tompkins Meadow Pavilion, Tompkins Amphitheater, South Shore Oneida Pavilion, South Shore Mohawk Pavilion, South Shore Iroquois Pavilion, Lawrence Cayuga Pavilion, Cowanesque Lake

• Cowanesque Pavilion Cleaning (each facility): 2018-352 2019-352 2020-346 2021-346

Lambs Creek Picnic Area Pavilion, Stephenhouse Pavilion, Ives Run Boat Launch Pavilion, Ives Run South Pavilion, Ives Run North Pavilion, Lakeside Pavilion, Ives Run Campground Amphitheater, Tioga- Hammond Lakes.

• Tioga-Hammond Pavilion Cleaning (each facility): 2018-352 2019-352 2020-346 2021-346

1. Clean and sweep floors, beams, rafters, tables, and benches. This includes the removal of party decorations and/or fasteners.

2. Hose floors, dry mop or squeegee as necessary.

3. Pick-up and remove litter and debris within a minimum 100 foot radius around the shelter.

4. Clean and eEmpty cooking grills, to include coals and trash. Ashes that may contain hot coals, are not to be placed in dumpsters, trash cans, or on the ground. After having been rendered cold and safe, bag and place the ashes in a dumpster.

5. Remove bird nests, bee nests, spider webs, bird droppings, graffiti, stones, sticks, mud, dirt, stains, or any other foreign matter. Pressure washing may be used as needed to accomplish this but the contractor shall be required to use extreme care so as not to cause damage to any surfaces being cleaned.

4.1.2.5. Special Cleanings of Comfort Stations

Special cleanings one each month the first weeks of May, June, July, and August

Tompkins Bench Comfort Station (Flush), Tompkins Knoll Comfort Station with Showers (Flush), Tompkins Cove Comfort Station with Showers (Flush), Tompkins Hike-In Comfort Station (vault), Tompkins Meadow Comfort Station (vault), Lawrence Comfort Station (vault), South Shore Oneida Comfort Station (flush), South Shore Iroquois Shelter (flush), South Shore West Launch (vault), South Shore Beach House Comfort Station with showers (flush), North Tail Race Comfort Station (vault), Cowanesque Lake

• Cowanesque Special Cleaning, Comfort Stations (each facility):

2018-44 2019-44 2020-44 2021-44

Hawthorn Comfort Station with Showers (flush), Beech/Birch Comfort Station (flush), Hickory Comfort Station with showers (flush), Pine Camp Comfort Station (vault), Ives Run Boat Launch Comfort Station (flush), Ives Run South Comfort Station (flush), Lakeside Comfort Station/Fish Cleaning Station (flush), Beach House Comfort Station with showers (flush), Lambs Creek Shelter Comfort Station (vault), Connecting Channel (vault), Stephenhouse Comfort Station (flush) Tioga-Hammond Lakes.

• Tioga-Hammond Special Cleaning, Comfort Stations (each facility):

2018-44 2019-44 2020-44 2021-44

1. Clean and wax/polish all toilet and shower doors, partitions, entrance doors and frames (interior and exterior), paper towel dispensers, shower seats, dryers, and waste receptacles with a product approved by the authorized representative.

2. Clean and polish all exposed chrome or stainless fittings, pipes, valves, faucets, flush-o-meters, soap dishes, shower heads, handrails, etc., with an approved chrome or stainless steel polish.

3. Clean all interior and exterior light fixtures [including removing light panels] to remove dirt, insects, and other inappropriate materials.

4. Wash all windows to a shine and clean screens and louvers inside and out.

5. Clean inside of all skylights using approved cleaning materials to be free of insects, habitat, dust, dirt, etc.

6. Wash all exterior doors to remove dirt, rain sports or watermarks.

7. Scrub all walls to remove stains, dirt, etc. to be white or original color.

8. Use a pressure washer with a disinfecting solution on all interior walls and floors. Care shall be taken to spray so that paint is not removed from walls. Facilities without running water do not have to be pressure washed.

9. Use a pressure washer with an environmental friendly cleaner to the exterior walls and soffit and trims.

Facilities without running water will not have to be pressure washed.

10. Clean all grout in tile to white or original to be free of dirt, mold, mildew or soap scum. Cleaners will be used to keep grout in a white or original condition, free of discoloration.

11. Remove drain covers and clean the drain to be free of soap, paper, and accumulations. Covers will be cleaned to a shine and replaced.

12. Remove any mold or mildew from all interior surfaces.

13. This cleaning shall immediately follow a Regular Comfort Station Cleaning. However, this cleaning is a stand-alone bid item and is intended to accomplish additional cleaning requirements for Comfort Stations.

4.1.2.6. Special Cleaning of Ives Run Visitor Information Center/Ranger Station (entire building), Ives Run

Project Office (entire building) and Ives Run Maintenance Building (Office spaces, lunch room, kitchen area, and bathroom. Workshop area is not included.) -Tioga-Hammond.

One special cleaning the first weeks of April and November to be performed outside of normal business hours.

• Tioga-Hammond Visitor Information Center/Ranger Station, Ives Run Maintenance Building, Ives Run Project Office, Special Cleanings:

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1. Shampoo/clean all carpeting with approved commercial carpet cleaner.

2. Clean all cloth upholstered furniture with approved commercial cleaner.

3. Clean all interior and exterior lights and fixtures to be free of dust, dirt, insects, insect habitat, water marks, etc. Light fixtures may need to be partially dismantled to obtain access to the inside of the fixture. The contractor will be responsible to protect exhibits, furnishings, equipment, etc. located beneath these areas from dirt, dust, water, falling objects, and other materials. The contractor will be required to clean all surrounding areas upon completion of work to the standard of a regular cleaning.

4. Clean all windows, window ledges, window trim, and window dressings, to be free of dust, dirt, insects, insect habitat, water marks, etc. Wash all Venetian blinds. Wash all inside and outside window surfaces.

5. All tiled/hard floors shall be stripped using an approved stripping agent and re-waxed or re-sealed as designated by the authorized representative. Stripping will remove all old wax and/or sealer including corners. All equipment, furniture, and other items shall be removed from the floors to be cleaned and returned to previous locations upon completion of work. Grout will be cleaned to original color

6. Specific dates for this service and access to administrative spaces will be coordinated with the authorized representative at least two weeks before the service to be rendered.

4.1.2.6. Emergency Cleanings

The Contractor may be required to perform additional janitorial services at the restrooms and bathhouse during the morning and/or afternoon on weekends and/or holidays at the discretion of the authorized representative or at the office buildings on an additional evening. In the event such additional service is requested and performed, payment shall be at the separate unit price for additional service contained in the bid schedule.

Within one hour of notification:

1. Clean walls to be free of insect habitat, cobwebs, mold, mildew, dirt and other foreign and inappropriate matter.

2. Clean to white and disinfect sinks, toilets and urinals, using approved chemicals to remove stains, mold, mildew and fecal matter inside and out. Toilet seats will be dried. Free minor clogs in sinks, toilets and urinals.

3. Sweep, mop (using a clean mop head and approved cleaners) and dry all floors.

4. Empty and clean all waste receptacles. Replenish receptacle liners, toilet paper, hand sanitizer. Disinfect the insides of cans and clean outsides of dirt, marks, etc. Trash shall be deposited in an area dumpster.

4.1.3. Pre-work Conference. The Contractor is required to attend a pre-work conference prior to beginning work.

4.1.4 Identification of Contractor Employees. All Contract employees shall wear COR approved, recognizable uniforms and identification insignia, with the Contractor name visibly displayed. Uniforms and/or other insignia will be subject to the approval of the COR. Employees must maintain acceptable levels of cleanliness and personal hygiene. All vehicles, when in use in the performance of the services under this contract, shall be marked on two (2) sides with the Contractor name and be readily identifiable. Approved magnetic signs are acceptable.

4.1.5. Safeguarding Government Property. The contractor will exercise care and safety in the operation of equipment, taking necessary precautions to avoid injuries to the Contractor and employees, government employees, and the public.

4.1.6. Compliance: All work conducted under this contract shall be performed in compliance with all county, state, and Federal laws and regulations.

4.1.7. Pre-Bid Tour. An official pre-bid tour will be held, potential bidders will be permitted to view all of the work areas prior to bidding.

4.2 Management:

4.2.1. Management and Supervision. The Contractor shall appoint an On-Site Contract Manager/Quality Control Representative who shall make themselves available for a bi-weekly performance meeting with the COR. A mutually agreeable time and date for the meetings shall be determined after award of the contract. The Contractor shall ensure that the On-site Contract Manager/Quality Control Supervisor has the capability to contact all crews during work hours through the use of cellular communications or other pre-approved method of reliable communications.

4.2.2. Contractor Quality Control (CQC). The Contractor is responsible for the quality of the work performed for this contract. During the Pre-Work meeting the Contractor shall provide a Quality Control Plan to include, but is not limited to, the following:

(1) Schedule of activities for all areas.

(2) Method the Contractor will employ to complete and document successful completion of employee training in regards to operation of all equipment, knowledge of the contract specifications and safety.

(3) Method that will be utilized for contacting crews while performing work.

(4) Letter designating the Contract Manager/Quality Control Representative.

4.2.2.1. The Contractor shall name an authorized On-site Contract Manager/Quality Control Representative whose responsibilities will include:

(1) Managing the day to day activities of the contract.

(2) Ensuring contract specifications are being met.

(3) Meeting on a bi-weekly basis with the Contracting Officer’s Representative (COR) or Quality Assurance

Evaluator (QAE).

(4) Being available for notification 24 hours per day. Available for notification for the purposes of this contract means that a responsible person within the Contractor’s organization shall be able to receive verbal/telephonic communications during that time frame and act upon that communication within one (1) hour if necessary.

(5) Serving as the point of contact between the COR and the Contractor for day-to-day activities. The On-site

Contract Manager /Quality Control Representative MAY serve in a dual role as both quality assurance representative and equipment operator/laborer.

4.2.2.2. All work shall be subject to inspection and approval by the COR. All work shall be performed in an orderly fashion consistent with the specifications as outlined in this PWS. During the execution of the contract the Government’s representative will conduct inspections of all janitorial services to determine applicable performance requirements, as outlined in Section 4, are being met. Any deficiency in work shall be corrected at the Contractor’s expense. The Contractor will not be paid for any work not accepted by the COR. The government will utilize a Quality Assurance Surveillance Plan (QASP) to ensure the Contractor’s quality control procedures are in place and working. The government is responsible for Quality Assurance to ensure the Contractor’s Quality Control procedures are working.

4.2.3 Removal of Contractor’s Employees. The Contractor and employees must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities.

The Contractor and employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations under this contract or give the public the appearance of same. The Contractor or employees shall not carry or possess firearms or weapons or maintain them in their vehicles or work areas while in a duty status.

4.2.3.1. The Government reserves the right to have Contractor employees removed from the job site for repetitive occurrences of inappropriate behavior to include, but not limited to:

(1) Failure to wear the proper uniform or maintain personal hygiene.

(2) Use of vulgar language.

(3) Engaging in inappropriate actions towards other employees, Federal employees or members of the public.

4.2.4 Invoices. Contractor shall submit itemized invoices by the 25th of each month. Invoice shall accurately reflect work completed within the time frame as recorded on the invoice. They shall include the contract number, starting date, completion date, and tasks completed. Each invoice shall contain the following information:

• Contractor name and address (exactly as it appears on the contract)

• Contract number

• Date of invoice submission

• Invoice number

• Services provided broken down and totaled by type of service and location as well as by contract line item (Tioga- Hammond or Cowanesque)

• Monthly exposure hours (labor hours) for each line item.

• Invoice total

4.2.4.1. Corrections. Incorrect invoices will be returned to the Contractor for correction before processing.

Corrected invoice shall be re-dated to reflect the new submission date. Invoices will be processed electronically for payment.

4.2.4.2. Remittance. Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified.

VIA Post Mail: ATTN: Lisa Mosser U.S. Army Corps of Engineers 710 Ives Run Lane Tioga PA 16946

Contractual payment will be made within the timeframe allowed by federal law (currently 30 days after receipt of a properly completed invoice). Postage, envelope and reproduction costs are to be borne by the Contractor. NOTE:

Contractors may perform approximately 60 days before receiving first contractual payment.

4.2.5. Accident Prevention. The contractor shall provide the Corps of Engineers with a written accident prevention plan, which includes a comprehensive Activity Hazard Analysis, at least two weeks (fourteen days) prior to commencement of work. The accident prevention plan will provide all the necessary information required by the US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. This manual is available from the project office or on line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx. All plans must be approved by the government before work commences.

4.2.5.1. The Contractor shall, during the normal course of duties, exercise extreme care so as to protect all visitors and their property from injury, harm, and/or damage. The Contractor shall be liable for any and all such claims arising from negligence resulting from performance under this contract.

4.2.5.2. The contractor will comply with all applicable sections of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. The contractor will provide all required safety and protective equipment as recommended and required by EM 385-1-1. Adherence to EM-385-1-1 does not preclude in any way the need to adhere to all applicable regulations as Occupational Safety and Health Administration, (OSHA). Contractor will be responsible for protecting the public from any hazards associated with implementation of contract. Requirements shall include but not be limited to wearing of personal protective equipment and good housekeeping.

4.2.5.3. The contractor will observe all speed limits and other posted traffic signs in the operation of vehicles and equipment. Vehicles will not be driven or parked in unsafe positions, or off designated service roadways or outside of designated parking areas, unless approved by the COR. Operators of contractor vehicles or vehicles providing services under this contract will comply with all applicable local, State, and Federal Laws and Regulations including the utilization of seat belts. All vehicles shall be properly licensed, insured, and inspected in accordance with the state of registration and remain in a safe and proper running condition. In addition, vehicles utilized but not owned by the Contractor, shall be properly insured either by the Contractor or the vehicle owner to meet the requirements of the state of registration. The Contractor shall ultimately be responsible for claims arising out of careless, negligent, or unsafe operation of vehicles and any resulting damage to personal or Government property.

4.2.5.4. The Contractor shall submit at time of invoice, to the COR an accident exposure report incident to this work, in accordance with EM 385-1-1. The report shall include lost time accidents and equipment accidents, including motor vehicle accidents, over $2,000.00.

4.2.6. In accordance with the clause 52.228-5 Insurance – Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

Coverage complying with state laws governing insurance requirements pertaining to Workmen’s Compensation and Employers” Liability Insurance.

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

Bodily injury liability insurance with minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

Automobile bodily injury and property damage liability with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury liability; and $20,000 per occurrence for property damage liability shall be required.

The coverage required under Longshoremen and Harbor workers Compensation Act.

4.2.7. Submittals. The Contractor shall submit the following at the pre-work conference:

Certificates of Insurance Employee/Job Title Listing Proposed Identification of Contractor Vehicles Contractor Quality Control Plan List of Emergency Phone Numbers Sample invoice Accident Prevention Plan to Include Activity Hazard Analysis

4.2.8. Rules and Regulations. The Contractor and employees shall comply with all rules and regulations governing public use of water resources development projects as set forth in Title 36, CFR, Chapter III, Part 327 and all laws of the Commonwealth of Pennsylvania and the United States as they apply to the Tioga-Hammond & Cowanesque Lakes Project, and obey all posted signs. Copies of Title 36 will be available from the COR.

4.2.9. Deficiencies. Work which cannot be corrected in a timely fashion according to the specifications will be deducted from the appropriate contract line item. Deductions for partial work will be made on the basis of work accomplished and the estimated cost to complete the remaining work by hired contractor or government staff to include labor costs, supplies & materials, vehicle costs, and other associated costs.

4.2.10. Default. Default of the contract shall be considered for various reasons relating to nonperformance or adherence to contract specifications. Following is a partial listing of reasons for which default may be considered:

Repetitive pay deductions for…